Community-Based Child Abuse Prevent Program-Annual Report

Community-Based Child Abuse Prevention Program

2020 CBCAP Program Instruction

Community-Based Child Abuse Prevent Program-Annual Report

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ACF
Administration
for Children
and Families

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration on Children, Youth and Families
1. Log No: ACYF-CB-PI-20-07

2. Issuance Date: March 12, 2020

3. Originating Office: Children’s Bureau
Office on Child Abuse and Neglect
4. Key Words: Community-Based Grants for the Prevention of
Child Abuse and Neglect or Community-Based Child Abuse
Prevention
PROGRAM INSTRUCTION

TO:

Offices of the Governors; Community-Based Child Abuse Prevention
(CBCAP) Program Grantees; State Agencies Administering or Supervising
the Administration of Titles IV-B and IV-E of the Social Security Act

SUBJECT:

Availability of fiscal year (FY) 2020 funds under the Community-Based
Grants for the Prevention of Child Abuse and Neglect program created by
Title II of the Child Abuse Prevention and Treatment Act (CAPTA) as
amended by Public Law (P.L.) 115-271.

REFERENCES:

The CAPTA Reauthorization Act of 2010; Title II of the CAPTA (42
U.S.C. 5116 et seq.).

PURPOSES:

The purpose of this Program Instruction (PI) is to: (1) set forth the
requirements for recipients of Community-Based Grants for the Prevention
of Child Abuse and Neglect awards for FY 2020; and (2) provide guidance
and instructions for the preparation and submission of the application and
annual reports.

Table of Contents
PART I: BACKGROUND INFORMATION .......................................................................................... 3
A.

PROGRAM PURPOSE .................................................................................................................... 4

DEFINITIONS .................................................................................................................................. 4

USE OF FUNDS ............................................................................................................................... 4

AVAILABILITY AND DISTRIBUTION OF FUNDS ................................................................... 5

STATE ELIGIBILITY...................................................................................................................... 7

LEAD AGENCY ELIGIBILITY ...................................................................................................... 7

COORDINATION AND COLLABORATION WITH RELATED PREVENTION EFFORTS ..... 8

COORDINATION WITH OTHER CHILDREN’S BUREAU PROCESSES ................................. 8

PART II: APPLICATION AND ANNUAL PROGRAM REPORT INSTRUCTIONS.................... 10
A.

PREPARATION AND FORMAT OF APPLICATION................................................................. 10

SUBMISSION LETTER................................................................................................................. 11

LEAD AGENCY IDENTIFYING INFORMATION ..................................................................... 12

GOVERNOR DOCUMENTATION AND ASSURANCES .......................................................... 12

LEAD AGENCY ASSURANCES ................................................................................................. 14

DOCUMENTATION OF LEVERAGED FUNDS FOR FEDERAL MATCHING FUNDS ........ 15

ADDITIONAL APPLICATION REQUIREMENTS ..................................................................... 16

ANNUAL PROGRAM REPORT REQUIREMENTS ................................................................... 20

CERTIFICATIONS ........................................................................................................................ 22

SUBMISSION OF APPLICATION AND ANNUAL PROGRAM REPORTS ............................ 22

PART III: ADDITIONAL INFORMATION ........................................................................................ 22
A.

CLOSING DATE FOR RECEIPT OF APPLICATIONS .............................................................. 22

GRANT ADMINISTRATION REGULATIONS .......................................................................... 23

EXPENDITURE OF FUNDS ......................................................................................................... 23

REPORTING REQUIREMENTS .................................................................................................. 23

INTERGOVERNMENTAL REVIEW OF FEDERAL PROGRAMS ........................................... 24

PAPERWORK REDUCTION ACT ............................................................................................... 24

INQUIRIES..................................................................................................................................... 24

EFFECTIVE DATE ........................................................................................................................ 25

PART V: ATTACHMENTS ................................................................................................................... 26

PART I: BACKGROUND INFORMATION
Community-Based Child Abuse Prevention (CBCAP) programs, which are authorized as part of
the Child Abuse Prevention and Treatment Act (CAPTA), has a rich history of promoting efforts
to support families and prevent child maltreatment. 1 The law emphasizes support for
community-based efforts to develop, operate, expand, enhance, and coordinate initiatives,
programs and activities to prevent child abuse and neglect. This aligns with the focus of the
Children’s Bureau (CB), which oversees the implementation of CBCAP programs and has
prioritized efforts to support families before any child is harmed. Recognizing individual child
abuse and neglect prevention programs cannot do this work alone, CB has made a call to action
to the child welfare field to implement primary prevention strategies to strengthen families and
prevent the unnecessary removal of children from their homes. 2 CBCAP grantees are in a unique
position of leadership in this effort, as CAPTA further promotes state lead agencies to develop
networks of coordinated resources and activities and leverage funding streams to effectively
strengthen and support families and reduce the likelihood of child abuse and neglect.
CAPTA also stresses the importance of identifying parent leaders and involving parents,
including members from underrepresented and underserved groups, in the planning,
implementation, and improvement of community-based child abuse prevention programs. In a
recent Information Memorandum, CB emphasized that family and youth voice are critical to a
well-functioning child welfare system and strongly encouraged collaborative efforts to ensure
that family and youth voice are central in child welfare program planning and improvement
efforts. 3 These partnerships also offer the opportunity to understand the unique strengths and
needs of the communities and to develop approaches that are effective in reaching families
facing a range of challenges. CB further recognizes that effective primary prevention services
must be located in communities where families live, where they are easily accessible, and
culturally responsive.
CAPTA further promotes the use of evidence-based and evidence-informed programs and
practices that effectively strengthen families and prevent child abuse and neglect. This includes
efforts to improve the evaluation capacity of the states and communities to assess progress of
their programs and collaborative networks in enhancing the safety and wellbeing of children and
families. The CBCAP conceptual framework provides an overview of the primary purposes of
the law; the relationship between the underlying conditions the program seeks to address and the
main activities funded (directly and indirectly); the outputs; and the short-term, intermediate, and
long-term outcomes for the program (See Attachment 1). Furthermore, CBCAP state leads are
encouraged to fund programs, services and resources that enhance community capacity to
address the basic and complex needs of families, build protective factors, and contribute to the
healthy, positive, and productive functioning of children and youth into adulthood.

Title II of CAPTA, as amended by P.L. 115-271, can be viewed here:
https://www.acf.hhs.gov/sites/default/files/cb/capta.pdf.
2
See, for instance, Information Memorandum ACYF-CB-IM-18-05.
3
See ACYF-CB-IM-19-03 for more information.

PROGRAM PURPOSE

The purposes of the CBCAP program are: (1) to support community-based efforts to develop,
operate, expand, enhance, and coordinate initiatives, programs, and activities to prevent child
abuse and neglect and to support the coordination of resources and activities to better strengthen
and support families to reduce the likelihood of child abuse and neglect; and (2) to foster
understanding, appreciation, and knowledge of diverse populations in order to effectively
prevent and treat child abuse and neglect.

DEFINITIONS

ACF expects that lead agencies will require local service providers to describe their services and
programs according to the definitions outlined in the law so that there are common frames of
reference within and across states in the implementation of this program. The following terms
used in this PI have the same meaning given those terms in section 208 of the Act: (1)
“community referral services”; (2) “community-based and prevention-focused programs and
activities designed to prevent child abuse and neglect”; and (3) “respite care services”.
The term “community-based and prevention-focused programs and activities to strengthen and
support families to prevent child abuse and neglect” includes family resource programs, family
support programs, voluntary home visiting programs, respite care programs, parenting education,
mutual support programs and other community programs or networks of programs that provide
activities that are designed to prevent child abuse and neglect.

USE OF FUNDS

Section 201(b) of the Act provides that funds made available to states under the CBCAP
program must be used for the following purposes:
1.

developing, operating, expanding, and enhancing community-based, and prevention
focused programs and activities designed to strengthen and support families to prevent
child abuse and neglect that are accessible, effective, and culturally appropriate, and
build upon existing strengths that:
A. offer assistance to families;
B. provide early, comprehensive support for parents;
C. promote the development of parenting skills, especially in young parents and
parents with very young children;
D. increase family stability;
E. improve family access to other formal and informal resources and opportunities for
assistance available within communities, including access to such resources and
opportunities for unaccompanied homeless youth;
F. support the additional needs of families with children with disabilities through
respite care and other services;
4

G. demonstrate a commitment to involving parents in the planning and program
implementation of the lead agency and entities carrying out local programs funded
under this Title, including meaningful involvement of parents of children with
disabilities, parents with disabilities, racial and ethnic minorities, and members of
underrepresented and underserved groups; and
H. provide referrals to early health and developmental services.
2. fostering the development of a continuum of preventive services for children and
families, including unaccompanied homeless youth, through state and communitybased collaborations and partnerships, both public and private;
3. financing the start-up, maintenance, expansion, or redesign of specific family resource
and support program community-based child abuse and neglect prevention program
services (such as respite care services, child abuse and neglect prevention activities,
disability services, mental health services, substance abuse treatment services, domestic
violence services, housing services, transportation, adult education, home visiting and
other similar services) identified by the inventory and description of current services
required under section 205(a)(3) as an unmet need, and integrated with the network of
community-based family resource and support child abuse and neglect prevention
program to the extent practicable given funding levels and community priorities;
4. maximizing funding through leveraging of funds for the financing, planning,
community mobilization, collaboration, assessment, information and referral, startup,
training and technical assistance, information management and reporting, reporting and
evaluation costs for establishing, operating, or expanding community-based and
prevention-focused programs and activities designed to strengthen and support families
to prevent child abuse and neglect; and
5. financing public information activities that focus on the healthy and positive
development of parents and children and promotion of child abuse and neglect
prevention activities.

AVAILABILITY AND DISTRIBUTION OF FUNDS

As of December 20 2019, the Further Consolidated Appropriations Act, 2020 (P.L. 11694) made available $53,618,545 for the CBCAP program in FY 2020.
A certain amount must be set aside for specific legislative purposes, including: (1) one percent
of the total appropriation “to make allotments to Indian Tribes and Tribal organizations and
migrant programs” (section 203(a) of CAPTA); (2) continued funding for a National Center for
CBCAP; and (3) continued funding for program support.
The remainder of the FY 2020 CBCAP funds will be distributed to the states and territories, as
described below:

1. Grants to States:
A state 4 is eligible for a grant under the CBCAP program if, in accordance with the
eligibility requirements of section 202, the Governor has designated a lead entity to
administer funds under this program and provided certain assurances. The eligibility
requirements are described in more detail below in Section E. of this PI.
Section 203(b)(1) provides that the funds available for distribution to the states under the
CBCAP program will be allotted as follows:
(a)

Seventy percent (70%) of the funds will be allotted proportionately among the
states based on the number of children under age 18 residing in each state 5, “except
that no state shall receive less than $175,000.”
NOTE: Since the increase in the FY 2005 appropriation, a decision was made to set
the minimum grant for this 70 percent portion to $200,000 so that all states may
benefit from the increase. Future-year minimum grants will depend on the
availability of funds appropriated annually for this program, “except that no state
shall receive less than $175,000.”

(b)

Thirty percent (30%) of the funds will be allotted proportionately among the
states based on the amount of private, state, or other non-federal funds leveraged
and directed through the currently designated lead agency in the preceding fiscal
year (i.e., FY 2019, 10/1/18 to 9/30/19). If the aggregate of the amounts of
leveraged funds claimed by the states exceeds 30 percent of the amount
appropriated, that part of the grant award will be reduced for each state on a pro rata
basis. The requirements for leveraged funds are discussed in Part III-F.

