Estimates Burden Chart

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Overview

RecordKeeping
Reporting
60 day Summ
Burden Summary
Cost to Respondents
Notes

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Sheet 1: RecordKeeping

Recordkeeping
				A	B	C = (A*B)	D	E= (C*D)	F				G =E-F
Prgm Rule	CFR Citation	Title	Form Number	Estimated # Record-keepers	Records Per Recordkeeper	Total Annual Records	Estimated Avg. # of Hours Per Record	Estimated Total Hours	Current OMB Approved Burden Hrs	Due to Authorizing Statute: Public Law 89-642 The Child Nutrition Act of 1966	Due to Program Change - SAE Rule	Due to an Adjustment	Total Difference	Justification
SAE	235.7(a)	The SA shall maintain current accounting records of SAE funds which shall adequately identify obligations, fund authorizations, unobligated balances, assets, liabilities, outlay, income.----- SAs can request reallocation; average # of SAs		Increased from 87 to 88 # of respondents due to new agency (VA DOH) 88	SAs check files 104 times annually or twice a week to track SAE monies 104	9,152	1	9,152	9,048			BBrennan: 1 add'l SA added (VA DOH) 104	104
SAE				average for FY 08, 09& 10 was 23 of SA requesting reallocation 23	Number of reports filed annually 52	1,196	2	2,392	2,392			-	-
SAE	235.9(c)(d)	The SA property mgmt. standards for nonexpendable personal property shall include the following procedural requirements.		Increased from 87 to 88 # of respondensts due to new agency (VA DOH) 88	0.5	44	3	132	130.5			BBrennan: 1 add'l SA added (VA DOH) 1.5	1.5
SAE	235.11(a)	Documentation that funding from State sources in any fiscal year for the administration of CNP is not less than that expended or obligated in FY 77		BBrennan: this is a State reaquirement 35	weekly 52	1,820	0.5	910	1,404			BBrennan: Changed from 54 to 35 respondents; this is the updated average # of SA with this requirement (494)	(494)
SAE	235.4	Documenting the obligation and expenditures of SAE funds carried over into the subsequent fiscal year.		67	1	67	2	134	134			-	-
SAE	235.7(a)	The Federal-State Agreement must be kept for three years.	FNS-74	BBrennan: # of Sas that have agreement with FNS for CN programs (excluding FDD and alternate agencies) 75	1	75	0.083	6	6			0	0
						-		-				-	-
						-		-				-	-
						-		-				-	-
		State Agency Level Total		88	211	12,354	9	12,726	13,115	-	-	(388)	(388)
		Total Recordkeeping Burden		88	bkowtha: 12354/88 = 140.3 140	12,354	bkowtha: 12726/12354=1.03 9	12,726	13,115	-	-	(388)	(388)
			Prgm Rule	Estimated # Record-keepers	Records Per Recordkeeper	Total Annual Records	Estimated Avg. # of Hours Per Record	Estimated Total Hours	Current OMB Approved Burden Hrs	Due to Authorizing Statute: Public Law 89-642 The Child Nutrition Act of 1966	Due to Program Change - SAE Rule	Due to an Adjustment	Total Difference
			SAE	88	140.0	12,354.0	8.6	12,726.2	13,114.5	-	-	(388.3)	(388.3)
			0	-	-	-	-	-	-				-
			Total	88.0	#REF!	#REF!	#REF!	#REF!	#REF!	0	0	-388.275	#REF!

