Section 8 Contract Renewal Policy – Guidance for the Renewal of Project-Based Section 8 Contracts

Forms and Documents

Document Name	Status
Form HUD-9639 Section 8 Contract Renewal Policy – Guidance for the Renewal of Project-Based Section 8 Contracts Form and Instruction	Modified
Explanation of Burden Ajustments.docx Supplementary Document	2013-02-25
Supporting Statements A 2.docx Supporting Statement A	2013-04-04
mahra.pdf Supplementary Document	2012-10-10
9807.pdf Supplementary Document	2012-10-10
IPA template.docx Supplementary Document	2012-10-10

IC Document Collections

IC ID	Document Title	Status
189848	Section 8 Contract Renewal Policy – Guidance for the Renewal of Project-Based Section 8 Contracts Form and Instruction	Modified

ICR Details

OMB Control No: 2502-0587	ICR Reference No: 201210-2502-004
Status: Historical Active	Previous ICR Reference No: 200907-2502-001
Agency/Subagency: HUD/OH	Agency Tracking No:
Title: Section 8 Contract Renewal Policy – Guidance for the Renewal of Project-Based Section 8 Contracts
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/12/2013
	Date Received in OIRA: 10/31/2012
Terms of Clearance: The Department of Housing and Urban Development (HUD) should continue to make progress in automating this collection. In addition, OIRA expects that this collection will fully employ electronic submission in three years' time.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2016	36 Months From Approved	04/30/2013
Responses	25,324	0	53,722
Time Burden (Hours)	24,605	0	98,620
Cost Burden (Dollars)	0	0	0

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Abstract: Section 8 renewal collection procedure will notify HUD Section 8 Owners in advance of contract renewal due date, establishes comparable market rents, renew Section 8 contracts and processes, Section 8 funding on an annual basis.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 31635	08/08/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 65395	10/26/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Section 8 Contract Renewal Policy – Guidance for the Renewal of Project-Based Section 8 Contracts	9649, 9651, HUD-9648D, HUD-9630, HUD-9634, HUD-9627, HUD-9636, HUD-9637, HUD-9643, HUD-9641, HUD-9638, HUD-9648-A, HUD-9640, HUD-9639, HUD-9635, HUD-9624, HUD-9642, HUD-9644, HUD-9625, HUD-9629, HUD-9626	Housing Assistance Payments Preservation Renewal Contract ,   Housing Assitance Paymennts Full Mark to Market Renewal Contract ,   Full Market to Market Renewal Contract ,   Watch List Renewal Contract ,   CONSENT TO ASSIGNMENT OF HAP CONTRACT AS SECURITY FOR FREDDIE MAC FINANCING ,   Renewal Contract ,   Contract Renewal Request Form ,   OCAF Rent Adjustment Worksheet ,   Amend Rents Auto OCAF Part A ,   Amend Rents Auto OCAF Part B ,   Request to Renew Using Non-Section 8 Units in the Section 8 Project ,   Request to Renew Using FMRs as Market Ceiling ,   SAMPLE USE AGREEMENT ,   PROJECTS PREPARING A BUDGET-BASED RENT INCREASE ,   Basic Renewal Contract One-Year Term ,   Basic Renewal Contract-Multi-Year Term ,   HOUSING ASSISTANCE PAYMENTS INTERIM (LITE) MARK-TO-MARKET RENEWAL CONTRACT ,   PROJECT-BASED ASSISTANCE HOUSING ASSISTANCE PAYMENTS CONTRACT MODERATE REHABILITATION ,   Consent to Assignment of HAP Contract as Security for Financing ,   CONSENT TO ASSIGNMENT OF HAP CONTRACT TO FNMA AS SECURITY FORFNMA CREDIT ENHANCEMENT ,   Consent to Assignment of HAP Contract As Security for FNMA Financing

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	25,324	53,722	0	-28,398	0	0
Annual Time Burden (Hours)	24,605	98,620	0	-74,015	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Using Information Technology

Short Statement: The new process utilizing the subject forms will streamline rent increase processing by eliminating duplicate processes and significantly reduce paperwork. Also, deletion of forms and use of electronic IREMS systems has resulted in reduced burden hours.

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Annual Cost to Federal Government: $885,101

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/31/2012

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