Notice of Loss Reporting Record Type 58

Application Source:
File Group:
Record Name:
Record Code:
Record
Number

Field
Number

P58

1

P58
P58

File Type: Delimited
Reinsurance Year: 2016
Version: Approved
Release Date: 7/1/2015

Notice of Loss
P58

Data Type

Max
Length

AIP Code

Character

2

2
3

Reinsurance Year
Record Type Code

Numeric
Character

4
6

P58

4

AIP Notice of Loss Key

Character

15

P58

5

Policy Number

Character

7

Y

Y

P58

6

PIC Code

Character

3

Y

Y

P58

7

Location State Code

Character

2

Y

Y

Field Name

Format

CCYY

BUS
Key Req?
Y

Y

Y

Y
Y
Y

Rules
AIP Code must be valid; edit with the AIP ICE,
"D00100".
Reinsurance Year must be "2016".
Record Type Code must be "P58".
AIP Notice of Loss Key is the value used to identify
each Notice of Loss, "P58" record and must be
unique within the Reinsurance Year and the AIP
Claim Key.
Policy Number format must be 7 numbers with
leading zeros.
PIC Code must be valid; edit with Plan of Ops/AIP
Company table.
Location State Code must be valid; edit with the
State ADM, "A00520".
Location State Code must be valid for the AIP
Code; edit with Plan of Ops/AIP Company table.

P58

8

Location County Code

Character

3

Y

Y

Location County Code must be valid; edit with the
County ADM, "A00440".
Location County Code must be valid for the
Commodity Year/Commodity Code/Location State
Code/Insurance Plan Code; edit with the
Insurance Offer ADM, "A00030".

P58
"*" = Output Only
6/26/2015

9

Insurance Plan Code

Character

2

Page 1 of 9

Y

Y

Insurance Plan Code must be valid; edit with the
Insurance Plan ADM, "A00460".

Application Source:
File Group:
Record Name:
Record Code:
Record
Number

P58

Field
Number

10

Field Name

Commodity Code

File Type: Delimited
Reinsurance Year: 2016
Version: Approved
Release Date: 7/1/2015

Notice of Loss
P58

Data Type

Character

Max
Length

Format

4

BUS
Key Req?

Y

Y

Rules
Insurance Plan Code must be valid for the
Commodity Year/Commodity Code/Location State
Code/Location County Code; edit with the
Insurance Offer ADM, "A00030".
Insurance Plan Code must not equal "76", "81" or
"82".
Commodity Code must be valid; edit with the
Commodity ADM, "A00420".
Commodity Code must be valid for the
Commodity Year/Insurance Plan Code/Location
State Code/Location County Code; edit with the
Insurance Offer ADM, "A00030".

P58

P58

11

12

"*" = Output Only
6/26/2015

Commodity Year

Type Code

Numeric

4

Character

3

Page 2 of 9

CCYY

Y

Y

Commodity Year must be valid for the Insurance
Plan Code/Commodity Code/Location State
Code/Location County Code; edit with the
Insurance Offer ADM, "A00030".

Y

Type Code is required when Commodity Code
equals Grapes, ("0052", "0053"), Nursery, "0073"
or when there is more than one Sales Closing
Date per Type Code and must be a valid type
code; edit with the Type ADM, "A00540".

Application Source:
File Group:
Record Name:
Record Code:
Record
Number

Field
Number

Field Name

File Type: Delimited
Reinsurance Year: 2016
Version: Approved
Release Date: 7/1/2015

Notice of Loss
P58

Data Type

Max
Length

Format

BUS
Key Req?

Rules
Type Code is required when Commodity Code
equals Table Grapes, "0052", Grapes, "0053" with
a Location State Code equal to Arizona, "04" or
California, "06" or the Commodity Code equals
Nursery, "0073", Tangerine Trees, "0193", Orange
Trees, "0207" or Grapefruit Trees, "0208".

P58

P58

P58

13

14

15

"*" = Output Only
6/26/2015

Practice Code

Commodity Type Code

Class Code

Character

Character

Character

3

Y

Y

Practice Code is required when Commodity Code
equals Grapes, ("0052", "0053") or Nursery,
"0073" and must be a valid practice code; edit
with the Practice ADM, "A00510".

