GEN IC CLETA_CTSC Attachments A-H

Tribal Justice Listening Webinars
Generic Clearance Package Attachments

ATTACHMENTS

PAGE

Attachment A

CTLEA-One page summary

2

Attachment B

CTCS-One page summary

3

Attachment C

Webinar Invitation Letter Tribal Leader

4

Attachment D

BJS Directors Letter Final 20231030

5

Attachment E

Webinar Invitation Tribal Law Enforcement

6

Attachment F

Webinar Invitation Tribal Courts

7

Attachment G

Webinar prompts and polling scripts

8

Attachment H

Human Subjects Determination and Certification

14

U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Statistics

2024 Census of Tribal Law Enforcement Agencies

October 2023

The 2024 Census of Tribal Law Enforcement Agencies
(2024 CTLEA), conducted by the Bureau of Justice
Statistics (BJS), the principal statistical agency for the
U.S. Department of Justice, will collect information from
all tribal law enforcement agencies serving federally
recognized tribes. This collection will provide tribal,
federal, state, and local governments with current crime
and justice data to inform policymaking and support safer
communities.
BJS is working with National Opinion Research Center
at the University of Chicago (NORC), the International
Association of Chiefs of Police (IACP), and IACP’s Indian
Country Law Enforcement Section (ICLES) on the
2024 CTLEA.

Working with tribal communities to
develop the CTLEA survey questions

The survey will also ask questions recommended by
tribal leaders and tribal justice experts, including a tribal
justice panel.

Why is the CTLEA important?
This is the second CTLEA data collection effort to be
carried out by BJS. The results of the CTLEA survey will
provide valuable information to tribal leaders and law
enforcement agencies by:
ƒ filling in data needs identified by tribal leaders and
tribal justice experts
ƒ providing updated data to measure changes in tribal law
enforcement agencies and their functions
ƒ identifying the resources and training needs of tribal
law enforcement agencies.

NORC, IACP, and ICLES will host a series of webinars to
learn from tribal leaders and the tribal justice community
to seek valuable input on data gaps and needs. A panel of
tribal justice experts will also inform development of the
CTLEA survey and data collection protocols.

When will data collection begin?

The goal of the CTLEA is to provide information to tribal
justice agencies, state and local agencies, policymakers,
and the public about the activities of tribal law
enforcement agencies.

Where can I find the results from previous
tribal law enforcement collections?

What data will the CTLEA collect?
The 2024 CTLEA will collect information from tribal law
enforcement agencies on:
ƒ administrative structure and jurisdiction
ƒ staffing and budgets
ƒ number and types of arrest/calls for service.

BJS anticipates that tribal law enforcement agencies data
collection will begin in Spring 2025, and participants will
be asked questions about calendar year 2024.

This collection is a follow-up to the 2019 Census of Tribal
Law Enforcement Agencies. Tribal Law Enforcement in the
United States, 2018, was released in July 2023. The report
is available on the BJS website at: https://bjs.ojp.gov/
topics/tribal-crime-and-justice/tribal-law-enforcement.

How can you contact us?
If you have questions regarding CTLEA data collection,
please contact NORC at CTLEA@norc.org or BJS at
askbjs@ojp.usdoj.gov.

U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Statistics

2024 Census of Tribal Court Systems
The 2024 Census of Tribal Court Systems (2024 CTCS),
conducted by the Bureau of Justice Statistics (BJS), the
principal statistical agency for the U.S. Department of
Justice, will collect information from all tribal court
systems serving federally recognized tribes. This
collection will provide tribal, federal, state, and local
governments with current crime and justice data to
inform policymaking and support safer communities.
BJS is working with National Opinion Research Center
at the University of Chicago (NORC), the National
American Indian Court Judges Association (NAICJA),
and the Tribal Law and Policy Institute (TLPI) on the
2024 CTCS.

October 2023

The CTCS will help in understanding the different types
of courts serving tribal communities. The survey will also
ask questions recommended by tribal leaders and tribal
justice experts, including a tribal justice panel.

