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pdfFROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
WELCOME TO THE EIA-14 SURVEY
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Welcome to the U.S. Energy Information Administration (EIA), the statistical and analytical agency
within the U.S. Department of Energy. Your company has been selected by the EIA as a respondent to the
Form EIA-14, Refiners’ Monthly Cost Report. These data are collected pursuant to the Federal
Energy Administration (FEA) Act of 1974, Public Law 93-275.
Form EIA-14 collects data on the weighted cost of crude oil at the regional Petroleum for Administration
Defense District (PADD) level at which the crude oil is booked into a refinery.
The reporting period for this iteration of data collection is for [Reporting Period], will begin on [Open
Date] and data are due [Due Date].
Based on information gathered by EIA, you have been identified as the initial point of contact for
providing information needed to complete the EIA-14 survey form. If you are not the appropriate contact,
please forward the appropriate person's contact information to EIA4USA@eia.gov and we will contact
them directly. Please provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
You can access the EIA-14 survey form here. Please include the EIA ID below in Part 1 of the form.
Once you have completed the form, submit your data using our secure file transmission site. Visit our
EIA-14 Instructions page for information on how to submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA (1-855342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR,
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-14 DATA COLLECTION CYCLE IS NOW OPEN
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
The U.S. Energy Information Administration (EIA) is now accepting data for the EIA-14,
Refiner’s Monthly Cost Report for [Reference Month] Report Month. The due date for your
submission is [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act.
You can access the EIA-14 survey form here. Please include the EIA ID number in Part 1 of the
form. Once you have completed the form, submit your data using our secure file transmission
site. Visit our EIA-14 Instructions page for information on how to submit your data or for
general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a..m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
REMINDER – THE EIA-14 SURVEY DATA IS DUE SOON
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
This is a reminder that the [Reporting Period] data submission for the Form EIA-14,
Refiners’ Monthly Cost Report is due on [Due Date]. If you have already submitted your
form, thank you for your submission.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act.
You can access the EIA-14 survey form here. Please include the company identification number
below in Part 1 of the form. Once you have completed the form, submit your data using our
secure file transmission site. Visit our EIA-14 Instructions page for information on how to
submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR,
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-14 SURVEY DATA IS LATE
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
The [Reporting Period] data submission for Form EIA-14, Refiners’ Monthly Cost Report
was due on [Due Date] and is now considered late. If you have already submitted your form,
thank you for your submission.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act.
If you are no longer the appropriate contact for form EIA-14, please forward the appropriate
person's contact information to EIA4USA@eia.gov and we will contact them directly. Please
provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
You can access the EIA-14 survey form here. Please include the EIA ID number in Part 1 of the
form. Once you have completed the form, submit your data using our secure file transmission
site. Visit our EIA-14 Instructions page for information on how to submit your data or for
general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-14 SURVEY DATA IS OVERDUE
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Your company has not filed its report with the U.S. Energy Information Administration (EIA)
for Form EIA-14, Refiners’ Monthly Cost Report for [Reporting Period]. Your report was
due on [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act. Failure to
respond may result in a civil penalty of not more than $10,949 per day for each violation.
If you are no longer the appropriate contact for form EIA-14, please forward the appropriate
person's contact information to EIA4USA@eia.gov and we will contact them directly. Please
provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
You can access the EIA-14 survey form here. Please include the company identification number
below in Part 1 of the form. Once you have completed the form, submit your data using our
secure file transmission site. Visit our EIA-14 Instructions page for information on how to
submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
EIA-14 – CHANGE IN REPORTING REQUIREMENTS
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Thank you for your Form EIA-14, Refiners’ Monthly Cost Report submissions. Due to the
verified changes in your company, you are no longer required to file monthly production
information on the EIA-14 report.
This applies only to the facility with the following ID number:
Company Name
EIA ID
[Company1]
[ID1]
If you are currently submitting data for other EIA surveys, please continue doing so until you
receive notification to discontinue reporting.
At present EIA does not anticipate any future requirement to file EIA-14 data for your company.
However, changes in your production volumes, or the relative production of other operators may
alter selection criteria, and once again require you to submit data. Should this happen, you will
be contacted by the EIA to inform you of that obligation.
If you have any questions, please contact us directly at eia4usa@eia.gov or call -1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. – 6:00 p.m. ET.
Thank you for your cooperation in making the EIA-14 “Refiners’ Monthly Cost Report” a
success.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
[Current Date]
[Contact Name]
[Company Name]
[Company Address1]
[City, [State] [Zip]
Reference: OMB NO. 1905-0174 (Expiration Date: 02/28/2025)
Dear [Respondent Name],
[Entity Name] has not filed its report with the U.S. Energy Information Administration (EIA) for Form
EIA-14, Refiners’ Monthly Cost Report for [Reporting Period]. Your report was due on [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public Law
93-275, and response to this survey is mandatory under the FEA Act. Failure to respond may result in a
civil penalty of not more than $10,949 per day for each violation.
EIA has a legal mandate to carry out a central, comprehensive, and unified energy data and information
program. All persons owning or operating facilities or business premises who are engaged in any phase
of energy supply shall make available to the EIA Administrator such information and periodic reports.
By law, the EIA Administrator has the authority to conduct mandatory information collections and obtain
the information by issuing subpoenas, conducting physical inspections or by other means identified in 15
U.S.C. 779.
We have attempted to contact [Entity Name] staff by email and telephone numerous times to resolve
these issues, but without success. If you are no longer the appropriate contact for form EIA-14, please
forward the appropriate person's contact information to EIA4USA@eia.gov and we will contact them
directly. Please provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
EIA needs you to report the requested information on Form EIA-14 no later than [New Date] by 4:00
p.m. ET. If you continue to refuse to file your report on time, EIA will request further action to compel the
production of all information, documents, reports, records, and accounts needed to complete the reporting
requirements for your company. If you have any questions, please contact us directly at eia4usa@eia.gov, or
call 1-855-EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
WELCOME TO THE EIA-182 SURVEY
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Welcome to the U.S. Energy Information Administration (EIA), the statistical and analytical agency
within the U.S. Department of Energy. Your company has been selected by the EIA as a respondent to the
Form EIA-182, Domestic Crude Oil First Purchase Report.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public Law
93-275.
Form EIA-182 is used to collect data on both the average cost and volume associated with the physical
and financial transfer of domestic crude oil off the property on which it was produced.
The reporting period for this iteration of data collection is for [Reporting Period], will begin on [Open
Date] and data are due [Due Date].
