Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities

Forms and Documents

Document Name	Status
Survey of Prison Inmates (SPI) R&D Form and Instruction	Unchanged
2024 Census of Publicly Funded Forensic Crime Laboratories (CPFFCL) frame building Form and Instruction	Unchanged
Census of State Courts (CSC) Frame Building Form	Unchanged
Form CJ-LP Law Enforcement Agency Pulse (LEAP) survey Form and Instruction	Unchanged
Feasibility Study for the Correctional Officer Stressors and Suicide (COSS) Form and Instruction	Unchanged
Census of Public Defender Offices (CPDO) Cognitive Testing Form and Instruction	Unchanged
Form CJ-3 2024 Census of Jails (COJ) frame verification Form and Instruction	Unchanged
2024 Census of State and Federal Adult Correctional Facilities (CCF) Frame Update Form	Unchanged
Form CMEC-1 Cognitive Interviews for 2023 Census of Medical Examiner and Coroner Offices Form and Instruction	Unchanged
Test the Ability of Law Enforcement Agencies to Report on Revised Race and Ethnicity Categories Form and Instruction	Unchanged
Cognitive testing for the 2023 Survey of Sexual Victimization Form and Instruction	Unchanged
National Census of Victim Service Providers (NCVSP) Cognitive Test Form and Instruction	Unchanged
Pilot Study for the Local Jails Reporting Program Form and Instruction	Unchanged
Pretest Revised Survey of Inmates in Local Jails Form and Instruction	Unchanged
Survey of Public Defenders Pilot Testing Form and Instruction	Unchanged
Form CJ-52 Cognitive Interviewing for 2022 Census of Law Enforcement Training Academies Form and Instruction	Unchanged
National Inmate Survey (NIS-4J) - Jails Outreach Form and Instruction	Unchanged
Cognitive interviewing for the Law Enforcement Management and Administrative Statistics (LEMAS) supplement survey Form and Instruction	Unchanged
Gen IC Nonsubstantive Change to increase burden.docx Justification for No Material/Nonsubstantive Change	2024-09-16
Generic Clearance 30 Day Vol 87 p 10242 Feb 23 2022.pdf Supplementary Document	2022-02-23
Generic Clearance 60 Day Notice Vol 86 p. 72630 12_22_21.pdf Supplementary Document	2022-02-23
2022 Part_A_Generic_Clearance_final.docx Supporting Statement A	2022-02-23
34 USC 10132 Bureau of Justice Statistics.htm Supplementary Document	2019-02-26
2022 Part_B_Generic_Clearance_final.docx Supporting Statement B	2022-02-23

IC Document Collections

IC ID	Document Title	Status
270049	Survey of Prison Inmates (SPI) R&D Form and Instruction	Unchanged
269871	2024 Census of Publicly Funded Forensic Crime Laboratories (CPFFCL) frame building Form and Instruction	Unchanged
269436	Census of State Courts (CSC) Frame Building Form	Unchanged
269405	Law Enforcement Agency Pulse (LEAP) survey Form and Instruction	Unchanged
268174	Feasibility Study for the Correctional Officer Stressors and Suicide (COSS) Form and Instruction	Unchanged
264403	Census of Public Defender Offices (CPDO) Cognitive Testing Form and Instruction	Unchanged
264399	2024 Census of Jails (COJ) frame verification Form and Instruction	Unchanged
264152	2024 Census of State and Federal Adult Correctional Facilities (CCF) Frame Update Form	Unchanged
263832	2024 Census of Tribal Law Enforcement (CTLEA) agencies and 2024 Census of Tribal Court Systems (CTCS) Instruction	Unchanged
263381	Cognitive Interviews for 2023 Census of Medical Examiner and Coroner Offices Form and Instruction	Unchanged
260640	Civil Justice Survey of State Courts Feasibility Test Other-Interview Script	Unchanged
260418	Census of Public Defender Offices Frame-building Outreach Other-Data Elements for Frame Building	Unchanged
260058	Unmoderated Cognitive Testing for the 2023 Survey of Sexual Victimization Incident Forms Other-Survey	Unchanged
259760	Pilot Test of the New NCVS instrument Other-survey	Unchanged
258800	Test the Ability of Law Enforcement Agencies to Report on Revised Race and Ethnicity Categories Form and Instruction	Unchanged
258114	Cognitive testing for the 2023 Survey of Sexual Victimization Form and Instruction	Unchanged
257270	National Census of Victim Service Providers (NCVSP) Cognitive Test Form and Instruction	Unchanged
256682	Pilot Study for the Local Jails Reporting Program Form and Instruction	Unchanged
256534	Pretest Revised Survey of Inmates in Local Jails Form and Instruction	Unchanged
256103	Survey of Public Defenders Pilot Testing Form and Instruction	Unchanged
254362	Cognitive Interviewing for 2022 Census of Law Enforcement Training Academies Form and Instruction	Unchanged
253091	National Inmate Survey (NIS-4J) - Jails Outreach Form and Instruction	Unchanged
253008	Cognitive interviewing for the Law Enforcement Management and Administrative Statistics (LEMAS) supplement survey Form and Instruction	Unchanged

