D-24 Personal Computer Data Input for Nuclear Regulatory Commission Licensees

DOE/NRC Form 740M, Concise Note, and NUREG/BR-0006, Revision 9, Instructions for Completing Nuclear Material Transaction Reports (DOE/NRC Forms 741 and 740M)

D-24 Personal Computer Data Input for Nuclear Regulatory Commission Licensees

OMB: 3150-0057

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D-24
Personal Computer Data Input for
Nuclear Regulatory Commission
Licensees
Effective Date
March 24, 2020
A booklet of guidance for data submissions to
NMMSS using electronic formats

DISCLAIMER
This report was prepared as an account of work sponsored by an agency of the United States Government. Neither
the United States Government nor any agency thereof, nor any of their employees, make any warranty, express or
implied, or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of any
information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned
rights. Reference herein to any specific commercial product, process, or service by trade name, trademark,
manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation, or favoring
by the United States Government or any agency thereof. The views and opinions of authors expressed herein do not
necessarily state or reflect those of the United States Government or any agency thereof.

PAPERWORK REDUCTION ACT STATEMENT
NMMSS Report D-24 provides guidance for submitting the mandatory information collections in NRC Forms
740M, 741, 742, and 742C that are subject to the Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et. seq.). These
information collections were approved by the Office of Management and Budget (OMB), approval numbers
3150-0057, 3150-0003, 3150-0004, and 3150-0058. Send comments regarding this information collection
to the FOIA, Library, and Information Collections Branch (T6-A10M), U.S. Nuclear Regulatory Commission,
Washington, DC 20555 0001, or by e mail to Infocollects.Resource@nrc.gov, and to the OMB reviewer at:
OMB Office of Information and Regulatory Affairs (3150-0057, 3150-0003, 3150-0004, and 3150-0058),
Attn: Desk Officer for the Nuclear Regulatory Commission, 725 17th Street, NW Washington, DC 20503;
e mail: oira_submission@omb.eop.gov.

PUBLIC PROTECTION NOTIFICATION
The NRC may not conduct or sponsor, and a person is not required to respond to, a collection of information unless
the document requesting or requiring the collection displays a currently valid OMB control number.

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TABLE OF CONTENTS
1. INTRODUCTION ......................................................................................................................2
1.1. Reporting Guidelines ............................................................................................... 2
1.2. Purpose..................................................................................................................... 2
1.3. Acceptable Electronic Formats ................................................................................ 2
1.3.1. Extensible Markup Language (XML) File Format ........................................... 2
1.4. Understanding the Format Presentation ................................................................... 3
1.5. File Creation............................................................................................................. 4
1.6. Data Submission Methods ....................................................................................... 4
2. TRANSACTION DATA .............................................................................................................6
2.1. Requirements for DOE/NRC Form 741 and Concise Notes ................................... 6
2.1.1. XML File Formatting ........................................................................................ 6
3. INVENTORY DATA ................................................................................................................19
3.1. Requirements for DOE/NRC Form 742C .............................................................. 19
3.1.1. XML File Formatting ...................................................................................... 19
4. MATERIAL BALANCE DATA ...............................................................................................24
4.1. Requirements for DOE/NRC Form 742 ................................................................ 25
4.1.1. XML File Formatting ...................................................................................... 25
APPENDIX A Process Code ........................................................................................................30
APPENDIX B Examples ..............................................................................................................31
APPENDIX C 80 Column Reporting ...........................................................................................54
80 Column File - Transaction ................................................................................... 54
Header Information (Data Code 1) ........................................................................... 54
Detail Information (Data Code 2) ............................................................................. 55
Quantitative Detail Information (Data Code 5) ........................................................ 56
Import/Export Detail Information (Data Code 3) ..................................................... 56
Packaging Detail Information (Data Code 4) ........................................................... 57
Obligation Information (Data Code 7) ..................................................................... 58
Concise Note Information DOE/NRC Form 740M (Data Code 6) .......................... 58

80 Column File Formatting - Inventory .................................................................... 59
Physical Inventory Listing Header Information (Data Code 1)................................ 59
Physical Inventory Listing Additional Information (Data Code 3) .......................... 61

80 Column File Formatting – Material Balance ....................................................... 61
Material Balance Report Detail Information (Data Code 3 & 4) ............................. 61

APPENDIX D Transaction Schema .............................................................................................63
APPENDIX E Inventory Schema .................................................................................................74
APPENDIX F Material Balance Schema ......................................................................................80

NMMSS Directory of Electronic File Formats for Data Submission
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1. INTRODUCTION
1.1. Reporting Guidelines
Refer to the current version of the NRC Instructions for Completing Nuclear
Materials Transaction Reports; NUREG/BR-0006 and Instructions for
Completing Material Balance Report and Physical Inventory Listing
NUREG/BR-0007 for specific Nuclear Regulatory Commission (NRC) requirements
in reporting data to the NMMSS. These documents specify that data submissions must
be made in acceptable electronic forms to the Nuclear Materials Management
Safeguards System (NMMSS) and provide the information necessary for completing
the source documents (forms) referenced in this directory.
NRC licensees required to report government owned material to NMMSS should refer
to the D-23, Personal Computer Data Input for Department of Energy
Contractors for guidance in the electronic reporting of this material.

1.2. Purpose
This directory provides formatting requirements for the reporting of nuclear material
information in electronic file formats to the NMMSS in accordance with the NRC
guidelines. A reporting licensee has the option to prepare reported data in an electronic
file using the formats presented here using a variety of text editors, XML editors or
programmatically in Material Control and Accountability Systems. This data is then
saved as a text file and sent to NMMSS via diskette, CD, Zip disk, SIMEX, Direct
Link, or electronic mail.

