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pdfOMB # 0648‐0472
Expiration Date: 10/31/2015
Administrative Progress Report Form
Administrative Progress Report (APR) Instructions for Multi‐site Awards
The purpose of this form is to track the projects and award expenditures for the overall NOAA Restoration Center cooperative agreement
award. It will be used to collect expenditure information on cooperative agreement awards implementing multiple projects. The following
instructions provide guidance on reporting and explain the requirements for awards funded by the NOAA Restoration Center.
Section
Data Elements
Line Item Instructions for the NOAA Restoration Center's Administrative Progess Report
1. Federal Agency to Which the
Report is Submitted
2. Federal Award Number
This is pre‐filled by the awarding Federal agency with the name of the Federal agency and sub‐agency
identified in the award document (e.g. NOAA National Marine Fisheries Service).
Enter the NOAA award number contained in the award document.
3. Federal Program Officer's name
Enter the name of the NOAA Federal Program Officer with responsibility for monitoring this award.
4. Recipient Organization and
Address
5. Award Start Date and 6. Award
End Date
7. Report Start and 8. Report End
End Date
Award 9. Award Name
Information 10. Main Project Contact ‐ Name
11. Main Project Contact ‐ Title and
Organization
12. Main Project Contact ‐ Email
13. Main Project Contact ‐ Phone
Number
14. Final Report Check Box
15. Report Frequency
16. Other Attachments
Enter the name of the recipient organization and address, including zip code.
Enter the start and end dates of the award period established in the award document. When an
extension is approved, update the end date to the approved end date.
Enter the start and end dates of the reporting period. The reporting period is established in the award
document, is usually semi‐annual, and ends 30 days prior to the report due date. For final reports, the
reporting period is the entire award period, project start date to end date.
Enter the name of the award as listed in the award document.
Enter the name of the person who is the main point of contact for this award.
Enter the title and organization of the person who is the main point of contact for this award.
Enter the email address of the person who is the main point of contact for this award.
Enter the phone number of the person who is the main point of contact for this award.
Check the appropriate box. Check “yes” only if this is the final comprehensive report for the award.
Select the appropriate term corresponding to the requirements contained in the award document.
“Other” may be used when more frequent reporting is required for high‐risk grantees, as specified in
OMB Circular 2 CFR 200.
List required or optional documents (e.g. project report forms, articles/news clippings, project
photographs, etc.) submitted with the report in Grants Online.
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OMB # 0648‐0472
Expiration Date: 10/31/2015
Administrative Progress Report Form
17. Authorized Representative ‐
Name and Title
18. Authorized Representative ‐
Email
19. Authorized Representative ‐
Phone number
Award
Information
20. Performance Narrative
1. Subrecipient
2. Project Title
3. Project Status
A. Subaward
4. NEPA Status
Project List
5. NOAA Funding Amount
Enter the name and title of the Authorized Representive for the recipient organization certifying the
report.
Enter the Authorized Representative's email address.
Enter the Authorized Representative's phone number.
1) For Interim Administrative Progress Reports, describe the administration and management of the
award. The narrative should highlight: competitions to select PI's, subrecipients, or projects;
subrecipent/subaward management; notable milestones or activities performed by the recipient; and
any award changes or other activities not described in a project report narrative.
2) For Final Administrative Progress Reports, comprehensively discuss in detail the following award
components not discussed in performance progress reports over the award period.
a) Description of completed tasks, related to the administration of the award, such as
subrecipient/subaward management;
b) Summary of results and outcomes of the comprehensive award, such as collective benefits of multiple
projects, if applicable;
c) Description of the partnerships developed to leverage resources;
d) Deviations from proposed award activities and expenditures, including detailed explanations of budget
changes;
e) Lessons learned that would make future projects more efficient and effective; and
f) Future plans and next steps related to the award focus area (e.g. outreach activities and products,
and/or implementing management plan activities).
Enter the full organization name of the subrecipient.
Enter the subaward project title and subaward tracking number, if applicable.
Select the status of the subaward project: Not started, Planning, Implementation, Monitoring, Closed, or
Terminated.
Select the status of National Environmental Policy Act analysis, as confirmed by NOAA: Not started, In‐
progress, Completed.
Enter the NOAA funds supporting the subaward project.
6. Anticipated End Date
Enter the anticipated subaward project end date.
7. Modifications to the Subaward
Enter the type of present or past modifications made to the subaward. This includes modifications to
project activities, budget, end dates, or performance targets.
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OMB # 0648‐0472
Expiration Date: 10/31/2015
Administrative Progress Report Form
1. Object Class Expenditures
2.‐4. Year x NOAA Approved Funds
5. Total Approved NOAA Funds
B. NOAA
Award
Funding
SF‐424A object classes.
Enter the amount of NOAA funds budgeted for a single funding period for each object class
expenditure listed, as stated in the original award or most recently approved budget revision. (This
column will repeat for each year of funding awarded up to three years).
This column automatically sums the NOAA funding amounts entered in columns 2‐4. This column should
match the total NOAA approved funds in the SF‐424As of the original award and all funding amendments
for each object class expenditure listed.
6. Total NOAA Funding Expended
Enter the cumulative amount, this reporting period plus all previous periods, of NOAA funding expended
between the award start date and the end of the current reporting period for each object class
expenditure listed.
7. Notes
Enter notes about the budget by object class, as needed, for the purposes of tracking funds.
8. Budget Deviations Description
Explain any differences between the approved budget and actual object class expenditures of NOAA
funding. Note that some budget changes require prior approval, as described in your award documents
and 2 CFR Part 200. Please note if your budget has been officially amended, and the date of the approved
award amendment.
1. Object Class Expenditures
SF‐424A object classes.
2.‐4. Year x Non‐federal Recipient
Share (Match Funds) Approved
Enter the amount of the Non‐federal Recipient Share budgeted for a single funding period for each object
class expenditure listed, as stated in the original award or most recently approved budget revision. (This
column will repeat for each year of funding awarded).
5. Total Approved (Match Funds)
Non‐federal Recipient Share
This column automatically sums the amount of Non‐federal Recipient Share funds entered in columns 2‐
4. The total should match the Non‐federal Recipient Share approved in the SF‐424As of the original
award and all funding amendments for each object class expenditure listed.
C. Non‐
federal 6. Total Expended (Match Funds)
Recipient Non‐federal Recipient Share
Share Funds
Enter the cumulative amount, this reporting period plus all previous periods, of Non‐federal Recipient
Share funding expended between the award start date and the end of the current reporting period for
each object class expenditure listed.
7. Non‐federal Recipient Share
(Match Funds) Sources
List the type of match (In‐kind or Cash) and sources of Non‐federal Recipient Share contributions (the
entity providing cash, goods, or services) for each object class expenditure line.
8. Budget Deviations Description
Explain any differences between the approved budget and actual Non‐federal Recipient Share object
class expenditures. Note that some budget changes require prior approval, as described in your award
documents and 2 CFR Part 200. Please note if your budget has been officially amended, and the date of
the amendment.
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File Type | application/pdf |
File Title | Progress_Report_Forms_Guidance_Final.xlsx |
Author | julia.royster |
File Modified | 2015-08-11 |
File Created | 2015-08-11 |