2. Grants to Territories:
The following territories are eligible to receive funds under the CBCAP program: the
Virgin Islands, Guam, American Samoa, and the Northern Mariana Islands. These
territories are eligible to submit either (1) a consolidated grant application in accordance
with 45 CFR Part 97, OR (2) an independent application that meets all of the
requirements set forth in this Program Instruction.
Consolidated Application: If a territory chooses to submit a consolidated grant
application, it need not submit an application under this PI. An eligible territory that
applies for a consolidated grant will receive the base amount of $200,000 authorized
under the CBCAP program. These grant funds will be included in the territory’s
consolidated grant.
4

In the absence of a definition in Title II, we have interpreted “STATE” as having the meaning given the term in
CAPTA, section 3(7), (i.e., “state” means each of the several states, including the District of Columbia, the
Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of the
Northern Mariana Islands.)
5
The calculation of that portion of a state’s award under paragraph (A) of the formula will be computed by ACYF,
using the most current population data provided by the Bureau of the Census, Department of Commerce.

Independent Application: If an eligible territory submits an independent application that
meets the requirements of this PI, the territory is also eligible to submit a claim for its
leveraged funds in accordance with section 203(b)(1)(b) above, and receive its
proportionate share of those funds, in addition to receiving the base amount of $200,000
for its population. If a territory’s independent application is approved, the designated lead
agency of the territory must ensure that the CBCAP grant funds it receives will be used
only for the purposes set forth in Part I of this PI.

STATE ELIGIBILITY

Designation of a Lead Entity: 6
Before a state can apply for a FY 2020 grant under the CBCAP program, the Governor of the
state must designate a lead entity7 to administer the funds for the implementation of communitybased child abuse and neglect prevention programs and activities designed to strengthen and
support families to prevent child abuse and neglect (section 202(1)(A)).
The designation of a lead entity by the Governor should be based on a determination that the
entity is the most appropriate organization to accomplish both the child abuse and neglect
prevention activities and the family strengthening and support goals of the CBCAP program.
That determination should be based on the demonstrated ability of the entity to: (1) integrate
child abuse and neglect prevention services and activities; and (2) leverage and blend state,
federal and private funds at the local level for these activities.

LEAD AGENCY ELIGIBILITY
1. Lead Entity Requirements:
As required by section 202(1)(B), the lead entity must:
(a)

Be an existing public, quasi-public, or nonprofit private entity that exists to
strengthen and support families to prevent child abuse and neglect; 8

The term “entity” is used with respect to a Governor’s designation of a state entity to administer the CBCAP
program. Once an entity has been designated, and for purposes of meeting the application requirements, the
term “agency” (or “lead agency”) will be used in lieu of “entity” or “lead entity”.
7
Section 202(1)(C)&(D) provides that, in determining which entity to designate, the Governor of the state
should “give priority consideration equally to a trust fund advisory board of the state or to an existing entity that
leverages Federal, state and private funds ...” Section 202(1)(D) provides that, “in the case of a state that has
designated a State trust fund advisory board to be the lead entity... and in which one or more entities that
leverages federal, state and private funds... exist, the Governor shall designate the lead entity only after full
consideration of the capacity and expertise of all entities desiring to be designated [as lead agency].”
8
The designated agency is not required to have been established pursuant to state legislation, executive order,
or other written authority of the state.

(b)
(c)

Demonstrate the ability to work with other state and community-based agencies
to provide training and technical assistance; and
Demonstrate the commitment to involving parents who are consumers and who
can provide leadership in the planning, implementation, and evaluation of
programs and policy decisions of the lead agency in achieving the outcomes of
the program.

In general, these funds should be used to support primary prevention (a.k.a., universal) programs
and strategies which are available to all families, as well as secondary (a.k.a., targeted)
prevention efforts, which target children and families at risk for abuse or neglect.

COORDINATION AND COLLABORATION WITH RELATED PREVENTION
EFFORTS

The CBCAP program is specifically authorized to foster the development of a continuum of
preventive services for children and families through state and community-based collaborations
and public-private partnerships. Lead agencies are strongly encouraged to establish new
partnerships and build upon existing collaborative efforts with other federal, state or locallyfunded public and private organizations, included faith-based organizations, serving the same
populations and sharing the same goals and objectives. Funds can also be used to provide
leadership for coordination of community-based resources that will integrate existing services to
address unmet needs that have been identified in the state and communities. Types of
organizations could include:
•
•
•
•
•
•
•
•
•
•
•

child welfare,
courts
early childhood,
child care,
education, vocational rehabilitation,
disability,
physical health,
mental health,
substance use disorder treatment,
job readiness,
self-sufficiency,

•
•
•
•
•
•
•
•
•
•

child and family development,
community action,
juvenile justice,
domestic violence prevention,
youth development,
housing,
faith- and community-based
organizations,
healthy marriage,
fatherhood, and
other health and human service
organizations.

Please see Attachment 7 for a listing of program descriptions for potential CBCAP partnerships.
H.

COORDINATION WITH OTHER CHILDREN’S BUREAU PROCESSES

CB believes it is important that CBCAP grantees work collaboratively with other CB programs
and processes to implement prevention programs. Information on opportunities to collaborate
are listed below.
8

Child and Family Services Plan (CFSP)
States are required to develop a Child and Family Services Plan (CFSP), a comprehensive fiveyear strategic plan that sets forth the vision and the goals to be accomplished to strengthen the
states' overall child welfare system (section 432(a)(2) of the Act). The CFSP consolidates plans
for the following programs: the Stephanie Tubbs Jones Child Welfare Services (CWS); the
MaryLee Allen Promoting Safe and Stable Families (PSSF) Program; Monthly Caseworker Visit
Grant programs; the Chafee Foster Care Program for Successful Transition to Adulthood
(Chafee) and the Education and Training Vouchers (ETV) Program; and the Child Abuse
Prevention and Treatment Act (CAPTA) State Plan update. By consolidating these plans into one
submission it helps States comprehensively integrate the full array of child welfare services,
from prevention and protection through permanency (45 CFR 1357.15(a)).
In addition, the state’s CFSP should be coordinated with Program Improvement Plan efforts
related to the Child and Family Services Reviews (CFSR PIPs). CFSRs are used to monitor
state’s compliance on the outcomes related to safety, permanency, and well-being. The CFSP for
fiscal years 2020 – 2024 was submitted on June 30, 2019. States are required to make these
plans available to the public and many of them are located online.
Annual Progress and Services Report (APSR)
The APSR provides an annual update on the progress made toward accomplishing the goals and
objectives in the CFSP (section 432(a)(2)(C)(i) of the Act). The next APSR for states is due
June 30, 2020.
While states are no longer required to submit a new plan for the CAPTA state grant program
every five years, they are required to submit an annual update on their use of CAPTA State grant
funds and to submit other updates to the CAPTA plan, as needed. These CAPTA plan reports
and updates are submitted with the CFSP and Annual Progress and Services Reports (APSR)
each year.
Opportunity for Collaboration
The CFSP for fiscal years 2020 – 2024 was submitted on June 30, 2019. In the Program
Instruction for the 2020-2024 CFSP, states were asked to provide information on how they are
collaborating with CBCAP grantees. 9 States have been informed that the process of coordination
and collaboration implemented during the 2020-20204 CFSP development should be continued
and strengthened in the development of the 2021 APSR which is due June 30, 2020. When
conducting the annual review in preparation for submission of the APSR, States have been
encouraged to engage various entities, including the CBCAP grantee in their respective State,
who are part of the ongoing CFSP-related consultation and coordination process.
There are particular opportunities for collaboration and coordination in planning for use of funds
provided under CBCAP and the MaryLee Allen Promoting Safe and Stable Families (PSSF)
program. The PSSF program provides funds to state child welfare agencies to prevent the
unnecessary separation of children from their families, improve the quality of care and services
to children and their families, and ensure permanency for children by reuniting them with their
9

See https://www.acf.hhs.gov/cb/resource/pi2002 for more information.

parents, by adoption or by another permanent living arrangement. PSSF provides for
community-based family support programs, services to families at risk or in crisis (family
preservation programs and family reunification services), and adoption promotion and support
services. Funds for these programs are directed toward state and local child welfare services in
order to achieve improved well-being for vulnerable children and their families, particularly
those experiencing or at risk for abuse and neglect.
The Children’s Bureau encourages CBCAP grantees to, at a minimum, develop and/or maintain
an awareness of the overall goals and strategies of their respective child welfare agency. In
addition, the Children’s Bureau continues to encourage CBCAP state leads to become active and
engaged participants in various stakeholder meetings and planning committees related to the
CFSR, CFSP, and APSR.
Children’s Bureau Regional Office and Central Office staff can assist CBCAP state lead
agencies in making connections to improve collaboration and coordination to improve services
for children and families (see attachment 8 for Regional Office contacts). CBCAP state lead
agencies may contact their Federal Project Officer if they are unsure who to contact in their state
regarding the CFSR and CFSP processes.
In addition, state lead agencies are also encouraged to seek out opportunities to learn more about
efforts to implement services and requirements authorized through the Family First Prevention
and Services Act (FFPSA) (enacted as part of the Bipartisan Budget Act of 2018, P.L. 115-123),
in particular electing Title IV-E Prevention and Family Services and Programs and implementing
Kinship Navigator programs. Please see Attachment 7 for more resources with information on
FFPSA.

PART II: APPLICATION AND ANNUAL PROGRAM REPORT
INSTRUCTIONS
The information presented in this section is intended to summarize the submission and review
process for a CBCAP application and annual program report, and to describe the content and
documentation that must be provided. The application requirements include specific materials
necessary to establish the eligibility of the lead agency to submit the application and of the
leveraged funds to be matched by federal funds.

PREPARATION AND FORMAT OF APPLICATION
1. Preparation:
The application must be prepared and submitted by the lead agency designated by the
Governor of the state to administer and oversee the implementation of the programs and
activities provided under this grant.

2. Format:
Applications may be submitted in formats best suited to the needs of the applicant. States
are strongly encouraged, however, to follow the content outline suggested below:
I.
II.
III.

IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.
XII.
XIII.
XIV.
XV.
XVI.
XVII.
XVIII.
XIX.

Submission Letter
Lead Agency Identifying Information
Governor Documentation and Assurances
• Lead Agency Designation Letter
• Governor’s Assurances
Lead Agency Assurances
Leveraged Claim Form
Budget
Description of the Lead Agency’s Leadership Role in State
Prevention Activities
Actions to Advocate for Systemic Change
Collaboration and Coordination
Criteria for Funded Programs
Outreach Activities for Special Populations
Plans for Parent Leadership and Involvement
Plan for Support, Training, Technical Assistance and Evaluation
Assistance
Evaluation Plans
Plan for Child Abuse Prevention Month and Public Awareness
Activities in 2020
Areas for Technical Assistance
Certifications (Lobbying)
Attachments (optional)

Information regarding what should be included in the above sections is described in the
next sections.
2. Accompanying Documents:
The application must be accompanied by the appropriate certifications, assurances, and
other required documentation described throughout this PI.

SUBMISSION LETTER

Each application must be accompanied by a submission letter that is addressed to:
Elizabeth Darling
Commissioner
U.S. Department of Health and Human Services
Administration on Children, Youth, and Families
11

330 C Street SW, 3rd Floor, Room 3044
Washington, D.C. 20201
The letter should be signed by an appropriate official of the lead agency designated by the
Governor to act for the state in administering the funds and assuming the obligations imposed by
the terms and conditions of the grant award. The letter that officially transmits the application
must include a description of the lead agency that will be responsible for the administration of
funds and the oversight of prevention and family support programs funded through this program
(section 204(1)).

LEAD AGENCY IDENTIFYING INFORMATION 10

Each application must include the following information:
1. The name, mailing address, and email address of the lead agency.
2. The lead agency’s Employer Identification Number (EIN) and DUNS 11 number.
3. The name, telephone number and e-mail of the program specialist responsible for the
CBCAP grant program.
4. The name, telephone number and e-mail of the fiscal agent responsible for the
CBCAP grant program.