ICR Details

OMB Control No: 1121-0339	ICR Reference No: 202409-1121-002
Status: Active	Previous ICR Reference No: 202202-1121-002
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/19/2024
	Date Received in OIRA: 09/19/2024
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2025	04/30/2025	04/30/2025
Responses	30,000	0	30,000
Time Burden (Hours)	18,000	0	15,000
Cost Burden (Dollars)	0	0	0

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Abstract: A nonsubstantive change to increase the number of burden hours by 3,000. The original request posted in the Federal Register was for a total of 20,000, but only 15,000 was ultimately submitted and approved. BJS is working to renew the full generic clearance for another three years in advance of the April 30, 2025, expiration, but in the meantime additional burden hours are needed for anticipated projects in the pipeline. Request for a 3-year renewal to a generic clearance for the Bureau of Justice Statistics (BJS) that will allow it to develop, test, and improve its survey and data collection instruments and methodologies. The procedures utilized to this effect include, but are not limited to, tests of various types of survey and data collection operations, focus groups, cognitive laboratory activities, pilot testing, field testing, exploratory interviews, experiments with questionnaire design, and usability testing of electronic data collection instruments.

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Authorizing Statute(s): US Code: 34 USC 10132 Name of Law: Justice System Improvement
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 72630	12/22/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 10242	02/23/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 23

IC Title	Form No.	Form Name
2024 Census of Jails (COJ) frame verification	CJ-3	2024 CENSUS OF JAILS
2024 Census of Publicly Funded Forensic Crime Laboratories (CPFFCL) frame building	N/A	CPFFCL Verification Form and scripts
2024 Census of State and Federal Adult Correctional Facilities (CCF) Frame Update	N/A	2024 Census of State and Federal Correctional Institutions - Facility Information Form
2024 Census of Tribal Law Enforcement (CTLEA) agencies and 2024 Census of Tribal Court Systems (CTCS)
Census of Public Defender Offices (CPDO) Cognitive Testing	N/A	2023 Census of Public Defender Offices
Census of Public Defender Offices Frame-building Outreach
Census of State Courts (CSC) Frame Building	N/A	CSC Verification Template
Civil Justice Survey of State Courts Feasibility Test
Cognitive Interviewing for 2022 Census of Law Enforcement Training Academies	CJ-52	2022 Census of Law Enforcement Training Academies (CLETA)
Cognitive Interviews for 2023 Census of Medical Examiner and Coroner Offices	CMEC-X, CMEC-1	2023 Census of Medical Examiners and Coroners Offices (draft) ,   2023 Census of Medical Examiners and Coroners Offices (draft addendum questions)
Cognitive interviewing for the Law Enforcement Management and Administrative Statistics (LEMAS) supplement survey	N/A, N/A	LEMAS Supplement Survey – Post-Academy Training questionnaire ,   LEMAS Supplement Survey – Response to Police Suicide questionnaire
Cognitive testing for the 2023 Survey of Sexual Victimization	N/A, N/A	Protocol for Cognitive Interview for 2023 Survey of Sexual Victimization ,   Survey instrument
Feasibility Study for the Correctional Officer Stressors and Suicide (COSS)	N/A	COSS Interview Guide
Law Enforcement Agency Pulse (LEAP) survey	CJ-LP, CJ-LP	Law Enforcement Agency Pulse Survey - Local Police ,   Law Enforcement Agency Pulse Survey - Sheriff's Offices
National Census of Victim Service Providers (NCVSP) Cognitive Test	N/A	NCVSP Draft Survey Instrument
National Inmate Survey (NIS-4J) - Jails Outreach	N/A, N/A	NIS-4J COVID-related Restrictions Assessment ,   NIS-4J Facility Questionnaire Feedback Form
Pilot Study for the Local Jails Reporting Program	N/A	Survey of Inmates in Local Jails Pretest, 2020
Pilot Test of the New NCVS instrument
Pretest Revised Survey of Inmates in Local Jails	N/A	SILJ Draft Instrument
Survey of Prison Inmates (SPI) R&D	N/A	2016 Survey of Prison Inmates (SPI) Questionnaire
Survey of Public Defenders Pilot Testing	N/A	Interview Protocol
Test the Ability of Law Enforcement Agencies to Report on Revised Race and Ethnicity Categories	N/A	Cognitive Interview Protocol
Unmoderated Cognitive Testing for the 2023 Survey of Sexual Victimization Incident Forms

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	30,000	30,000	0	0	0	0
Annual Time Burden (Hours)	18,000	15,000	0	3,000	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: A nonsubstantive change to increase the number of burden hours by 3,000. The original request posted in the Federal Register was for a total of 20,000, but only 15,000 was ultimately submitted and approved. BJS is working to renew the full generic clearance for another three years in advance of the April 30, 2025, expiration, but in the meantime additional burden hours are needed for anticipated projects in the pipeline. The number of respondents is unchanged.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/19/2024

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