1.3. Acceptable Electronic Formats
The preferred format accepted by NMMSS for electronic data transfer is eXtensible
Markup Language (XML). New technologies are constantly being developed to
improve data management. As these methods are tested and analyzed by NMMSS
staff, revisions will be made to data input procedures and guidelines. Visit the
NMMSS website, www.hss.energy.gov/nmmss, for the latest information and
guidelines.
Another alternative for submitting electronic data to NMMSS is the use of the
Safeguards Management Software (SAMS) for transcribing reported data into a
machine readable format. This software is currently available at no charge from
NMMSS.
1.3.1. Extensible Markup Language (XML) File Format
The XML format may also be referred to as tagged data as it is based upon the use
of tags (words bracketed by '<' and '>') and attributes (of the form name="value").
The NMMSS XML data submission format uses specific tags to establish the

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limits of units of data. An advantage of using XML is that data is represented by
tags which identify the values being reported; however, these tags must be entered
exactly as specified or they will not be recognizable to the import programs.
The rules for XML files are strict. The following conditions will cause a
failure in an XML data import:
A tag entered incorrectly (For example; using the wrong tag name,
inserting spaces, or using improper capitalization).
A missing tag.
A missing end tag indicator (designated by the /) for every opening
tag.
A data attribute without surrounding quotes.
Field sizes of reported data may be adjusted to fit the value, instead of requiring
additional spaces to meet the allocated size as seen in the 80 Column file formats.
The reported data is entered into double quotes to the right of the attribute tag.
Then, the file is saved as a text file using a file extension of .xml and submitted to
NMMSS.
The use of the following characters inside the double quotes surrounding the
value may be forced to be accepted by substituting the following code shown in
the table below in place of the character. For example; to report a text comment
such as Insert batch id ‘Batch6a’ in block 24D. the tag value would need to be expressed
as "Insert batch id 'Batch6a' in block 24D."
Character
'
"
&
<
>

Code
'
"
&
<
>

Each type of reported data; Inventory, Transaction, and Material Balance, has
specific tags as shown in more detail under each section of this document. Data
codes, which are necessary to identify the data in the 80 Column file format, are
inferred by the XML tag structure and therefore are not required. Refer to the
individual data sections for additional details. Additional resources are available
about XML online from the following websites:
www.w3schools.com
www.ucc.ie/xml/

1.4. Understanding the Format Presentation
Within each format table presented in this directory the form identifier is listed along
with the block identification number or number character combination found on the

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form. XML tables will display the tag identifier (XML attribute) to be used for this
block.
The Type column defines the form and length of the accepted data. For example,
‘Char(1)’ indicates that the data will consist of a single character (letter or number) and
‘Char(20)’ indicates that the data will consist of a combination of 20 characters, letters,
and numbers. ‘Date’ indicates that the data is a calendar date and will be accepted in a
specified format. ‘Num(11,2)’ indicates the data is restricted to numbers and has an
overall length of 11 numbers of which two are to the right of the decimal. In the XML
format, a numeric value must contain a decimal. For example, if the type is specified
as Num(12,3) and the number value to be submitted is the whole number 15; enter 15
as 15.00 (translates to 15.000).
The Essential column indicates the minimum data submission requirements for
successful file import when a ‘ ’ is present in the column. This column does not
indicate the necessity of data required by the NRC to be reported; only the requirement
for a successful file import into NMMSS.
The Note column lists any remarks that will indicate special instructions, such as the
format to be used or a value that remains constant. Note that all dates are to be entered
in the format MM/DD/YYYY in XML formatted file. This means that dates will be
reported with their two-digit month indication followed by the two digit day indication
and then the four digit year. Note that negative numbers are generally permitted and
indicated by the placement of a minus sign (-) to the left of the number.

1.5. File Creation
A file extension should be assigned which indicates the type of file format used. For
example, an XML file should always end in .xml.

1.6. Data Submission Methods
Contact the NMMSS staff, (301)-903-6251, for additional directions regarding the use
of SIMEX, Direct Link, or electronic mail. Electronic data may be mailed through the
U.S. Postal Service on electronic media to the following address.
Peter Dessaules
Program Manager
Office of Nuclear Materials Integration
NMMSS Program, NA-532,
Germantown Building, Room A-378
U.S. Department of Energy
1000 Independence Avenue, SW
Washington, DC 20585-1290
(For classified documents)

Refer to SIMS for a Classified Address or contact NMMSS at
301-903-6251 or email “NMMSS@nnsa.doe.gov”.

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When mailing electronic media to NMMSS label the media with the following
information:
• Licensee’s RIS (Reporting Identification Symbol of the data
source)
• Name and telephone number of the person to contact if there
are problems or questions
• Name of the data file
• Any special instructions, comments or explanations
Note: A printed listing of the electronic data may be included with the electronic
media and may expedite data processing in the event a damaged disk is received. It is
not necessary to include the DOE/NRC forms when submitting data electronically to
the NMMSS.

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2. TRANSACTION DATA
2.1. Requirements for DOE/NRC Form 741 and Concise Notes
2.1.1. XML File Formatting
An example of transaction submission in XML format is shown below. Additional
examples are shown in Appendix B along with the corresponding DOE/NRC forms. This
is an example of raw XML produced by SAMS.

An important part of the XML format is the nesting of the records that make up a 741. In
XML there are identifiers called Nodes which correspond to rows in the XML data. The
Nodes have identifiers called Attributes which correspond to the data fields. For example,
the SHIPMENT Node corresponds to the 741 Header record and the SHIPPERRIS
Attribute is the Shipper RIS field of the Header record. Another important element of
XML Nodes is that they can contain other nodes as known as nested nodes. The

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Shipment Node(parent) can have MATERIAL, CONCISENOTE and OBLIGATION
nodes (children). The following shows the nesting of the nodes for a 741.

SHIPMENT (header information, Shipper RIS, Receiver RIS etc..)
CONCISENOTE
• lines that make up the concise note
OBLIGATION
• lines required to report the obligations
ELEMENT
Contains element information for OBLIGATION
ISOTOPE
Contains isotope information for ELEMENT
MATERIAL
• lines required to report the detail lines
ELEMENT
Contains element information for MATERIAL
ISOTOPE
Contains isotope information for ELEMENT

The next sample is the same XML file as above, but has been indented using tabs to make
it for readable to the human eye. It will process the same as the raw data. It also
emphasizes the nesting of the data rows in the XML.

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This last listing shows the nodes and attributes in their properly nested configuration with
information detailing the data requirements.

Root Tag
Header Information
Field Description

741

Type

Shipper RIS
Receiver RIS

1
2

Char(4)
Char(4)

Transaction/Transfer Number 3

Char(8)

Correction Number
Process Code

Char(1)
Char(1)

4
5

Essential Note

Right justified
Zero fill blanks
See Appendix A.