Based on information gathered by EIA, you have been identified as the initial point of contact for
providing information needed to complete the EIA-182 survey form. If you are not the appropriate
contact, please forward the appropriate person's contact information to EIA4USA@eia.gov and we will
contact them directly. Please provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
You can access the EIA-182 survey form here. Please include the company identification number below
in Part 1 of the form. Once you have completed the form, submit your data using our secure file
transmission site. Visit our EIA-182 Instructions page for information on how to submit your data or for
general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA (1-855342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-182 DATA COLLECTION CYCLE IS NOW OPEN
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
The U.S. Energy Information Administration (EIA) is now accepting data for the EIA-182,
Domestic Crude Oil First Purchase Report for [Reference Month] Report Month. The due
date for your submission is [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act.
You can access the EIA-182 survey form here. Please include the company identification
number below in Part 1 of the form. Once you have completed the form, submit your data using
our secure file transmission site. Visit our EIA-182 Instructions page for information on how to
submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
REMINDER – THE EIA-182 SURVEY DATA IS DUE SOON
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
This is a reminder that the [Reporting Period] data submission for the Form EIA-182,
Domestic Crude Oil First Purchase Report is due on [Due Date]. If you have already
submitted your form, thank you for your submission.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act.
You can access the EIA-182 survey form here. Please include the company identification
number below in Part 1 of the form. Once you have completed the form, submit your data using
our secure file transmission site. Visit our EIA-182 Instructions page for information on how to
submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-182 SURVEY DATA IS LATE
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
The [Reporting Period] data submission for Form EIA-182, Domestic Crude Oil First
Purchase Report was due on [Due Date] and is now considered late. If you have already
submitted your form, thank you for your submission.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act.
If you are no longer the appropriate contact for form EIA-182, please forward the appropriate
person's contact information to EIA4USA@eia.gov and we will contact them directly. Please
provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
You can access the EIA-182 survey form here. Please include the EIA ID number in Part 1 of
the form. Once you have completed the form, submit your data using our secure file transmission
site. Visit our EIA-182 Instructions page for information on how to submit your data or for
general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-182 SURVEY DATA IS OVERDUE
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Your company has not filed its report with the U.S. Energy Information Administration (EIA)
for Form EIA-182, Domestic Crude Oil First Purchase Report for [Reporting Period].
Your report was due on [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act. Failure to
respond may result in a civil penalty of not more than $10,949 per day for each violation.
If you are no longer the appropriate contact for form EIA-182, please forward the appropriate
person's contact information to EIA4USA@eia.gov and we will contact them directly. Please
provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
You can access the EIA-182 survey form here. Please include the company identification
number below in Part 1 of the form. Once you have completed the form, submit your data using
our secure file transmission site. Visit our EIA-182 Instructions page for information on how to
submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
EIA-182 – CHANGE IN REPORTING REQUIREMENTS
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Thank you for your Form EIA-182, Domestic Crude Oil First Purchase Report submissions.
Due to the verified changes in your company, you are no longer required to file monthly
production information on the EIA-182 report.
This applies only to the facility with the following ID number:
Company Name
EIA ID
[Company1]
[ID1]
If you are currently submitting data for other EIA surveys, please continue doing so until you
receive notification to discontinue reporting.
At present EIA does not anticipate any future requirement to file EIA-182 data for your
company. However, changes in your production volumes, or the relative production of other
operators may alter selection criteria, and once again require you to submit data. Should this
happen, you will be contacted by the EIA to inform you of that obligation.
If you have any questions, please contact us directly at eia4usa@eia.gov or call -1-855EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. – 6:00 p.m. ET.
Thank you for your cooperation in making the EIA-182, the “Domestic Crude Oil First
Purchase Report” a success.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
[Current Date]
[Contact Name]
[Company Name]
[Company Address1]
[City, [State] [Zip]
Reference: OMB NO. 1905-0174 (Expiration Date: 02/28/2025)
Dear [Respondent Name],
[Entity Name] has not filed its report with the U.S. Energy Information Administration (EIA) for Form
EIA-182, Domestic Crude Oil First Purchase Report for [Reporting Period]. Your report was due
on [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public Law
93-275, and response to this survey is mandatory under the FEA Act. Failure to respond may result in a
civil penalty of not more than $10,949 per day for each violation.
EIA has a legal mandate to carry out a central, comprehensive, and unified energy data and information
program. All persons owning or operating facilities or business premises who are engaged in any phase
of energy supply shall make available to the EIA Administrator such information and periodic reports.
By law, the EIA Administrator has the authority to conduct mandatory information collections and obtain
the information by issuing subpoenas, conducting physical inspections or by other means identified in 15
U.S.C. 779.
We have attempted to contact [Entity Name] staff by email and telephone numerous times to resolve
these issues, but without success. If you are no longer the appropriate contact for form EIA-182, please
forward the appropriate person's contact information to EIA4USA@eia.gov and we will contact them
directly. Please provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
EIA needs you to report the requested information on Form EIA-182 no later than [New Date] by 4:00 PM
EST. If you continue to refuse to file your report on time, EIA will request further action to compel the
production of all information, documents, reports, records, and accounts needed to complete the reporting
requirements for your company. If you have questions, please contact us directly at eia4usa@eia.gov or call
1-855-EIA 4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
WELCOME TO THE EIA-856 SURVEY
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Welcome to the U.S. Energy Information Administration (EIA), the statistical and analytical agency
within the U.S. Department of Energy. Your company has been selected by the EIA as a respondent to the
Form EIA-856, Monthly Foreign Crude Oil Acquisition Report.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public Law
93-275.
Form EIA-856 is used to collect data on the cost and quantities of foreign crude oil (by country of origin)
acquired for importation into the United States, including U.S. territories and possessions.
The reporting period for this iteration of data collection is for [Reporting Period], will begin on [Open
Date] and data are due [Due Date].
Based on information gathered by EIA, you have been identified as the initial point of contact for
providing information needed to complete the EIA-856 survey form. If you are not the appropriate
contact, please forward the appropriate person's contact information to EIA4USA@eia.gov and we will
contact them directly. Please provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
You can access the EIA-856 survey form here. Please include the EIA ID number in Part 1 of the form.
Once you have completed the form, submit your data using our secure file transmission site. Visit our
EIA-856 Instructions page for information on how to submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA (1-855342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-856 DATA COLLECTION CYCLE IS NOW OPEN
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
The U.S. Energy Information Administration (EIA) is now accepting data for the EIA-856,
Monthly Foreign Crude Oil Acquisition Report for [Reference Month] Report Month. The
due date for your submission is [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act.