GOVERNOR DOCUMENTATION AND ASSURANCES

Each application for FY 2020 (i.e., October 1, 2019 – September 30, 2020) funding under the
CBCAP program must include the following documentation by the Governor:
1. The original signed letter from the Governor of the state that: (1) designates the lead
agency to receive the funds; and (2) contains a statement that the lead agency was
designated only after giving full and equal consideration to the capacity and expertise
of all entities desiring to be the lead agency (sections 202(1)(A)(C) and (D)); and

It is incumbent upon the lead agency to provide timely notification to the Federal program officer if there are
any changes in the following lead agency information during the grant award period.
11
All applicants must have a Dun & Bradstreet number. On June 27, 2003, the Office of Management and Budget
published in the Federal Register a new Federal Policy applicable to all Federal grant applicants. The policy
requires Federal grant applicants to provide a Dun and Bradstreet Data Universal Numbering System (DUNS)
number when applying for Federal grants on or after October 1, 2003. The DUNS number will be required whether
an applicant is submitting a paper application or using the government-wide electronic portal (www.Grants.gov). A
DUNS number will be required for every application for a new award or renewal/continuation of an award,
including applications or plans under formula, entitlement and block grant programs submitted on or after October
1, 2003. Please ensure that your organization has a DUNS number. You may acquire a DUNS number at no cost by
calling the dedicated toll-free DUNS number request line at 1-866-705-5711 or you may request a number online at
www.dnb.com.

2. The official signed “Governor’s Assurance Statement”; (sections 202(2) and (3)). A
copy of the Governor Assurance Statement is included as Attachment 3 in this PI. 12

Governor’s Assurances Regarding the Lead Agency:
Section 202(2) and section 202(3) require the Governor to provide assurances that the lead
agency will provide or be responsible for providing:
1. Community-based child abuse and neglect prevention programs and activities
designed to strengthen and support families to prevent child abuse and neglect
composed of local, collaborative, public-private partnerships directed by
interdisciplinary structures with balanced representation from private and public
sector members, parents, adult former victims of child abuse and neglect, 13 and public
and private nonprofit service providers and individuals and organizations experienced
in working in partnership with families with children with disabilities; (section
202(2)(A))
2. Direction to an interdisciplinary, collaborative, public-private structure with balanced
representation from private and public sector members, parents, adult former victims
of child abuse and neglect, public sector and private nonprofit sector service
providers, and parents with disabilities; and (section 202(2)(B))
3. Direction and oversight through identified goals and objectives, clear lines of
communication and accountability, the provision of leveraged or combined funding
from federal, state and private sources, centralized assessment and planning activities,
the provision of training, technical assistance, evaluation assistance and reporting and
evaluation functions; (section 202(2)(C))
4. A demonstrated commitment to parental participation in the development, operation,
and oversight of the community-based child abuse and neglect prevention programs
and activities designed to strengthen and support families to prevent child abuse and
neglect; (section 202(3)(A))

12
To simplify procedures for the applicant, all statutory assurances contained in this Program Instruction are
consolidated into two separate Assurance Statements, for signature by the state official who is responsible for
making such assurances (the Governor of the state). These Assurance Statements are included as Attachments 5
and 6.
13
While the language in the CAPTA requires assurances the CBCAP lead agency will partner with and provide
services and programs to “adult former victims of child abuse and neglect,” CB urges all CBCAP lead agencies to
consult with those individuals to determine a designation that may provide a more meaningful and empowering way
to describe their experience and role in the CBCAP program, particularly when featured in public events or public
facing documents. In August 2019, CB issued Information Memorandum (IM) ACYF-CB-IM-19-03 on “Engaging,
empowering, and utilizing family and youth voice in all aspects of child welfare” where CB issued a challenge to
“Change the Words We Use to Describe Parents, Youth and Caregivers.” The purpose of this IM is to demonstrate
that family and youth voice are critical to a well-functioning child welfare system and to ensure that family and
youth voice are central in program planning and improvement efforts.

5. An ability to develop a comprehensive strategy to provide a continuum of preventive,
family-centered, comprehensive services for children and families, especially to
young parents, to parents with young children and to parents who are adult former
victims of domestic violence or child abuse and neglect through public and private
partnerships; (section 202(3)(B))
6. Operational support (both financial and programmatic) and training, technical
assistance and evaluation assistance to community-based child abuse and neglect
prevention programs and activities designed to strengthen and support families to
prevent child abuse and neglect, through innovative, interagency funding and interdisciplinary service delivery mechanisms; (section 202(3)(C)) and
7. Integration of its efforts with individuals and organizations experienced in working in
partnership with families with children with disabilities, parents with disabilities and
with the child abuse and neglect prevention activities of the state, and a financial
commitment to those activities; (section 202(3)(D)).
Please note that a new Governor’s letter and assurance statement must be included every year as
part of the CBCAP application.

LEAD AGENCY ASSURANCES

The authorized official of the lead agency designated by the Governor to administer funds under
the CBCAP program and assume the obligations imposed by the terms and conditions of the
grant award must provide the following assurances:
1. A description of the inventory of current unmet needs and current community-based
and prevention-focused programs and activities to prevent child abuse and neglect, and
other family resource services operating in the state, will be incorporated into the
Annual Performance Report; (section 204(3))
2. Funds received under this title will supplement, not supplant, other state and local
public funds designated for the startup, maintenance, expansion, and redesign of
community-based child abuse and neglect prevention programs and activities designed
to strengthen and support families to prevent child abuse and neglect; (section 204(5))
3. The state has the capacity to involve parents who are consumers, including those with
disabilities, family advocates, and adult former victims of child abuse or neglect who
can provide leadership in the planning, implementation, and evaluation of the programs
and policy decisions of the applicant agency in accomplishing the desired outcomes for
such efforts; (section 204(6)) and
4. The applicant agency will provide the Secretary with reports at such time and
containing such information as the Secretary may require (section 204(12)).

The assurance statement must be signed by an authorized official of the agency designated by the
Governor to act for the state in administering the CBCAP funds and assuming the obligations
imposed by the terms and conditions of the grant award. A form for this assurance statement is
included in this PI as Attachment 4.

DOCUMENTATION OF LEVERAGED FUNDS FOR FEDERAL MATCHING
FUNDS

Each application must include a statement that the fiscal year for which state, private, and other
non-federal funds were leveraged for the purpose of submitting a claim under the CBCAP
program for FY 2020 is FY 2019 (i.e., October 1, 2018 - September 30, 2019).
The following documentation of leveraged funds must be provided to receive CBCAP funds
available for distribution under section 203(b)(1)(B), (i.e., 30 percent of the total allotment to
states that is based on the leveraging of non-federal funds):
1. Leveraged Funds that May Be Claimed:
Funds claimed as leveraged funds by a state under section 203(b)(1)(B) may include
any funds that were:
(a) Leveraged by the state from private, state, or other non-federal sources during
FY 2019 (i.e., October 1, 2018 - September 30, 2019);
(b) Directed through the CBCAP lead agency for FY 2019; and
(c) Budgeted and spent during FY 2019 for use in supporting community-based child
abuse and neglect prevention programs and activities designed to strengthen and
support families to prevent child abuse and neglect. 14
Only funds that have not been used to leverage additional federal funds under any
other program may be claimed as leveraged funds for this program. For purposes of
this application, state and non-federal funds that are being used to meet the
maintenance of effort, match or other cost-sharing requirements for other federal
funding are not eligible to be claimed.
2. Completion of Leveraged Funds Worksheet:
In order for a state to document funds claimed as leveraged funds, the application
must contain a completed copy of the Leveraged Funds Worksheet (see Attachment
5), which includes: (1) an itemization of the funds being claimed; and (2) an
14
Leveraged funds that may be submitted for federal matching funds are those non-federal funds which, in the
preceding fiscal year, were controlled by the CBCAP lead agency submitting the application, and were spent to
provide the types of services and activities for which the current CBCAP federal funds may be used, as specified by
the law and described under the Use of Funds section of this Program Instruction.

assurance statement that is to be signed by the responsible lead agency administrator
and fiscal authority for the lead agency verifying the authenticity of the submitted
claim.

ADDITIONAL APPLICATION REQUIREMENTS
1.

Budget, Including State’s 20 Percent Cash Match

Each state application must include a budget for the development, operation and
expansion of the community-based and prevention-focused programs and activities that
verifies that the state will expend in non-federal funds an amount equal to not less than 20
percent of the amount received under this Title (in cash, not in-kind) for activities under
this title; (section 204(4)). The budget should be presented in a format that clearly
displays line-item expenditures for both the federal and non-federal funds.
The budget must allocate sufficient funds to provide for at least one representative from
the state to attend an annual 2-5 day federally initiated CBCAP grantees conference.
Attendance at this meeting is a grant requirement.
Up to 20 percent of available funds may be budgeted for administrative purposes. This
does not apply to such program costs as necessary to provide training, technical
assistance, evaluation assistance, evaluation, parent leadership and coordination for the
prevention network.
The nature of the formula provision is such that states claiming leveraged funds will not
know what their total grant award will be when the application is submitted.
Consequently, a state with a leveraged funds claim will not know what will constitute its
20 percent match. Therefore, for application purposes, the 20 percent match should be
determined based on the population-only portion of the formula. Attachment 2 includes a
table showing an estimate of the amount each state will receive based on population.
Within 30 days of receipt of the Grant Award Letter, the lead agency must submit an
amended budget to reflect a 20 percent match of the full amount of the grant award.
Note: If the non-federal match money in the budget submitted with the application is
equal to or greater than 20 percent of the final grant award, the lead agency is not
required to submit a post-award budget amendment.
2.

Description of the Lead Agency’s Leadership Role in State Prevention Activities

This section describes the role of the lead agency and how it will lead the child
maltreatment prevention activities in the state. This section describes the
interdisciplinary, collaborative, and public-private structure, including its representation
from private and public sector parents and service providers that will direct and support
coordinated child abuse prevention resources and activities to better strengthen and
support families (section 204(1)).
16

This section should also include a description of how programs and activities will operate
including how community-based child abuse and neglect prevention programs and
activities provided by public and private, nonprofit organizations, including faith-based
programs and those funded by programs under this Act, will be integrated into a
developing continuum of family-centered, holistic, preventive services for children and
families; (section 204(2)).
3.

Actions to Advocate for Systemic Change

Each application must include a description of the actions that the lead agency will take
to advocate systemic changes in state policies, practices, procedures and regulations to
improve the delivery of community-based child abuse and neglect prevention programs
and activities designed to strengthen and support families to prevent child abuse and
neglect; (section 204(11)).
This description should include plans or approaches to be implemented in the coming
fiscal year to advocate for systemic change. States are strongly encouraged to describe
planned efforts to conduct strategic, long-term, and outcome focused planning for their
CBCAP program that will promote sustainable, systems change to strengthen and
enhance the well-being of families to prevent child maltreatment. This section should
describe how the state will conduct their action planning efforts and how these efforts
will be integrated with other strategic planning efforts in child welfare, early childhood,
public health, or other related systems. The description should also include any
anticipated involvement in the implementation of the CFSP and/or the CFSR PIP, as
applicable. CBCAP lead agencies are also encouraged to outline how they will contribute
to efforts by the child welfare agency to implement primary prevention strategies to
strengthen families. Please also include other planned actions to involve other statewide
public and private agencies to promote system change, in particular activities to be
conducted by the state’s prevention network.
4.

Collaboration and Coordination

Collaboration and coordination with other child and family support systems are critical
for CBCAP programs. In this section, states should describe the extent and nature of
federal, state, local, or private partnerships and collaborations that they plan to continue
or enter into and how they intersect with their family strengthening and child
maltreatment prevention programs and activities. States are encouraged to highlight how
their work will be anchored and connected to more established prevention and promotion
activities in public health or other human services. Please see Attachment 7 for a list of
potential federal, state and local programs who may be strong partners for strengthening
families and child maltreatment prevention efforts.
5.

