Appendix G—Document Review Abstraction Template

Appendix G—Document Review Abstraction Template

Note: The data abstraction template will be used to glean information from multiple sources. We will conduct content analyses to identify structural characteristics and distinguish approaches to policies, professional supports, and practices related to HS2K transitions (i.e., three of the 4Ps) across Head Start grantees and LEAs and triangulate this information with information from the qualitative data analyses. The summary table will be used comparatively to identify similarities and contrasts related to organization structure, staffing, coordination and collaboration agreements between Head Start and Local Education Agencies, and HS2K transition activities and information for families.

Data Element	Description	Data Abstracted
Organizational Structure and Staffing
Head Start Grantee Organizational Type	Agency type
Grantee Organization Role	Description of the role of the grantee in administrative and oversight
Head Start Grantee Organization Structure	Description of the organization at the grantee level
Head Start Center Organizational Structure	Description of the organization at the center level
Staffing
Head Start Grantee Staff	For each type, description of staffing structure with positions, roles/responsibilities, and % FTE
Head Start Center Staff
LEA Staff
Elementary School Staff
Memoranda of Understanding between Head Start and Local Education Agencies (or other mechanism for collaboration)
Purpose of agreement	Description of key terms
Parties involved	Organizational signatories
Date executed	Date MOU entered into by Head Start grantee and LEA
Joint roles in system collaboration, alignment, and implementation 1	Description of joint roles coordination and collaboration for Head Start grantee and LEA, per the MOU
Coordination, collaboration, alignment, and implementation related to Head Start to kindergarten transition
Definition of service area
Educational activities, curricular objectives, and instruction
Communication and dissemination Community/public information dissemination and resource development to support and improve transitions from Head Start to kindergarten Ongoing communication channels
Selection priorities for eligible children to be served by programs
Staff training, including opportunities for joint staff training on topics specific to transitions
Joint program technical assistance and/or shared technical assistance resources on topics specific to transitions
Provision of services to meet the family needs
Communication and parent outreach for smooth transitions to kindergarten
Data sharing
Other
Communication and parent outreach for smooth transitions to kindergarten
HEAD START
Practices	Description of communication and outreach strategies to support transition
Handouts
Website information
Videos
Languages used
Other
LOCAL EDUCATION AGENCY
Practices	Description of communication and outreach strategies to support transition
Handouts
Website information
Videos
Languages used
Other

1 Adapted from the Illinois Head Start-PreK/Preschool for All MOU Template.11.08 https://www.isbe.net/Documents/hs_pfa_mou_template.pdf