COJ24 Attachments

The 2024 Census of Jails Frame Verification Outreach
OMB Generic Clearance Application Attachments

Table of Contents
Attachment 1. Sample website screenshots

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Attachment 2. Pre-notification letter

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Attachment 4. Case flow and call scripts

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Attachment 5. Reminder email 1

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Attachment 6. Reminder email 2

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Attachment 7. RTI IRB determination

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Attachment 1: Sample website screenshots

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Attachment 1: Sample website screenshots

Kern County Sheriff's Office (10950000CAl

You can edit this information in the verification module.

Data Supplier: Sergeant FirstName LastName, 1234 Sheriff's Road, Bakersfeld, CA, 91111. Phone: 1231234567. warden@samplejail.org.

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Attachment 1: Sample website screenshots

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Attachment 1: Sample website screenshots

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Attachment 1: Sample website screenshots

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Attachment 1: Sample website screenshots

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Attachment 2: Pre-notification and verification request
SUBJECT: Information Regarding the Upcoming 2024 Census of Jails
Dear <> <>:
On behalf of the Bureau of Justice Statistics (BJS), thank you for your agency's contributions to our past
jail data collections. Your commitment to providing accurate and timely information has greatly assisted
BJS in providing valuable benchmarks and insights that inform policies and procedures affecting local
jails.
We are pleased to announce the upcoming launch of the 2024 Census of Jails (COJ) scheduled for July 1,
2024. The COJ is a comprehensive study that enumerates every jail facility in the United States,
collecting crucial information on jail population, facility characteristics, staffing, and programs.
Log In Now to Verify Your Jail’s Contact Information
Please take a moment to update your jail facility eligibility and point of contact information on our
secure online portal.
Username:
«username»
Password:
«password»
What’s New in the 2024 COJ?
● The reference date for the 2024 Census of Jails will be June 28th, 2024. During the census, you
will be asked about your jail’s confined population on that date, including population
breakdowns by sex, race, age group, conviction status, and severity of offense (felony or
misdemeanor), etc.
● You will also be asked to provide information on admissions, releases, and average daily
population for the 12-month period from July 2023 to June 2024.
● In addition to jail population data, the 2024 COJ includes a few questions on your jail program
related to the screening and treatment of opioid use disorders, similar to the opioid module in
the 2019 COJ.
Preview Census Form
For your convenience, a PDF version of the 2024 COJ Form is available for preview. Additional details
about the purpose, authority, and security of this data collection can be found at our FAQs at
https://jailcensus.rti.org/Home/FAQ.
Questions or Concerns about the 2024 COJ? Our data collection team at RTI International are available
9 AM to 5 PM EDT, Monday through Friday. Contact us toll-free at (866) 354-4992 or by email at
jailcensus@rti.org.
Once again, we thank you for your contributions to BJS jail data collections and look forward to
working with you once again on this important data collection effort.
Sincerely,
Kevin M. Scott, PhD
Acting Director, Bureau of Justice Statistics
U.S. Department of Justice

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Attachment 4: Case flow and call scripts

2024 Census of Jails Verification Calls Case Flow and Scripts

Use voicemail script

Set callback date/time

Leave voicemail
Make callback
Call POC
number or
another
jail number

No voicemail
After 2 NR contacts,
research alternate #
Use live call script

Live call

Verify POC

Speak with POC or
leave message for POC

Complete

VOICEMAIL SCRIPT
My name is ________ and I’m calling on behalf of the U.S. Department of Justice regarding the 2024 Census of
Jails. We would like to verify your agency’s facility and contact information before the Census launches on July 1.
Please call us back at 866-354-4992.

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Attachment 4: Case flow and call scripts

LIVE CALL SCRIPT: 1. GREETINGS
Good {morning/afternoon}. My name is __________ and I’m calling on behalf of the U.S. Department of
Justice regarding the 2024 Census of Jails.

2. POINT OF CONTACT (POC) VERIFICATION
If POC on file

If no POC on file

We have {Salutation XXX} from
our last data collection as your
agency’s contact person. Is
he/she still the contact person
for the 2024 Census of Jails?

We would like to talk to the person who can
provide general information about the type of
facility(ies) you operate and the populations
you house for the upcoming 2024 Census of
Jails. Who would be the contact person?

NO. IDENTIFY
NEW POC

Yes. POC verified

New POC identified

Unable to identify new POC

[RECORD CONFIRMATION]

[RECORD FULL NAME AND PHONE
NUMBER OF NEW POC]

Thank you, bye
[END CALL AND DOCUMENT]

3. SPEAKING WITH POC OR LEAVING A MESSAGE FOR POC
Is {Salutation XXX} [POC] available?

Yes
My name is __________ and I’m calling on behalf of the U.S.
Department of Justice regarding the 2024 Census of Jails. We would
like to verify your agency’s facility and contact information before
the Census launches on July 1. As the contact person for your
agency, could you please verify your phone number and email?
[SEND EMAIL] We just sent you an email with your login information
to the Census of Jails’ website. Have you received it?
[TROUBLESHOOT IF EMAIL NOT RECEIVED]

No
Could I leave a message on his/her
voicemail?
[IF NO VM] Could I leave a message
with you or another staff member who
works with them?

Great. After this call, please log on to the website and answer a few
quick questions about your facilities. It will take only 5 minutes. This
information will help us confirm that your facilities are in scope for
the Census. Do you have any general questions now about the 2024
Census of Jails? [ANSWER QUESTIONS IF ANY]

[LEAVE MESSAGE] My name is
________ and I’m calling on behalf of
the U.S. Department of Justice
regarding the 2024 Census of Jails. We
would like to verify your agency’s
facility and contact information before
the Census launches on July 1. Please
call us back at 866-354-4992.