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Sheet 2: Reporting

Reporting
				A	B	C = (A*B)	D	E= (C*D)	F				G =E-F
Prgm Rule	CFR Citation	Title	Form Number	Estimated # Respondents	Responses per Respondents	Total Annual Records	Estimated Avg. # of Hours Per Response	Estimated Total Hours	Current OMB Approved Burden Hrs	Due to Authorizing Statute: Public Law 89-642 The Child Nutrition Act of 1966	Due to Program Change - SAE Proposed Rule	Due to an Adjustment	Total Difference
State Agency Level
SAE	235.7(b)	Usd of the CRE Data Base		Current # of SA administering NSLP 56	1	56	1	56	57			(1)	(1)
SAE												-	-
SAE	235.5(b)	SAE Plan		Not every SA submits SAE Plan unless substantive changes or reallocation requested. Historical trend is more than half of SAs submit a SAE plan. 30	1	30	8	240	240			-	-
SAE	235.5(d)	SAE Funds Reallocation Report	FNS-525	for Fys 08, 09 10, an average of 23 SAs requested reallocation 23	1	23	12	276	276			-	-
SAE				65	1	65	0.5	32.5	32.5			-	-
SAE	235.7(b)	Financial Status Report on Use of SAE Funds- ARRA	FNS-777	Increased from 87 to 88 # of respondensts due to new agency (VA DOH) 88	4	352	BBrennan: Hours decreased from 3 to 0.5 per response due to electronic reporting 0.5	176	1044			BBrennan: Hours decreased from 3 to 0.5 per response due to electronic reporting (868)	(868)
SAE	235.3(b)	Federal-State Agreement	FNS-74	75	1	75	0.25	19	18.75			-	-
						-		-				-	-
						-		-				-	-
						-		-				-	-
		State Agency Level Total		88	9	601	bkowtha: 799/601= 1.32 22	799	1,668	-	-	(869)	(869)
		Total Reporting Burden		88	bkowtha: 601/88=7 7	601	22	799	1,668	-	-	(869)	(869)
			Prgm Rule	Estimated # Respondents	Responses per Respondents	Total Annual Records	Estimated Avg. # of Hours Per Response	Estimated Total Hours	Current OMB Approved Burden Hrs	Due to Authorizing Statute: Public Law 89-642 The Child Nutrition Act of 1966	Due to Program Change - SAE Proposed Rule	Due to an Adjustment	Total Difference
			SAE	88	7.0	601.0	22.3	799.3	1,668.3	22.3	22.3	22.3	(869.0)
			0	-	-	-	-	-	-				-
			Total	88.0	7	#REF!	#REF!	#REF!	#REF!	22.25	22.25	22.25	#REF!

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Sheet 3: 60 day Summ

SUMMARY OF BURDEN (RECORDKEEPING & REPORTING)
TOTAL NO. RESPONDENTS	88
AVERAGE NO. RESPONSES PER RESPONDENT	147.216
TOTAL ANNUAL RESPONSES	12,955
AVERAGE HOURS PER RESPONSE	bkowtha: total burden hours /total responses equals average hours per response. 1.04403512157468
TOTAL BURDEN HOURS FOR PART 235 WITH PROPOSED RULE	bkowtha: 13,453 13,525
CURRENT OMB INVENTORY FOR PART 235	14,783		This is the Current OMB Approved Burden Hrs column 'J'
DIFFERENCE (NEW BURDEN REQUESTED WITH ADJUSTMENTS)	bkowtha: 1258 1,257

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Sheet 4: Burden Summary

OMB Control #0584-0067 - Burden Summary - 7 CFR Part 235, State Administrative Expense Funds Regulations Form Numbers FNS-74, FNS-525, FNS-777, FNS 10
	Estimated # Respondents	Responses Per Respondent	Total Annual Responses (Col. BxC)	Estimated Avg. # of Hours Per Response	Estimated Total Hours (Col. DxE)
Recordkeeping
State Agency Level	88	140	12,354	9	12,726
School Food Authority Level	-	-	-	-	-
School Level	-	-	-	-	-
Recordkeeping Total	88	140	12,354	9	12,726
Reporting
State Agency Level	88	7	601	22	799
School Food Authority Level	-	-	-	-	-
School Level	-	-	-	-	-
Reporting Total	88	7	601	22	799
TOTAL BURDEN FOR SAE Funds	88	bkowtha: 12955/88=147 147	12,955	1	13,525

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Sheet 5: Cost to Respondents

Respondent	Description of Activity	Number of Respondents	Frequency of responses	Total of annual response	Average Response Time per Response	Estimated Annual Burden Hours	Hourly Wages Rate	Respondent Cost
Grantee	FNS-525	23	1	23	12.00	276.00	$23.80	$6,568.80
	FNS-525	65	1	65	0.50	32.50	$23.80	$773.50
	FNS-777	BBrennan: increased # of respondents by 1 due to added SA 88	4	352	0.50	176.00	$23.80	$4,188.80
	FNS-74	75	1	75	0.25	18.75	$23.80	$446.25
	CRE Updates	bbrennan: 56 SA administer NSLP 56	1	56	1.00	56.00	$23.80	$1,332.80
	SAE Plan	BBrennan: Determined average of 30 SA submit revised SAE plan annually 30	1	30	8.00	240.00	$23.80	$5,712.00
Annualized Cost to Respondent		88				799.25		$19,022.15

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Sheet 6: Notes

Date	User Initials	Comments
8/11/11	SW	This is a draft of the SAE Burden doc using the redesigned template
8/16/11	BB	Reviewed data and functionality with Susan …