Needs Assessment and Criteria for Funded Programs

Each application must include a description of the criteria that the lead agency will use to
develop, or select and fund evidence-informed or evidence-based community-based child
abuse and neglect prevention programs and activities designed to strengthen and support
families to prevent child abuse and neglect; (section 204(7)). This description must
include information on how the current inventory of unmet needs and the current array of
community-based child abuse and neglect prevention programs and activities will be used
to inform the criteria for funding new programs and activities for the upcoming year.
This requirement may be met in part by the inclusion of the state’s current announcement
of the priority for local grant awards or solicitations (e.g. Request for Proposals) for
CBCAP funds.
6.

Outreach Activities for Special Populations

Each application must include a description of outreach activities that the lead agency
and the community-based and prevention-focused programs and activities will undertake
to maximize the participation of parents, racial and ethnic minorities, children and adults
with disabilities, homeless families and those at risk of homelessness, unaccompanied
homeless youth, adult former victims of child abuse and neglect or domestic violence,
and members of other underserved or underrepresented groups; (section 204(8)).
Parents with mild to moderate disabilities are frequently underserved and should also be
considered a target population for this outreach. Research has further demonstrated the
importance of fathers in the healthy development of children. Fathers are an oftenoverlooked population and efforts should be taken to include them in the planning of
outreach activities. States are encouraged to describe any other special populations that
they will include in their outreach plans to meet local needs as identified in their
inventory of unmet needs (e.g. families impacted by parent/caregiver incarceration, rural
communities, teen parents or others).
7.

Plan for Parent Leadership and Family Involvement

Each application must include a description about how the lead agency will implement
activities and training to enhance parent participation and leadership in the upcoming
year. Plans can include a description of how parents will be involved in the planning,
implementation and evaluation of funded programs. This section should also describe
anticipated training and technical assistance related to parent leadership and family
involvement.
8.

Plan for Support, Training, Technical Assistance and Evaluation Assistance

Each application must describe the lead agency’s plan for providing operational support,
training, technical assistance and evaluation assistance to community-based, preventionfocused programs and activities for the development, operation, expansion and
enhancement of such activities (section 204(9)).

These plans should include training and technical assistance to foster understanding,
appreciation and knowledge of diverse populations in order to effectively strengthen
families and prevent child abuse and neglect. This training may also focus on enhancing
cultural competence across all funded programs and activities. Plans should also include
training and technical assistance to foster the promotion of strong families. Plans should
include a description of how the lead agency will provide assistance to their funded
programs on developing evaluation plans which may include quantitative and qualitative
methods. Plans can also include efforts to assist programs with implementing and
sustaining evidence-based or evidence-informed programs and practices. States are
encouraged to identify training and technical assistance efforts that will link with the PIP
and CFSP/APSR processes or early childhood systems integration, as appropriate.
9.

Evaluation

Each application must include a description of how the lead agency’s activities, and those
of the network and its members, where appropriate, will be evaluated; (section 204(10)).
States are encouraged to include evaluation activities that will assess culturally competent
practices and parent leadership across all funded programs and activities. States are
strongly encouraged to develop evaluation plans which incorporate a continuum of
evaluation approaches including quantitative and qualitative data collection methods.
This evaluation plan can include a peer review process. States which have allocated a
large portion of their CBCAP for network support/ development are strongly advised to
develop strategies and methods to evaluate the effectiveness of their network and its
activities, as well as their funded programs.
States must provide information on how they will collect data on the percentage of
CBCAP total funding that supports evidence-based and evidence-informed child abuse
prevention programs and practices, and any other national outcomes for the CBCAP
program, as appropriate.
10. Child Abuse Prevention Month and Public Awareness Activities
Each application must include a description of the activities the lead agency will
coordinate or participate in, and the network’s role in the promotion and observance of
Child Abuse Prevention Month during April 2021. This section should also describe
other public awareness and education efforts planned during FY 2021.
11. Areas for Technical Assistance
This section should describe any important contextual factors that may impact the ability
of the lead agency to implement their proposed plans for the upcoming year. This section
can provide information about state budget issues, staffing issues, or other anticipated
factors that may impact the work. This section should describe the potential nature of the
challenge or barrier and how the lead agency plans to try and address issues as they arise,
or identify areas where they may need more support or technical assistance. Lead

agencies may also provide information about other potential opportunities that were not
described in the previous sections that could impact CBCAP in the upcoming year.

ANNUAL PROGRAM REPORT REQUIREMENTS
General Requirement—Each state’s annual program report should: (1) document
activities conducted during the grant award in the previous year; and (2) provide specific
information to demonstrate compliance with the requirements for these funds. The
deadline for the annual program report is approximately 120 days after the end of the FY
grant period—January 30, 2021. The Children’s Bureau strongly encourages states to
submit their annual program report before January 30th. However, because January 30,
2021 falls on a Saturday, the Children’s Bureau will accept submissions received on
Monday, February 1, 2021 as timely for this year only.
Performance Measures—Section 206 of the Act provides that any State receiving a
grant under the CBCAP program shall, through reports provided to the Secretary, do the
following:
1. Describe the statewide child maltreatment prevention leadership activities conducted
by the lead agency in the past reporting period;
2. Describe the lead agency’s actions to advocate for systemic change during the
reporting period. This should include a description of the following:
a. The lead agency’s involvement in statewide systemic change efforts such as the
development and oversight of the CFSP/APSR and CFSR PIP, early childhood
systems building, public health initiatives, and other related interagency
collaboration activities, as appropriate (see Attachment 7), to include any efforts
by the state to reorient the child welfare system to focus more on prevention;
b. Demonstrate (through information and documentation) the establishment or
maintenance of innovative funding mechanisms, at the state or community level,
that blend federal, state, local and private funds, and innovative, interdisciplinary
service delivery mechanisms for the development, operation, expansion and
enhancement of CBCAP programs;
3. Describe the nature and extent of collaborations and partnerships and its impact on
the CBCAP program in the past reporting period;
4. Describe the status of the state’s prevention service array:
a. Demonstrate how the CBCAP lead agency has assessed the unmet needs in the
state and community;
b. Demonstrate that they have addressed the unmet needs identified by the inventory
and description required by section 204(3) of this law (section 206(3));
20

c. Provide the inventory and description of the services provided to families by local
programs that meet identified community needs, including core and optional
services as described in section 202 of this law and the description shall specify
whether those services are supported by research (section 206(2));
d. Demonstrate (through contracts, interagency agreements and other means) the
effective development, operation and expansion of community-based and
prevention-focused programs and activities that meets the requirements of the
CBCAP program (section 206(1)); and
e. Include a description of the number of individuals and families served, noting and
including families with children with disabilities, parents with disabilities and the
involvement of a diverse representation of families in the design, operation and
evaluation of community-based child abuse and neglect prevention programs and
activities funded under this law; (section 206(4)).
The participant numbers should be included for all individuals (children and
parent/caregivers) who received direct preventative services. Parents and children
with disabilities who received direct preventative services should be reported as a
subset of the total number of individuals served. The numbers for individuals
who received public awareness or public education activities should be counted
separately. States can also choose to report the number of individuals who
received training and technical assistance from the lead agency as a separate total
(see Attachment 6);
5. Include a description of the actual outreach activities for special populations and
cultural competence efforts conducted by the lead agency during the reporting period;
6. Describe the lead agency’s activities and implementation plan to ensure the continued
leadership and involvement of parents in the ongoing planning, implementation, and
evaluation of CBCAP programs (section 206(8));
7. Include a description of the training, technical assistance and evaluation assistance
activities conducted or sponsored by the lead agency during the reporting period;
8. Provide evaluation data on the outcomes of programs and activities funded under this
program, which should include the following:
a. Data reporting requirements and the national outcomes for the CBCAP program,
as appropriate;
• For the efficiency measure, provide data on the percentage of total funding
that supports evidence-based and evidence-informed programs and
practices;
b. A demonstration of the high level of satisfaction among families who have used
the services of the CBCAP program; (section 206(5));
21

c. A description of the results of evaluation, or the outcomes of monitoring,
conducted under the state program to demonstrate the effectiveness of activities in
meeting the purposes of the program (this may include a peer review process);
(section 206(7)); and
d. Evaluation data, where appropriate and available, on the effectiveness of funded
programs, the lead agency, and the network;
9. Include a description of the Child Abuse Prevention Month and public awareness
activities conducted during the reporting period; and
10. Include a description of the important contextual factors (i.e., challenges or barriers)
that impacted the ability of the CBCAP lead agency to implement its proposed plans
in the last reporting period.

CERTIFICATIONS

Certification Regarding Lobbying and Disclosure of Lobbying Activities Forms
Pursuant to 45 CFR Part 93, the Certification Regarding Lobbying Form (see
https://www.acf.hhs.gov/sites/default/files/ocs/certification_regarding_lobbying_.pdf) must be
signed and submitted with the state’s CBCAP program application. If applicable, a Standard Form
LLL (see
https://www.acf.hhs.gov/sites/default/files/orr/disclosure_of_lobbying_activities_sf_lll.pdf), which
discloses lobbying activities, must be submitted.
No additional forms are needed for the certification listed above.

SUBMISSION OF APPLICATION AND ANNUAL PROGRAM REPORTS

The signed original FY 2020 application and all attachments must be submitted to the Federal
Project Officers by June 5, 2020. FY 2019 annual progress reports must be submitted by
January 30, 2021. The Children’s Bureau strongly encourages states to submit their annual
program report before January 30th; however, because January 30, 2021 falls on a Saturday, the
Children’s Bureau will accept submissions received on Monday, February 1, 2021 as timely for
this year only. Applications and reports are to be submitted to CBCAP@acf.hhs.gov with a copy
to the assigned Regional Office Program Manager (see Attachment 8 for this information).

PART III: ADDITIONAL INFORMATION
A.

CLOSING DATE FOR RECEIPT OF APPLICATIONS

The closing date for receipt of all applications under Title II of CAPTA for the CommunityBased Grants for the Prevention of Child Abuse and Neglect program is June 5, 2020.
22

GRANT ADMINISTRATION REGULATIONS

The regulations that apply to the administration of these grants are contained in 45 CFR PART
75—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT
REQUIREMENTS FOR HHS AWARDS. See https://www.ecfr.gov/cgi-bin/textidx?node=pt45.1.75 for more information on the regulations.

EXPENDITURE OF FUNDS

A state must obligate these federal funds no later than three years after the end of the federal
fiscal year in which the funds are allocated. This means that the FY 2020 funds must be
obligated by September 30, 2022. The Office of Administration (OA), Office of Grants
Management (OGM), in cooperation with ACYF, will review the state’s financial reports. If the
state does not fully obligate or liquidate these funds as set forth in the Terms & Conditions that
will accompany its award, all unobligated and/or unliquidated funds will be recouped.
D.

REPORTING REQUIREMENTS

Under the provisions of 45 CFR Part 75 each state receiving a grant under the CBCAP program
must provide both a financial report and a program report. The fiscal reports are due at the end of
each FY. The project period for the CBCAP grant is 36 months.

1. Financial Reports:
•

Funding (Project) Period/Obligation Deadline (10/01/2019 -09/30/2022). Total
expenditures under the CBCAP program (including the 20 percent match) are to be
reported by the lead agency, using the Financial Status Report (SF 425). Each
financial report must cover an entire 12-month period. The annual financial status
reports (i.e., interim reports) are due no later than 90 days after September 30th of
each year. Final Financial Status Reports (cumulative, covering the entire 3-year
project period) are due 90 days after the end of the FY grant period (i.e.,
December 30th of each year).

