3135-0112 Project Budget Form

National Endowment for the Arts
Rev. 5/31/16

Project Budget Form

OMB No. 3135-0112
Expires TBD

This form can be used to submit your initial application budget and any subsequent budget revisions.
Detailed instructions for this form are available on our website at www.arts.gov/manageaward. Unless you
are informed otherwise, you must match the NEA funds dollar for dollar.
 All costs included in this budget, whether paid for with NEA funds or your cost share, must be directly
allocable to the project activity, allowable, and adequately documented per the
General Terms & Conditions for NEA Awards. Actual, allowable expenditures must be reported on all
payment requests and financial reports.
 Only include costs expected to be incurred within the period of performance, which can begin no earlier
than the earliest allowable start date noted in the guidelines for this NEA funding opportunity. Costs
such as salaries, wages, fringe benefits, and administrative overhead may need to be pro-rated to reflect
this period.
 Provide a detailed breakdown of any large line items.
 For equipment, clearly note items to be rented or leased versus those to be purchased. For purchases,
you must provide specific written justification for items with a unit value of $5,000 or more, and a useful
life of more than one year.
 Do not include unallowable costs such as receptions/parties, alcoholic beverages, cash prizes,
construction, visa fees paid to the U.S. Government, unspecified foreign travel, or miscellaneous.
Unallowable costs cannot be supported with NEA funds OR with matching funds. Learn more about
unallowable costs in the How to Manage Your NEA Award Handbook.
 This budget cannot include overlapping project costs with any other Federal award, or include matching
funds originating from a Federal source.
If you are revising your initial application, consider streamlining your project budget to help ease your
administrative burden associated with managing a Federal award. See the Project Description block on the
next page for more information.
Form begins on page 2.
IMPORTANT: All changes are subject to NEA approval.

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OMB No. 3135-0112
Expires 12/31/19

Project Budget Form

National Endowment for the Arts
Rev. 5/31/16

Applicants and Recommended Applicants:

Current Award Recipients:

Return this form and additional pages (if necessary) as directed.

Submit this form to the Office of Grants Management via REACH
or for earlier awards (FY17 & earlier) to grants@arts.gov

Organization. Provide your legal name and SAM.gov address.

Application/Award #

Legal Name:
Address:

Project Budget Date
Period of Performance Requested (MM/DD/YYYY)
From

Is This a New Address?

/

Yes.

To

/

/

/

PROJECT DESCRIPTION.
Applicants: if this is your initial application budget provide a brief summary of your project. If you have provided narrative information in
another format, you may attach that. If you are responding to a notification of recommended funding then describe any change(s) from
your application, including changes in project activity. If there are no changes to the project scope, state that here.
Current recipients requesting an amendment: review How to Manage Your NEA Award Handbook for more information. Attach
additional pages as needed.

Authorizing Official. Identify the person who has the legal authority to approve this budget on behalf of your organization.
Name (Last, First)

Mr.

Ms.

Other

Title
E-mail

Telephone

(

)

-

Project Director. Identify the person who can answer specific questions about this project.
Name (Last, First)

Mr.

Ms.

Other

Title
E-mail

Telephone

(

)

-

Primary Contact. Identify the person who can answer specific questions about this budget. If the same as either above, leave blank.
Name (Last, First)

Mr.

Ms.

Other

Title
E-mail

Telephone

Page 2 of 4

(

)

-

National Endowment for the Arts
Rev. 5/31/16

Project Budget Form
PROJECT COSTS

A. DIRECT COSTS
Salaries and Wages. Include salaried employees. Pro-rate salaries to reflect only those incurred within the period of performance. (List artists,

consultants, and contractors under Other Costs.)
Title/Type of personnel

Fringe Benefits (%)

# of personnel

Annual salary/range

% of time allocated

Amount

$0

Total Salaries and Wages $
Total Fringe Benefits $
Total Salaries, Wages, and Fringe Benefits $

$0

Travel. Include transportation, lodging, and required subsistence during travel. Airfare charged to the award may not exceed the value of the least
expensive class (e.g. coach) available. All foreign travel must be identified by country of origin/destination.

Travelers (name, role, or number of people)

Origin

Destination

Amount

$0

Total Travel $

Other COSTS. Include all other direct project costs here and continuing on the next page, such as artist or consultant fees, marketing/promotion,

supplies and materials, publications, distribution, access accommodations such as sign language interpretation or braille (no construction/renovation costs),
shipping/cartage, rental of venues or equipment etc. If you are not claiming Indirect Costs below, you may also include a pro-rated portion of administrative
overhead.
Item

Amount

Total Other COSTS $

$0

$

$0

Total DIRECT COSTS (Total Salaries, Wages, and Fringe Benefits + Total Travel + Total Other COSTS)
Page 3 of 4

National Endowment for the Arts
Rev. 5/31/16

Project Budget Form

B. INDIRECT COSTS.
If applicable, include indirect costs as,

□ A de minimis rate, not to exceed 10% of modified total direct costs. See 2 CFR 200.414 (f) for eligibility.
□ Approved as part of a current Federally-negotiated Indirect Cost Rate Agreement (provide copy of agreement).

Cognizant Agency

Type [select]

Rate (%)

Effective Period (From/To)

Base $

Total INDIRECT COSTS

$

TOTAL PROJECT COSTS (Total DIRECT COSTS + Total INDIRECT COSTS)

$

$0

PROJECT INCOME
ORGANIZATION SHARE: CASH. Include your organization’s contributions, cash donations, non-Federal grants, and revenues such as ticket
income or tuition fees. Federal funds subgranted from a state arts agency, regional arts organization, or local arts agency cannot be used as match.
Source

Amount

Total Cash $

$0

THIRD-PARTY IN-KIND. Include goods or services provided by individuals/entities outside of your organization (third-party contributions). All items
listed here must correspond directly to a project cost line item to determine allowability.
Item and Source

Fair Market Value

Total In-Kind $

$0

Total Recipient Share for this Project $

$0

NEA AMOUNT
TOTAL PROJECT INCOME (RECIPIENT SHARE + NEA AMOUNT)

$
$

$0

National Endowment for the Arts
Rev. 5/31/16

Project Budget Form

Paperwork Reduction Act Statement
The public reporting burden for this collection of information is estimated at an average of one hour per
response. This includes the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information. We welcome any
suggestions that you might have on improving the guidelines and making them as easy to use as possible.
Send comments regarding this burden estimate or any other aspect of this collection of information, including
suggestions for reducing this burden, to: webmgr@arts.gov, attention: Reporting Burden. Note: Applicants
are not required to respond to the collection of information unless it displays a currently valid U.S. Office of
Management and Budget (OMB) control number.