Form CJ8 Annual Probation Survey

CJ-8
RETURN
TO

OMB No. 1121-XXXX: Approval Expires XX/XX/XXXX

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CJ-8

FORM
(4-29-2011)

U.S. DEPARTMENT OF JUSTICE

2011 ANNUAL PROBATION
SURVEY

BUREAU OF JUSTICE STATISTICS
AND ACTING AS COLLECTION AGENT

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DATA SUPPLIED BY

E-MAIL
ADDRESS

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TELEPHONE

Title
Area code Number

Extension FAX
NUMBER

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Name

Area Code Number

PLEASE CORRECT ANY ERRORS IN THE MAILING ADDRESS.

Draft
GENERAL INFORMATION

• If you have any questions, call XXXXXX XXXXXX, XXXX XXXXXX XXXXXX at X–XXX–XXX–XXXX, or e-mail
XXXXX@XXXX
• Please complete the questionnaire before February 28, 2012 using the web-reporting option at XXXXXXXXXXXXX, by
mailing the completed questionnaire to the XXXX XXXXXX XXXXXX
in the enclosed envelope, or FAXing all pages toll-free to X–XXX–XXX–XXXX.
Who is covered by this survey?

• INCLUDE all persons regardless of conviction status, who have been placed under the supervision of a probation
agency as part of a court order.
• INCLUDE adult probationers legally your responsibility but supervised outside your jurisdiction, such as through an
interstate compact agreement.
• INCLUDE adult probationers contracted out to private agencies.
• INCLUDE adult probationers on active, including those who report electronically, or inactive supervision or in a
residential/other treatment program but not in regular contact with a probation authority.
• INCLUDE absconders who have not been discharged from probation.
• INCLUDE adult probationers who may be under local jurisdiction but not reported separately by another agency.
Who is not covered by this survey?
• EXCLUDE juveniles (persons under the jurisdiction of a juvenile court or agency).
• EXCLUDE interstate compact cases supervised by your jurisdiction for another state.
• EXCLUDE adult probationers supervised by your jurisdiction but legally the responsibility of another jurisdiction.
Burden statement
Under the Paperwork Reduction Act, we cannot ask you to respond to a collection of information unless it displays a currently
valid OMB control number. Public reporting burden for this collection is estimated to average 1.5 hours per response, including
the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing
and reviewing the collection of information. Send comments regarding this burden estimate or any aspect of this collection of
information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, 810 Seventh Street, NW,
Washington, DC 20531; and to the Office of Management and Budget, OMB No. 1121-XXXX, Washington, DC 20503.
INSTRUCTIONS (NEW)
• Please provide a response to each item. Blank items will be interpreted as "not available" or
"unknown" ("DK").
• If the answer to a question is "none" or "zero," write "0" in the space provided.
• If the answer to a question is "not available" or "unknown," write "DK" in the space provided.
• If the answer to a question is "not applicable," write "NA" in the space provided.
• When an exact numeric answer is not available, provide an estimate and mark (X) in the box beside each figure.
For example 1,000 X .

OMB No. 1121-XXXX: Approval Expires XX/XX/XXXX

FORM CJ-8 (4-29-2011)

ITEMS AND DEFINITIONS

Your agency’s adult probation
population on December 31, 2010 . . . .
1. On January 1, 2011, what was your agency’s
adult probation population?

1. Include adult probationers who have been
placed under the supervision of a probation
agency as part of a court order, regardless of
conviction status.

Population on January 1, 2011 . . . . . . . .

2. Individuals entering probation more than once during
the year should be counted each time (e.g., entered,
discharged, and re-entered should be counted as two
entries. Individuals who enter probation and, without
being discharged, are placed on probation for a
second offense, should be counted as one entry).

2. Between January 1, 2011, and December 31, 2011,
how many adults entered probation by —
a. Probation without incarceration . . . . . . .
b. Probation with incarceration . . . . . . . . .

a. Probation without incarceration is a sentence to
probation with no jail or prison term.
b. Probation with incarceration is a sentence to
probation with a term of incarceration in jail
or prison (e.g., those individuals who entered
probation from a correctional facility). Include
all split sentences to probation and
incarceration.

c. Other – Specify

d. Not known . . . . . . . . . . . . . . . . . . . .
e. Total entries (Should equal the
sum of items 2a through 2d) . . . . . . . .

3. Individuals exiting probation more than once during
the year should be counted each time (e.g., individuals
who are discharged from all probation supervision,
re-enter probation, and are fully discharged again,
should be counted as two discharges).

3. Between January 1, 2011, and December 31, 2011,
how many adult probationers were discharged
from supervision for the following reason —
a. Completions . . . . . . . . . . . . . . . . . . .
b. Incarcerated —

Draft

a. Completions are probationers who completed
their sentence and were discharged or who
were discharged early.

1) With new sentence . . . . . . . . . . .

2) With revocation, without
new sentence . . . . . . . . . . . . . . .

b. 1) All probationers and returned absconders
removed from probation supervision because
of incarceration due to a sentence for a new
offense.

3) To receive treatment . . . . . . . . . .
4) Other – Specify

5) Not known

2) All probationers and returned absconders
whose probation was revoked (e.g., violating
a condition of their probation) and who were
incarcerated under their current sentence.

....................

3) Probationers incarcerated in order to
receive any type of treatment.

c. Absconder . . . . . . . . . . . . . . . . . . . .
d. Discharged to a warrant or detainer . . . .

4) Probationers incarcerated pending a
revocation, trial, sentencing, or others.

e. Transferred to another
probation agency . . . . . . . . . . . . . . . .