You can access the EIA-856 survey form here. Please include the EIA ID number in Part 1 of
the form. Once you have completed the form, submit your data using our secure file transmission
site. Visit our EIA-856 Instructions page for information on how to submit your data or for
general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR,
OFFICE OF SURVEY OPERATIONS
SUBJECT:
REMINDER – THE EIA-856 SURVEY DATA IS DUE SOON
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
This is a reminder that the [Reporting Period] data submission for the Form EIA-856, Monthly
Foreign Crude Oil Acquisition Report is due on [Due Date]. If you have already submitted your
form, thank you for your submission.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act.
You can access the EIA-856 survey form here. Please include the company identification
number below in Part 1 of the form. Once you have completed the form, submit your data using
our secure file transmission site. Visit our EIA-856 Instructions page for information on how to
submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR,
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-856 SURVEY DATA IS LATE
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
The [Reporting Period] data submission for Form EIA-856, Monthly Foreign Crude Oil
Acquisition Report was due on [Due Date] and is now considered late. If you have already
submitted your form, thank you for your submission.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act.
If you are no longer the appropriate contact for form EIA-856, please forward the appropriate
person's contact information to EIA4USA@eia.gov and we will contact them directly. Please
provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
You can access the EIA-856 survey form here. Please include the EIA ID number in Part 1 of
the form. Once you have completed the form, submit your data using our secure file transmission
site. Visit our EIA-856 Instructions page for information on how to submit your data or for
general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR,
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-856 SURVEY DATA IS OVERDUE
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Your company has not filed its report with the U.S. Energy Information Administration (EIA)
for Form EIA-856, Monthly Foreign Crude Oil Acquisition Report for [Reporting Period].
Your report was due on [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974,
Public Law 93-275, and response to this survey is mandatory under the FEA Act. Failure to
respond may result in a civil penalty of not more than $10,949 per day for each violation.
If you are no longer the appropriate contact for form EIA-856, please forward the appropriate
person's contact information to EIA4USA@eia.gov and we will contact them directly. Please
provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
You can access the EIA-856 survey form here. Please include the EIA ID number in Part 1 of
the form. Once you have completed the form, submit your data using our secure file transmission
site. Visit our EIA-856 Instructions page for information on how to submit your data or for
general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR,
OFFICE OF SURVEY OPERATIONS
SUBJECT:
EIA-856 – CHANGE IN REPORTING REQUIREMENTS
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Thank you for your Form EIA-856, Monthly Foreign Crude Oil Acquisition Report submissions.
Due to the verified changes in your companies reporting status, you are no longer required to file
monthly production information on the EIA-856 report.
This applies only to the facility with the following ID number:
Company Name
EIA ID
[Company1]
[ID1]
If you are currently submitting data for other EIA surveys, please continue doing so until you
receive notification to discontinue reporting.
At present EIA does not anticipate any future requirement to file EIA-856 data for your
company. However, changes in your production volumes, or the relative production of other
operators may alter selection criteria, and once again require you to submit data. Should this
happen, you will be contacted by the EIA to inform you of that obligation.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for your cooperation in making the EIA-856, “Monthly Foreign Crude Oil
Acquisition Report” a success.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
[Current Date]
[Contact Name]
[Company Name]
[Company Address1]
[City, [State] [Zip]
Reference: OMB NO. 1905-0174 (Expiration Date: 02/28/2025)
Dear [Respondent Name],
[Entity Name] has not filed its report with the U.S. Energy Information Administration (EIA) for Form
EIA-856, Monthly Foreign Crude Oil Acquisition Report for [Reporting Period]. Your report was
due on [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public Law
93-275, and response to this survey is mandatory under the FEA Act. Failure to respond may result in a
civil penalty of not more than $10,949 per day for each violation. These data are collected pursuant to the
Federal Energy Administration (FEA) Act of 1974, Public Law 93-275, and response to this survey is
mandatory under the FEA Act. Failure to respond may result in a civil penalty of not more than $10,949
per day for each violation.
EIA has a legal mandate to carry out a central, comprehensive, and unified energy data and information
program. All persons owning or operating facilities or business premises who are engaged in any phase
of energy supply shall make available to the EIA Administrator such information and periodic reports.
By law, the EIA Administrator has the authority to conduct mandatory information collections and obtain
the information by issuing subpoenas, conducting physical inspections or by other means identified in 15
U.S.C. 779.
We have attempted to contact [Entity Name] staff by email and telephone numerous times to resolve
these issues, but without success. If you are no longer the appropriate contact for form EIA-856, please
forward the appropriate person's contact information to EIA4USA@eia.gov and we will contact them
directly. Please provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
EIA needs you to report the requested information on Form EIA-856 no later than [New Date] by 4:00
p.m. EST. If you continue to refuse to file your report on time, EIA will request further action to compel the
production of all information, documents, reports, records, and accounts needed to complete the reporting
requirements for your company. If you have any questions, please contact us directly at eia4usa@eia.gov or
call 1-855-EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
WELCOME TO THE EIA-877 WINTER COLLECTION SEASON
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear State Energy Office:
Welcome to the U.S. Energy Information Administration (EIA), the statistical and analytical agency
within the U.S. Department of Energy. Your state has been selected by the EIA to respond to the
EIA-877, Winter Heating Fuel Telephone Survey. EIA-877 is used to collect data on State-level
stocks and residential prices of No. 2 heating oil and propane during the heating season and to
report to the Congress and others when requested.
The 2024-2025 SHOPP Winter Season will begin on Monday, October 7, 2024. Data collection
will continue each Monday on a weekly basis through Monday, March 31, 2025. EIA requests that
you collect the residential market price (credit/keep-full prices being preferred) for No. 2 heating oil
and/or propane and that all prices exclude taxes. Prices should not include discounts for cash
payments or for payments made within a short period of time. However, if a company deals
exclusively in cash, then this price should be collected and noted in the Internet Data Collection
System (IDC).
For the 2024-2025 survey season, data should be submitted to EIA as soon as they are available, but
no later than noon (ET) on Tuesday of each week. All published aggregated data (averages across all
responding companies) will appear on EIA’s website in the Heating Oil and Propane Update.
All states participating in SHOPP are required to use the EIA-877 Winter Fuels Survey IDC. The
instructions for the IDC are available once you have logged onto the server. There is a link from the
“Instructions & Help” section to a printable version. Please verify that you can login to the IDC
before the start of the season. To request IDC access, please email eia4usa@eia.gov.