Why is the CTCS important?
This CTCS data collection effort will allow tribes to share
information on their tribal court systems, examine the
impact of recent changes in legislation and measure
emerging criminal justice issues. The results of the CTCS
survey will provide valuable information by:
ƒ filling in data needs identified by tribal leaders and
tribal justice experts

Working with tribal communities to
develop the CTCS

ƒ providing updated data to measure changes in tribal
court systems and their program functions

NORC, NAICJA, and TLPI will host a series of webinars
to hear from tribal leaders and the tribal justice
community to seek valuable input on data gaps and
needs. A panel of tribal justice experts, the tribal justice
panel, will also inform development of the CTCS and data
collection protocols.

ƒ identifying the resources and training needs of tribal
court systems.

The goal of the CTCS is to provide information to tribal
justice agencies, state and local agencies, policymakers,
and the public about the different types of tribal court
systems in operation and the services they provide.

What data will the CTCS collect?
The 2024 CTCS will collect information about tribal court
systems on:
ƒ administrative structure and jurisdiction
ƒ staffing and budgets
ƒ types of cases filed and closed
ƒ programs and services.

When will data collection begin?
BJS anticipates that data collection for the tribal court
systems will begin in Spring 2025, and participants will be
asked questions pertaining to calendar year 2024.

Where can I find the results from previous
tribal courts collections?
This collection is a follow-up to the 2014 National Survey
of Tribal Court Systems. Tribal Court Systems in the
United States, 2014, was released in July 2021. The report
from the 2014 CTCS is available on the BJS website
at: https://bjs.ojp.gov/library/publications/tribal-court
s-united-states-2014-statistical-tables.

How can you contact us?
If you have questions regarding CTCS data collection,
please contact NORC at CTCS@norc.org or BJS at
askbjs@ojp.usdoj.gov.

XX/XX/2023
«Name»
«Title»
«AgencyPosition»
«Address» «Address_2»
«City», «State» «Zip»
Dear «Name»:
By now you should have received a letter from the Bureau of Justice Statistics’ (BJS) Acting Director, Dr.
Kevin Scott, informing you of the upcoming data collection efforts and associated activities around tribal law
enforcement agencies and court systems. BJS invites you to a webinar for tribal leaders to discuss the 2024
Census of Tribal Law Enforcement Agencies (CTLEA) and the 2024 Census of Tribal Court Systems
(CTCS), on DATE.
The 2024 CTLEA survey will collect information from tribal law enforcement agencies, Bureau of Indian
Affairs (BIA) law enforcement agencies, and Village Public Safety Officers. The 2024 CTCS survey will
collect information from tribally operated court systems, BIA Code of Federal Regulation Courts, and Alaska
Village Courts. Your perspective on the unique nature of the work and attributes of tribal justice agencies is
crucial to developing questionnaires useful to tribes.
This webinar is co-hosted by NORC at the University of Chicago, the Tribal Law and Policy Institute, the
National American Indian Court Judges Association, and the International Association of Chief of Police and
their Indian Country Law Enforcement Section.
Please register for the 90-minute webinar on DATE at SHORT URL.
It is our hope you or your designee will be able to participate in the webinar. Your expertise is central to this
process. If you are unable to attend the webinar, you may review the prior collection information (see
https://bjs.ojp.gov/topics/tribal-crime-and-justice) and email NORC at [email] to provide your input. We
look forward to your participation and hearing from you at the webinar.
Sincerely,

Steven W. Perry
Statistician, CTLEA & CTCS Program Manager

DATE
[LEADER NAME]
[TRIBE NAME]
[ADDRESS]
[CITY, STATE, ZIP]
Dear [TRIBAL LEADER],
I am writing to announce that the Bureau of Justice Statistics (BJS) is developing the next Census of
Tribal Court Systems (CTCS) and Census of Tribal Law Enforcement Agencies (CTLEA). These
collections have been developed in response to The Tribal Law and Order Act (TLOA), which mandates
that BJS establish and implement a tribal data collection system and report the data and findings to
Congress annually in accordance with the act (P.L. 111-211, 124 Stat. 2258, § 251(b)).
The 2024 CTCS will collect administrative and operational information from tribal court systems, BIA
Code of Federal Regulation Courts, and Alaska Village Courts. The 2024 CTLEA will collect
administrative and operational information from tribal operated law enforcement agencies, Bureau of
Indian Affairs (BIA) police departments, and the Alaska Village Public Safety Officers program. For
more information on past collections and the current program efforts, see the enclosed statistical and
project summaries or visit https://bjs.ojp.gov/topics/tribal-crime-and-justice.
We are planning the following activities in the coming months that we will seek your input and
participation on:
1. A series of webinars will be hosted in January and February 2024 to hear directly from tribes and
tribal justice practitioners about how the surveys can best address missing data gaps for those
working in tribal justice systems.
2. BJS will contact all tribes for a full list of tribal law enforcement agencies and courts and
verifying their contact information during the Summer of 2024.
If you have any questions about this project, please contact Steven W. Perry, Tribal Justice Statistics
Program Manager, at 202-307-0777 or Steven.W.Perry@usdoj.gov.
Thank you in advance for your cooperation on this important data collection effort.
Sincerely,

