Grantee Reporting Form -Rehabilitation Services Administration (RSA) Annual Payback Report

Forms and Documents

Document Name	Status
Employers: Employment Verification Record Form and Instruction	New
Scholars: Scholar Training and Employment Record Form and Instruction	New
Grantees: Scholar Record Form and Instruction	Modified
RSA PIMS Supporting_Statement 1820-0617.docx Supporting Statement A	2018-11-19

IC Document Collections

IC ID	Document Title	Status
232924	Employers: Employment Verification Record Form and Instruction	New
232923	Scholars: Scholar Training and Employment Record Form and Instruction	New
190462	Grantees: Scholar Record Form and Instruction	Modified

ICR Details

OMB Control No: 1820-0617	ICR Reference No: 201809-1820-001
Status: Active	Previous ICR Reference No: 201511-1820-001
Agency/Subagency: ED/OSERS	Agency Tracking No: ED-2018-ICCD-0094
Title: Grantee Reporting Form -Rehabilitation Services Administration (RSA) Annual Payback Report
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/13/2019
	Date Received in OIRA: 11/27/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/28/2022	36 Months From Approved	02/28/2019
Responses	11,790	0	350
Time Burden (Hours)	4,858	0	350
Cost Burden (Dollars)	0	0	0

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Abstract: Under Section 302 of the Rehabilitation Act of 1973, as amended by the Workforce Innovation and Opportunity Act (WIOA), hereafter referred to as “The Act,” the RSA provides Long-Term Training grants to academic institutions to support scholarship assistance to scholars. Scholars who receive scholarships under this program are required to work within the public rehabilitation program, such as with a State vocational rehabilitation agency, or an agency or organization that has a service arrangement with a State vocational rehabilitation agency, in qualified employment fields, which include rehabilitation counseling, administration, supervision, teaching or research in vocational rehabilitation, supported employment, or independent living rehabilitation of individuals with disabilities, especially individuals with significant disabilities. The scholar is required to work two years in such settings for every year of full-time scholarship support. The service obligation for the scholar who matriculated part time, is based on the equivalent total of actual academic years of training received. The program regulations at 34 CFR 386.33-386.36 and 386.40-386.43 detail the payback provisions and the RSA scholars' requirements to comply with them. Section 302 (b)(2)(C) of the Act requires that data on the employment of scholars are accurate, including tracking of scholars’ employment status and location of former scholars supported under the RLTT grants in order to ensure that scholars are meeting the payback requirements. In addition to meeting the requirement that all scholars be tracked, the data collected will provide performance data relevant to the rehabilitation fields and degrees pursued by RSA scholars, as well as the funds owed and the rehabilitation work completed by them. These data are used to assess program effectiveness and efficiency, and to meet the reporting requirements of the Government Performance and Results Act (GPRA). RSA is requesting a revision of the currently approved collection for grantees (Institutions of Higher Education) to submit an Annual Payback Report through the online RSA Management Information System (MIS). To collect the needed data, RSA created the revised Payback Information Management System (PIMS). Through the PIMS grantees, scholars and employers report data electronically.

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Authorizing Statute(s): PL: Pub.L. 114 - 95 302(b) Name of Law: Rehabilatation Act of 1973, as Amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 46145	09/11/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 60828	11/27/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Grantees: Scholar Record	NA	RSA PIMS Grantee Scholar Record
Scholars: Scholar Training and Employment Record	NA	RSA PIMS Scholar Training and Employment Record
Employers: Employment Verification Record	NA	RSA PIMS Employment Verification Record

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	11,790	350	0	11,440	0	0
Annual Time Burden (Hours)	4,858	350	0	4,508	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: There is a program change increase of 4,508 annual burden hours and an increase of 11,440 respondents. This request is for a revision to an approved data collection; to collect more accurate and complete data and improve grant monitoring and performance reporting capabilities. As part of this revision we will collect data from grantees, scholars and employers; by also collecting data from scholars and employers, rather than just grantees.

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Annual Cost to Federal Government: $236,879

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/27/2018

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