Sample Cover Letter - Follow-up Mailing

United States Department of Agriculture

National Agricultural Statistics Service

April XX, 20XX

Dear Agricultural Producer,

In March, you should have received a Cash Rents and Leases survey from the U.S. Department of Agriculture’s National Agricultural Statistics Service (NASS). If you have already completed and returned your survey form, thank you. If not, please take a few minutes to respond.

By providing your input, you help ensure that cash rental rates accurately represent your locality. In addition, the survey findings will give USDA a reliable basis for programs that impact the agricultural community, such as the Conservation Reserve Program.

Please respond in one of the following ways:

• Online at www.agcounts.usda.gov. Online reporting is fast, cost-effective, and secure. All you need is the 17-digit survey code on the enclosed form to begin. Instructions for this easy option are included on the back of this letter.

• By mail or fax. Complete the survey questionnaire and mail it back in the return envelope provided or fax it to (855) 415-3687.

If you do not respond by April XX, 20XX, we may contact you to arrange a telephone or personal interview.

The results of this survey will be available in aggregate form only, ensuring that no individual operation or producer can be identified, as required by federal law. NASS will publish the survey results on September XX, in our Quick Stats database at www.quickstats.usda.gov.

Thank you for participating and for your support of agricultural statistics and U.S. agriculture. If you have any questions or concerns, please call 1-888-424-7828.

Sincerely,

Joseph L. Parsons

Chairperson, Agricultural Statistics Board

U.S. Department of Agriculture

National Agricultural Statistics Service

Enclosure

1400 Independence Ave, SW · Washington, D.C. 20250

www.nass.usda.gov

USDA is an equal opportunity provider and employer.