Kevin M. Scott, Ph.D.
Principal Deputy Director
Bureau of Justice Statistics

XX/XX/2023
«Name»
«Title»
«AgencyPosition»
«Address» «Address_2»
«City», «State» «Zip»
Dear «Name»:
BJS invites you to a webinar for tribal law enforcement agencies to discuss the 2024 Census of Tribal Law
Enforcement Agencies (2024 CTLEA) on DATE. The 2024 CTLEA survey will collect information from
tribal law enforcement agencies, Bureau of Indian Affairs (BIA) law enforcement agencies, and Village Public
Safety Officers. The survey questions will be designed to capture the day-to-day functions, staffing and
structure of tribal law enforcement agencies. We have included a flyer that provides additional information
about the CTLEA data collection program.
Your perspective on the unique nature of the work and attributes of tribal law enforcement agencies is crucial
to developing questionnaires that are timely, relevant, and useful to tribes. The CTLEA instrument will be
most effective and impactful if they are informed by key stakeholders, like you.
This webinar is co-hosted by NORC at the University of Chicago, the Tribal Law and Policy Institute and the
International Association of Chief of Police and their Indian Country Law Enforcement Section.
Please register for the 90-minute webinar on DATE at SHORT URL.
It is our hope you or your designee will be able to participate in this webinar. Your expertise is central to this
process. If you are unable to attend the webinar, please email NORC at CTLEA@norc.org to provide your
input. We look forward to your participation and hearing from you at the CTLEA webinar.
Sincerely,

Steven W. Perry
Statistician, CTLEA & CTCS Program Manager

XX/XX/2023
«Name»
«Title»
«AgencyPosition»
«Address» «Address_2»
«City», «State» «Zip»
Dear «Name»:
BJS invites you to a webinar for tribal court systems to discuss the 2024 Census of Tribal Court Systems
(2024 CTCS) on DATE. The 2024 CTCS survey will collect information from tribal law enforcement
agencies, Bureau of Indian Affairs (BIA) law enforcement agencies, and Village Public Safety Officers. The
survey questions will be designed to capture the day-to-day functions, staffing and structure of tribal court
systems. We have included a flyer that provides additional information about the 2024 CTCS data collection
program.
Your perspective on the unique nature of the work and attributes of tribal courts is crucial to developing
questionnaires that are timely, relevant, and useful to tribes. The 2024 CTCS instrument will be most effective
and impactful if they are informed by key stakeholders, like you.
This webinar is co-hosted by NORC at the University of Chicago, the Tribal Law and Policy Institute and the
National American Indian Court Judges Association.
Please register for the 90-minute webinar on DATE at SHORT URL.
It is our hope you or your designee will be able to participate in this webinar. Your expertise is central to this
process. If you are unable to attend the webinar, please email NORC at CTCS@norc.org to provide your
input. We look forward to your participation and hearing from you at the CTCS webinar.
Sincerely,

Steven W. Perry
Statistician, CTLEA & CTCS Program Manager

Attachment G: Concept prompts and polling items

CTLEA/CTCS WEBINAR TOPICS AND POLLING SCRIPTS
Tribal Leader Webinar

February XX 2024, TBD

Objec�ve: Provide informa�on about the combined CTLEA/CTCS data collec�ons. Create a space for
tribal leadership to highlight challenges and opportuni�es they are experiencing in these two areas and
discuss how the CTLEACTCS data collec�ons can benefit tribes and their jus�ce systems.
Notes in italics indicate instruc�ons for the webinar facilitators. Items highlighted in red refer to ac�ons
that will need to be done in Mural.
I.
II.