NMMSS Directory of Electronic File Formats for Data Submission
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Action Code
Number of Data Lines
TI Code/Nature of Transaction
RIS For Account
RIS To Account
Transfer Authority
IAEA UK Reportable1
Action Date
License Number
Total Gross Weight
Total Volume2
Sealed Source
Receiving Transfer Authority

6
10
11
12b
13b
14
23c
22
15
24
25

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Char(1)
Num(5)
Char(1)
Char(4)
Char(4)
Char(17)
Char(1)
Date
Char(10)
Num(10)
Num(10)
Char(10)
Char(17)

MM/DD/YYYY
Whole numbers
Whole numbers
List tag only
List tag only

Concise Note Information
Note: if concise note information is not reported, there is no need to include a Concise Note section.
Field Description

740M

Type

Line Number

Entry Reference

Char(20)

Concise Note Text

Char(60)

Essential Note

Material Description Information
Field Description

741

Description

Type

Essential Note

Char(1000)

Miscellaneous Information
Field Description

741

Text

Type

Essential Note

Char(1000)

Obligation Information
Note: if obligated data is not reported, there is no need to include an Obligation section.
Obligation Information
Field Description

741

Type

Line Number
Country3

17
18

Num(5)
Char(2)

Essential Note

Obligation Information
Field Description

741

Type

Essential Note

The IAEA UK reportable indication is only required for transactions involving United Kingdom facilities.
Reporting ‘R’ indicates that the UK data is reportable to the IAEA. Reporting ‘N’ indicates that the UK
data is not reportable to the IAEA. Leave this field blank for data that does not involve the United Kingdom
facilities.
2
Report total volume in cubic feet for material transferred to or from a nuclear waste management facility.
3
Call the NMMSS or go to NMMSS.com for the latest list of obligation country.

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Obligated Element Weight4

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Num(19,7)
Value must include a decimal point.

Unit of Measure

List tag only

Char(4)

Obligation Information
Field Description

741

Type

Essential Note

Material Type
Obligated Isotope Weight5,6

19
21

Char(2)
Num(19,7)
Value must include a decimal point.

Unit of Measure

Char(4)

List tag only

Detail Information
Note: If both the element weight and isotope weight are zero, there is no need to include a Material
section.
Field Description

741

Type

Number7

Project
26/27 f
Composition Facility Code
26/27 h
Type of Inventory Change
26/27 c
Owner Code
26/27 i
Key Measurement Point
26/27 j
Measurement Basis
26/27 k1
Other Measurement Point
26/27 k2
Measurement Method
26/27 k3
Gross Weight
26/27 l
Net Weight
26/27 m
Receiving Project Number
Receiving Composition Facility Code
Back Reference Number8
26/27 a
Line Number
26/27 b
Batch Name/Identification
26/27 d
Number of Items
26/27 e

Essential Note

Char(10)
Char(4)
Char(2)
Char(1)
Char(2)
Char(1)
Char(2)
Char(1)
Num(10)
Num(10)
Char(10)
Char(4)
Char(3)
Num(5)
Char(16)
Num(2)

List tag only
List tag only
Zero fill blanks
ALL Caps

Detail Information
Field Description

741

Type

Element Weight5

26/27 n

Num(19,7)

Essential Note
9

The RIS must attain authorization from NRC to report to the 3rd decimal. Three decimal reporting is only
allowed when reporting Source Material.
5
The RIS must attain authorization from NRC to report to the 3rd decimal. Three decimal reporting is only
allowed when reporting Source Material.
6
Obligated Isotope Weight is required for Enriched Uranium only.
7
Project numbers are reported only for government owned material.
8
Back Reference Number; the first character is the correction identifier. The second and third characters
are the line number referenced. When reported, insert zeros for blank values.

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Value must include a decimal point.

Element Limit of Error
Unit of Measure

26/27 o

Num(5)
Char(4)

Whole numbers
List tag only

Element or Isotope weight may be essential to successful file import depending on the specified material
type.

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Detail Information
Field Description

741

Material Type
26/27 g
Weight Percent Isotope/Parts Per Million 26/27 p

Type

Essential Note

Char(2)
Num(6,4)10
Value must include a decimal point.

Isotope

Weight11

26/27 q

Num(19,7)

Value must include a decimal point.

Isotope Limit of Error
Unit of Measure

26/27 r

Num(5)
Char(4)

Whole
numbers
List tag only

Weight Percent Isotope/Parts Per Million is reported as a percentage except when the material type is 70
(total uranium enriched in U-233), which is reported using 6 numeric digits and converted to decimal form
by NMMSS.
11
The RIS must attain authorization from NRC to report to the 3rd decimal. Three decimal reporting is only
allowed when reporting Source Material.
12
Element or Isotope weight may be essential to successful file import depending on the specified material
type.

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3. INVENTORY DATA
3.1. Requirements for DOE/NRC Form 742C
3.1.1. XML File Formatting
An example of an inventory submission in XML format is shown below. Additional
examples are shown in Appendix B along with the corresponding DOE/NRC form. This
is an example of raw XML produced by SAMS.

An important part of the XML format is the nesting of the records that make up a 742C.
In XML there are identifiers called Nodes which correspond to rows in the XML data.
The Nodes have identifiers called Attributes which correspond to the data fields. For
example, the Inventory Node corresponds to the 742C Header record and the RIS
Attribute is the RIS field of the Header record. Another important element of XML
Nodes is that they can contain other nodes as known as nested nodes. The Inventory
Node (parent) can have MATERIAL and CONCISENOTE nodes (children). The
following shows the nesting of the nodes for a 742C.
INVENTORY (RIS and date.)
MATERIAL
0 to many lines required to report the inventory data
ELEMENT
Contains element information for MATERIAL
ISOTOPE
Contains isotope information for ELEMENT
CONCISENOTE
0 to many lines that make up the concise note

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This last listing shows the nodes and attributes in their properly nested configuration with
information detailing the data requirements.

Root Tag
Header Information
Field Description

742C

Type

RIS

Char(4)

Inventory Report Date

Date

Essential Note

MM/DD/YYYY

Concise Note Information Attached to Header
Note: if concise note information is not reported, there is no need to include a Concise Note section.
Field Description

740M

Type

Process Code

Char(1)

Line Number

Num(2)

Entry Reference

Char(20)

Concise Note Text

Char(60)

Essential Note

See Appendix A.