Response to the survey is mandatory under the Federal Energy Administration Act of 1974 (Public
Law 93-275. Unless otherwise noted, EIA has sent a letter to all companies in your sample notifying
them of their participation in the survey. The information provided on Form EIA-877 will be used for
statistical purposes only and is confidential by law. In accordance with the Confidential Information
Protection and Statistical Efficiency Act of 2018 and other applicable Federal laws, responses will
not be disclosed in identifiable form without the respondent’s consent. Per the Federal Cybersecurity
Enhancement Act of 2015, Federal information systems are protected from malicious activities
through cybersecurity screening of transmitted data. Every EIA employee, as well as every agent, is
subject to a jail term, a fine, or both if he or she makes public ANY identifiable information reported
to EIA or State Energy Office for the EIA-877 survey.
EIA remains committed to SHOPP and we appreciate your valuable efforts in making the program a
success. Thank you for your continued cooperation and participation.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA (1855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
WELCOME TO THE EIA-877 WINTER COLLECTION
SEASON
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear EIA-877 Respondent:
Welcome to the U.S. Energy Information Administration (EIA), the statistical and analytical agency
within the U.S. Department of Energy. Your company has been selected by the EIA to respond to the
Winter Heating Fuel Telephone Survey (EIA-877). The data are used to monitor the prices of
propane and No. 2 heating oil during the heating season, and to report to the Congress and others
when requested. These data are collected pursuant to the Federal Energy Administration (FEA) Act
of 1974, Public Law 93-275, and response to this survey is mandatory under the FEA Act. EIA
estimates that the average reporting burden each week for this survey is 6 minutes.
The data collection cycle for EIA-877, 2024-2025 Winter Season will begin on Monday, October 7,
2024 -Monday, March 31, 2025. An EIA or state energy office representative will call you for your
residential propane or No. 2 heating oil price on Monday (Tuesday if Monday is a holiday).
Heating Fuel Prices (Weekly)
Please report the residential retail price per gallon (excluding all taxes) for residential customers
that is offered to the public on the reference day (credit/keep-full prices being preferred). The price
should be for local residential customers with storage tanks of approximately 275 gallons.
Do not include in your reported price any discounts for cash payments, or contract prices for
residential customers under supply contracts. See instructions for further guidance:
https://www.eia.gov/survey/#eia-877
The information you provide will be used for statistical purposes only and is confidential by law. In
accordance with the Confidential Information Protection and Statistical Efficiency Act of 2018 and
other applicable Federal laws, your responses will not be disclosed in identifiable form without your
consent. Per the Federal Cybersecurity Enhancement Act of 2015, Federal information systems are
protected from malicious activities through cybersecurity screening of transmitted data. Every EIA
employee, as well as every agent, is subject to jail term, a fine, or both if he or she makes public ANY
identifiable information you report to EIA.
When there is a market disruption or supply and price volatility in the heating fuel markets, the
SHOPP data provides an objective measure of market conditions at the state level to facilitate
communication between heating fuel marketers and the government. Aggregated data (averages
across all responding companies) will be published weekly on the Heating Oil and Propane Update
page and the Winter Heating Fuels page on EIA’s website at
https://www.eia.gov/special/heatingfuels/.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA (1855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m.. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
WELCOME TO THE EIA-877 SUMMER COLLECTION
SEASON
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear EIA-877 Respondent:
Welcome to the U.S. Energy Information Administration (EIA), the statistical and analytical agency
within the U.S. Department of Energy. Your company has been selected by the EIA to respond to the
Winter Heating Fuel Telephone Survey (EIA-877).
The data are used to monitor the prices of propane and No. 2 heating oil during the heating season,
and to report to the Congress and others when requested. These data are collected pursuant to the
Federal Energy Administration (FEA) Act of 1974, Public Law 93-275, and response to this survey is
mandatory under the FEA Act. EIA estimates that the average reporting burden for this survey is 6
minutes.
Summer Season Collection (Monthly: April 14th, 2025- September 8th, 2025)
The data collection cycle for EIA-877 summer season will begin on Monday, April 14, 2025. On the
second Monday of each month, an EIA representative will call you for your residential propane or
No. 2 heating oil price on Monday (Tuesday if Monday is a holiday).
Collection Dates:
Monday, April 14, 2025
Monday, May 12, 2025
Monday, June 9, 2025
Monday, July 14, 2025
Monday, August 11, 2025
Monday, September 8, 2025
Please report the residential retail price per gallon (excluding all taxes) for residential customers
that are offered to the public on the reference day (credit/keep-full prices being preferred). The price
should be for local residential customers with storage tanks of approximately 275 gallons.
Do not include in your reported price any discounts for cash payments or contract prices for
residential customers under supply contracts. See instructions for further guidance:
https://www.eia.gov/survey/#eia-877
The information you provide will be used for statistical purposes only and is confidential by law. In
accordance with the Confidential Information Protection and Statistical Efficiency Act of 2018 and
other applicable Federal laws, your responses will not be disclosed in identifiable form without your
consent. Per the Federal Cybersecurity Enhancement Act of 2015, Federal information systems are
protected from malicious activities through cybersecurity screening of transmitted data. Every EIA
employee, as well as every agent, is subject to a jail term, a fine, or both if he or she makes public
ANY identifiable information you report to EIA.
When there is a market disruption or supply and price volatility in heating fuel markets, the SHOPP
data provides an objective measure of market conditions at the state level to facilitate
communications between heating fuel marketers and the government. Aggregated data (averages
across all responding companies) will be published weekly on the Heating Oil and Propane Update
page.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA
(1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR,
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-877 DATA COLLECTION IS NOW OPEN
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
The U.S. Energy Information Administration (EIA) is now accepting data for the EIA-877, Winter
Heating Fuels Telephone Survey for [Reporting Period] Report Month. The due date for your
submission is [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public
Law 93-275, and response to this survey is mandatory under the FEA Act.
Report your data directly to EIA using our secure file transmission site. Please report the current
market price of delivered propane and/or No. 2 heating oil to residential customers (excluding all
taxes and/or cash incentives) in the appropriate space under the current collection week period. Visit
our EIA-877 Instructions page for information on how to submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA
(1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
REMINDER - THE EIA-877 SURVEY DATA IS DUE SOON
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
This is a reminder that the [Reporting Period] data submission for the EIA-877, Winter Heating
Fuels Telephone Survey is due on [Due Date]. If you have already submitted your form, thank you
for your submission.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public
Law 93-275, and response to this survey is mandatory under the FEA Act.
Report your data directly to EIA using our secure file transmission site. Please report the current
market price of delivered propane and/or No. 2 heating oil to residential customers (excluding all
taxes and/or cash incentives) in the appropriate space under the current collection week period. Visit
our EIA-877 Instructions page for information on how to submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA
(1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-877 SURVEY DATA IS LATE
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
The [Reporting Period] data submission for Form EIA-877, Winter Heating Fuels Telephone
Survey was due on [Due Date] and is now considered late. If you have already submitted your form,
thank you for your submission.