III.

Introduc�ons (5 minutes)
High-level execu�ve summary of data collec�ons, past and present (15 minutes) – This
section will use a PowerPoint deck to present high level background information on the
CTLEA and CTCS collection and contextualize the two collections among other work that BJS
is conducting as a part of its tribal justice portfolio.
Listening Session – Led by Jeremy and NORC staff member, either Beth or Alicia
a. Tools to facilitate discussion: How to use Mural (10 minutes) – This portion of the
discussion will involve a walkthrough led by Jeremy on what Mural is, how to access it
during the listening session, how we’ll be using it, and when to use it.
b. Topics – Provide overview of the topic areas before drilling down into each area. Each
topic area includes a series of prompting questions, with those in red text when we
expect that Mural will be used to facilitate feedback collection from the group.
External Factors and Influences (20 minutes)
1) How have recent court rulings and other external factors influenced your community
and tribal jus�ce systems? (If needed: For example, have you experienced recent changes
in jurisdiction of your tribal justice systems? What jurisdictional issues continue to pose a
challenge to your tribal justice system?) Can you provide some examples of these
changes? Can you iden�fy or name the court rulings that have impacted your tribal
jus�ce systems the most?
2) Thinking about your tribe’s law enforcement and tribal court systems, does your tribe
use or have programs that serve as an alterna�ve to arrest or incarcera�on? Can you
name or describe these programs?
Budget and Staffing (20 minutes)
3) Thinking about how your tribe’s law enforcement and tribal court needs may have
changed in the last five years -- did your tribal jus�ce systems experience changes in
budget and staffing needs? What are the major drivers of those changes? How have
these changes, either nega�ve or posi�ve, changed how your tribal jus�ce systems
func�on?
1

4) Has your tribal jus�ce system added new funding sources in the last three years? If so,
what were those funding sources? Do they represent a large or small por�on of your
overall annual funding?
New Prac�ces and Topics in Crime and Crime Preven�on (15 minutes)
5) What new or emerging issues or challenges have affected your community? Can you list
some of these concerns and challenges?
6) Please talk about ways in which you engage with the community to address concerns
about crime and crime preven�on, for both emerging and exis�ng challenges.
7) What are the top three successes or strengths of your tribal jus�ce systems in
responding to exis�ng and emerging challenges?
POLL: Of the changes or issues we discussed today, what specific trends have been u�lized in
your tribal jus�ce systems [note that poll will contain a list of trends/topics brought forward by
participants during the discussion from question 6 and 7]?
POLL: Are there changes or new prac�ces that we discussed today that you would like to u�lize
in your tribal jus�ce systems but do not have the capability to do so due to lack of funding,
personnel, etc.? [poll will contain a list of changes or new practices that were discussed to
generate list of topics]
Optional questions if time allows:
1) Did your tribal jus�ce systems experience las�ng changes to how they operate due to
the pandemic? Can you describe or talk about some of these changes?
2) Thinking about the last three to five years, how has staffing at your tribal law
enforcement agencies and tribal courts changed in the last three to five years? What are
the major barriers to hiring appropriate staff, if any? What do you think drives these
changes?
IV.

Wrap-up (10 minutes)
a. Q&A
b. Next steps for the CTLEACTCS data collection – Provide an overview of upcoming
milestones, including the TJP, verification of tribal agencies via a mailed letter to tribes,
the pilot study in fall 2024 and the censuses being conducted in 2025 with a reference
year of 2024. If any follow up emails will be sent to participants (i.e., facilitators did not
have enough time to administer polls during session or need to answer a question that
came up during the session), mention this now.
c. Where to find out more – Facilitator should provide links to the CTLEA and CTCS project
pages, as well as the recent CTLEA report that was released. Additionally, provide
contact information for facilitators or a project email address if participants would like to
contact the project, provide additional information, or find out more about the status of
the collections.

