| REPORTING |
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| Section of Regulation |
Title |
Form number (if Any) |
Estimated Number of Respondents |
Report Filed Annually |
Total Annual Responses (Col. DxE) |
Estimated Avg. No. of Hours Per Response |
Estimated Total Hours (Col. FxG) |
Previously Approved |
Change Due to Adjustment |
Due to Program Change |
Total Difference |
| A |
B |
C |
D |
E |
F |
G |
H |
I |
J |
K |
L |
| STATE AGENCY LEVEL |
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| 225.3 (b) |
SA, by November 1 of each fiscal year, notify USDA if it intends to administer the Summer Food Service Program. |
|
53 |
1 |
53 |
0.123 |
7 |
6.519 |
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| 225.4 (a) |
SAs, by Feb. 15 of each year, submit to FNSRO a Program Management and Administration Plan for that fiscal year. |
|
53 |
1 |
53 |
40 |
2,120 |
2,000 |
120 |
0 |
120 |
| 225.6 (b)(2) |
SAs inform potential sponsors of procedure for advance and administrative cost payments. |
|
53 |
1 |
53 |
1 |
53 |
53 |
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| 225.6 (b)(2) |
SAs inform sponsors of procedures for applying for start-up payments. |
|
53 |
1 |
53 |
1 |
53 |
53 |
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| 225.6 (h)(2) |
SAs develop a standard contract for use by sponsors and FSMCs |
|
53 |
1 |
53 |
4 |
212 |
212 |
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| 225.7 (c) |
SAs develop and make available to sponsor food specifications and model meal quality standards to be a part of all contracts between vended sponsors and FSMCs. |
|
53 |
1 |
53 |
80 |
4,240 |
4,240 |
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| 225.7 (d) |
SAs conduct program monitoring assistance, to include pre-approval visits, sponsor reviews, follow-up reviews, development of monitoring system, maintenance of records, FSMC facility visits, development of forms, and corrective action. |
|
53 |
46 |
2,438 |
8 |
19,504 |
19,504 |
|
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| 225.7 (d)(2) |
SAs conduct program monitoring assistance for sites. |
|
53 |
109 |
5,777 |
4 |
23,108 |
23,108 |
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| 225.7(d)(6), 225.7(e) |
SAs conduct inspections of food service management company, self-preparation and vended sponsors' food preparation facilities. |
|
53 |
594 |
31,482 |
1 |
31,482 |
31,482 |
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| 225.7 ( f ) |
SAs establish a financial management system to identify program costs and establish standards for sponsor recordkeeping and reporting. |
|
53 |
1 |
53 |
15 |
795 |
795 |
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| 225.8(d)(2) |
SAs, within 5 days of approval of sponsors, must notify FNSROs of sponsors, approved sites, locations, and days of operation and estimated daily attendance. |
|
53 |
1 |
53 |
1 |
53 |
53 |
|
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| 225.8 (b) |
SAs submit to FNS a final report on SFSP operations for each month of operations. |
|
53 |
3 |
159 |
2 |
318 |
318 |
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| 225.8 (d)(1) |
SAs, by May 1 of each year, submit to FNSRO a list of names and addresses of potential private nonprofit organizations and for each site, the address, first day of operation, and estimated daily attendance. |
|
53 |
1 |
53 |
1 |
53 |
53 |
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| 225.9 (b)(2) |
SAs prepare and submit a list sponsors eligible to receive commodities and daily number of eligible means to be served by each sponsor by June 1. |
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53 |
1 |
53 |
1 |
53 |
53 |
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| 225.9 (d)(4) |
SAs forward the final claim form for reimbursement. |
|
53 |
3 |
159 |
1 |
159 |
159 |
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| 225.10 |
SAs arrange for audits of their own operations per 7 CFR Part 3015. |
|
53 |
1 |
53 |
40 |
2,120 |
2,120 |
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| 225.12 (a) |
SAs establish claims against sponsors and recover payment not properly payable. |
|
53 |
1 |
53 |
1 |
53 |
53 |
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| 225.13 (a) |
SAs establish hearing appeal procedures. |
|
53 |
1 |
53 |
1 |
53 |
53 |
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| 225.17 |
SAs make available to sponsors information on procurement standards. |
|
53 |
4 |
212 |
1 |
212 |
212 |
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| 225.18(b)(2) |
SAs notify terminated sponsors in writing. |
|
53 |
4 |
212 |
1 |
212 |
212 |
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| 225.18(i)(3) |
SAs report to FNS data designated by FNS for the prior Federal fiscal year. |
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0 |
0 |
0 |
0 |
0 |
13 |
-13 |
0 |
-13 |
| 225.15(j) |
