Refiners' Monthly Cost Report

U.S. DEPARTMENT OF ENERGY
U.S. ENERGY INFORMATION ADMINISTRATION
Washington, DC 20585

OMB No. 1905-0174
Expiration Date: XX/XX/XXXX
Burden: 1.75 hours

EIA-14
REFINERS’ MONTHLY COST REPORT
INSTRUCTIONS
1. QUESTIONS?
If you have any questions about Form EIA-14 after reading the
instructions, please call our toll-free number 1-855-342-4872.

2. PURPOSE
The U.S. Energy Information Administration (EIA) Form EIA-14,
Refiners’ Monthly Cost Report is used to collect summary data
that permit EIA to provide the government and the public certain
cost and price statistics on the United States petroleum industry.
The data appear on EIA’s w ebsite at w ww.eia.gov and in the EIA
publications, Petroleum Marketing Monthly and the Monthly
Energy Review.

3. WHO MUST SUBMIT
Form EIA-14 is mandatory pursuant to Section 13(b) of the
Federal Energy Administration Act of 1974 (Public Law 93-275)
and must be completed by each refiner, except firms (referred
to as independent natural gas processors) that neither refine
crude oil nor have crude oil refined by others and solely process
natural gas for liquids and related products. (Refer to Definitions
in Section 11).
Section 9 explains the possible sanctions for failing to report.

4. WHEN TO SUBMIT
Form EIA-14 must be submitted to EIA no later than 30 calendar
days after the close of the reference month (e.g., if the reference
month is March 2021, the report must be submitted to EIA by
April 30, 2021).

5. WHERE TO SUBMIT
Completed forms may be submitted by electronic transmission
or facsimile.
Secure File Transfer forms to:
https://signon.eia.doe.gov/upload/noticeoog.jsp
Fax completed forms to: (202) 586-9772

6. COPIES OF SURVEY FORMS,
INSTRUCTIONS AND DEFINITIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's w ebsite at:
http://w w w.eia.gov/survey/#eia-14
You may also access the materials by follow ing the steps
below :
· Go to EIA’s w ebsite at w ww.eia.gov

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Click on Tools in the upper right hand corner
Click on EIA Survey Forms
Click on Petroleum
Under Monthly select EIA-14
Select the materials you w ant.

Files must be saved to your personal computer. Data cannot
be entered interactively on the w ebsite.

7. HOW TO COMPLETE THE SURVEY FORM
For the purpose of this report, the reporting firm is the parent
company and the consolidated entities (if any) w hich the
parent directly or indirectly controls, taken altogether. If a
consolidated entity of a firm constitutes that firm's domestic
refining operations, then the consolidated entity may report for
the firm.
Report for all refining operations located in the United States
that are controlled by the firm.
Report all data on an ow nership basis. Report in accordance
w ith customary accounting procedures used by your firm.
Use parentheses ( ) to indicate negative entries.
Report all quantities in thousands of barrels. Quantities
ending in 499 or less are to be rounded dow n; quantities
ending in 500 or more are to rounded up to the next higher
number. For example, 106,489 is rounded to 106, and
106,589 is rounded to 107.
For the purpose of this report note the definition of the United
States show n in Section 11, Definitions, includes areas
outside the 50 States.
Resubm issions
Resubmissions are required if it is found that previously
reported cost or volume data are in error by more than five
percent (+5%). Each resubmission w ill establish a new base
to w hich the five percent threshold w ould be applied in
determining w hether subsequent resubmissions are required.
That is, in applying the five percent criteria, the sum of all
changes to the previously reported cost or volume data should
be used.
PART 1. RESPONDENT IDENTIFICATION
Report Period: Enter the year and month for w hich this form
is being submitted.
Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA w ill
assign you a number.