•

Liquidation Deadline (12/29/2022). All obligated Federal funds awarded under this
grant must be liquidated no later than 90 days after the end of the funding/obligation
period (i.e., December 30th following the end of Federal Fiscal Year 3). Any Federal
funds from this award not liquidated by this date will be recouped by this
Department.

•

Federal Financial Reporting System. Form SF-425, “Federal Financial Report.”
SF-425 reports will be due annually as is required in the award terms and conditions.
Each annual report must be submitted no later than 90 days following the end of each
Federal Fiscal year. Reports are to be submitted through the HHS Payment
Management System. Every grantee should already have a PMS account to allow
23

access to complete Form SF-425. If your office needs additional user access, please
contact your PMS Liaison Accountant or the PMS helpdesk at
PMSSupport@PSC.gov Questions related to fiscal reporting and other administrative
requirements should be directed to the assigned Grants Management Specialist
identified in your Notice of Award.
2. Annual Program Reports: Please refer to Part III, Section H for the required
elements to include in the report.

INTERGOVERNMENTAL REVIEW OF FEDERAL PROGRAMS
(EXECUTIVE ORDER 12372)

This program has been excluded from the provisions of Executive Order 12372,
“Intergovernmental Review of Federal Programs,” and 45 CFR Part 100, “Intergovernmental
Review of Department of Health and Human Services Programs and Activities” (52 FR 161).

PAPERWORK REDUCTION ACT

An agency may not conduct or sponsor, and a person is not required to respond to a collection of
information unless it displays a currently valid OMB Control Number. Public reporting burden
for this collection of information is estimated to average 40 hours per application response, and
24 hours per Annual Program Report response, including the time for reviewing instructions,
gathering and maintaining the data needed, and reviewing the collection of information.
In accordance with the Paperwork Reduction Act of 1995 (P.L. 104-13), the information
collection requirements in this PI have been approved through March 31, 2021 by the Office of
Management and Budget under OMB Control Number: 0970-0155.
Catalog of Federal Domestic Assistance # 93.590

INQUIRIES
Address Inquiries to:
Community-Based Child Abuse Prevention Program
Office on Child Abuse and Neglect
Children’s Bureau
Attention: Julie Fliss
330 C Street SW - 3rd Floor (3418 B)
Washington, D.C. 20201
Phone: 202-205-8879
Email: Julie.Fliss@acf.hhs.gov
24

EFFECTIVE DATE

Upon Issuance

/s/

_______________________________
Elizabeth Darling
Commissioner
Administration on Children, Youth and Families

PART V: ATTACHMENTS
Attachment 1:

CBCAP Conceptual Framework

Attachment 2:

Tentative Population Allocation of CBCAP Funds

Attachment 3:

Governor Assurance Statement

Attachment 4:

State Lead Agency Assurance Statement

Attachment 5:

Leveraged Funds Worksheet

Attachment 6:

CBCAP Annual Report Participant Numbers Guidelines

Attachment 7:

List of Programs for Potential Coordination and Collaboration
With CBCAP

Attachment 8:

Regional Office Contacts for CBCAP

ATTACHMENT 1: CBCAP CONCEPTUAL FRAMEWORK
The purposes of the CBCAP program are: (1) to support community-based efforts to develop, operate, expand, enhance, and coordinate initiatives, programs, and
activities to prevent child abuse and neglect and to support the coordination of resources and activities to better strengthen and support families to reduce the
likelihood of child abuse and neglect; and (2) to foster understanding, appreciation and knowledge of diverse populations in order to effectively prevent and treat
child abuse and neglect.

INPUTS
Underlying
conditions:
All families have
inherent strengths
but they also
experience
circumstances that
impact their ability to
provide for children’s
basic physical and
socioemotional
needs. These risk
factors increase for
families experiencing
geographic or social
isolation, economic
challenges, limited
education or
employment,
inexperience with
positive parenting, or
physical or mental
health issues.
Target Population:
All families, especially
those at risk for abuse
or neglect.
Resources:
CAPTA, Title II
Federal CBCAP
funding, other
Federal funds and
State and local
matching funds to
support prevention
efforts.

ACTIVITIES
DIRECT
Provide support
for parents
Promote the
development of
parenting skills
Improve access
to formal/in
formal resources
Support the
needs of
individuals with
disabilities
Commit to
parent
leadership and
engagement

INDIRECT
Support
networks of
coordinated
resources
Maximize and
leverage funding
for prevention
Conduct public
awareness and
education
Advocate for
systemic change
Ongoing
assessment and
evaluation

OUTPUTS
DIRECT
Numbers served
through the
continuum of
preventive, family
centered, culturally
competent services
(i.e. family resource
and support, parent
education, mutual
support, home
visiting, respite care,
information and
referral).
Number of parents
involved with
program planning
and evaluation.
INDIRECT
A public-private
network of
prevention and family
support programs.
Number of funding
mechanisms that
blend Federal, State,
local and private
funds.
Numbers reached
through public
awareness and
education.
Number of advocacy
activities.
Number of selfassessment, peer
review, evaluation
and quality assurance
efforts .

SHORT-TERM &
INTERMEDIATE OUTCOMES
Individual and Family/ Relationships
Levels
 Increase in the number of families’
needs assessed and connected to
needed services within their own
communities
 Increase in protective factors to
prevent abuse or neglect by parents
and caregivers related to:

nurturing and attachment

knowledge of parenting and of
child and youth development

parental resilience

social connections

concrete support for parents

social-emotional competence of
children.
 Decrease in risk factors associated
with reasons for service.
Community Level
 Increase in the availability of
appropriate evidence-based and
evidence-informed programs.
 Increase in number of agencies
developing and implementing
action plans to incorporate parent
involvement.
 Increase in coordination across
prevention, child welfare and other
child and family service systems (i.e.
substance abuse, mental health,
domestic violence, education, early
childhood, disability).
 Increase and expansion of
Statewide networks of family
support and prevention programs.
 Increase in the use of a continuum
of evaluation approaches
implemented.
Societal Level
 Increase in private, State and
Federal funding for prevention and
family support.
 Increase in public understanding
and engagement for the prevention
of child abuse and neglect.

LONG-TERM
OUTCOMES
SAFETY





Children are protected
from abuse and neglect.
Children are maintained
in their own homes.
Decrease in rate of first
time victims.
Decrease in rate of first
time perpetrators.

PERMANENCY



Children have
permanency and stability
in their living situation.
The continuity of family
relationships and
connections is preserved
for children.

WELL-BEING







Families have enhanced
capacity to provide for
their children’s needs.
Children’s educational,
physical and mental
health needs are met.
Children have
opportunities for healthy
social and emotional
development.
Youth make a successful,
self-sufficient transition
to adulthood.
Diversity of families is
embraced and supported.

CONTINUOUS IMPROVEMENT
Development of a culture of
continuous improvement in
the strengthening of families
and the prevention of abuse
and neglect.

ATTACHMENT 2:
Tentative Population Allocation of CBCAP Funds – FY 2020
IMPORTANT NOTE: The following figures represent our best estimate of what each state, Puerto Rico,
and the District of Columbia will receive for the population portion of their grant award allocation.
These figures are based on a 70 percent formula figure, census figures available; and an assumption that
each of the Territories will receive the base amount of $200,000. These figures could change if census
figures are updated, if there are additional set-asides in the appropriation, or if state participation differs
from what is predicted at this time. The amount of funds available and population fluctuations have
impacted the population distribution amounts for most of the states over last year’s estimated allocation.
NOTE: The base allowance has been increased as a result of the increase in the overall appropriation for
the CBCAP Program in FY2005. Future years’ base allowances will be subject to the availability of
funds.
For purposes of submitting the application, each state may use this amount when calculating its budget
and determining the 20 percent matching funds obligation as set forth in section III-G-1 of the Program
Instruction. Since this amount is only tentative, each state must submit a revised budget to OCAN, to
complete the application, not later than October 31, 2019. The revised budget must be based on the
actual amount awarded to the state, as verified in the Grant Award letter. For those States providing
matching funds in excess of 20 percent, if the excess amount meets the 20 percent requirement of the
final grant award, such states do not need to submit budget amendments.
------------------------------------ALABAMA
$ 523,466
MONTANA
$ 200,000
ALASKA
$ 200,000
NEBRASKA
$ 200,000
AMERICAN SAMOA
$ 200,000
NEVADA
$ 330,935
ARIZONA
$ 788,992
NEW HAMPSHIRE
$ 200,000
ARKANSAS
$ 337,748
NEW JERSEY
$ 938,363
CALIFORNIA
$4,318,007
NEW MEXICO
$ 200,000
COLORADO
$ 607,711
NEW YORK
$1,953,969
CONNECTICUT
$ 353,124
NORTH CAROLINA
$1,105,033
DELAWARE
$ 200,000
NORTH DAKOTA
$ 200,000
DC
$ 200,000
N. MARIANA ISLANDS
$ 200,000
FLORIDA
$2,031,290
OHIO
$1,245,612
GEORGIA
$1,203,549
OKLAHOMA
$ 459,141
GUAM
$ 200,000
OREGON
$ 419,587
HAWAII
$ 200,000
PENNSYLVANIA
$1,272,311
IDAHO
$ 200,000
PUERTO RICO
$ 285,312
ILLINOIS
$1,372,387
RHODE ISLAND
$ 200,000
INDIANA
$ 753,196
SOUTH CAROLINA
$ 531,202
IOWA
$ 350,998
SOUTH DAKOTA
$ 200,000
KANSAS
$ 339,083
TENNESSEE
$ 723,460
KENTUCKY
$ 484,555
TEXAS
$3,553,415
LOUISIANA
$ 526,385
UTAH
$ 447,875
MAINE
$ 200,000
VERMONT
$ 200,000
MARYLAND
$ 643,693
VIRGINIA
$ 898,088
MASSACHUSETTS
$ 656,522
VIRGIN ISLANDS
$ 200,000
MICHIGAN
$1,039,722
WASHINGTON
$ 798,900
MINNESOTA
$ 625,665
WEST VIRGINIA
$ 200,000
MISSISSIPPI
$ 339,170
WISCONSIN
$ 612,931
MISSOURI
$ 661,312
WYOMING
$ 200,000
28

ATTACHMENT 3: Governor’s Assurance Statement
COMMUNITY-BASED GRANTS FOR THE PREVENTION OF
CHILD ABUSE AND NEGLECT PROGRAM
(TITLE II OF THE CAPTA AMENDMENTS OF 2010 (P.L. 111-320))
GOVERNOR’S ASSURANCE STATEMENT

As Governor of the state of
, I am providing the following assurance that I have designated
to be the lead agency, administer the funds, and assume the obligations imposed by the terms and conditions of the
Community-Based Grants for the Prevention of Child Abuse and Neglect award. I further assure that the lead agency will
provide or will be responsible for providing-(A)

Community-based child abuse and neglect prevention programs and activities designed to strengthen and support
families to prevent child abuse and neglect composed of local, collaborative, public-private partnerships directed by
interdisciplinary structures with balanced representation from private and public sector members, parents, and public
and private nonprofit service providers and individuals and organizations experienced in working in partnership with
families with children with disabilities;

(B)

Direction to an interdisciplinary, collaborative, public-private structure with balanced representation from private
and public sector members, parents, and public sector and private nonprofit sector service providers;

(C)

Direction and oversight to the network through identified goals and objectives, clear lines of communication and
accountability, the provision of leveraged or combined funding from federal, state and private sources, centralized
assessment and planning activities, the provision of training, technical assistance, evaluation assistance and
reporting and evaluation functions.