Detail Information
Note: If both the element weight and isotope weight are zero, there is no need to include a Material
section.
Field Description

742C

Type

Process Code

Char(1)

5i
5e

Num(6)
Char(10)

Number13

Sequence
Project Number14

Essential

See Appendix A.

Sequence number should begin at one for the entire inventory or each material type group (Generic MT 20
includes MT 21 – 39 and E1 – E4) and should be consecutively numbered including the total line (composition code
899).
14
Project numbers are reported only for government owned material.

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Composition-Facility Code15
Owner Code
Key Measurement Point
Measurement Basis
Other Measurement Point
Measurement Method
Scrap Program
Entry Status

5b
5h
5l
5m
5m
5m
5f
5n

Char(4)
Char(1)
Char(2)
Char(1)
Char(2)
Char(1)
Char(1)
Char(1)

Number of Items

Num(5)

Batch Name/Identification
Location of Item
Site MBA Code

5j
5o
5p

Char(16)
Char(30)
Char(30)

All Caps

Concise Note Information Attached to Material (Item)
Note: if concise note information is not reported, there is no need to include a Concise Note section.
Field Description

740M

Type

Essential Note

Process Code

Char(1)

Line Number

Num(2)

Entry Reference

Char(20)

Concise Note Text

Char(60)

See Appendix A.

Detail Information
Field Description

Element

Weight16

742C

Type

Essential

Num(19,7)

Value must include a decimal point.

Unit of Measure

List tag only

Char(4)

Detail Information
742C

Field Description

Material Type
5a
Weight Percent Isotope/Parts Per Million 5g

Essential

Type

Char(2)
Num(6,4) 18
Value must include a decimal point.

Isotope Weight

Num(19,7)

Value must include a decimal point.

Unit of Measure

Char(4)

List tag only

4. MATERIAL BALANCE DATA

For total lines, this field will always contain “899".
The RIS must attain authorization from NRC to report to the 3rd decimal. Three decimal reporting is only allowed
when reporting Source Material.
17
Element or Isotope weight may be essential to successful file import depending on the specified material type.
18
Weight Percent Isotope/Parts Per Million is reported as a percentage except when the material type is 70 (total
uranium enriched in U-233), which is reported using 6 numeric digits and converted to decimal form by NMMSS.
16

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4.1. Requirements for DOE/NRC Form 742
4.1.1. XML File Formatting
An example of material balance submission in XML format is shown below. Additional
examples are shown in Appendix B along with the corresponding DOE/NRC form. This is an
example of raw XML produced by SAMS.

An important part of the XML format is the nesting of the records that make up a 742. In XML
there are identifiers called Nodes which correspond to rows in the XML data. The Nodes have
identifiers called Attributes which correspond to the data fields. For example, the Material
Balance Node corresponds to the 742 Header record and the RIS Attribute is the RIS field of the
Header record. Another important element of XML Nodes is that they can contain other nodes as
known as nested nodes. The Material Balance Node (parent) can have MATERIAL nodes
(children). The following shows the nesting of the nodes for a 742.
MATERIALBALANCE (RIS and dates.)
MATERIAL
0 to many lines required to report the Material Balance data
ELEMENT
Contains element information for MATERIAL
ISOTOPE
Contains isotope information for ELEMENT
CONCISENOTE
0 to many lines that make up the concise note

The next sample is the same XML file as above, but has been indented using tabs to make it for
readable to the human eye. It will process the same as the raw data. It also emphasizes the
nesting of the data rows in the XML.

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This last listing shows the nodes and attributes in their properly nested configuration with
information detailing the data requirements.

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Root Tag
Header Information
Field Description

742

Type

RIS
Report Period From
Report Period To

3
4
4

Char(4)
Date
Date

Essential

Note

MM/DD/YYYY
MM/DD/YYYY

Concise Note Information Attached to Header
Note: if concise note information is not reported, there is no need to include a Concise Note section.
Field Description

740M

Type

Process Code

Char(1)

Line Number

Num(2)

Entry Reference

Char(20)

Concise Note Text

Char(60)

Essential

Note

See Appendix
A.

Detail Information
Note: If both the element weight and isotope weight are zero, there is no need to include a Material section.
Field Description

742

Type

Essential

Note

Process Code

Sec. A & B
PC

Char(1)

Sequence Number19

Sec. A & B
SEQ

Num(6)

Data Code

Num(1)

Value is 3
(Receipts) or 4
(Removals)

Material Balance
Category20

Sec A
Row #
Sec B
column 1

Char(2)

Right justified
Zero fill blanks

See Appendix
A.

Concise Note Information Attached to Material (Item)
Note: if concise note information is not reported, there is no need to include a Concise Note section.
Field Description

740M

Type

Process Code

Char(1)

Line Number

Num(2)

Entry Reference

Char(20)

Concise Note Text

Char(60)

Essential

Note

See Appendix
A.

Detail Information
Field Description

742

Type

Essential Note

Sequence number should begin at one for the entire material balance per material type and should be
consecutively numbered.
20
Call the NMMSS or go to NMMSS.com for the latest list of Material Balance Categories codes related to
Obligations (Section B)

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Element

Weight21

Sec A
column A
Sec B
Column 2

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22

Num(19,7)
Value must include a decimal point.

Inventory Change Type (ICT) line 22 & 71

Char(2)

Other RIS

line 11,30,
42,43 & 51

Char(4)

Entry Status
Unit of Measure

Char(1)
Char(4)

List tag only

Detail Information
Field Description

742

Type

Material Type

Char(2)

Isotope Weight

Sec A
column B
Sec B
Column 3

Essential Note

Num(19,7)
Value must include a decimal point.

Unit of Measure

Char(4)

List tag only

The RIS must attain authorization from NRC to report to the 3rd decimal. Three decimal reporting is only allowed
when reporting Source Material.
22
Element or Isotope weight may be essential to successful file import depending on the specified material type.

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APPENDIX A
PROCESS CODE
PROCESS CODE

DEFINITION:

The process code identifies the type of system action to be taken for the data
being reported as follows:
1. Process code A is used to signify the initial submittal of data. Use process
code C to replacement a data set already submitted to the NMMSS;
2. Process code C is used to signify the replacement of previously reported
data. Its use is restricted to the replacement of data in the same reporting
month;
3. Process code D applies when the facility intends the deletion of previously
reported data. Its use is also restricted to applying only to data in the same
reporting month; and
4. Process code Z is used in conjunction with action code D by the receiver
to accept a shipper’s change without the receiver having to retype the
detailed lines.