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public
Law 93-275, and response to this survey is mandatory under the FEA Act.
If you are no longer the appropriate contact for form EIA-877, please forward the appropriate
person's contact information to EIA4USA@eia.gov and we will contact them directly. Please provide
the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
Report your data directly to EIA using our secure file transmission site. Please report the current
market price of delivered propane and/or No. 2 heating oil to residential customers (excluding all
taxes and/or cash incentives) in the appropriate space under the current collection week period. Visit
our EIA-877 Instructions page for information on how to submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA
(1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
THE EIA-877 SURVEY DATA IS OVERDUE
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Your company has not filed its report with the U.S. Energy Information Administration (EIA) for
Form EIA-877, Winter Heating Fuels Telephone Survey for [Reporting Period]. Your report was
due on [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public
Law 93-275, and response to this survey is mandatory under the FEA Act. Failure to respond may
result in a civil penalty of not more than $10,949 per day for each violation.
If you are no longer the appropriate contact for form EIA-877, please forward the appropriate
person's contact information to eia4usa@eia.gov and we will contact them directly. Please provide
the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
Report your data directly to EIA using our secure file transmission site. Please report the current
market price of delivered propane and/or No. 2 heating oil to residential customers (excluding all
taxes and/or cash incentives) in the appropriate space under the current collection week period. Visit
our EIA-877 Instructions page for information on how to submit your data or for general information.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA
(1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for supporting EIA's data collection activities.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
FROM:
JOSEPH WILSON, DIRECTOR
OFFICE OF SURVEY OPERATIONS
SUBJECT:
EIA-877 – CHANGE IN REPORTING REQUIREMENTS
REFERENCE:
OMB NO. 1905-0174 (EXPIRATION DATE: 02/28/2025)
Dear [Respondent Name],
Thank you for your EIA-877, Winter Heating Fuels Telephone Survey submissions. Due to the
verified changes in your companies reporting status, you are no longer required to file weekly production
information on the EIA-877 report.
This applies only to the facility with the following ID number:
Outlet Name
Pseudo ID
[Company1]
[ID1]
If you are currently submitting data for other EIA surveys, please continue doing so until you receive
notification to discontinue reporting.
At present EIA does not anticipate any future requirement to file EIA-877 data for your company.
However, changes in your production volumes, or the relative production of other operators may alter
selection criteria, and once again require you to submit data. Should this happen, you will be contacted by
the EIA to inform you of that obligation.
If you have any questions, please contact us directly at eia4usa@eia.gov or call 1-855-EIA-4USA
(1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Thank you for your cooperation in making the EIA-877, “Winter Heating Fuels Telephone Survey” a
success.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
[Current Date]
[Contact Name]
[Company Name]
[Company Address1]
[City, [State] [Zip]
Reference: OMB NO. 1905-0174 (Expiration Date: 02/28/2025)
Dear [Respondent Name],
[Entity Name] has not filed its report with the U.S. Energy Information Administration (EIA) for Form EIA877, Winter Heating Fuels Telephone Survey for [Reporting Period]. Your report was due on [Due Date].
These data are collected pursuant to the Federal Energy Administration (FEA) Act of 1974, Public Law 93275, and response to this survey is mandatory under the FEA Act. Failure to respond may result in a civil
penalty of not more than $10,949 per day for each violation. These data are collected pursuant to the Federal
Energy Administration (FEA) Act of 1974, Public Law 93-275, and response to this survey is mandatory under
the FEA Act. Failure to respond may result in a civil penalty of not more than $10,949 per day for each
violation.
EIA has a legal mandate to carry out a central, comprehensive, and unified energy data and information
program. All persons owning or operating facilities or business premises who are engaged in any phase of
energy supply shall make available to the EIA Administrator such information and periodic reports. By law,
the EIA Administrator has the authority to conduct mandatory information collections and obtain the
information by issuing subpoenas, conducting physical inspections or by other means identified in 15 U.S.C.
779.
We have attempted to contact [Entity Name] staff by email and telephone numerous times to resolve these
issues, but without success. If you are no longer the appropriate contact for form EIA-877, please forward the
appropriate person's contact information to EIA4USA@eia.gov and we will contact them directly. Please
provide the following information:
New Preparer’s Name
New Preparer’s Address
New Preparer’s Telephone
New Preparer’s Email Address
EIA needs you to report the requested information on Form EIA-877 no later than [New Date] by 4:00 p.m.
ET. If you continue to refuse to file your report on time, EIA will request further action to compel the
production of all information, documents, reports, records, and accounts needed to complete the reporting
requirements for your company. If you have any questions, please contact us at eia4usa@eia.gov, or call 1-8554USA (1-855-342-4872) Monday - Friday 8:00 a.m. -6:00 p.m. ET.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
«Date»
STATION OWNER
«StationName»
«Address»
«City», «State» «Zip»
Dear Station Owner,
Your station has been selected for the U.S. Energy Information Administration’s (EIA) mandatory weekly gasoline
price survey. This important weekly survey, EIA-878, Motor Gasoline Price Survey, is used by EIA to publish
average retail gasoline prices at national, regional, and select state and city levels
(https://www.eia.gov/petroleum/gasdiesel/). The price information your station is required to provide each week is
key to producing accurate price statistics that are critical to U.S. consumers, businesses, and policymakers, including
Congress and state/local governments.
Every Monday morning, except Federal holidays, your station, or corporate contact, will be telephoned and asked
to report your cash pump prices of regular, midgrade, and premium gasoline as of 8:00 a.m. For Federal holidays
falling on a Monday, you will be called on Tuesday instead for prices as of 8:00 a.m. Monday. If you prefer to
fax, call-in, or electronically send your prices to us, please call 1-877-267-2879 to make arrangements.
Response to this survey is mandatory and required pursuant to 15 U.S.C., Sections 764(b), 772(b) and 790a of the
Federal Energy Administration Act of 1974. Your company’s mandatory participation will continue into the future
until further notification. EIA estimates that the average reporting burden for this survey is 3 minutes per response.
The information you provide on Form EIA-878 will be used for statistical purposes only and is confidential by law.
In accordance with the Confidential Information Protection and Statistical Efficiency Act of 2018 and other
applicable Federal laws, your responses will not be disclosed in identifiable form without your consent. Per the
Federal Cybersecurity Enhancement Act of 2015, Federal information systems are protected from malicious
activities through cybersecurity screening of transmitted data. Every EIA employee, as well as every agent, is
subject to a jail term, a fine, or both if he or she makes public ANY identifiable information you reported.
I appreciate your station’s future participation and contribution to this important weekly price survey, and thank you
in advance for providing timely, valuable, and accurate information that benefits our nation, U.S. consumers, and
industry.
