2016 Post-Election Voting Survey of State Election Officials

2016 Post-Election Voting Survey of State Election Officials

Welcome

Security Protection Advisory OMB Control No. 0704-0553

Exp. 04/30/2019

You have been selected to take a survey about your experience as a State election official and your use of FVAP products and services in the 2016 General Election. Most people take about 10 minutes to complete the survey.

This survey covers three main topics, including:

• Your office’s experience with five FVAP voting assistance resources

• Your office’s experience with FVAP outreach materials

• Your State’s standard procedures for processing registration and ballot requests for UOCAVA citizens.

After you enter your ticket number and click the Next button below, you will be asked to:

• Read the Agency Disclosure Notice and Privacy Advisory Statement

• Complete the survey

Please enter your ticket number and click Next to begin the survey.

Ticket number

We also have some additional information available to you about this survey and website privacy. Select the additional pages you would like to read below, if any, before proceeding with the survey.

 Frequently Asked Questions

 Security Protection Advisory (i.e., website privacy and cookies)

Thank you for your time and participation.

Section 508 Compliance

The U.S. Department of Defense is committed to making electronic and information technologies accessible to individuals with disabilities in accordance with Section 508 of the Rehabilitation Act (29 U.S.C. §794d), as amended in 1999. Send feedback or concerns related to the accessibility of this website to: DoDSection508@osd.mil. For more information about Section 508, please visit the DoD Section 508 website. Last Updated: 08/13/2013

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For questions or concerns about this survey, e-mail: seo-survey@mail.mil

2016 Post-Election Voting Survey of State Election Officials

How to Contact Us

If you have questions or concerns about this survey, please email seo-survey@mail.mil.

Frequently Asked Questions

What is the Federal Voting Assistance Program (FVAP)?

What is Defense Manpower Data Center (DMDC)?

What is the Post-Election Voting (PEV) Program?

What is UOCAVA?

How do I know this is an official, approved DoD survey?

How did you pick me?

Why should I participate?

What is seo-survey@mail.mil?

Why am I being asked to use the web?

Do I have to answer all questions?

Will my answers be kept private?

Can I withdraw my answers once I have started the survey?

Will I ever see the results of the survey?

What is the Federal Voting Assistance Program (FVAP)? Top

• FVAP administers the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) on behalf of the Secretary of Defense. FVAP works to ensure that all Service members, their eligible family members and overseas citizens are aware of their right to vote and have the tools to do so – from anywhere in the world.

What is Defense Manpower Data Center (DMDC)? Top

• DMDC maintains the largest archive of personnel, manpower, training, and financial data in the Department of Defense (DoD). DMDC also conducts Joint-Service surveys including the Status of Forces Surveys, QuickCompass Surveys, and Health and Readiness Surveys for the DoD. To learn more, visit the DMDC website: http://www.dmdc.osd.mil/

What is the Post-Election Voting (PEV) Program? Top

• Post-Election Voting (PEV) surveys are sponsored by the Director of the Federal Voting Assistance Program (FVAP) as the Presidential designee to administer the Uniformed and Overseas Citizens Absentee Voting Act of 1986 (UOCAVA). UOCAVA, as amended by the Military and Overseas Voter Empowerment Act (MOVE Act), requires FVAP to report to Congress on how effective programs are for assisting the Uniformed Services and overseas voters in federal elections. The PEV surveys are designed to assist FVAP in administering UOCAVA and are used to develop ways to make absentee voting easier for military personnel and overseas citizens.

What is UOCAVA? Top

• The Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) was enacted in 1986. UOCAVA law permits members of the Uniformed Services and Merchant Marines, their eligible family members and U.S. citizens residing overseas, to vote in federal elections. The Federal Voting Assistance Program (FVAP) has been charged with administering UOCAVA law and works to ensure UOCAVA citizens are aware of their right to vote no matter where in the world they may be residing.

How do I know this is an official, approved DoD survey? Top

• In accordance with DoD Instruction 8910.01, all data collection in DoD must be licensed and show that license as an Office of Management and Budget (OMB) control number with an expiration date. The OMB control number for this survey is 0704-0553, expiring 04/30/2019.

How did you pick me? Top

• DMDC and FVAP have you in our records as the State election official for your State. Our survey contacts every State election office from each State and attempts to survey the head of the office or the person most knowledgeable about UOCAVA voters.

Why should I participate? Top

• This survey will provide the Federal Voting Assistance Program (FVAP) with critical information to help improve the services and information they provide you and other State election officials. Your input will be used to shape the absentee voting program in ways that directly affect your office.

What is seo-survey@mail.mil? Top

• This is the official email address for communicating with State election officials about Post-Election Voting (PEV) surveys.

Why am I being asked to use the web? Top

• Web administration enables us to get survey results to senior Defense leaders faster.

Do I have to answer all questions? Top

• No, it is not necessary to answer every question. Within the survey screen, you have four control buttons: Next (→), Back (←), Save and Return Later, and Clear Response. Use these buttons to navigate through the survey or skip questions.

Will my answers be kept private? Top

• Please view the Agency Disclosure Notice and Privacy Advisory.

• Data you provide may be identifiable to DoD or the Federal Voting Assistance Program (FVAP).