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Enter the name and addresses of the reporting company. If the
physical address and the mailing address are the same, only
report one address. If there is any change to your respondent
information (i.e. company name or address, contact name,
telephone number, fax number or email address) since the last
report, enter and “X” in the block provided.
Enter contact name, telephone number, fax number and email
address.
Date of this Report: Enter the month, day, and year this report is
being filed.
Type of Report: Check the box w hich indicates w hether this form
is: (1) an Original, or (2) a Resubmission. If it is a resubmission,
enter the date of the report for w hich this report is a
resubmission.
PART 3. SUMMARY OF CRUDE OIL COSTS AND
VOLUMES
Refer to Section 11, Definitions, before completing the form.
Report volumes and their corresponding costs including
transportation to the refinery gate for each item on a net
domestic refining operations basis.
Colum n (a) Total Cost: Report the net cost in thousands of U.S.
dollars of each item. Include all costs normally associated w ith
the acquisition and transportation of the oil up to the refinery
gate e.g., cost of oil, shipping, insurance, taxes, storage fees,
etc. Include only costs for physical crude oil transactions;
exclude profits and losses from any crude oil futures or options
trading activity w hen reporting your crude oil acquisition cost.
Report costs for the PADDs in w hich the crude oil is intended to
be refined. (PADDs are defined in Section 11) Sum the Total
Costs in each PADD and “Other” to calculate the Total Cost in
the United States.
Use the ‘Other’ category for crude oil processed in a location not
in PADDs 1-5 and note under “Comments” the actual location.
For exchange receipts, use the market value of the oil as
determined by the firm’s customary accounting practices.
A “Quota or Ticket Exchange,” also referred to as “ticket trade,”
is a type of transaction through w hich one refiner is able to use
another refiner’s fee-paid import licenses. Exchanges of this
type are not to be considered as purchases or sales in
completing the EIA-14 Form, and therefore should not be
included.
Colum n (b) Total Volum e: Report the net volume in thousands
of barrels that is intended to be refined in each PADD. (PADDs
are defined in Section 11) Add the Total Volumes in each PA DD
and “Other” to calculate the Total Volume in the United States.
Note: If all crude oil processing takes place in one PADD then
the Total Cost and Volume in the PADD w ill be the same as the
Total Cost and Volume in the United States.
Com m ents: Note any significant facts about the reported data
that may explain any large changes from previous months
reported data. Please make note if the reported data include
prior period adjustments. Also indicate the actual location of
processing for costs and volumes reported in the “Other”
category.

8. PROVISIONS REGARDING
CONFIDENTIALITY OF INFORMATION
The information reported on this form w ill be protected and not
disclosed to the public to the extent that it satisfies the criteria
for exemption under the Freedom of Information Act (FOIA) ,
5 U.S.C. §552, the U.S. Department of Energy (DOE)
regulations, 10 C.F.R. §1004.11, implementing the FOIA, and
the Trade Secrets Act, 18 U.S.C. §1905.
The Federal Energy Administration Act requires EIA to
provide company-specific data to other Federal agencies
w hen requested for official use. The information reported on
this form may also be made available, upon request, to
another component of DOE; to any Committee of Congress ,
the Government Accountability Office, or other Federal
agencies authorized by law to receive such information. A
court of competent jurisdiction may obtain this information in
response to an order. The information may be used for any
nonstatistical purposes such as administrative, regulatory, law
enforcement, or adjudicatory purposes.
Data protection methods are applied to the statistical data
published from EIA-14 survey information to ensure that the
risk of disclosure of identifiable information is very small.

9. SANCTIONS
The timely submission of Form EIA-14 by those required to
report is mandatory under 15 USC 772(b), as amended.
Failure to respond may result in a civil penalty of not mor e
than $10,949 per day for each violation. The government may
bring a civil action to prohibit reporting violations w hich may
result in a temporary restraining order or a preliminary or
permanent injunction w ithout bond. In such civil action, the
court may also issue mandatory injunctions commanding any
person to comply w ith these reporting requirements.

10. FILING FORMS WITH FEDERAL
GOVERNMENT AND ESTIMATED
REPORTING BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of
information is estimated to average 1.75 hours per response,
including the time of review ing instructions, searching existing
data sources, gathering and maintaining the data needed, and
completing and review ing the collection of information. Send
comments regarding this burden estimate or any other aspect
of this collection of information including suggestions for
reducing this burden to: U.S. Energy Information
Administration, Office of Statistical Methods & Research, EI21, 1000 Independence Avenue, SW, Washington, DC
20585; and to the Office of Information and Regulatory Affairs,
Office of Management and Budget, Washington, DC 20503.