If you have any questions, or need assistance in responding to this survey, please visit our FAQ page at
https://www.eia.gov/survey/form/eia_878/faqs.php or contact us directly at EIA4USA@eia.gov or call 1- 855EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
«Date»
STATION OWNER
«StationName»
«Address»
«City», «State» «Zip»
STATION ID: «StationID»
PIN: «PIN»
Dear Station Owner,
According to U.S. Energy Information Administration (EIA) records, we have not received your station’s
mandatory retail gasoline price data. I am writing to ask that you take immediate steps to begin providing this
important data starting Monday.
Your responsibility to accurately and timely report on Form EIA-878, Motor Gasoline Price Survey, is
mandatory, pursuant to 15 U.S.C., Sections 764(b), 772(b), and 790a of the Federal Energy Administration Act
of 1974. Continued noncompliance may result in civil penalties or fines
(www.eia.gov/survey/form/eia_878/instructions.pdf). Please note however, that our goal is not to impose fines,
but to simply obtain your station’s retail gasoline prices each week that EIA uses to publish important regional
and national statistics relied upon by our country. The information you provide is confidential and will be used
for statistical purposes only.
My staff will call and request your cash pump prices for regular, midgrade, and premium gasoline as of 8:00
a.m. every Monday. For most Federal holidays falling on a Monday, you will be contacted on Tuesday instead
for prices as of 8:00 a.m. Monday. Other options for reporting weekly prices include:
Web Survey
You Call EIA
Email
Text Message
Fax
https://eiasurveys.rti.org
877-267-2879
eia_survey@rti.org
919-816-2166
919-541-8812
Log in with your PIN
Include your Station ID
or address with prices
If you have not been contacted for gasoline prices on Mondays, please call us at 877-267-2879 and let us know
what phone number is best to contact you. You may need to leave a voicemail.
EIA appreciates your efforts to provide this important information each week and hopes that no further action to impose
sanctions will be necessary.
If you have additional questions on reporting, please call 877-267-2879. You can find more information at our
Frequently Asked Questions page at: www.eia.gov/survey/form/eia_878/faqs.php, or contact us directly at
EIA4USA@eia.gov, or call 1-855-EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
«Date»
STATION OWNER
«StationName»
«Address»
«City», «State» «Zip»
STATION ID: «StationID»
PIN: «PIN»
Dear Station Owner,
I am writing to address your concerns on Form EIA-878, Motor Gasoline Price Survey. The information that you
provide each week is very important in creating accurate national, regional, and state level averages of gasoline
prices that are used by many people and industries across this country.
Why was my outlet selected? The target population for this survey is all active retail gasoline outlets in the
United States. Around 1,000 stations were selected through an independent systematic random sample by ordering
outlets in each sampling substratum by county and ZIP code. More detailed information on the sampling
methodology is found here: https://www.eia.gov/petroleum/gasdiesel/gas_proc-methods.php.
Do I have to report data? Your responsibility to timely and accurately report on Form EIA-878 is mandatory,
pursuant to Section 13(b) of the Federal Energy Administration Act of 1974, Public Law 93-275 (enclosed and
available online at https://www.govinfo.gov/content/pkg/STATUTE-88/pdf/STATUTE-88-Pg96.pdf). A company’s
continued noncompliance may result in civil penalties or fines.
How can I report prices? We offer many options for reporting cash pump prices by grade that include:
• Web Survey – Go to https://eiasurveys.rti.org/ and login using your PIN
• You Call EIA – Call 877-267-2879 to report prices
• EIA Calls You – Receive a call from an EIA interviewer every Monday morning
• Email – Send an email with your Station ID to eia_survey@rti.org
• Text – Send a text message with your Station ID to 919-816-2166
• Fax – Fax prices with your Station ID to 919-541-8812
Can I be removed from the survey? At this time, no you are not able to be removed from the survey once selected. The
duration you are required to report depends on several factors, including changes in the industry, sample design and
frequency of sample selection.
Questions? If you have any questions, or need assistance in responding to this survey, please feel free to visit our
Frequently Asked Questions page at: www.eia.gov/survey/form/eia_878/faqs.php or contact us directly at
EIA4USA@eia.gov or call 1-855-EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
«Date»
MANDATORY ACTION REQUIRED IMMEDIATELY
OVERVIEW:
[Station Name] is required by law to report the cash regular, midgrade, and premium gasoline prices, including
all taxes, as of 8 a.m. every Monday to the U.S. Energy Information Administration (EIA), a statistical agency
of the U.S. Department of Energy. RTI International collects this price data on EIA’s behalf every week. The
information you provide is confidential and will be used for statistical purposes only.
NOTICE OF NONCOMPLIANCE:
Our records show that we have not received your station’s mandatory retail gasoline price data in recent weeks.
ACTION REQUESTED:
Begin reporting your weekly gas prices as of 8 a.m. starting next Monday and every Monday thereafter. Stations
are typically required to report for a period of several years. A notice will be sent when your reporting period
has ended.
• The phone number(s) we have on file for your station are: [fill].
o Please call us at 877-267-2879 if you need to change your phone number on record. Leave a
voicemail with the address of your station and the new phone number.
• Please pass along this information to any manager, owner, or corporate representative that may need
to verify your permission to provide price information each week.
HOW TO REPORT EACH MONDAY:
We can call you over the phone after 8 a.m. your time, or you can report through one of the below options. If you
do not report by 12 p.m. Eastern Time, we will call you. Data must be reported by 2 p.m. Eastern Time.
Web Survey
You Call EIA
Email
Text Message
Fax
https://eiasurveys.rti.org
877-267-2879
eia_survey@rti.org
919-816-2166
919-541-8812
Log in with your PIN: «PIN»
Include your address or
Station ID: «StationID»
with prices
EIA appreciates your efforts to provide this important information each week and hopes that no further action to
impose sanctions will be necessary. Possible sanctions are listed in the second document sent with this letter and
can be found at www.eia.gov/survey/form/eia_878/faqs.php.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Frequently Asked Questions
EIA-878 Motor Gasoline Price Survey
Do I have to report data?
Yes. The report is mandatory. The timely submission of Form EIA-878 is required pursuant to 15 U.S.C.,
Sections 764(b), 772(b), and 790a of the Federal Energy Administration Act of 1974 (FEAA) (Public Law 93275). Your company’s mandatory participation every week is required until further notification by EIA. Title
18 USC 1001 makes it a criminal offense for any person knowingly and willingly to make any agency or
Department of the United States any false, fictitious, or fraudulent statements as to any matter within its
jurisdiction.