SPECIAL NOTE: If replacement or deletion of data is desired, it is suggested that the reporting
facility ensures that the accounting month to be affected is still “open” (being
processed by the NMMSS) by calling the appropriate NMMSS contact since
these actions are restricted and based on specified accounting periods.

DEF

2002

01
02
03

Advanced Physics
123 Anywhere Road
Commontown ZA 11111

ABC

A Batch ID
A Batch ID
A Batch ID

131

1
1
1

10 309 J
20 309 J
50 309 J

A
3

20081

426.00
2213.00
901.00

.6610
3.00
2.5305 56.00
99.3340 895.00

12 31

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APPENDIX B
EXAMPLES

Example 1

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Example 1
XML format:

DEF

001
101
002
103

01
02
03
04

Advanced Physics
123 Anywhere Road
Commontown ZA 11111

ABC

131

-1
1
-1
1

10
10
20
20

309
309
309
309

J
J
J
J

-426.00
430.00
-2213.00
2211.00

.6610 -3.00
.6976 3.00
2.5305 -56.00
2.5327 56.00

12 31

2002

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Example 2

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Example 2
XML format:

NMMSS Directory of Electronic File Formats for Data Submission
March 2020

Advanced Physics
123 Anywhere Road
Commontown ZA 11111

ABC

DEF

131

12 31 2002

Example 3a

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RGHI

01
02

Advanced Physics
123 Anywhere Road
Commontown ZA 11111

ABC

A Batch ID
A Batch ID

10257

1
1

10 309 J
20 309 J

01
02

32
32

GEN-LIC

10
20

58499

426
2213

426.00
2213 .00

.6610
2.5305

3.00
56.00

12 31 2002

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March 2020

Example 3b

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Whole Report

John Doe

Whole Report

Commontown

123 Anywhere Road

Advanced Physic

11111

ABC

RGHI

US material type 20 is IAEA code EG

US material type 10 is IAEA code D

Material Type Code BL24g as follows:

Batch ID -Any Batch Name- BL24d

MBA Code UABC BL1

Country of Oblig Code 32 Canada BL18

10257

MC&A Representative

12/31/2002

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Example 3c

ABC

01 NP
02 TN

Advanced Physics
123 Anywhere Road
Commontown ZA 11111

ABC

21229

50 309 J
50 309 J

4767.00
10945.00

45.6681 1255.00
24.4303 10945.00

12 31 2002

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Example 3d

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Example 3a, 3b, 3c, 3d
XML format:

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860
863
864
865

John Doe

E1
E1
E1
E1

99
61
45
65

270

Commontown

Advanced Physics
123 Anywhere Road

3
1
2
4

MC&A Representative

11111
J
J
J
J

1
2
3
4

12/31/2002

ABC

12/31/2002

A
A
A
A

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Example 4
Physical Inventory Listing

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Example 4
XML format:

John Doe

E3 OGRB
E3 OGRB

155
268

423

Commontown

123 Anywhere Road

Advanced Physics

271

112
159

11111

MC&A Representative

ZA
J
J

1
2

Batch0422
Batch0434

12/31/2002

10
10

02
02

N
N

ABC

N
N

12/31/2002

A
A

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Example 5
Physical Inventory Listing for selected IAEA facilities.

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Example 5
XML format:

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Example 6a
Material Balance Report

Advanced Physics
123 Anywhere Road
Commontown, ZA 11111

ABC
01/01/2002

12/31/2002

0.00

DEF

GHI

11207.00

0.00

1112.00

38.00

25.00

2.00

1.00

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A 5

John Doe

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11243

MC&A Representative

1136

12/31/2002

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Example 6b
Material Balance Report

Advanced Physics
123 Anywhere Road
Commontown, ZA 11111

ZZZ
01/01/2002

12/31/2002

800.00

150.00

74.00

14.00

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John Doe

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874

CANADA (32)

MC&A Representative

320

164

12/31/2002

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Example 6a, 6b
XML format:

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APPENDIX C
80 COLUMN REPORTING
80 Column File - Transaction
An example of a transaction submission in an 80 column file format document is shown below.
Additional examples are shown in Appendix B along with the corresponding DOE/NRC forms.
Note that gridlines and the numbering structure at the top are not a part of the data submission.
They are provided for demonstration purposes only

Header Information (Data Code 1)
80 Column File
Format Position

Field Description

741

Begin

End

Type

Shipper RIS
Receiver RIS

1
2

1
5

4
8

Char(4)
Char(4)

Transaction/Transfer Number

Char(6)

Correction Number (Change Digit)
Process Code
Action Code
Data Code
Number of Data Lines
TI Code/Nature of Transaction
RIS For Account
RIS To Account
Transfer Authority
IAEA UK Reportable23
Action Date

4
5
6
10
11
12
13
14
23c
22

15
16
18
19
20
22
23
27
34
69
70

15
16
18
19
21
22
26
30
50
69
77

Char(1)
Char(1)
Char(1)
Num(1)
Num(2)
Char(1)
Char(4)
Char(4)
Char(17)
Char(1)
Date

Essential Note

Left justified
Left justified
Right justified
Zero fill blanks
See Appendix A
Value is 1
Right justified
Left justified
Left justified
Left justified
MMDDYYYY

Visual representation of field placement in 80 Column File formatting of transaction header information.

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Detail Information (Data Code 2)
Field Description

741

80 Column File
Format Position
Begin

End

Type

Shipper RIS
Receiver RIS

1
2

1
5

4
8

Char(4)
Char(4)

Transaction/Transfer Number

Char(6)

Correction Number (Change Digit) 4

Char(1)

Process Code
Action Code
Data Code
Line Number
Type of Inventory Change

5
6
26/27 b
26/27 c

16
18
19
20
22

16
18
19
21
23

Char(1)
Char(1)
Num(1)
Num(2)
Char(2)

Batch Name/Identification

26/27 d

Char(16)

Number of Items
Project Number24

26/27 e
26/27 f

40
44

43
53

Num(4)
Char(10)

Essential

Note

Left justified
Left justified
Right justified
Zero fill blanks
See Appendix A.
Value is 2
Right justified
Left justified
All Caps
Right justified
Left justified

Material Type

26/27 g

Char(2)

Left justified

Composition-Facility Code

26/27 h

Char(4)

Left justified

Owner Code

26/27 i

Char(1)

Key Measurement Point
Measurement Basis
Other Measurement Point
Measurement Method
Back Reference Number25

26/27 j
26/27 k1
26/27 k2
26/27 k3
26/27 a

70
72
73
75
76

71
72
74
75
78

Char(2)
Char(1)
Char(2)
Char(1)
Char(3)

Left justified
Left justified
Zero fill blanks

Note: If both the element weight and isotope weight are zero, there is no need to submit a data line for
data code 2 and 5.
Visual representation of field placement in 80 column file formatting of transaction detail information.