11. DEFINITIONS
Crude Oil - A mixture of hydrocarbons that exists in liquid
phase in natural underground reservoirs and remains liquid at
atmospheric pressure after passing through surface
separating facilities. Depending upon the characteristics of
the crude stream, it may also include:
1. Small amounts of hydrocarbons that exist in gaseous
phase in natural underground reservoirs but are liquid at

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atmospheric pressure after being recovered from oil w ell
(casinghead) gas in lease separators and are subsequently
commingled w ith the crude stream w ithout being separately
measured. Lease condensate recovered as a liquid from
natural gas w ells in lease or field separation facilities and
later mixed into the crude stream is also included;
2. Small amounts of nonhydrocarbons produced w ith the oil,
such as sulfur and various metals; and
3. Drip gases, and liquid hydrocarbons produced from tar
sands, oil sands, Gilsonite, and oil shale.
Liquids produced at natural gas processing plants are excluded.
Crude oil is refined to produce a w ide array of petroleum
products, including heating oils; gasoline, diesel and jet fuels;
lubricants; asphalt; ethane, propane, and butane; and many
other products used for their energy or chemical content.

hydrocarbons heavier than pentanes that is recovered as a
liquid from natural gas in lease separation facilities. This
category excludes natural gas liquids, such as butane and
propane, w hich are recovered at dow nstream natural gas
processing plants or facilities.
Petroleum Administration for Defense District (PADD) A
geographic aggregation of the 50 States and the District of
Columbia into five districts. The PADDs include the states
listed below .
PADD 1:
Connecticut, Delaw are, District of Columbia, Florida, Georgia,
Maine, Maryland, Massachusetts, New Jersey, New
Hampshire, New York, North Carolina, Pennsylvania, Rhode
Island, South Carolina, Vermont, Virginia, West Virginia

Crude oil is considered as either domestic or imported according
to the follow ing:

PADD 2:
Illinois, Indiana, Iow a, Kansas, Kentucky, Michigan,
Minnesota, Missouri, Nebraska, North Dakota, Ohio,
Oklahoma, South Dakota, Tennessee, Wisconsin

a. Domestic Crude Oil - Crude oil produced in the United States
or from its “outer continental shelf” as defined in 43 U.S.C.
1331.

PADD 3:
Alabama, Arkansas, Louisiana, Mississippi, New Mexico,
Texas

b. Imported Crude Oil - Crude oil produced outside the United
States.

PADD 4: Colorado, Idaho, Montana, Utah, Wyoming

Crude Oil Acquisitions - The volume of crude oil either (a)
acquired by the respondent for processing for his ow n account
in accordance w ith accounting procedures generally accepted
and consistently and historically applied by the refiner
concerned, or (b) in the case of a processing agreement,
delivered to another refinery for processing for the respondent’s
ow n account.
Crude oil that has not been added by a refiner to inventory and
that is sold or otherw ise disposed of w ithout processing for the
account of that refiner shall be deducted from its crude oil
purchases at the time w hen the related cost is deducted from
refinery inventory in accordance w ith accounting procedures
generally applied by the refiner concerned. Crude oil processed
by the respondent for the account of another is not included.
Exchange – A type of energy exchange in w hich quantities of
crude oil or any petroleum product(s) are received or given up
in return for other crude oil or petroleum products. It includes
reciprocal sales and purchases.
Lease Condensate - A mixture consisting primarily

of

PADD 5:
Alaska, Arizona, California,
Washington

Haw aii,

Nevada,

Oregon,

Petroleum Refinery - An installation that manufactures
finished petroleum products from crude oil, unfinished oils,
natural gas liquids, other hydrocarbons, and alcohol.
Refiner - A firm or the part of a firm that refines products or
blends and substantially changes products, or refines liquid
hydrocarbons from oil and gas field gases, or recovers
liquefied petroleum gases incident to petroleum refining and
sells those products to resellers, retailers, reseller/retailers or
ultimate consumers. “Refiner” includes any ow ner of products
w hich contracts to have these products refined and then sells
the refined products to resellers, retailers, or ultimate
consumers.
United States - For the purpose of this report the United
States is defined as the 50 states, the District of Columbia,
Puerto Rico, the Virgin Islands, and all American territories
and possessions.

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