• We encourage you to safeguard your Ticket Number to prevent unauthorized access to your survey. In addition, to ensure your privacy, be aware of the environment in which you take the survey (e.g., take the survey when no one else is home; take care to not leave the survey unattended).

Can I withdraw my answers once I have started the survey? Top

• If you wish to withdraw your answers, please send an email to seo-survey@mail.mil. Include your name and Ticket Number.

Will I ever see the results of the survey? Top

• The Federal Voting Assistance Program (FVAP) will post a post-election report to Congress at http://www.fvap.gov/.

2016 Post-Election Voting Survey of State Election Officials

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Security Protection Advisory

WEBSITE PRIVACY: Neither the Department of Defense (DoD) nor Data Recognition Corporation will collect personal information about you when you visit this website unless you choose to provide it yourself. Data you provide may be identifiable to DoD or the Federal Voting Assistance Program (FVAP).

Use of "Cookies:" Our system uses two types of "cookies," which are files placed on your computer's hard drive in order to monitor your use of the site or the web. We use session "cookies" for performance and load balancing issues.

For more information about your privacy rights, please read the Privacy Advisory at the start of the survey.

This website does collect certain data from your visit but does not store it in a way that it can be linked to you. This non-personal information helps us make the site more useful by recognizing the types of technology being used. The data collected are listed below:

1. The Internet Protocol (IP) address for the computer and the server being used on the Internet (for example, www.verizon.com, www.comcast.com, 122.3.55.34). Depending on your Internet service provider, IP addresses may identify your computer; in other cases, they identify no more than your Internet service provider (such as Verizon or Comcast).

2. The type and version of the browser and operating system used to access our site.

3. The date and time this site was accessed.

4. Number of bytes sent and received.

5. The pages visited.

This information is stored permanently for troubleshooting technical problems and for future capacity planning. It cannot be linked to any survey response data and resides in a completely different database. It may be shared with DoD as required for troubleshooting connections from DoD computers. None of this information will be revealed publicly or used to identify you.

How do I know this is an official, approved DoD survey?

• The Federal Voting Assistance Program (FVAP) is part of the DoD.

• In accordance with DoD Instruction 8910.01, all data collection in the Department must be licensed and show that license as an Office of Management and Budget (OMB) Control Number with an expiration date. The OMB Control Number for this survey is 0704-0553, expiring 04/30/2019.  

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2016 Post-Election Voting Survey of State Election Officials

Agency Disclosure Notice

The public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing the instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0553). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid Office of Management and Budget (OMB) control number.

Privacy Notice

This survey does not collect or use personally identifiable information and is not retrieved by personal identifier. Therefore, the information collected is not subject to the Privacy Act of 1974, as amended (5 U.S.C. § 552a). Responding to this survey is voluntary. There is no penalty to you or your office if you choose not to respond. However, maximum participation is encouraged so that the data will be complete. This notice informs you of the purpose of the 2016 Post-Election Voting Surveys and how the findings of these surveys will be used. Please read it carefully.

AUTHORITY: The authority to solicit the information requested in this survey is contained in the Uniformed and Overseas Citizens Absentee Voting Act as modified by the Military and Overseas Voting Empowerment Act, 42 United States Code, Section 1973ff, and Executive Order 12642.

PRINCIPAL PURPOSE: This survey is conducted by the Federal Voting Assistance Program (FVAP), which works to ensure that all Service members, their eligible family members and overseas citizens are aware of their right to vote and have the tools to do so - from anywhere in the world. Information collected in this survey will provide FVAP with critical information to help improve the services and information available for State election officials. Data could be used in future research.

ROUTINE USES: None.

DISCLOSURE: Providing information on this survey is voluntary. Most people can complete the survey in 10 minutes. There is no penalty to you or your office if you choose not to respond. However, maximum participation is encouraged so that the data will be complete and representative. This survey is being conducted for program evaluation at the DoD level. Your responses will not be treated as confidential. Identifying information may be used by government and contractor staff engaged in, and for purposes of, the program evaluation. In addition, FVAP will receive data which will identify your election office. Any comments you leave on the survey will be provided verbatim (i.e., exactly as submitted) to FVAP. Do not include any Personally Identifiable Information (PII) in your comments.

SURVEY ELIGIBILITY AND POTENTIAL BENEFITS: A census of State election officials representing all voting jurisdictions, including the District of Columbia and the U.S. territories, were selected to participate in the survey. There is no direct benefit for your individual participation, however your responses, when taken together with the responses from other State election officials, will make a difference by helping to identify areas where FVAP's products and services can be improved.

STATEMENT OF RISK: The data collection procedures involve disclosure of data which will identify you to the Federal Voting Assistance Program (FVAP). If you experience any difficulties taking the survey, please send an e-mail to seo-survey@mail.mil. If you have concerns about your rights as a research participant, please contact the OUSD(P&R) Research Regulatory Oversight Office at 703-681-6522/703-681-8320 or e-mail RDHA.R2O2.PR@mail.mil.

Once you start answering the survey, if you desire to withdraw your answers, please notify the Survey Processing Center prior to [CLOSEDATE]. Please include in the e-mail or phone message your name and Ticket Number. Unless withdrawn, partially completed survey data may be used after that date.

Click Next if you agree to do the survey.

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Note to OMB: Clicking [Next] will lead to the survey on the “Questionnaire document.”