(D)

A demonstrated commitment to parental participation in the development, operation, and oversight of the
community-based and prevention-focused programs and activities designed to strengthen and support families to
prevent child abuse and neglect;

(E)

A demonstrated ability to work with state and community-based public and private nonprofit organizations to
develop a continuum of preventive, family-centered, comprehensive services for children and families;

(F)

The capacity to provide operational support (both financial and programmatic) and training, technical assistance,
and evaluation assistance to community-based child abuse and neglect prevention programs and activities designed
to strengthen and support families to prevent child abuse and neglect, through innovative, interagency funding and
inter-disciplinary service delivery mechanisms; and

(G)

Integration of its efforts with individuals and organizations experienced in working in partnership with families with
children with disabilities, parents with disabilities and with the child abuse and neglect prevention activities of the
state, and demonstrate a financial commitment to those activities.

(Signature of Governor)

_________________________________________________________
(Date)

OMB Control # 0970-0155 (Expires 03/31/2021)

ATTACHMENT 4: State Lead Agency Assurance Statement

COMMUNITY-BASED GRANTS FOR THE PREVENTION OF
CHILD ABUSE AND NEGLECT PROGRAM
(TITLE II OF THE CAPTA AMENDMENTS OF 2010 (P.L. 111-320))
STATE LEAD AGENCY ASSURANCE STATEMENT

STATE:

LEAD AGENCY:

On behalf of the above named agency, which has been designated by the Governor of the state to be the lead
agency responsible to administer the funds and assume the obligations imposed by the terms and conditions
under the Community-Based Grants for the Prevention of Child Abuse and Neglect award, the following
assurances are provided:
(A)

A description of the inventory of current unmet needs and current community-based and
prevention-focused programs and activities to prevent child abuse and neglect, and other
family resource services operating in the state, will be included with the Annual Performance
Report (and subsequent year’s reports);

(B)

Funds received under this title will supplement, not supplant, other state and local public
funds designated for the start-up, maintenance, expansion, and redesign of community-based
and prevention-focused programs and activities to strengthen and support families to prevent
child abuse and neglect;

(C)

The state has the capacity to ensure the meaningful involvement of parents who are
consumers and who can provide leadership in the planning, implementation, and evaluation
of the programs and policy decisions of the applicant agency in accomplishing the desired
outcomes for such efforts; and

(D)

The lead agency will provide the Secretary with reports at such time and containing such
information as the Secretary may require (and every year on the same date for the life of the
grant).
_________________________________________________
(Signature of Responsible Lead Agency Administrator)
________________________________________________
(Typed Name and Title of Administrator)
_________
(Date)

OMB Control # 0970-0155 (Expires 03/31/2021)

ATTACHMENT 5: Leveraged Funds Worksheet with Example Worksheet and Guidance for
Differentiation Between Leveraged and Match Funds

LEVERAGED FUNDS WORKSHEET for FY 2020 APPLICATION
STATE:

AMOUNT OF
CLAIM

LEAD AGENCY: _______________________________
DATE(S) FUNDS
WERE RECEIVED
AND BUDGETED
BY LEAD AGENCY
-------------BUDGETED/SPENT

SOURCE OF FUNDS
BEING CLAIMED

PURPOSE FOR
WHICH FUNDS
WERE BUDGETED
AND SPENT

INCENTIVE CLAIM ASSURANCE: All amounts figured into this claim are non-federal monies that have been
leveraged by the state, directed through the CBCAP lead agency submitting the application, and budgeted and spent in
FY 2019 (i.e., 10/1/18 – 9/30/19) to support community-based and prevention-focused programs and activities
designed to strengthen and support families to prevent child abuse and neglect, as defined in the law, that coordinate
resources among a range of existing public and private organizations for the purposes defined under this Title. No
funds claimed here have been claimed to leverage any other source of federal funds. State and non-federal funds that
are being used to meet the maintenance of effort, match or other cost-sharing requirements for other federal funding
are not eligible to be claimed.

TOTAL CLAIM

PREPARED BY:
(Fiscal Agent)
SUBMITTED BY:
(Lead Agency Authority)
(Date)

(Date)

OMB Control # 0970-0155 (Expires 03/31/2021)

LEVERAGED FUNDS - EXAMPLE WORKSHEET
STATE:

AMOUNT OF
CLAIM

LEAD AGENCY: ______________________________
DATE(S) FUNDS
WERE RECEIVED
AND BUDGETED
BY LEAD AGENCY
-------------BUDGETED/ SPENT

SOURCE OF FUNDS
BEING CLAIMED

PURPOSE FOR
WHICH FUNDS
WERE BUDGETED
AND SPENT

Monthly
Installments
(5/20199/2019)

9/1/19

Tax Check offs/Private
Contributions

3 respite care
programs for rural
communities in XXX
county, XXX county,
and XXX county, to
expand services
available through our
Inter-agency
Agreement with
"Child Care Services".

$ 1,500,000.00

12/1/18

9/1/19

State Appropriation

129 (one per county)
School-based Parent
Education programs
for young & single
parents.

11/9/18

5/19/19

Foundation Gift

5 training programs
(one in each
geographic region) to
recruit & train parents
as community
interagency
leaders/partners.

37,948.00

50,000.00

(United Way)

INCENTIVE CLAIM ASSURANCE: All amounts figured into this claim are non-federal monies that have been
leveraged by the state, directed through the CBCAP lead agency submitting the application, and budgeted and
spent in FY 2019 (i.e., 10/1/18 – 9/30/19) to support community-based and prevention-focused programs and
activities designed to strengthen and support families to prevent child abuse and neglect, as defined in the law, that
coordinate resources among a range of existing public and private organizations for the purposes defined under
this Title. No funds claimed here have been claimed to leverage any other source of federal funds. State and nonfederal funds that are being used to meet the maintenance of effort, match or other cost-sharing requirements for
other federal funding are not eligible to be claimed.

TOTAL CLAIM PREPARED BY:
(Fiscal Agent)

(Date)

$ 1,587,948.00
SUBMITTED BY:
(Lead Agency Authority)

(Date)

OMB Control # 0970-0155 (Expires 03/31/2021)

DIFFERENTIATING BETWEEN LEVERAGED AND MATCH FUNDS
FOR PURPOSES OF THE CBCAP PROGRAM
Leveraged Funds are those funds that were received
by the CBCAP lead agency from private, state, or
other non-federal sources during the prior Federal
Fiscal Year (FY), and obligated and spent by the
CBCAP lead agency during that same time frame to
provide the types of services and activities for which
the actual CBCAP federal funds may be used.
All funds leveraged by your date and claimed when
submitting the CBCAP application must have been:
•
•

•

Leveraged by your state from private, state, or
other non-federal sources during the prior Federal
Fiscal Year.
Directed through the CBCAP lead agency
submitting the application. (Note: Leveraged funds
must be controlled by the CBCAP lead agency
submitting the application. If the state lead agency
has changed and the current lead agency submitting
the application is not the same lead agency through
which the leveraged funds were directed and
obligated or spent in the prior Federal Fiscal Year,
the current lead agency cannot submit a leveraged
funds claim. In that case, your total grant award
would be the amount determined by population of
children under 18 years of age).
Budgeted and spent (spent, obligated, restricted)
during the prior Federal Fiscal Year in supporting
services and activities consistent with a network of
community-based and prevention-focused programs
and activities designed to strengthen and support
families to prevent child abuse and neglect.
Used (spent, drawn down) during the prior Federal
Fiscal Year to support services and activities for
which the actual CBCAP Federal grant funds may be
used.

Only funds that have not been used to leverage
additional Federal funds under any other program
may be claimed as leveraged funds for this program.
State and non-federal funds that are being used to
meet the maintenance of effort, match or other costsharing requirements for other Federal funding are
not eligible to be claimed.

Match funds are those funds from non-federal sources
that are included in the current application budget to
supplement the federal portion of the grant and must
amount to at least 20 percent (in cash, not in-kind) of
the current application grant award for activities under
this title.
All Funds included as match funds in the current
application budget must be:
•

•

Received by the CBCAP lead agency from private,
state, or other non-federal sources for use during the
current federal Fiscal Year in which the application is
being submitted.
Budgeted for the current Federal Fiscal Year in
supporting a network of community-based and
prevention-focused programs and activities designed to
strengthen and support families to prevent child abuse
and neglect.
Used during the Federal Fiscal Year in which it was
applied to supplement the federal portion of the grant
to support services and activities for which the CBCAP
federal grant funds may be used.
In cash, not in-kind, and amount to at least 20 percent
of the grant award. (Note: There is no requirement to
include more than a 20 percent match of non-federal
funds in the budget. However, if the state has a
sizeable leveraged funds claim that ensures their grant
award will be greater than the population allocation,
the state may wish to figure in a higher percentage for
match so that they do not have to submit a budget
amendment in October.

The state may claim the money that it used for match in
Federal Fiscal Year 2019 as part of their leveraged
funds claim for their Federal Fiscal Year 2020
application, as long as this money is not leveraged to
claim for any other source of federal funds, the funds
were directed through the lead agency, and the lead
agency has remained the same for FY 2019 and FY
2020.

ATTACHMENT 6: CBCAP Annual Report Numbers Guidelines
CBCAP Annual Report Participant Numbers Reporting Guidelines
Table
I.

DATA
CHARACTERISTICS
Children, Parents/Caregivers and Families Who Received Preventive Direct Services
From the State During the Year – FY2020
Community-Based Child Abuse Prevention Program (CBCAP) Grant
SUMMARY DATA DEFINITION

Preventive direct services under CBCAP are beneficial activities aimed at preventing child abuse and neglect. Such
activities may be directed at the general population or specific populations identified as being increased risk of abusing or
neglecting their children. The primary focus of these activities are to better strengthen and support families by increasing
protective factors and reducing the risk factors that can reduce the likelihood of abuse or neglect. The six primary
protective factors to be increased by the preventive direct services include: nurturing and attachment, parental resilience,
knowledge of parenting and of child and youth development, social connections, concrete supports for parents, and
social and emotional competence of children. The primary risk factors that may be addressed include caregiver problems
with mental health, substance abuse, and family and community violence, and other negative conditions in the child and
family’s life situation. Ultimately, the goals of these activities are to increase the strength and stability of families, to
increase parents’ confidence and competence in their parenting abilities, to afford children a stable and supportive
environment and to increase the safety, permanency and well-being of children and families. Such activities do not
include information and referral, one-time public education events, or public awareness campaigns.
INSTRUCTIONS / ERROR CONDITIONS
This is the number of children and number of families who received services aimed at preventing child abuse and neglect
during the year. These services may be directed at specific populations identified as being at increased risk of becoming
abusive or they may provide direct services to the general population. Direct services means that the services must be
provided to an individual or family and the planned duration of the services should be more than a one-time event. Some
examples of preventative direct services include: voluntary home visiting, parenting programs, parent mutual support,
respite care, family resource centers, or other family support programs. If the participant only attends the direct service
for one-time and drops out, they should still be counted in this category since the planned duration was for more than
one-time.
The data should reflect recipients of direct services funded by the CBCAP program. Direct services funded by CBCAP
should reflect the Federal CBCAP funds plus the amount for the state’s required 20% match as reflected in their
application for this year’s funding. (Note: Some states include more than a 20% match in their application). Since a
number of states blend the CBCAP with other federal, state and local funding, these states will need to indicate the total
funding from all other sources, including CBCAP, and indicate the percentage of CBCAP funding that is part of the total.
The data should not include recipients of information and referral services, one-time public education events, and other
public awareness campaigns. The recipients of these activities should be counted separately as part of Public Awareness
Activities (see Table III).
The items in this section request data on recipients of preventive direct services under the CBCAP program. Data on the
number of children, parents and the number of families receiving these services is requested. The three possibilities are
provided since some programs report by "family", “parent/caregiver” and others report by "child". In answering these
questions, to the extent possible, you should NOT duplicate your counts.
This is the number of children, parents/caregivers, and families who received services aimed at preventing child abuse
and neglect during the year funded by a Community-Based Child Abuse Prevention Program (CBCAP) Grant. The total
number should also include the number of adults/children with disabilities who are receiving direct services.
STATE DATA
Can the state provide data for this item? (Y=Yes, N=No) [ ]
Total number of children who received preventative direct services:
Total number of parents/caregivers who received preventative direct services:
Total number of families who received preventative direct services:
STATE COMMENTARY / CONSTRUCTION LOGIC
The state should provide additional information about the numbers being reported above and the primary source of the
data. If multiple funding sources are included in the recipient numbers, please indicate the total funding from all other
sources, including CBCAP, and indicate the percentage of CBCAP funding that is part of that total. If no data is available,
the state should provide an explanation why the data cannot reported.

