| REPORTING |
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| Section of Regulation |
Title |
Form number (if Any) |
Estimated Number of Respondents |
Report Filed Annually |
Total Annual Responses (Col. DxE) |
Estimated Avg. No. of Hours Per Response |
Estimated Total Hours (Col. FxG) |
| A |
B |
C |
D |
E |
F |
G |
H |
| STATE AGENCY LEVEL |
|
|
|
|
|
|
|
| 225.3 (b) |
SA, by November 1 of each fiscal year, notify USDA if it intends to administer the Summer Food Service Program. |
|
52 |
1 |
52 |
0.25 |
13 |
| 225.4 (a) |
SAs, by Feb. 15 of each year, submit to FNSRO a Program Management and Administration Plan for that fiscal year. |
|
52 |
1 |
52 |
40 |
2,080 |
| 225.6 (b)(2) |
SAs inform potential sponsors of procedure for advance and administrative cost payments. |
|
0 |
0 |
0 |
0 |
0 |
| 225.6 (b)(2) |
SAs inform sponsors of procedures for applying for start-up payments. |
|
0 |
0 |
0 |
0 |
0 |
| 225.6 (h)(2) |
SAs develop a standard contract for use by sponsors and FSMCs |
|
0 |
0 |
0 |
0 |
0 |
| 225.7 (c) |
SAs develop and make available to sponsor food specifications and model meal quality standards to be a part of all contracts between vended sponsors and FSMCs. |
|
0 |
0 |
0 |
0 |
0 |
| 225.7 (d) |
SAs conduct program monitoring assistance, to include pre-approval visits, sponsor reviews, follow-up reviews, development of monitoring system, maintenance of records, FSMC facility visits, development of forms, and corrective action. |
|
0 |
0 |
0 |
0 |
0 |
| 225.7 (d)(2) |
SAs conduct program monitoring assistance for sites. |
|
0 |
0 |
0 |
0 |
0 |
| 225.7(d)(6), 225.7(e) |
SAs conduct inspections of food service management company, self-preparation and vended sponsors' food preparation facilities. |
|
0 |
0 |
0 |
0 |
0 |
| 225.7 ( f ) |
SAs establish a financial management system to identify program costs and establish standards for sponsor recordkeeping and reporting. |
|
0 |
0 |
0 |
0 |
0 |
| 225.8(d)(2) |
SAs, within 5 days of approval of sponsors, must notify FNSROs of sponsors, approved sites, locations, and days of operation and estimated daily attendance. |
|
52 |
74 |
3,848 |
8 |
30,784 |
| 225.8 (b) |
SAs submit to FNS a final report on SFSP operations for each month of operations. |
418 |
52 |
3 |
156 |
2 |
312 |
| 225.8 (d)(1) |
SAs, by May 1 of each year, submit to FNSRO a list of names and addresses of potential private nonprofit organizations and for each site, the address, first day of operation, and estimated daily attendance. |
|
52 |
22 |
1,144 |
4 |
4,576 |
| 225.9 (b)(2) |
SAs prepare and submit a list sponsors eligible to receive commodities and daily number of eligible means to be served by each sponsor by June 1. |
|
52 |
1 |
52 |
1 |
52 |
| 225.9 (d)(4) |
SAs forward the final claim form for reimbursement. |
|
52 |
222 |
11,544 |
0.5 |
5,772 |
| 225.10 |
SAs arrange for audits of their own operations per 7 CFR Part 3015. |
|
0 |
0 |
0 |
0 |
0 |
| 225.12 (a) |
SAs establish claims against sponsors and recover payment not properly payable. |
|
52 |
7 |
364 |
8 |
2,912 |
| 225.13 (a) |