2

CTLEA Webinar

February XX 2024, TBD

Objec�ve: Provide informa�on to tribal law enforcement agency leadership about the upcoming
collec�on. Create a space for tribal law enforcement leadership to highlight challenges and opportuni�es
they are experiencing in their day-to-day opera�ons, with a focus on what has changed in the last five
years since the 2017 CTLEA collec�on.
Notes in italics indicate instruc�ons for the webinar facilitators. Items highlighted in red refer to ac�ons
that will need to be done in Mural.
I.
II.

III.

Introduc�ons (5 minutes)
High-level execu�ve summary of law enforcement data collec�ons, past and present (10
minutes) – This section will use a PowerPoint deck to present high level background
information on the CTLEA, with limited information on the CTCS, to contextualize the CTLEA
collection among other work that BJS is conducting as a part of its tribal justice portfolio.
Listening Session – Led by Jeremy and Beth
a. Tools to facilitate discussion: How to use Mural (10 minutes) – This portion of the
discussion will involve a walkthrough led by Jeremy on what Mural is, how to access it
during the listening session, how we’ll be using it, and when to use it.
b. Topics – Provide overview of the topic areas before drilling down into each area. Each
topic area includes a series of prompting questions, with those in red text when we
expect that Mural will be used to facilitate feedback collection from the group.
Tribal Law Enforcement Agency Prac�ces and Day to Day Opera�ons (25 minutes)
1) What are the top three challenges that your tribal law enforcement agencies encounter on a
day-to-day basis? These can include more long-term and more acute/immediate challenges.
Of these, what is the most significant challenge?
2) What are the top three successes or strengths of your tribal law enforcement opera�ons? Of
these, which is your biggest success or strength?
3) What data does your TLE use to track day to day opera�ons?
4) What data does your TLE not collect that would help improve opera�ng your agency?
POLL: What practices have made the most impact in your tribal law enforcement agency? Use
the prompts provided during the discussion to populate response options for the poll.
Crime and Vic�miza�on Trends in the Community (25 minute)
We are interested in learning more about tribal agency structure and how it is shaped by crime
and its impact your community, including how your tribal law enforcement agency engages with
the community with respect to address crime and crime preven�on.
5) Can you discuss some of the more common calls for service that your officers respond to?
POLL: What are the top three types of call your officers respond to?
6) Describe how you partner or engage with other agencies or community members to address
crime and crime preven�on in the community.

3

POLL: What specific types of engagement have been u�lized in your tribal law enforcement
agencies [note that poll will contain a list of trends/topics brought forward by participants during
the discussion]?
POLL: Are there changes or new prac�ces that we discussed today that you would like to u�lize
in your tribal law enforcement agencies but do not have the capability to do so due to lack of
funding, personnel, etc.? [poll will contain a list of changes or new practices that were discussed
to generate list of topics]
POLL: Of the current prac�ces we discussed what are the most important to the func�oning of
your law enforcement agencies in your tribe [note that poll will contain a list of trends/topics
brought forward by participants during the discussion]
Addi�onal ques�ons if �me allows:
1) Thinking of recruitment, training, and reten�on of officers, can you discuss some of the
challenges your agency has recently faced?
2) On that same topic, have specific strategies been effec�ve for recruitment, training, and
reten�on of officers?
3) Please talk about other ways in which you engage with the community to address concerns
about crime and crime preven�on.
IV.

Wrap-up (15 minutes)
a. Q&A
b. Next steps for the CTLEACTCS data collection – Provide an overview of upcoming
milestones, including the TJP, pilot study in fall 2024 and the censuses being conducted
in 2025 with a reference year of 2024. If any follow up emails will be sent to participants
(i.e., facilitators did not have enough time to administer polls during session or need to
answer a question that came up during the session), mention this now.
c. Where to find out more – Facilitator should provide links to the CTLEA project page, as
well as the recent CTLEA report that was released. Additionally, provide contact
information for facilitators or a project email address if participants would like to contact
the project, provide additional information, or find out more about the status of the
collections.