CBCAP Annual Report Participant Numbers Reporting Guidelines
Table
II.

DATA
CHARACTERISTICS
Children, Parents/Caregivers with Disabilities Who Received Preventive Direct Services
From the State During the Year – FY2020
Community-Based Child Abuse Prevention Program (CBCAP) Grant
SUMMARY DATA DEFINITION

Preventive direct services under CBCAP are beneficial activities aimed at preventing child abuse and neglect. Such
activities may be directed at the general population or specific populations identified as being increased risk of abusing or
neglecting their children. The primary focus of these activities are to better strengthen and support families by increasing
protective factors and reducing the risk factors that can reduce the likelihood of abuse or neglect. The five primary
protective factors to be increased by the preventive direct services include: nurturing and attachment, parental resilience,
knowledge of parenting and of child and youth development, social connections, concrete supports for parents, and
social and emotional competence of children. The primary risk factors that may be addressed include caregiver problems
with mental health, substance abuse, and family and community violence, and other negative conditions in the child and
family’s life situation. Ultimately, the goals of these activities are to increase the strength and stability of families, to
increase parents’ confidence and competence in their parenting abilities, to afford children a stable and supportive
environment and to increase the safety, permanency and well-being of children and families. Such activities do not
include information and referral, one-time public education events, or public awareness campaigns.
INSTRUCTIONS / ERROR CONDITIONS
This is the number of children and adults/caregivers with disabilities who received services aimed at preventing child
abuse and neglect during the year. These services may be directed at specific populations identified as being at
increased risk of becoming abusive or they may provide direct services to the general population. Direct services means
that the services must be provided to an individual or family and the planned duration of the services should be more
than a one-time event. Some examples of preventative direct services include: voluntary home visiting, parenting
programs, parent mutual support, respite care, family resource centers, or other family support programs. If the
participant only attends the direct service for one-time and drops out, they should still be counted in this category since
the planned duration was for more than one-time.
The data should reflect recipients of direct services funded by the CBCAP program. Direct services funded by CBCAP
should reflect the Federal CBCAP funds plus the amount for the state’s required 20 percent match as reflected in their
application for this year’s funding. (Note: Some states include more than a 20 percent match in their application).Since a
number of States blend the CBCAP with other federal, state and local funding, these states will need to indicate the total
funding from all other sources, including CBCAP, and indicate the percentage of CBCAP funding that is part of the total.
The data should not include recipients of information and referral services, one-time public education events, and other
public awareness campaigns. The recipients of these activities should be counted separately as part of Public
Awareness Activities (see Table III).
The items in this section request data on recipients (adults and children, individually) of preventive direct services under
the CBCAP program who also have a disability. The definition of a person with disability has the same meaning for a
child or adult with disability under the Individuals with Disabilities Education Act (IDEA) Parts B and C.
Data on the number of children and the number of parents with disabilities receiving these services is requested. The
numbers for Table II should be a subset of the total numbers from Table I.
This is the number of children and/or parents/caregivers with disabilities who received direct services aimed at
preventing child abuse and neglect during the year funded by a Community-Based Child Abuse Prevention Program
(CBCAP) Grant.
STATE DATA
Can the state provide data for this item? (Y=Yes, N=No) [ ]
Total number of children with disabilities who received preventative direct services:
Total number of parents/caregivers with disabilities who received preventative direct services:
STATE COMMENTARY / CONSTRUCTION LOGIC
The state should provide additional information about the numbers being reported above and the primary source of the
data. If multiple funding sources are included in the recipient numbers, please indicate the total funding from all other
sources, including CBCAP, and indicate the percentage of CBCAP funding that is part of that total. If no data is
available, the state should provide an explanation why the data cannot reported.

CBCAP Annual Report Participant Numbers Reporting Guidelines
Table
III.

DATA
CHARACTERISTICS
Individuals Who Received Public Awareness or Public Information Activities
From the State During the Year – FY2020
Community-Based Child Abuse Prevention Program (CBCAP) Grant
SUMMARY DATA DEFINITION

Public awareness or public education activities under CBCAP are beneficial activities that focus on the healthy and
positive development of parents and the promotion of child abuse and neglect prevention activities. These activities can
include public education and outreach, information and referral regarding community and social services that are
available for families, and public awareness campaigns. Such activities are usually directed at the general population but
may also be targeted for specific populations or communities identified at increased risk of abuse or neglect. The
primary focus of these activities are to better strengthen and support individuals, families, the community and society by
providing information about available family support and prevention resources in the community, increasing the public
understanding of the importance of the prevention of child abuse and neglect and increasing community ownership and
involvement in prevention activities. Over the long term, it is anticipated that these activities contribute to increasing the
safety, permanency and well-being of all children and families.
INSTRUCTIONS / ERROR CONDITIONS
This is the number of individuals received public awareness or public education activities aimed at preventing child
abuse and neglect during the year. These services may be directed to the general population or at specific populations
identified as being at increased risk of abuse or neglect. These activities may be a one-time event or a series of public
education and information sessions. These activities may also include provide information and referral to the community
through the telephone, in-person, or through a mail out or website. Some examples of public awareness, public
education or information and referral activities include: Blue Ribbon or other Child Abuse Prevention Month campaigns,
conducting a public information fair at a local festival, presenting information about child abuse prevention to various
agencies or the general public, television or radio advertisements, newsletter mailings, parent support hotlines,
information and referral websites, etc.
The data should reflect the individuals who received or were exposed to the public awareness or public education
activities funded by the CBCAP program. Direct services funded by CBCAP should reflect the federal CBCAP funds plus
the amount for the state’s required 20 percent match as reflected in their application for this year’s funding. (Note: Some
states include more than a 20 percent match in their application). Since a number of states blend the CBCAP with other
federal, state and local funding, these states will need to indicate the total funding from all other sources, including
CBCAP, and indicate the percentage of CBCAP funding that is part of the total.
The items in this section request data on recipients of public awareness or public education activities conducted under
the CBCAP program. Data on the number of individuals receiving or exposed to these activities is requested. Since it is
difficult to provide an exact number of individuals who may have received the public awareness or public education
activities, states are advised to provide the most accurate estimate based on the number of participants that reasonably
received these activities. For example, the total can include the number of participants in public education session or
workshop, the number of newsletters mailed out, the number of individuals who called a parent support line, the number
of people exposed to the television or radio advertisements, etc.
This is the number of individuals who received public awareness and/or public education activities aimed at preventing
child abuse and neglect during the year funded by a Community-Based Child Abuse Prevention Program (CBCAP)
Grant.
STATE DATA
Can the state provide data for this item? (Y=Yes, N=No) [

]

Total number of individuals who received or were exposed to public awareness or public education activities:
STATE COMMENTARY / CONSTRUCTION LOGIC
The state should provide additional information about the numbers being reported above and the primary source of the
data. If multiple funding sources are included in the recipient numbers, please indicate the total funding from all other
sources, including CBCAP, and indicate the percentage of CBCAP funding that is part of that total. If no data is
available, the state should provide an explanation why the data cannot reported.

ATTACHMENT 7: Information and Resources to Promote Collaboration and
Coordination with Other Child and Family Support Systems
The information provided in this attachment includes descriptions of programs, services, and
initiatives that may have similar target audiences, purposes or goals as the state CBCAP
programs. CBCAP lead agencies are encouraged to review the information provided on the
programs to consider opportunities to collaborate to enhance the continuum of prevention
services and resources that strengthen and support families and communities. CBCAP lead
agencies who are currently partnering with the programs, services and initiatives below should
include information on the collaborations in their applications and annual reports.
Federal Programs and Agencies for Potential Collaboration
Administration for Community Living
The U.S. Department of Health and Human Services’ Administration for Community Living
advocates across the federal government for older adults, people with disabilities, and families
and caregivers; funds services and supports provided primarily by states and networks of
community-based programs; and invests in training, education, research, and innovation. We
manage a variety of programs that provide assistance on health and wellness, protecting rights
and preventing abuse, supporting consumer control, strengthening the networks of communitybased organizations, funding research, and much more. For more information on this program,
visit their website at https://www.acl.gov/programs.
Child Care Programs
Child Care programs support low-income working families by providing access to affordable,
high-quality early care and after-school programs. The Office of Child Care (OCC) administers
the Child Care and Development Fund (CCDF), a multibillion-dollar federal and state
partnership administered by OCC to promote family economic self-sufficiency and to help
children succeed in school and life through affordable, high-quality early care and afterschool
programs. The OCC works with state, territory and tribal governments to provide support
working families struggling to find child care programs that will fit their needs and that will
prepare their children to succeed in school. For more information, visit
http://www.acf.hhs.gov/programs/occ.
Child Support Enforcement Access and Visitation Programs
Funds are provided to enable states to create programs that support and facilitate access and
visitation by non-custodial parents with their children. Activities may include mediation,
counseling, education, development of parenting plans, visitation enforcement, and development
of guidelines for visitation and alternative custody arrangements. For more information, please
visit the ACF Office of Child Support Enforcement at https://www.acf.hhs.gov/css/grants/grantupdates-results/access-and-visitation-mandatory-grants.
Early Childhood Comprehensive Systems (ECCS) Program
Early Childhood Comprehensive Systems, funded by MCHB since 2003, are partnerships
between interrelated and interdependent agencies/organizations representing physical and mental
health, social services, families and caregivers, and early childhood education to develop
seamless systems of care for children from birth to kindergarten entry. Using a Collaborative
37

Innovation and Improvement Network (CoIIN) approach, the Early Childhood Comprehensive
Systems Impact (ECCS Impact) grant program works to enhance early childhood systems
building and demonstrate improved outcomes in population-based children’s developmental
health and family well-being indicators. Additionally, these grants develop collective impact
expertise, and implement and sustain efforts at the state, county and community levels. For more
information, visit https://mchb.hrsa.gov/earlychildhoodcomprehensivesystems
Early Intervention Programs through IDEA Part C
The Program for Infants and Toddlers with Disabilities (Part C of IDEA) is a federal grant
program that assists states in operating a comprehensive statewide program of early intervention
services for infants and toddlers with disabilities, from birth through two years of age, and their
families. For a state to participate in the program it must assure that early intervention will be
available to every eligible child and its family. Also, the Governor must designate a lead agency
to receive the grant and administer the program, and appoint an Interagency Coordinating
Council (ICC), including parents of young children with disabilities, to advise and assist the lead
agency. Currently, all states and eligible territories are participating in the Part C program. For
more information, visit the Early Childhood Technical Assistance Center funded by the U.S.
Department of Education Office of Special Education Programs, at http://ectacenter.org/.
Head Start & Early Head Start Programs
Head Start is a federal program for infants, toddlers and preschool children from low-income
families. Head Start programs prepare America’s most vulnerable young children to succeed in
school and in life beyond school. To achieve this, Head Start programs deliver services to
children and families in core areas of early learning, health, and family well-being while
engaging parents as partners every step of the way. Head Start encompasses Head Start
preschool programs, which primarily serve 3- and 4-year-old children, and Early Head Start
programs for infants, toddlers, and pregnant women. Head Start services are delivered
nationwide through 1,600 agencies which tailor the federal program to the local needs of families
in their service area. For more information, visit the Early Childhood Learning and Knowledge
Center at https://eclkc.ohs.acf.hhs.gov/.
Maternal and Child Health Bureau (MCHB)
Title V Program
The specific purpose of the Title V Block Grants to the states is the creation of federal-state
partnerships that target the needs of low income or at-risk expectant and new mothers and their
children and support: access to quality health care; health promotion efforts that seek to reduce
infant mortality and the incidence of preventable diseases, and to increase the number of children
appropriately immunized against disease; access to comprehensive prenatal and postnatal care
for women; an increase in health assessments and follow-up diagnostic and treatment services;
access to preventive and child care services as well as rehabilitative services for children in need
of specialized medical services; family-centered, community-based systems of coordinated care
for children with special healthcare needs; and toll-free hotlines and assistance in applying for
services to pregnant women with infants and children who are eligible for Title XIX (Medicaid).
For more information, visit https://mchb.hrsa.gov/maternal-child-health-initiatives/title-vmaternal-and-child-health-services-block-grant-program.