SAs establish hearing appeal procedures. |
|
0 |
0 |
0 |
0 |
0 |
| 225.17 |
SAs make available to sponsors information on procurement standards. |
|
0 |
0 |
0 |
0 |
0 |
| 225.18(b)(2) |
SAs notify terminated sponsors in writing. |
|
52 |
4 |
208 |
1 |
208 |
| 225.15(j) |
SAs that plan to use or disclose information in ways not permitted must obtain written consent from parent/guardian. |
|
0 |
0 |
0 |
0 |
0 |
| 225.15(k) |
SA should enter into written agreement with party requesting disclosure information. |
|
0 |
0 |
0 |
0 |
0 |
| STATE AGENCY LEVEL TOTALS |
|
|
52 |
335.00000 |
17,420.00000 |
2.6813433 |
46,709.00000 |
| SPONSORS LEVEL |
|
|
|
|
|
|
|
| 225.6 (c)(1) |
Sponsors submit written application TO SAs for participation in SFSP. |
|
3,842 |
1 |
3,842 |
3.33 |
12,794 |
| 226.6(c)(2) |
Sponsors submit site information for each site where a food service operation is proposed. |
|
3,842 |
1 |
3,842 |
1 |
3,842 |
| 225.6 (c)(3) |
Sponsors must submit a statement of its policy for serving free meals. |
|
3,842 |
1 |
3,842 |
1 |
3,842 |
| 225.6 (e) |
Sponsors approved for participation in SFSP enter into written agreements with SAs to operate program in accordance with regulatory requirements. |
|
3,842 |
1 |
3,842 |
0.123 |
473 |
| 225.6 (h) (2)(iii) |
Sponsors provide FSMC with a list of approved sites. |
|
1,921 |
1 |
1,921 |
0.5 |
961 |
| 225.6(h)(3) |
Sponsors submit requests to SAs for exception to unitizing requirement for certain components of a meal. |
|
19 |
1 |
19 |
0.5 |
10 |
| 225.6 (h)(5) |
Sponsors submit to SAs copies of contracts with FSMC, bids received, and reason for selection on FSMC chosen. |
|
1,921 |
1 |
1,921 |
20 |
38,420 |
| 225.15(j) |
Sponsors that plan to use or disclose info in ways not permitted by law must obtain written consent from parent/guardian. |
|
0 |
0 |
0 |
0 |
0 |
| 225.15(k) |
Sponsors should enter into written agreement with the party eligibility information. |
|
0 |
0 |
0 |
0 |
0 |
| SPONSORS LEVEL TOTALS |
|
|
3,842 |
5.00495 |
19,229.00000 |
3.1379908 |
60,340.42600 |
| CAMP AND OTHER SITES LEVEL |
|
|
|
|
|
|
|
| 225.6 (c) (5) |
Camps submit copy of hearing procedures. |
|
766 |
1 |
766 |
0.25 |
192 |
| 225.15 |
Camps and others distribute free meal applications to children enrolled in SFSP. |
|
0 |
0 |
0 |
0 |
0 |
| CAMP AND OTHER SITES LEVEL TOTALS |
|
|
766 |
1.00000 |
766 |
0.2500000 |
192 |
| HOUSEHOLD LEVEL |
|
|
|
|
|
|
|
| 225.15 ( f ) |
Households read instructions, complete free meal and return to camps and sites. |
|
100,589 |
1 |
100,589 |
0.5 |
50,295 |
| 225.15(j) |
Households provide written consent for sponsors to use or disclose information. |
|
100,589 |
1 |
100,589 |
0.25 |
25,147 |
| HOUSEHOLD LEVEL TOTALS |
|
|
100,589 |
2.00000 |
201,178.00000 |
0.3750000 |
75,441.75000 |
|
|
|
|
|
|
|
|
| Summary of Reporting Burden |
|
|
|
|
|
|
|
|
|
|
|
State Agency Burden |
17,420 |
|
46,709 |
|
|
|
|
Sponsors Burden |
19,229 |
|
60,340 |
|
|
|
|
Camp and Other Sites Burden |
766 |
|
192 |
|
|
|
|
Household Burden |
201,178 |
|
75,442 |
|
|
|
|
REPORTING GRAND TOTAL |
238,593 |
|
182,683 |