Privacy Act Memo

DATE:

3/26/2021

TO:

Regina Bures, Ph.D., Program Director, Population Dynamics Branch
National Institute of Child Health and Human Development (NICHD)
National Institutes of Health (NIH), Department of Health and Human
Services (HHS)

FROM:

Aubrey Callwood, Privacy Coordinator
National Institute of Child Health and Human Development (NICHD)
National Institutes of Health (NIH), Department of Health and Human
Services (HHS)

SUBJECT:

Applicability of Privacy Act: Data and Specimen Hub (DASH)

I have reviewed the DASH Privacy Impact Analysis submission and its components to the National
Institute of Child Health and Human Development (NICHD). The Privacy Act safeguards privacy
through the implementation of the Code of FAIR Information Practice Principles in operational and
procedural requirements. The Code of FAIR Information Practice Principles serve as the basis for
analyzing privacy risks and determining mitigation strategies. The Department of Health and Human
Services (HHS) regulations govern the notification and access requirements for Privacy Act systems
of records maintained by NIH.
I have determined that the Privacy Act will apply to data collection which involves the collection of
Personally Identifiable Information (PII) such as but not limited to; name, date of birth, social
security number, mailing address, telephone number, medical record number, email address, gender,
ethnicity, financial information, and educational level.
This data collection is covered by NIH Privacy Act System of Records 09-25-0200, “Clinical, Basic
and Population-based Research Studies of the National Institutes of Health (NIH), HHS/NIH/OD.”

signed by Aubrey G. Callwood -S
Aubrey G. Callwood -S Digitally
Date: 2021.03.26 13:30:08 -04'00'
Aubrey Callwood
NICHD Privacy Coordinator

Date