Failure to respond may result in a civil penalty of not more than $10,949 per day for each violation. The
government may bring a civil action to prohibit reporting violations which may result in a temporary restraining
order or a preliminary or permanent injunction without bond. In such civil action, the court may also issue
mandatory injunctions commanding any person to comply with these reporting requirements.
Why was my outlet selected to participate in this survey?
It is very important for those companies selected to participate in the survey to ensure accuracy and reliability of
the published data. A representative sample of outlets is surveyed in order to minimize public reporting burden.
We need sufficient geographic coverage to produce national, regional, state and city estimates. A representative
sample includes a selection of large, medium and small outlets.
The probability of selection of any particular outlet depends on the sampling method, target coefficient of
variance, and allocation method. A large outlet has a higher probability of selection than a smaller one. It is
important to have a representative sample of outlets by geographic area and size. Outlets are randomly selected
from the sampling frame.
How long is my outlet required to report on this survey?
How long an outlet is required to report depends on several factors, including changes in the industry, sample
design, and frequency of sample selection. When producing trend statistics, we aim to ensure consistency over
time in the time-series data. Users of the data—policy makers, industry and financial analysts, researchers,
media, and the public—also value this consistency. We cannot provide a specific end date.
Are my data confidential?
Yes. Please be assured that the price information you provide is confidential by law and will be used for
statistical purposes only. Your prices will be used along with other prices to calculate select city, state, regional
and national average retail prices, by grade and formulation, which will be used by the Executive Branch,
Congress, and industry in monitoring gasoline markets.
EIA follows rigorous steps to safeguard your data. In accordance with the Confidential Information Protection
and Statistical Efficiency Act (CIPSEA) of 2018 and other applicable Federal laws, your responses will not be
disclosed in identifiable form without your consent. Per the Federal Cybersecurity Enhancement Act of 2015,
Federal information systems are protected from malicious activities through cybersecurity screening of
transmitted data. Every EIA employee, as well as every agent, is subject to a jail term, a fine, or both if he or she
makes public ANY identifiable information you reported.
For more information call 877-267-2879. Or visit: www.eia.gov/survey/form/eia_878/faqs.php.
Department of Energy
Washington, DC 20585
«Date»
STATION OWNER
«StationName»
«Address»
«City», «State» «Zip»
Dear Station Owner,
Your station has been selected for the U.S. Energy Information Administration’s (EIA) mandatory weekly onhighway diesel fuel price survey. This important weekly survey, EIA-888, On-Highway Diesel Fuel Price Survey, is
used by EIA to publish average weekly diesel fuel prices at the national, regional, and select state levels
(https://www.eia.gov/petroleum/gasdiesel/). The price information your station is required to provide each week is
vital to the trucking industry and shippers throughout the United States.
Each Monday morning your station or corporate contact will be telephoned and asked to report the cash price of
on-highway diesel as of 8:00 a.m. Monday. For Federal holidays falling on a Monday, you will be contacted on
Tuesday instead for prices as of 8:00 a.m. Monday. If you prefer to fax, call-in, or electronically send your prices
to us, please call 1-877-267-2879 to make arrangements.
Response to this survey is mandatory and required pursuant to 15 U.S.C., Sections 764(b), 772(b) and 790a of the
Federal Energy Administration Act of 1974. Your company’s mandatory participation will continue into the future
until further notification. EIA estimates that the average reporting burden for this survey is 3 minutes per response.
The information you provide on Form EIA-888 will be used for statistical purposes only and is confidential by law.
In accordance with the Confidential Information Protection and Statistical Efficiency Act of 2018 and other
applicable Federal laws, your responses will not be disclosed in identifiable form without your consent. Per the
Federal Cybersecurity Enhancement Act of 2015, Federal information systems are protected from malicious
activities through cybersecurity screening of transmitted data. Every EIA employee, as well as every agent, is
subject to a jail term, a fine, or both if he or she makes public ANY identifiable information you reported.
I appreciate your station’s future participation and contribution to this important weekly price survey, and thank you
in advance for providing timely, valuable, and accurate information that benefits our nation, U.S. consumers, and
industry.
If you have any questions, or need assistance in responding to this survey, please visit our FAQ page at
https://www.eia.gov/survey/form/eia_888/faqs.php or contact us directly at EIA4USA@eia.gov or call 1- 855EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Sincerely,
Joseph Wilson, Director Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
«Date»
STATION OWNER
«StationName»
«Address»
«City», «State» «Zip»
STATION ID: «StationID»
PIN: «PIN»
Dear Station Owner,
According to U.S. Energy Information Administration (EIA) records, we have not received your station’s
mandatory retail on-highway diesel price data. I am writing to ask that you take immediate steps to begin
providing this important data starting Monday.
Your responsibility to accurately and timely report on Form EIA-888, On-Highway Diesel Fuel Price Survey, is
mandatory, pursuant to 15 U.S.C., Sections 764(b), 772(b), and 790a of the Federal Energy Administration Act
of 1974. Continued noncompliance may result in civil penalties or fines
(http://www.eia.gov/survey/form/eia_888/instructions.pdf). Please note however, that our goal is not to impose
fines, but to simply obtain your station’s retail on-highway diesel fuel price each week that EIA uses to publish
important regional and national statistics relied upon by our country. The information you provide is
confidential and will be used for statistical purposes only.
My staff will call and request your cash pump price for on-highway diesel fuel as of 8:00 a.m. every Monday.
For most Federal holidays falling on a Monday, you will be contacted on Tuesday instead for your price as of
8:00 a.m. Monday. Other options for reporting your weekly price include:
Web Survey
You Call EIA
Email
Text Message
Fax
https://eiasurveys.rti.org
877-267-2879
eia_survey@rti.org
919-816-2166
919-541-8812
Log in with your PIN
Include your Station ID
or address with price
If you have not been contacted for your on-highway diesel fuel price on Mondays, please call us at 877267-2879 and let us know what phone number is best to contact you. You may need to leave a voicemail.
EIA appreciates your efforts to provide this important information each week and hopes that no further action to
impose sanctions will be necessary.
If you have additional questions on reporting, please call 877-267-2879. You can find more information at our
Frequently Asked Questions page at: www.eia.gov/survey/form/eia_888/faqs.php, or contact us directly at
EIA4USA@eia.gov or call 1-855-EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
«Date»
STATION OWNER
«StationName»
«Address»
«City», «State» «Zip»
STATION ID: «StationID»
PIN: «PIN»
Dear Station Owner,
I am writing to address your concerns on Form EIA-888, On-Highway Diesel Fuel Price Survey. The information
that you provide each week is very important in creating accurate national, regional, and state level averages of
diesel fuel prices that are used by many people and industries across this country.