Project numbers are reported only for government owned material.
Back Reference Number; the first character is the correction identifier. The second and third characters are the
line number referenced. When reported, insert zeros for blank values.

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Quantitative Detail Information (Data Code 5)
Field Description

741

80 Column File
Format
Position
Begin

End

Type

Essential Note

Shipper RIS
Receiver RIS

1
2

1
5

4
8

Char(4)
Char(4)

Transaction/Transfer Number

Char(6)

Correction Number (Change Digit)
Process Code
Action Code
Data Code
Line Number
Gross Weight
Net Weight

4
5
6
26/27 b
26/27 l
26/27m
26/27 n

15
16
18
19
20
22
27

15
16
18
19
21
26
34

Char(1)
Char(1)
Char(1)
Num(1)
Num(2)
Num(5)
Num(8)

Num(11,2)

Element Weight

Left justifiede
Left justified
Right justified
Zero fill blanks
See Appendix A.
Value is 5
Right justified
Right justified
Right justified
26

Right justified

The value can contain a decimal point. Only XML format accepts 3 decimal place values.

Element Limit of Error

26/27 o 54
Weight Percent Isotope/Parts Per Million 26/27 p 59

Num(5)

Right justified

Num(6,4)27

Right justified

26/27 q 65

Num(11,2)

The value can contain a decimal point.

Isotope Weight

Right justified

The value can contain a decimal point. Only XML format accepts 3 decimal place values.

Isotope Limit of Error

26/27 r 76

Num(5)

Right justified

Note: If both the element weight and isotope weight are zero, there is no need to submit a data line for
data code 2 and 5.
Visual representation of field placement in 80 Column File formatting of transaction detail information.

Import/Export Detail Information (Data Code 3)
Field Description

Shipper RIS
Receiver RIS
Transaction/Transfer Number

741

1
2
3

80 Column File
Format Position
Begin

End

Type

1
5
9

4
8
14

Char(4)
Char(4)
Char(6)

Essential

Note

Left justified
Left justified
Right justified

Element or Isotope weight may be essential to successful file import depending on the specified material type.
Weight Percent Isotope/Parts Per Million is reported as a percentage except when the material type is 70 (total
uranium enriched in U-233), which is reported using 6 numeric digits and converted to decimal form by NMMSS.
27

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Zero fill blanks

Correction Number (Change Digit) 4

Char(1)

Process Code
Action Code
Data Code
License Number (Import/Export)

16
18
19
22

16
18
19
31

Char(1)
Char(1)
Num(1)
Char(10)

5
6
15

See Appendix A.
Value is 3
Left justified

Note: if no applicable license number is reported, there is no need to submit a data line for data code 3.
Visual representation of field placement in 80 Column File formatting of transaction detail information.

Packaging Detail Information (Data Code 4)
Field Description

741

80 Column File
Format Position
Begin

End

Type

Shipper RIS
Receiver RIS

1
2

1
5

4
8

Char(4)
Char(4)

Transaction/Transfer Number

Char(6)

Correction Number (Change Digit)
Process Code
Action Code
Data Code
Total Gross Weight

4
5
6
24

15
16
18
19
57

15
16
18
19
66

Char(1)
Char(1)
Char(1)
Num(1)
Num(10)

Total Volume28

Num(9)

Essential

Note

Left justified
Left justified
Right justified
Zero fill blanks
See Appendix A.
Value is 4
Right justified
Whole number
Right justified
Whole number

Note: if total gross weight and/or total volume is not reported, there is no need to submit a data line for
data code 4.
Visual representation of field placement in 80 Column File formatting of transaction package information.

Report total volume in cubic feet for material transferred to or from a nuclear waste management facility.

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Obligation Information (Data Code 7)
Field Description

741

80 Column File
Format Position
Begin

End

Type

Shipper RIS
Receiver RIS

1
2

1
5

4
8

Char(4)
Char(4)

Transaction/Transfer Number

Char(6)

Correction Number (Change Digit)
Process Code
Action Code
Data Code
Line Number

4
5
6
17

15
16
18
19
20

15
16
18
19
21

Char(1)
Char(1)
Char(1)
Num(1)
Num(2)

Material Type

Char(2)

Left justified

Num(11,2)

Right justified

Obligated Element Weight

Essential

Note

Left justified
Left justified
Right justified
Zero fill blanks
See Appendix A.
Value is 7
Right justified

The value can contain a decimal point. Only XML format accepts 3 decimal place values.

Obligated Isotope Weight29

Num(11,2)

Country30

Char(2)

Right justified

The value can contain a decimal point.

Left justified

Note: if obligated data is not reported, there is no need to submit a data line for data code 7.
Visual representation of field placement in 80 Column File formatting of Transaction Obligation
information.

Concise Note Information DOE/NRC Form 740M (Data Code 6)
Field Description

740M

80 Column File
Format Position
Begin

End

Type

Shipper RIS
Receiver RIS

5a
5b

1
5

4
8

Char(4)
Char(4)

Transaction/Transfer Number

Char(6)

Correction Number (Change Digit)
Process Code
Action Code
Data Code
Entry Reference

5d
5e
5f
7b

15
16
18
19
24

15
16
18
19
39

Char(1)
Char(1)
Char(1)
Char(1)
Char(16)

29
30

Essential

Obligated Isotope Weight is required for Enriched Uranium only.
Call the NMMSS or go to NMMSS.com for the latest list of obligation country.

Note

Left justified
Left justified
Right justified
Zero fill blanks
See Appendix A.
Value is 6
Left justified

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Line Number

Char(2)

Concise Note Text

Char(39)

Left justified
Zero fill blanks
Left justified

Note: if concise note information is not reported, there is no need to submit a data line for data code 6.
Visual representation of field placement in 80 Column File formatting of transaction concise note information.

