Privacy Act Memo

DATE:

June 21, 2019

TO:

Anne Zajicek, M.D., Pharm.D.
Immediate Office of the Director
Office of the Director (OD)

FROM:

NIH Privacy Act Officer

SUBJECT:

Applicability of the Privacy Act: Application and Impact of Online Clinical
Research Training Programs on Healthcare Professionals in Industry, Academia,
and Clinical Research, Office of Clinical Research, OD, NIH

I have reviewed the OD submission to OMB referenced above. Information will be collected
through the administration of 7 surveys to streamline the evaluation process for training
programs and capture additional data for more meaningful and effective program outcome
evaluations. The information collected will allow the Office of Clinical Research to begin
assessment of the value of the training provided by the Office of Clinical Research on an annual
basis, and the extent to which this training promotes research productivity.
The information collection would begin October 1, 2019 and end on June 30, 2019 and will be
collected on an annual basis from October through June of each course year. The 7 surveys
consist of the following: an OCR Portal Registration, IPPCR Final course evaluation, IPPCR
lecture evaluation, PCP final course evaluation, PCP lecture evaluation, NIH Summer Course in
Clinical and Translational Research course evaluation, and the Sabbatical in Clinical Research
Management course evaluations. These surveys will provide registration and impact metrics for
the 4 different training programs that fully transitioned from the former Office of Clinical
Research Training and Medical Education in the Clinical Center to the Office of Clinical
Research in the Office of the Director: Introduction to the Principles and Practice of Clinical
Research (IPPCR), Principles of Clinical Pharmacology (PCP), NIH Summer Course in Clinical
and Translational Research, and the Sabbatical in Clinical Research Management. The
information received from respondents will then be presented to, evaluated by, and incorporated
into the ongoing operational improvement efforts of the Associate Director for Clinical Research
in the NIH Office of the Director.
I have determined that the Privacy Act will apply to this data collection, which includes the
collection of personally identifiable information (PII) and other identifiers stored in a system
designed to be retrieved by a personal identifier.
The data collection is covered by NIH Privacy Act Systems of Record 09-25-0014, “Clinical
Research: Student Records.” If you have questions, please contact me at (301) 402-6201.

Enclosure

Celeste Dade-Vinson
NIH Privacy Act Officer