Why was my outlet selected? The target population for this survey is all active retail fuel outlets in the United
States. Around 500 stations were selected through an independent systematic random sample by ordering outlets in
each sampling substratum by county and ZIP code. More detailed information on the sampling methodology is
found here: https://www.eia.gov/petroleum/gasdiesel/diesel_proc-methods.php.
Do I have to report data? Your responsibility to timely and accurately report on Form EIA-888 is mandatory,
pursuant to Section 13(b) of the Federal Energy Administration Act of 1974, Public Law 93-275 (enclosed and
available online at https://www.govinfo.gov/content/pkg/STATUTE-88/pdf/STATUTE-88-Pg96.pdf). A company’s
continued noncompliance may result in civil penalties or fines.
How can I report prices? We offer many options for reporting cash pump prices of on-highway diesel fuel that
include:
• Web Survey – Go to https://eiasurveys.rti.org/ and login using your PIN
• You Call EIA – Call 877-267-2879 to report prices
• EIA Calls You –Receive a call from an EIA interviewer every Monday morning
• Email – Send an email with your Station ID to eia_survey@rti.org
• Text – Send a text message with your Station ID to 919-816-2166
• Fax – Fax prices with your Station ID to 919-541-8812
Can I be removed from the survey? At this time, no you are not able to be removed from the survey once selected. The
duration you are required to report depends on several factors, including changes in the industry, sample design and
frequency of sample selection.
Questions? If you have any questions, or need assistance in responding to this survey, please feel free to visit our
Frequently Asked Questions page at: www.eia.gov/survey/form/eia_888/faqs.php, or contact us directly at
EIA4USA@eia.gov, or call 1-855-EIA-4USA (1-855-342-4872) Monday through Friday, 8:00 a.m. - 6:00 p.m. ET.
Sincerely,
Joseph Wilson, Director Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Department of Energy
Washington, DC 20585
«Date»
MANDATORY ACTION REQUIRED IMMEDIATELY
OVERVIEW:
[Station Name] is required by law to report the cash diesel fuel price, including all taxes, as of 8 a.m. every
Monday to the U.S. Energy Information Administration (EIA), a statistical agency of the U.S. Department of
Energy. RTI International collects this price data on EIA’s behalf every week. The information you provide is
confidential and will be used for statistical purposes only.
NOTICE OF NONCOMPLIANCE:
Our records show that we have not received your station’s mandatory retail on-highway diesel fuel price data in
recent weeks.
ACTION REQUESTED:
Begin reporting your weekly diesel fuel price as of 8 a.m. starting next Monday and every Monday thereafter.
Stations are typically required to report for a period of several years. A notice will be sent when your reporting
period has ended.
• The phone number(s) we have on file for your station are: [fill].
o Please call us at 877-267-2879 if you need to change your phone number on record. Leave a
voicemail with the address of your station and the new phone number.
• Please pass along this information to any manager, owner, or corporate representative that may need
to verify your permission to provide price information each week.
HOW TO REPORT EACH MONDAY:
We can call you over the phone after 8 a.m. your time, or you can report through one of the below options. If you
do not report by 12 p.m. Eastern Time, we will call you. Data must be reported by 2 p.m. ET.
Web Survey
You Call EIA
Email
Text Message
Fax
https://eiasurveys.rti.org
877-267-2879
eia_survey@rti.org
919-816-2166
919-541-8812
Log in with your PIN: «PIN»
Include your address or
Station ID: «StationID»
with price
EIA appreciates your efforts to provide this important information each week and hopes that no further action to
impose sanctions will be necessary. Possible sanctions are listed in the second document sent with this letter and
can be found at www.eia.gov/survey/form/eia_888/faqs.php.
Sincerely,
Joseph Wilson, Director
Office of Survey Operations
U.S. Energy Information Administration
U.S. Department of Energy
Frequently Asked Questions
EIA-888 On-Highway Diesel Fuel Price Survey
Do I have to report data?
Yes. The report is mandatory. The timely submission of Form EIA-888 by those required to report is
mandatory under Section 13(b) of the Federal Energy Administration Act of 1974 (FEAA) (Public Law 93275), as amended.
Failure to respond may result in a civil penalty of not more than $10,949 per day for each violation. The
government may bring a civil action to prohibit reporting violations, which may result in a temporary
restraining order or a preliminary or permanent injunction without bond. In such civil action, the court may
also issue mandatory injunctions commanding any person to comply with these reporting requirements.
Title 18 USC 1001 makes it a criminal offense for any person knowingly and willingly to make to any
Agency or Department of the United States any false, fictitious, or fraudulent statements as to any matter
within its jurisdiction.
Why was my outlet selected to participate in this survey?
It is very important for those companies selected to participate in the survey to ensure accuracy and
reliability of the published data. We survey a representative sample of outlets in order to minimize the public
reporting burden. We need sufficient geographic coverage to produce national, regional, and state estimates.
A representative sample includes a selection of large, medium, and small outlets.
The probability of selection of any particular outlet depends on the sampling method, target coefficient of
variance, and allocation method. A large outlet has a higher probability of selection than a smaller one. It is
important to have a representative sample of outlets by geographic area and size. Outlets are randomly
selected from the sampling frame.
How long is my outlet required to report on this survey?
How long an outlet is required to report depends on several factors, including changes in the industry, sample
design, and frequency of sample selection. When producing trend statistics, we aim to ensure consistency
over time in the time-series data. Users of the data—policy makers, industry and financial analysts,
researchers, media, and the public—also value this consistency. We cannot provide a specific end date.
Are my data confidential?
Yes. Please be assured that the price and volume information you provide is confidential by law and will be
used for statistical purposes only. Your price will be used along with other prices to calculate select state,
regional and national average retail prices that will be used by the Executive Branch, Congress, and industry
in monitoring on-highway diesel fuel markets. Your volume data are used strictly for internal statistical
purposes and are not published.
EIA follows rigorous steps to safeguard your data. In accordance with the Confidential Information
Protection and Statistical Efficiency Act (CIPSEA) of 2018 and other applicable federal laws, we will not
disclose your responses in identifiable form without your consent. Under the Federal Cybersecurity
Enhancement Act of 2015, federal information systems are protected from malicious activities through
cybersecurity screening of transmitted data. Every EIA employee, as well as every agent, is subject to a jail
term, a fine, or both if he or she makes public any identifiable information you reported.
For more information call 877-267-2879. Or visit: www.eia.gov/survey/form/eia_888/faqs.php.
| File Type | application/pdf |
| Author | Reeder, Rachelle |
| File Modified | 2024-09-16 |
| File Created | 2024-09-13 |