80 Column File Formatting - Inventory
An example of an inventory submission in an 80 column file format document is shown below.
Additional examples are shown in Appendix B along with the corresponding DOE/NRC form.
Note that gridlines and the numbering structure at the top are not a part of the data submission.
They are provided for demonstration purposes only.

Physical Inventory Listing Header Information (Data Code 1)
Field Description

742C

80 Column File
Format
Position
Begin

End

Type

Essential Note

Data Code

Num(1)

Value is 1

Inventory Report Date

Date

MMDDYYYY

RIS

Char(4)

Left justified

Char(2)

Left justified

Char(4)

Material Type Code
Composition-Facility
Element Weight

Code31

Left justified

Num(13,2)

Right justified

The value can contain a decimal point. Only XML format accepts 3 decimal place values.

Isotope Weight

Num(13,2)

Right justified

The value can contain a decimal point.

Project Number33
5e
Scrap Program
5f
Weight Percent Isotope/Parts Per Million 5g

46
56
61

55
56
66

Char(10)
Char(1)
Num(6,4) 34

Left justified
Leave blank
Right justified

The value can contain a decimal point. Only XML format accepts 3 decimal place values.

For total lines, this field will always contain “899"
Element or Isotope weight may be essential to successful file import depending on the specified material type.
33
Project numbers are reported only for government owned material.
34
Weight Percent Isotope/Parts Per Million is reported as a percentage except when the material type is 70 (total
uranium enriched in U-233), which is reported using 6 numeric digits and converted to decimal form by NMMSS.
32

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Owner Code

Char(1)

Process Code

Char(1)

See Appendix A.

Num(6)

Right justified

Sequence Number

Code35

Note: If both the element weight and isotope weight are zero, there is no need to submit a data line for
data code 1 or 2.
Visual representations of field placement in 80 Column file formatting physical inventory listing header
information.

Physical Inventory Listing Detail Information (Data Code 2)
Field Description

742C

80 Column File
Format Position
Begin End

Type

Essential Note

Data Code

Num(1)

Value is 2

Inventory Report Date

Date

MMDDYYYY

RIS

Char(4)

Left justified

Char(2)

Left justified

Material Type
Composition-Facility

Code36

Char(4)

Left justified

Batch Identification

Char(16)

Number of Items
Key Measurement Point
Measurement Basis
Other Measurement Point
Measurement Method
Entry Status

5k
5l
5m
5m
5m
5n

36
40
42
43
45
46

39
41
42
44
45
46

Num(4)
Char(2)
Char(1)
Char(2)
Char(1)
Char(1)

Left justified
All Caps
Right justified
Left justified

Process Code

Char(1)

See Appendix A.

Sequence Number37

Num(5)

Right justified

Left justified

Note: If both the element weight and isotope weight are zero, there is no need to submit a data line for
data code 1 or 2.

Sequence number should begin at one for the entire inventory or each material type group (Generic MT 20
includes MT 21 – 39) and should be consecutively numbered including the total line (composition code 899).
36
For total lines, this field will always contain “899"
37
Sequence number should begin at one for the entire inventory or each material type and the pairs of lines (Data
Type Code 1 and 2) should be consecutively numbered including the total line (composition code 899). The
sequence number for a Data Type Code 1 line should be coded for the corresponding Data Type Code 2 line.

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Visual representation of field placement in 80 Column file formatting of inventory detail information.

Physical Inventory Listing Additional Information (Data Code 3)
Field Description

742C

80 Column File
Format
Position
Begin

End

Type

Essential Note

Data Code

Num(1)

Value is 1

Inventory Report Date

Date

MMDDYYYY

RIS

Char(4)

Left justified

Char(2)

Left justified

Char(4)

Left justified

Char(30)

Char(23)

Material Type Code
Composition-Facility

Code38

Location of Item
Site MBA

Visual representation of field placement in 80 Column file formatting of inventory detail information.

80 Column File Formatting – Material Balance
Examples of material balance submissions in an 80 column file format document are shown
below. For corresponding 742 forms showing these examples refer to Appendix B. Note that
gridlines and the numbering structure at the top are not a part of the data submission.

Material Balance Report Detail Information (Data Code 3 & 4)
Field Description

Data Code
RIS
Material Type
Report Period From
Report Period To

742

3
5
4
4

80 Column File
Format Position
Begin

End

Type

1
2
6
8
16

1
5
7
15
23

Num(1)
Char(4)
Char(2)
Date
Date

For total lines, this field will always contain “899"

Essential

Note

Value is 3 (Receipts)
or 4 (Removals)
Left justified
Left justified
MMDDYYYY
MMDDYYYY

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March 2020
Sec A
column A
Sec B
Column 2

Element Weight

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39

Num(13,2)

Right justified

The value can contain a decimal point. Only XML format accepts 3 decimal place values.
Sec A
column B
Sec B
Column 3

Isotope Weight

Num(13,2)

Right justified

The value can contain a decimal point. Only XML format accepts 3 decimal place values.
Sec A
Row #
Sec B
column 1

Char(2)

Right justified
Zero fill blanks

line 11,30,
42,43, & 51

Char(4)

Left justified

Inventory Change Type (ICT) line 22 & 71 56
Entry Status
58

57
58

Char(2)
Char(1)

Left justified

Material Balance

Category40

Other RIS

Process Code

Sec A & B
PC

Char(1)

See Appendix A.

Sequence Number41

Sec A & B
SEQ

Num(6)

Right justified

Note: If both the element weight and isotope weight are zero, there is no need to submit a data line for
data code 1.
Visual representation of field placement in 80 Column File formatting of material balance detail information.