3

Commodity Type Code must be valid; edit with
the Commodity Type ADM, "A00430". When
Commodity Type Code is not valid and Type
Practice Use Code equals Implemented, "I",
record will be rejected, otherwise record will be
accepted with a warning.

3

Class Code must be valid; edit with the Class
ADM, "A00410". When Class Code is not valid and
Type Practice Use Code equals Implemented, "I",
record will be rejected, otherwise record will be
accepted with a warning.

Page 3 of 9

Application Source:
File Group:
Record Name:
Record Code:
Record
Number

P58

P58

P58

Field
Number

16

17

18

"*" = Output Only
6/26/2015

Field Name

Sub Class Code

Intended Use Code

Irrigation Practice Code

File Type: Delimited
Reinsurance Year: 2016
Version: Approved
Release Date: 7/1/2015

Notice of Loss
P58

Data Type

Character

Character

Character

Max
Length

Format

BUS
Key Req?

Rules

3

Sub Class Code must be valid; edit with the Sub
Class ADM, "A00530". When Sub Class Code is not
valid and Type Practice Use Code equals
Implemented, "I", record will be rejected,
otherwise record will be accepted with a warning.

3

Intended Use Code must be valid; edit with the
Intended Use ADM, "A00470". When Intended
Use Code is not valid and Type Practice Use Code
equals Implemented, "I", record will be rejected,
otherwise record will be accepted with a warning.

3

Irrigation Practice Code must be valid; edit with
the Irrigation Practice ADM, "A00490". When
Irrigation Practice Code is not valid and Type
Practice Use Code equals Implemented, "I",
record will be rejected, otherwise record will be
accepted with a warning.

Page 4 of 9

Application Source:
File Group:
Record Name:
Record Code:
Record
Number

P58

P58

Field
Number

19

20

Field Name

Cropping Practice Code

Organic Practice Code

File Type: Delimited
Reinsurance Year: 2016
Version: Approved
Release Date: 7/1/2015

Notice of Loss
P58

Data Type

Character

Character

Max
Length

Format

BUS
Key Req?

Rules

3

Cropping Practice Code must be valid; edit with
the Cropping Practice ADM, "A00450". When
Cropping Practice Code is not valid and Type
Practice Use Code equals Implemented, "I",
record will be rejected, otherwise record will be
accepted with a warning.

3

Organic Practice Code must be valid; edit with the
Organic Practice ADM, "A00500". When Organic
Practice Code is not valid and Type Practice Use
Code equals Implemented, "I", record will be
rejected, otherwise record will be accepted with a
warning.
Interval Code must be valid; edit with the Interval
ADM, "A00480". When Interval Code is not valid
and Type Practice Use Code equals Implemented,
"I", record will be rejected, otherwise record will
be accepted with a warning.

P58

21

Interval Code

Character

3

P58

22

Notice Type Code

Character

2

Y

Notice Type Code must be valid; edit with the
Notice Type ICE, "D00081".
Notice Type Code must not exist in the Notice
Type Exclusion ICE "D00032" record when
Commodity Code equals Sugar Beets, "0039".

"*" = Output Only
6/26/2015

Page 5 of 9

Application Source:
File Group:
Record Name:
Record Code:
Record
Number

P58

P58

Field
Number

23

24

"*" = Output Only
6/26/2015

Field Name

Producer Damage Cause Code List

Damage Date

File Type: Delimited
Reinsurance Year: 2016
Version: Approved
Release Date: 7/1/2015

Notice of Loss
P58

Data Type

Character

Date

Max
Length

Format

8

8

Page 6 of 9

BUS
Key Req?

Y

CCYYMMDD

Rules
Producer Damage Cause Code List must be valid
for the insured Commodity Code except when the
Insurance Plan Code equals Area Yield Protection
"04", Area Revenue Protection "05", Area
Revenue Protection with Harvest Price Exclusion
"06", Rainfall Index "13", or Vegetation Index
"14"; edit with the Damage Cause Commodity
ICE, "D00077".
Damage Date must be greater than the Sales
Closing Date of the prior Reinsurance Year and
less than the latest End of the Insurance Date
from the Date ADM "A00200" when the
Commodity Code does not equal Cherries, "0057"
or Strawberries, "0154", or the Insurance Plan
Code does not equal "02" or "03", or the
Insurance Plan Code equals "02" or "03" and the
Producer Damage Cause Code List does not
contain "01" (Decline in Price).