Please feel free to contact us if you have (additional) questions later.
We appreciate your hep and look forward to receiving your agency’s
data this year. Thank you. Bye.

[IF NO VM AND NO ONE TO TAKE
MESSAGE] When would be a good time
to call back?

[END CALL AND DOCUMENT]

Thank you, I will call then. Bye.
[END CALL AND DOCUMENT]

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Attachment 5: Reminder email 1
SUBJECT: Information Regarding the Upcoming 2024 Census of Jails
Dear <> <>:
We are pleased to announce the upcoming launch of the 2024 Census of Jails (COJ), sponsored Bureau
of Justice Statistics (BJS), on July 1, 2024. The COJ is our primary administrative data collection dedicated
to the study of local jails. Since 1970, BJS has conducted the COJ every 5-6 years to collect information
from approximately 2,900 local jails across the nation. The COJ provides state-level and national
statistics on the number of inmates confined in jails, characteristics of the jail population, counts of
admissions and releases, and jail facility characteristics.
To ensure accurate representation, we kindly request that you confirm or update your jail’s information
at https://jailcensus.rti.org.
Username:
«username»
Password:
«password»
Alternatively, you may provide your agency’s contact information, including the designated
respondent’s name, email, and phone number, by email to jailcensus@rti.org. Please submit this
information by April 15, 2024.
For your convenience, a PDF version of the survey form is available for preview. Additional details about
the purpose, authority, and security of this data collection can be found at our FAQs at
https://jailcensus.rti.org/Home/FAQ.
The 2024 COJ will gather information on jail population size, demographic breakdowns, conviction
status, offense severity, facility functions, capacity, and staffing with a reference date of June 28, 2024.
Additionally, there will be a set of questions pertaining to opioid use disorder screening and treatment.
Our project team is happy to work with you in any way to ensure your participation in the census is a
smooth process. Members of our data collection team can be reached at jailcensus@rti.org or (866)
354-4992, Monday through Friday, 9 AM to 5 PM, EDT.
Thank you very much for your participation in BJS statistical programs.
Sincerely,
Zhen Zeng, PhD
Program Manager of Census of Jails
Bureau of Justice Statistics
U.S. Department of Justice
The Bureau of Justice Statistics (BJS) administers the Census of Jails (COJ)
every 5 to 6 years, enumerating every jail facility in the United States. The
COJ monitors shifts in jail populations and their characteristics, while also
collecting data on facility features, staffing, and jail programs. BJS is
authorized to conduct this survey under 42 USC §3732 and may only use
data collected under its authority for research and statistical purposes. This
data collection has been approved by the Office of Management and Budget
(OMB Control No: 1121-0100; Expiration Date: XX/XX/202X). For
additional information about the purpose, authority, and security of this data
collection, please visit https://jailcensus.rti.org.
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Attachment 6: Reminder email 2
SUBJECT: Important Reminders about the 2024 Census of Jails | <>
Dear <> <>:
Please log on today to verify your jail’s contact information and facility status for the upcoming 2024
Census of Jails, sponsored by the Bureau of Justice Statistics (BJS). This ensures that our
communications accurately reach your designated respondent.
Website:
Username:
Password:

https://jailcensus.rti.org
«username»
«password»

Alternatively, you may provide your agency’s contact information, including the designated
respondent’s name, email, and phone number, by email to jailcensus@rti.org. Please submit this
information by May 6, 2024.
For your convenience, a PDF version of the census form is available for preview. The web survey will be
available online on July 1, 2024.
We are available to address any questions or concerns you may have about the jail census. Please reach
out to us at jailcensus@rti.org or (866) 354-4992, Monday through Friday, 9 AM to 5 PM, EDT.
Thank you in advance for your participation in BJS statistical programs.
Sincerely,
Zhen Zeng, PhD
Program Manager of Census of Jails
Bureau of Justice Statistics
U.S. Department of Justice

The Bureau of Justice Statistics (BJS) administers the Census of Jails (COJ)
every 5 to 6 years, enumerating every jail facility in the United States. The
COJ monitors shifts in jail populations and their characteristics, while also
collecting data on facility features, staffing, and jail programs. BJS is
authorized to conduct this survey under 42 USC §3732 and may only use
data collected under its authority for research and statistical purposes. This
data collection has been approved by the Office of Management and Budget
(OMB Control No: 1121-0100; Expiration Date: XX/XX/202X). For
additional information about the purpose, authority, and security of this data
collection, please visit https://jailcensus.rti.org.

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Attachment 7: RTI IRB determination

NOT HUMAN RESEARCH DETERMINATION
November 13, 2023
Bryan Rhodes
919-316-3974
brhodes@rti.org
Dear Bryan Rhodes:
On 11/13/2023, the IRB reviewed the following submission:
Type of Review:
Title:
Investigator:
IRB ID:
Funding Source:
Customer/Client Name:
Project/Proposal Number:
Contract/Grant Number:
IND, IDE, or HDE:

Initial Study
Census of Jails 2024
Bryan Rhodes
STUDY00022681
Dept of Justice BJS
Dept of Justice BJS
0219320
15PBJS-23-GK-05394-BJ5B
None

The IRB determined that the proposed activity is not research involving human subjects
as defined by DOJ regulations 28 CFR 26.
Although RTI IRB oversight of this activity is not required, this determination applies
only to the activities described in the IRB submission and may not apply should any
changes be made. If the nature or scope of the activity changes and there are questions
about whether the revised activities constitute human subjects research, you should
contact the IRB to discuss whether a new submission and determination is necessary.
Sincerely,
The RTI Office of Research Protection

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