Element or Isotope weight may be essential to successful file import depending on the specified material type.
Call the NMMSS or go to NMMSS.com for the latest list of Material Balance Categories codes related to
Obligations (Section B)
41
Sequence number should begin at one for the entire material balance per material type and should be
consecutively numbered.
40

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APPENDIX D
TRANSACTION SCHEMA
Transaction Schema Version 2

Integer, nonnegative

20 Alphanumeric
Characters

60 Alphanumeric
Characters

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2 Alphanumeric Characters
Validated by MaterialType Authority Reference Table

Numeric (19,7)
19 digits of precision and up to 7 decimal places
decimal point is not implied

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Integer, nonnegative

2 Alpha Character
Validated by CountryCode section of StaticData Authority Reference Table

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2
Alphanumeric Characters
Validated by MaterialType Authority Reference Table

Numeric (16,6)
16 digits of precision and up to 6 decimal places
Decimal point is not implied

Numeric (19,7)
19 digits of precision and up to 7 decimal places
Decimal point is not implied

Integer

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Numeric (19,7)
19 digits of precision and up to 7 decimal places
Decimal point is not implied

Integer

Integer, nonnegative

2 Alphanumeric
Characters
Validated by list of Codes when required

16 Alphanumeric
Characters

Integer

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1 Alpha Character
Validated by OwnerCode section of StaticData Authority Reference Table
Also called Owner Code

10 Alphanumeric Characters
Validated by ProjectNumber Authority Reference Table if required
Also called Project Number

4 Alphanumeric
Characters
Validated by CompCode Authority Reference Table
Also called Comp Code
IAEA reporting facilities should put their IAEACompCode or IAEAFacililtyCode
in this field, NMMSS will translate during the import
process

Numeric (19,7)
19 digits of precision and up to 7 decimal places
Decimal point is not implied

2 Alphanumeric
Characters
Validated by IAEAFacilityAttachment Authority Reference Table

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1 Alphanumeric
Characters
Validated by IAEAFacilityAttachment Authority Reference Table

2 Alphanumeric
Characters
Validated by IAEAFacilityAttachment Authority Reference Table

1 Alphanumeric
Characters
Validated by IAEAFacilityAttachment Authority Reference Table

10 Alphanumeric Characters
Validated by ProjectNumber Authority Reference Table if required
Only reportable with P ActionCode Project Transfer
Also called ToProject Number

4 Alphanumeric
Characters
Validated by CompCode Authority Reference Table
Only reportable with P ActionCode Project Transfer
Also called To Comp Code

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March 2020

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3 Alphanumeric
Characters
1st Character is the BackReferenceChangeDigit
2nd and 3rd Characters are BackReferenceLinenumber

4 Alphanumeric Characters
Validated by RIS Authority Reference Table

8 Alphanumeric Characters
If the datatype is integer then the number will be left padded with zeros
during the import process

1 Alphanumeric Character

1 Alpha Character
Accepted values A,C or D

1 Alpha Character
Validated by ActionCode section of StaticData Authority Reference
Table

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Integer, non-negative

1 Alpha Character
Validated by TICode section of StaticData Authority Reference Table if
required
Also called TI Code

4 Alphanumeric Characters
Validated by RIS Authority Reference Table if required
Also called ForAccount

4 Alphanumeric Characters
Validated by RIS Authority Reference Table if required
Also called ToAccount

17 Alphanumeric Characters
No validation performed

1 Alpha Character
Validated by SpecialIAEACode section of StaticData Authority Reference Table,
acceptable values are blank, N or R
Also called SpecialIAEACode

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Date in mm/dd/yyyy format
Also called Activity Date

10 Alphanumeric Characters
Validated by INMTS Authority Reference Table if required

4 Alphanumeric Characters
Discontinued 10/2003

Integer, non-negative
Also know as GrossWeight

Integer, non-negative

10 Alphanumeric Characters
No validation occurs at this time

17 Alphanumeric Characters
No longer validated, was used for Contract Transfers

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NMMSS Directory of Electronic File Formats for Data Submission
March 2020

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APPENDIX E
INVENTORY SCHEMA
Inventory Schema Version 2

1 Alpha Character
Accepted values A,C or D

Integer, nonnegative

20 Alphanumeric
Characters

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60 Alphanumeric
Characters

2
Alphanumeric Characters
Validated by MaterialType Authority Reference Table

Numeric (16,6)
16 digits of precision and up to 6 decimal places
Decimal point is not implied

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Numeric (19,7)
19 digits of precision and up to 7 decimal places
Decimal point is not implied

1 Alpha Character
Accepted values A,C or D

Integer, nonnegative

16 Alphanumeric Characters

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Integer

1 Alpha Character
Validated by OwnerCode section of StaticData Authority Reference Table
Also called Owner Code

10 Alphanumeric Characters
Validated by ProjectNumber Authority Reference Table if required
Also called Project Number

2 Alphanumeric
Characters
Validated by IAEAFacilityAttachment Authority Reference
Table

1 Alphanumeric
Characters
Validated by IAEAFacilityAttachment Authority Reference
Table

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2 Alphanumeric
Characters
Validated by IAEAFacilityAttachment Authority Reference
Table

1 Alphanumeric
Characters
Validated by IAEAFacilityAttachment Authority Reference
Table

20 Alphanumeric Characters
No validation occurs at this time

4 Alphanumeric Characters
Validated by RIS Authority Reference Table

Date in mm/dd/yyyy format
Also called Inventory Report Date

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NMMSS Directory of Electronic File Formats for Data Submission
March 2020

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APPENDIX F
MATERIAL BALANCE SCHEMA
Material Balance Schema Version 2

1 Alpha Character
Accepted values A,C or D

Integer, nonnegative

20 Alphanumeric
Characters

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March 2020

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60 Alphanumeric
Characters

2
Alphanumeric Characters
Validated by MaterialType Authority Reference Table

Numeric (19,7)
19 digits of precision and up to 7 decimal places
Decimal point is not implied

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Numeric (19,7)
19 digits of precision and up to 7 decimal places
Decimal point is not implied

2 Alpha Characters
Validated by Inventory Change Type section of StaticData Authority Reference
Table

4 Alphanumeric
Characters
Validated by RIS Authority Reference Table

1 Alpha Character
Validated by Entry Status section of StaticData Authority Reference
Table

1 Alpha Character
Accepted values A,C or D

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Integer, nonnegative

1 Alphanumeric
Character
Allowed values; 3 or 4
Also known as TypeCode

2 Alphanumeric
Characters
Validated by RIS Material Balance Category Authority Reference
Table

4 Alphanumeric Characters
Validated by RIS Authority Reference Table

Date in mm/dd/yyyy format

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March 2020

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File Type	application/pdf
File Title	Microsoft Word - D-24 NRC Licensee Electronic Input Manual_PRA Statement Added_March 24 2020
Author	tabataba
File Modified	2023-07-12
File Created	2020-03-24