SAs that plan to use or disclose information in ways not permitted must obtain written consent from parent/guardian. |
|
53 |
1 |
53 |
0.25 |
13 |
0 |
0 |
13 |
13 |
| 225.15(k) |
SA should enter into written agreement with party requesting disclosure information. |
|
53 |
1 |
53 |
0.25 |
13 |
0 |
0 |
13 |
13 |
| STATE AGENCY LEVEL TOTALS |
|
|
53 |
778.00000 |
41,234.00000 |
2.0586293 |
84,885.51900 |
84,752.51900 |
107.00000 |
26.00000 |
133.00000 |
| SPONSORS LEVEL |
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| 225.6 (c)(1) |
Sponsors submit written application TO SAs for participation in SFSP. |
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3,485 |
1 |
3,485 |
3.33 |
11,605 |
11,605 |
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| 226.6(c)(2) |
Sponsors submit site information for each site where a food service operation is proposed. |
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3,485 |
1 |
3,485 |
1 |
3,485 |
3,485 |
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| 225.6 (c)(3) |
Sponsors must submit a statement of its policy for serving free meals. |
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3,589 |
1 |
3,589 |
1 |
3,589 |
3,589 |
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| 225.6 (e) |
Sponsors approved for participation in SFSP enter into written agreements with SAs to operate program in accordance with regulatory requirements. |
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3,485 |
1 |
3,485 |
0.123 |
429 |
429 |
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| 225.6 (h) (2)(iii) |
Sponsors provide FSMC with a list of approved sites. |
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1,256 |
1 |
1,256 |
1 |
1,256 |
1,256 |
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| 225.6(h)(3) |
Sponsors submit requests to SAs for exception to utilizing requirement for certain components of a meal. |
|
36 |
1 |
36 |
1 |
36 |
36 |
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| 225.6 (h)(5) |
Sponsors submit to SAs copies of contracts with FSMC, bids received, and reason for selection on FSMC chosen. |
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1,221 |
1 |
1,221 |
39 |
47,619 |
47,619 |
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| 225.15(j) |
Sponsors that plan to use or disclose info in ways not permitted by law must obtain written consent from parent/guardian. |
|
1,169 |
1 |
1,169 |
0.25 |
292 |
0 |
0 |
292 |
292 |
| 225.15(k) |
Sponsors should enter into written agreement with the party eligibility information. |
|
1,169 |
1 |
1,169 |
0.25 |
292 |
0 |
0 |
292 |
292 |
| SPONSORS LEVEL TOTALS |
|
|
3,589 |
5.26470 |
18,895.00000 |
3.6307597 |
68,603.20500 |
68,019.00000 |
0.00000 |
584.00000 |
584.00000 |
| CAMP AND OTHER SITES LEVEL |
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| 225.6 (c) (5) |
Camps submit copy of hearing procedures. |
|
802 |
1 |
802 |
1 |
802 |
802 |
|
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0 |
| 225.15 |
Camps and others distribute free meal applications to children enrolled in SFSP. |
|
3,187 |
74 |
235,838 |
0.26 |
61,318 |
61,318 |
|
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0 |
| CAMP AND OTHER SITES LEVEL TOTALS |
|
|
3,187 |
74.25165 |
236,640 |
0.2625079 |
62,120 |
62,120 |
|
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0 |
| Private Sector - Not-for-profit institutions |
|
|
6,776 |
37.71178 |
255,535.00000 |
0.5115663 |
130,723.08500 |
130,139.00000 |
0.00000 |
584.00000 |
584.00000 |
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| HOUSEHOLD LEVEL |
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| 225.15 ( f ) |
Households read instructions, complete free meal and return to camps and sites. |
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127,757 |
1 |
127,757 |
0.07 |
8,943 |
8,943 |
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| 225.15(j) |
Households provide written consent for sponsors to use or disclose information. |
|
127,757 |
1 |
127,757 |
0.083 |
10,604 |
0 |
0 |
10,604 |
10,604 |
| HOUSEHOLD LEVEL TOTALS |
|
|
127,757 |
2.00000 |
255,514.00000 |
0.0765000 |
19,546.82100 |
8,943.00000 |
0.00000 |
10,604.00000 |
10,604.00000 |
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| Summary of Reporting Burden |
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State Agency Burden |
41,234 |
|
84,886 |
84,753 |
107 |
26 |
133 |
|
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Sponsors Burden |
18,895 |
|
68,603 |
68,019 |
0 |
584 |
584 |
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Camp and Other Sites Burden |
236,640 |
|
62,120 |
62,120 |
0 |
0 |
0 |
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Household Burden |
255,514 |
|
19,547 |
8,943 |
0 |
10,604 |
10,604 |
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REPORTING GRAND TOTAL |
552,283 |
|
235,156 |
223,835 |
107 |
11,214 |
11,321 |