Social Services Block Grant Program
The Social Services Block Grant (SSBG) is a flexible funding source that allows states and
territories to tailor social service programming to their population’s needs. Through the SSBG
states provide essential social services that help achieve a myriad of goals to reduce dependency
and promote self-sufficiency; protect children and adults from neglect, abuse and exploitation;
and help individuals who are unable to take care of themselves to stay in their homes or to find
the best institutional arrangements. For more information, visit
http://www.acf.hhs.gov/programs/ocs/programs/ssbg.
Temporary Assistance to Needy Families (TANF)
The Temporary Assistance for Needy Families (TANF) program is designed to help needy
families achieve self-sufficiency. States receive block grants to design and operate programs that
accomplish one of the purposes of the TANF program. The purposes of the TANF program are
to provide assistance to needy families so that children can be cared for in their own homes;
reduce the dependency of needy parents by promoting job preparation, work and marriage;
prevent and reduce the incidence of out-of-wedlock pregnancies; and encourage the formation
and maintenance of two-parent families. For more information, visit
https://www.acf.hhs.gov/ofa/programs/tanf.
Office on Trafficking in Persons
The Office on Trafficking Persons (OTIP) develops anti-trafficking strategies, policies, and
programs to prevent human trafficking; builds health and human service capacity to respond to
human trafficking; increases victim identification and access to services; and strengthens health
and well-being outcomes for survivors of human trafficking. Services and resources provided by
OTIP include Anti-Trafficking in Persons grants, National Human Trafficking Hotline, a
Resource Guide for service providers, and the Trafficking Victim Assistance Program. For more
information on OTIP, visit https://www.acf.hhs.gov/otip.
Community-Based Programs for Potential Collaboration
Faith-Based and Community Organizations (often referred to as FBOs/CBOs)
These organizations are a vitally important resource in our communities. They demonstrate care
and compassion to those most in need by providing a rich diversity of programs, small and large.
Faith-based and community organizations have unique strengths that government cannot
duplicate. They often operate very close to the daily lives of individuals and families in need and
thus can reach needy individuals and families that government cannot. For more information
about the HHS Center for Faith-Based and Neighborhood Partnerships, visit
https://www.hhs.gov/about/agencies/iea/partnerships/about-the-partnership-center/index.html.
Respite Care Programs
Respite care programs are designed to alleviate social, economic and financial stress among
families of children with disabilities or children who are chronically or terminally ill. They
provide short-term, in-home or out-of-home nonmedical child care. Respite care provides
families or primary caregivers with periods of temporary relief from the pressures of demanding
child care routines and lessens the intensity of severe family stress. Respite care programs
generally provide 24-hour services, access to medical services, referral to counseling and
39

therapy, staff training including child abuse/neglect reporting responsibilities and public
awareness efforts. Respite services continue to be an important component of a full continuum of
child abuse prevention and family resource services, and are included as services for funding
under the CBCAP program (See sections 205(3)(A) and 208(3)). For information about these
programs in your State, visit the ARCH National Respite and Resource Center website at
http://www.archrespite.org.

Federal Guidance and Laws that May Promote Collaboration
Comprehensive Addiction and Recovery Act of 2016 and Infant Plan of Safe Care (ACYFCB-IM-16-05)
The Comprehensive Addiction and Recovery Act of 2016 (P.L. 114-198) (CARA) outlines
CAPTA requirements relating to substance exposed newborns. Specifically, Section 503 of
CARA (Infant Plan of Safe Care) aims to help states address the effects of substance abuse
disorders on infants, children, and families. For more information, visit
https://www.acf.hhs.gov/cb/resource/im1605.
Engaging, empowering, and utilizing family and youth voice in all aspects of child welfare
to drive case planning and system (ACYF-CB-IM-19-03)
The purpose of this Information Memorandum (IM) is to demonstrate that family and youth
voice are critical to a well-functioning child welfare system and to strongly encourage all public
child welfare agencies, dependency courts, and Court Improvement Programs to work together to
ensure that family and youth voice are central in child welfare program planning and
improvement efforts. For more information, visit:
https://www.acf.hhs.gov/sites/default/files/cb/im1903.pdf
Family First Prevention Services Act within Division E, Title VII of the Bipartisan Budget Act
of 2018:
•

ACYF-CB-IM-18-02 – the purpose of this Information Memorandum (IM) is to inform
States and Tribes of the enactment of the Family First Prevention Services Act (FFPSA)
and provide basic information on the new law. For more information, visit:
https://www.acf.hhs.gov/sites/default/files/cb/im1802.pdf.

•

ACYF-CB-PI-18-07 – this Program Instruction (PI) provides instruction for: 1) changes
to the title IV-E plan requirements as a result of the Family First Prevention Services Act
that are effective as of January 1, 2018 and later; and 2) delayed effective dates for title
IV-B/E plan requirements. For more information, visit:
https://www.acf.hhs.gov/cb/resource/pi1807

•

ACYF-CB-PI-18-09 – the purpose of this PI is to instruct state title IV-E agencies on the
title IV-E prevention program requirements. FFPSA authorized new optional title IV-E
funding for time-limited (one year) prevention services for mental health/substance abuse
and in-home parent skill-based programs for: 1) a child who is a candidate for foster care
(as defined in section 475(13) of the Act), 2) pregnant/parenting foster youth, and 3) the
40

parents/kin caregivers of those children and youth (sections 471(e), 474(a)(6), and
475(13) of the Act). For more information, visit:
https://www.acf.hhs.gov/sites/default/files/cb/pi1809.pdf.
•

ACYF-CB-PI-18-11 – the purpose of this PI is to instruct title IV-E agencies on the
requirements for participating in the Title IV-E Kinship Navigator Program, as amended
by FFPSA. For more information, visit: https://www.acf.hhs.gov/cb/resource/pi1811.

•

ACYF-CB-PI-19-06 – the purpose of this PI is to provide guidance on conducting an
independent systematic review to claim transitional payments for title IV-E prevention
services and programs that have not yet been rated by the Title IV-E Prevention Services
Clearinghouse (the Clearinghouse). For more information, visit:
https://www.acf.hhs.gov/sites/default/files/cb/pi1906.pdf. For more information on the
Clearinghouse, visit:
https://www.acf.hhs.gov/sites/default/files/opre/psc_handbook_v1_final_508_compliant.
pdf.

• ACYF-CB-IM-19-04 – this IM provides an Evaluation Plan Development Tip Sheet to
assist with developing an evaluation plan, which may be may be helpful in creating
evaluation plans to meet the requirements of the title IV-E Prevention Services program,
discretionary grant funding opportunities or other projects. For more information, visit:
https://www.acf.hhs.gov/sites/default/files/cb/im1904.pdf.
Family First Transition Act within Section 602, Subtitle F, Title I, Division N of the Further
Consolidated Appropriations Act, 2020 (ACYF-CB-IM-20-01)
To inform state and tribal title IV-E agencies of the enactment of the Family First Transition Act
and provide basic information on the new law, which modifies the requirement that at least 50
percent of title IV-E prevention services expenditures be for “well-supported” practices,
authorizes funding for FFPSA transition grants, authorizes grants to provide funding certainty for
certain title IV-E agencies that were operating title IV-E waiver demonstration projects under
section 1130 of the Act on September 30, 2019, as well as other changes. For more information,
visit: https://www.acf.hhs.gov/sites/default/files/cb/im2001.pdf
Reshaping child welfare in the United States to focus on strengthening families through
primary prevention of child maltreatment and unnecessary parent-child separation
(ACYF-CB-IM-18-05)
The purpose of this IM is to strongly encourage all child welfare agencies and CB grantees to
work together with the courts and other appropriate public and private agencies and partners to
plan, implement and maintain integrated primary prevention networks and approaches to
strengthen families and prevent maltreatment and the unnecessary removal of children from their
families. It also includes examples of particularly effective or promising approaches, programs
and services that other child welfare agencies may consider in their efforts to strengthen and
support families and children. For more information, visit:
https://www.acf.hhs.gov/sites/default/files/cb/im1805.pdf.

ATTACHMENT 8: Regional Office Contacts for CBCAP
REGION I
Bob Cavanaugh
JFK Federal Building; Room 2000
Boston, MA 02203
Phone: 617-565-1020
Email: bob.cavanaugh@acf.hhs.gov

Connecticut
Rhode Island
Vermont
New Hampshire
Massachusetts
Maine

REGION II
Alfonso Nicholas
26 Federal Plaza; Room 4114
New York, NY 10278
Phone: 212-264-2890 ext. 145
Email: alfonso.nicholas@acf.hhs.gov

New Jersey
New York
Puerto Rico
Virgin Islands

REGION III
Tina Naugler
The Strawbridge Building
801 Market Street
Philadelphia, PA 19107
Phone: 215-861-4030
Email: tina.naugler@acf.hhs.gov

Delaware
Washington, D.C.
West Virginia
Maryland
Pennsylvania
Virginia

REGION IV
Shalonda Cawthon
61 Forsyth Street, SW
Suite 4M60
Atlanta, GA 30303
Phone: 404-562-2242
Email: shalonda.cawthon@acf.hhs.gov

Florida
Georgia
Mississippi
North Carolina
South Carolina
Tennessee
Alabama
Kentucky

REGION V
Tina Naugler
233 N. Michigan Avenue; Suite 400
Chicago, IL 60601
Phone: 312-353-9672
Email: tina.naugler@acf.hhs.gov

Illinois
Minnesota
Ohio
Wisconsin
Indiana
Michigan

REGION VI
Janis Brown
1301 Young Street; Room 945
Dallas, TX 75202-5433
Phone: 214-767-8466
Email: janis.brown@acf.hhs.gov

Arkansas
Texas
Louisiana
New Mexico
Oklahoma

REGION VII
Kendall Darling
601 E. 12th Street; Room 349
Kansas City, MO 64106
Phone: (816) 426-2262
Email: kendall.darling@acf.hhs.gov

Iowa
Kansas
Missouri
Nebraska

REGION VIII
Marilyn Kennerson
1961 Stout Street, 8th Floor
South Terrace, 4th Floor
Denver, CO 80294-3538
Phone: 303-844-1163
Email: marilyn.kennerson@acf.hhs.gov

Colorado
South Dakota
Utah
Wyoming
North Dakota
Montana

REGION IX
Debra Samples
90 7th Street- Ste 9-300
San Francisco, CA 94103
Phone: 415-437-8626
E-mail: debra.samples@acf.hhs.gov

Arizona
California
Nevada
Hawaii

REGION X
Paula Bentz
Blanchard Plaza
2201 Sixth Avenue; Suite 300, MS070
Seattle, WA 98121
Phone: 206-615-3662
Email:paula.bentz@acf.hhs.gov

Alaska
Idaho
Oregon
Washington

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Author	Windows User
File Modified	2020-09-15
File Created	2020-04-02