4

CTCS Webinar

February XX 2024, TBD

Objec�ve: Provide informa�on to tribal court leadership and stakeholders about the upcoming
collec�on. Create a space for tribal court leadership to highlight challenges and opportuni�es they are
experiencing in their day-to-day opera�ons, with a focus on specific types of data that might be available
to gather at the court level since the last data collec�on, which occurred ten years ago.
Notes in italics indicate instruc�ons for the webinar facilitators. Items highlighted in red refer to ac�ons
that will need to be done in Mural.
I.
II.

III.

Introduc�ons (5 minutes)
High-level execu�ve summary of tribal court data collec�ons, past and present (10
minutes) – This section will use a PowerPoint deck to present high level background
information on the CTCS, with limited information on the CTLEA, to contextualize the CTCS
collection among other work that BJS is conducting as a part of its tribal justice portfolio.
Listening Session – Led by Jeremy and Alicia
a. Tools to facilitate discussion: How to use Mural (10 minutes) – This portion of the
discussion will involve a walkthrough led by Jeremy on what Mural is, how to access it
during the listening session, how we’ll be using it, and when to use it.
b. Discussion and topics – Provide overview of the topic areas before drilling down into
each area. Each topic area includes a series of prompting questions, with those in red
text when we expect that Mural will be used to facilitate feedback collection from the
group.
Court Prac�ces and day to day opera�ons (est. 20 minutes)
1) What are the top three challenges that your court encounters on a day-to-day basis?
These can include long-term and more acute/immediate challenges.
2) What are the top three successes or strengths of your court opera�ons?
3) What data do your courts currently use to track day to day opera�ons?
4) What data does your court not collect that would help improve opera�ng your courts?
POLL: What challenge has made the most impact in your tribal courts? Use the prompts
provided during the discussion to populate response options for the poll.
POLL: What success or strength benefits your tribal courts the most? Use the prompts
provided during the discussion to populate response options for the poll.
Court Structure and Capabili�es (15 minutes)
We would like to include ques�ons about court structure and capabili�es in the
upcoming CTCS data collec�on and spend some �me discussing what these courts look
like.
5) Describe the various types of tribal courts your tribe operates currently or has operated
in the past. How are they categorized or what specific features make them unique?
6) What kinds of data are collected by your courts? What kinds of data are shared with
other courts? How are these data shared?
5

New Topics and Prac�ces in Tribal Courts (15 minutes)
7) Please discuss your tribe’s use of specialty courts and diversion problems, such as:
i. Behavioral health needs and community-based treatment in the courts
ii. Alterna�ve courts/dockets
iii. Diversion programs or special staff or dockets to adjudicate proba�on viola�ons.
iv. What promising prac�ces to have been recently adopted by your courts?
v. How might specialty courts demonstrate or “show” they are successful?
POLL: Are there changes or new prac�ces that we discussed today that you would like to u�lize
in your tribal courts but do not have the capability to do so due to lack of funding, personnel,
etc.? [poll will contain a list of changes or new practices that were discussed to generate list of
topics]
IV.

Wrap-up (15 minutes)
a. Q&A
b. Next steps for the CTLEACTCS data collection – Provide an overview of upcoming
milestones, including the TJP, pilot study in fall 2024 and the censuses being conducted
in 2025 with a reference year of 2024. If any follow up emails will be sent to participants
(i.e., facilitators did not have enough time to administer polls during session or need to
answer a question that came up during the session), mention this now.
c. Where to find out more – Facilitator should provide links to the CTLEA project page, as
well as the recent CTLEA report that was released. Additionally, provide contact
information for facilitators or a project email address if participants would like to contact
the project, provide additional information, or find out more about the status of the
collections.

6

Institutional Review Board Certification

Determination of Not Human Subjects Research
Principal Investigator/Project Director: Pamela Loose
Department: Economics, Justice, and Society
IRB Protocol Number: 23-03-1220
Protocol Title: Census of Tribal Law Enforcement Agencies and Census of Tribal Court Systems (CTLEA-CTCS)
Determination Date: April 17, 2023

This certifies that the protocol described above was submitted for review and it is determined that the activities do not meet the definition of human subjects research by
the NORC Institutional Review Board (IRB00000967), under its Federal Assurance #FWA00000142, which is valid through July 19, 2023.
1. Department of Justice - NHSR - This certifies that the research does not meet the definition of human subjects research as described under DOJ regulations at 28 CFR
46.

Micah Sjoblom