Application Source:
File Group:
Record Name:
Record Code:
Record
Number

Field
Number

Field Name

File Type: Delimited
Reinsurance Year: 2016
Version: Approved
Release Date: 7/1/2015

Notice of Loss
P58

Data Type

Max
Length

Format

BUS
Key Req?

Rules
Damage Date must be empty when the Insurance
Plan Code equals Area Yield Protection "04", Area
Revenue Protection "05", Area Revenue
Protection with Harvest Price Exclusion "06",
Rainfall Index "13", or Vegetation Index "14".
Damage Date must be greater than the Sales
Closing Date of the prior Reinsurance Year and
less than the Harvest Price Release Date of
December 15th (Reinsurance Year) plus 45 days
when the Insurance Plan Code equals "02" or "03"
and the Producer Damage Cause Code List
contains "01" (Decline in Price).

P58

25

Notice Date

P58

26

Insured Intention Code List

P58

27

"*" = Output Only
6/26/2015

AIP Contact Name

Date

8

Character

8

Character

100

Page 7 of 9

CCYYMMDD

Y

Y

Notice Date must equal the Date that the
producer provided notice to the AIP.
Notice Date must be within 90 days of the Initial
Accepted Date.
Insured Intention Code List must be valid; edit
with the Insured Intention ICE, "D00067".
AIP Contact Name is the contact point for RMA
communication for questions or issues pertaining
to this Notice of Loss.

Application Source:
File Group:
Record Name:
Record Code:
Record
Number

Field
Number

P58

28

File Type: Delimited
Reinsurance Year: 2016
Version: Approved
Release Date: 7/1/2015

Notice of Loss
P58

Data Type

Max
Length

AIP Contact Text

Character

300

Numeric

4

9999

Field Name

Format

BUS
Key Req?

Rules
AIP Context Text is a short free form text to
facilitate communication between RMA and the
AIP concerning this Notice of Loss.
Initial Accepted Batch Number is the original
sequence number assigned when this record was
first received at RMA.

P58

*

29

Initial Accepted Batch Number

P58

*

30

Initial Accepted Date

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

Initial Accepted Date is the original date assigned
when this record was first received at RMA.

P58

*

31

Batch Received Date

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

P58

*

32

Batch Number

Numeric

4

9999

P58

*

33

Batch Record ID

Numeric

15

Batch Received Date is the date that the AIP file is
received by RMA.
Batch Number is a sequential number assigned
when an AIP file is received.
Batch Record ID is a sequential number assigned
to each record in the AIP file by RMA during
processing. Batch Record ID is unique within the
record type for the batch.

P58

*

34

"*" = Output Only
6/26/2015

Process Result Code

Character

1

Page 8 of 9

Process Result Code equals the final result code as
determined by PASS processing, refer to the
Process Result ICE, "D00002" for values.

Application Source:
File Group:
Record Name:
Record Code:
Record
Number

Field
Number

Field Name

Notice of Loss
P58

Data Type

Max
Length

File Type: Delimited
Reinsurance Year: 2016
Version: Approved
Release Date: 7/1/2015

Format

BUS
Key Req?

Rules

Record Level Rules
Timely processed Policy Producer, "P10" and
Insurance In Force, "P14" records are required
before a Notice of Loss, "P58" record will be
accepted.
A Notice of Loss, "P58" record may be processed
independently or along with all other PASS
records. PASS will allow Notice of Loss, "P58"
records to be deleted using a Record Type Delete,
"P48" record.
PASS will allow Notice of Loss, "P58" records to
delete or add to previously submitted
information.

1

2

3

The Notice of Loss, "P58" record will not be
accepted when processing has been suspended
for this record type per RMA directive.

5

"*" = Output Only
6/26/2015

Page 9 of 9