GEN IC template for COSS

Request for new submission under the “Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities”

(OMB Control Number: 1121-0339)

TITLE OF INFORMATION COLLECTION: Correctional Officer Stressors and Suicide Feasibility Study

PURPOSE: The purpose of this request is to examine the availability and quality of information related to correctional officer stress and suicide maintained by state, federal, local, and private correctional agencies. We will investigate how correctional agencies manage and track such information, what data elements are available from their information systems, and the presence of technical and confidentiality issues that may affect their ability to provide such data to BJS.

DESCRIPTION OF RESPONDENTS:

Correctional officials from 24 state departments of correction, the Federal Bureau of Prisons, 13 local jail jurisdictions, and 2 private correctional operators.

TYPE OF COLLECTION: (Check one)

[ ] Customer Comment Card/Complaint Form [ ] Customer Satisfaction Survey

[ ] Usability Testing (e.g., Website or Software) [ ] Small Discussion Group

[ ] Focus Group [x] Other: Assess data availability/quality

CERTIFICATION:

I certify the following to be true:

1. The collection is voluntary.

2. The collection is low-burden for respondents and low-cost for the Federal Government.

3. The collection is non-controversial and does not raise issues of concern to other federal agencies.

4. The results are not intended to be disseminated to the public.

5. Information gathered will not be used for the purpose of substantially informing influential policy decisions.

6. The collection is targeted to the solicitation of opinions from respondents who have experience with the program or may have experience with the program in the future.

Name: Devon Adams

To assist review, please provide answers to the following question:

Personally Identifiable Information:

1. Is personally identifiable information (PII) collected? [ ] Yes [X] No

2. If Yes, will any information that is collected be included in records that are subject to the Privacy Act of 1974? [ ] Yes [ ] No

3. If Yes, has an up-to-date System of Records Notice (SORN) been published? [ ] Yes [ ] No

Note: for any privacy related questions regarding your collection, please contact your component’s Senior Component Official for Privacy or the Office of Privacy and Civil Liberties.

Gifts or Payments:

Is an incentive (e.g., money or reimbursement of expenses, token of appreciation) provided to participants? [ ] Yes [X] No

If answering yes, you will also need to describe the incentive and provide a justification for the amount.

BURDEN HOURS:

In the provided table, list the following information in each row for the type or respondent for the collection and provide total figures at the bottom for the number of respondents, participation time, and burden.

• Category of respondent – Provide the type or category of individual who will respond to your collection from the following list:

  • Individuals or Household

  • Private Sector

  • State, Local, or Tribal Governments

  • Federal Government

• Number of Respondents – Estimate of the total number of respondents by type/category.

• Participation Time – Estimate of the total amount of time (in minutes) required for participation in a collection by type/category of respondents (e.g. fill out a survey or participate in a focus group).

• Burden – Estimate of the annual burden hours by type/category or respondents.

  • To determine this estimate, multiply the number of respondents by the participation time and divide that figure by 60.

Estimated burden hours for respondents in feasibility interviews

Type of Contact	Category of Respondent	Number of Respondents	Participation Time	Total Hours
Initial contact to determine appropriate POC	State, federal, and local governments; Private correctional companies	80	5 minutes	7 hours
Scheduling with POC	State, federal, and local governments; Private correctional companies	40	15 minutes	10 hours
Interview	State, federal, and local governments; Private correctional companies	40	60 minutes	40 hours
Follow-up *	State and local governments; Private correctional companies	13	15 minutes	3 hours
Total		80		60 hours

FEDERAL COST: The estimated cost to the Federal government is $58,000. The estimated cost to the Federal government is $55,000 for the Abt Global portion of the work and an estimated $3,000 for the GS-13 project manager’s work.

If you are conducting a focus group, survey, or plan to employ statistical methods, please provide answers to the following questions:

The selection of your targeted respondents

1. Do you have a customer list or something similar that defines the universe of potential respondents and do you have a sampling plan for selecting from this universe? [X] Yes [ ] No

If the answer is yes, please provide a description of both below (or attach the sampling plan)? If the answer is no, please provide a description of how you plan to identify your potential group of respondents and how you will select them?

BJS will select a convenience sample of 80 correctional administrators with a target of completing 40 interviews. We will rely on a roster of prison administrators to identify respondents from state departments of correction and the Federal Bureau of Prisons; the Census of Jails (1121-0100) to select participants from local jail jurisdictions; and the Census of Correctional Facilities (1121-0147) to identify administrators at private correctional agencies.

Administration of the Instrument

1. How will you collect the information? (Check all that apply)

[X] Web-based or other forms of Social Media

[X] Telephone

[ ] In-person

[ ] Mail

[ ] Other, Explain

2. Will interviewers or facilitators be used? [X] Yes [ ] No

Submit all instruments, instructions, and scripts with the request.

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