5) Probationers who have been incarcerated,
for whom the reason was unknown.
c. Discharged probationers who had failed to
report and could not be located.

f. Death . . . . . . . . . . . . . . . . . . . . . . .
g. Other discharges – Specify each
1) Other completions

d. Probationers discharged to a warrant or detainer.
e. Probationers transferred to another agency if
they are no longer in your record system.

2) Unsatisfactory

g. Specify type of discharge within the categories of
other completions, unsatisfactory, and other.
3) Other – Specify

1) Other completions are those which did not
fully meet the definition of 3a.
2) Unsatisfactory discharges are those probationers
who did not fulfill all conditions of their supervision
or violated the conditions of their supervision but
were not incarcerated (3b) or discharged to a
warrant or detainer (3d). Exclude absconders (3c).

h. Not known . . . . . . . . . . . . . . . . . . . .
i. Total discharges (Should equal
the sum of items 3a through 3h) . . . . . .
4. On December 31, 2011, what was your agency’s
adult probation population?
(Should equal item 1 plus item 2e minus item 3i)

4. The count of adult probationers at yearend 2011. This
figure should equal the population on January 1, plus
the total entering probation in 2011, minus the total
discharged from probation in 2011. (See cover page
for persons to INCLUDE and EXCLUDE.)

Population on December 31, 2011 . . . .
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FORM CJ-8 (4-29-2011)

5. Does the total probation population on
December 31, 2011 (reported in item 4)
represent a count of individuals or cases?
(Please mark (X) in one box.)
1

Individuals

2

Cases

9. On December 31, 2011, how many adult
probationers reported in item 4, regardless of
conviction status, had as their most serious
offense —
a. Domestic violence
(Include abuse, cruelty, abandonment,
or threat to a spouse, intimate, or
dependent child. Exclude offenses
reported in 9b and 9c) . . . . . . . . . .
b. Sex offense
(Exclude prostitution, commercialized
vice, and offenses reported in 9a
and 9c. Include any forcible or
nonforcible sex act) . . . . . . . . . . .

6. On December 31, 2011, how many adult
probationers in your jurisdiction were —
a. Male . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

c. Other violent offense
(Exclude offenses reported in
item 9a and 9b. Include murder,
manslaughter, robbery, kidnaping,
assault, or other violent) . . . . . . . .

b. Female . . . . . . . . . . . . . . . . . . . . . . . . . . . .
c. Not known . . . . . . . . . . . . . . . . . .
d. Total (Sum of items 6a through
6c should equal item 4) . . . . . . . . . . .

d. Property offense
(Include burglary, larceny,
motor vehicle theft,
fraud, or other property) . . . . . . . .
e. Drug law violation
(Include unlawful possession, sale,
use, distribution, importation,
growing, or manufacturing of
narcotic drugs) . . . . . . . . . . . . . . . . . .

7. On December 31, 2011, how many adult
probationers in your jurisdiction were —
(See insert for race/ethnicity definitions)

Draft

a. White (not of Hispanic origin) . . . . . . .
b. Black or African American
(not of Hispanic origin) . . . . . . . . . . . .

c. Hispanic or Latino. . . . . . . . . . . . .

f. Driving while intoxicated or
under the influence of
alcohol or drugs . . . . . . . . . . .

d. American Indian/Alaska
Native (not of Hispanic origin) . . . . . .

g. Other traffic offense
(Exclude offenses reported
in item 9f). . . . . . . . . . . . . . . . . .
h. Other offense – Specify

e. Asian (not of Hispanic origin) . . . . . . .
f. Native Hawaiian/Other Pacific
Islander (not of Hispanic origin) . . . . .

i. Not known . . . . . . . . . . . . . . . . . . .
j. Total (Sum of items 9a
through 9i should equal item 4) . . .

g. Two or more races (not of
Hispanic origin) . . . . . . . . . . . . . . . . .
h. Additional categories in your
information system – Specify

10. On December 31, 2011, were any adult
probationers legally your responsibility being
supervised by another state through an
interstate compact agreement?
• Include probationers SENT to another state.

i. Not known . . . . . . . . . . . . . . . . . .

1

j. Total (Sum of items 7a through
7i should equal item 4). . . . . . . . . . . . .
8. On December 31, 2011, how many adult
probationers had as their most serious offense —
a. Felony

.......................

b. Misdemeanor . . . . . . . . . . . . . . . . . .
c. Other – Specify

2

Yes —
a. How many adult probationers
legally your responsibility were
supervised by another state?
b. Are these probationers
included in item 4?

Yes

No

11. Does the total probation population on
December 31, 2011, (reported in item 4)
include interstate compact cases supervised
by your agency for another state that could not
be excluded from the total?
1

Yes —
a. How many adult probationers were
being supervised by your agency
for another state that could not
be excluded from the total? . . . .

2

No

d. Not known . . . . . . . . . . . . . . . . . .
e. Total (Sum of items 8a
through 8d should equal item 4). . . . . . . . .
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No

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FORM CJ-8 (4-29-2011)

12. Would your agency be able to report the number of
probationers who had previously served a
sentence to prison for the same offense for which
they were on probation on December 31, 2011?
1

Yes

2

No

15. On December 31, 2011, what was the supervision
status of the probationers in your jurisdiction?
a. Active
(Those required to regularly contact a
probation authority in person, by mail,
by telephone, or electronically.
Exclude those reported in 15b–15g) . . .
b. In residential/other treatment
program (Exclude those reported
in 15a and 15c–15g. Include those
on probation who were reporting to
a treatment program, but not in
regular contact with a probation
authority) . . . . . . . . . . . . . . . . . . . . . . . . . . .

13. Does the total probation population on
December 31, 2011 (reported in item 4), include
any persons who were also under parole
supervision, or who were held in jail, prison, a
community-based correctional facility, or a U.S.
Bureau of Immigration and Customs
Enforcement (ICE) holding facility?
1

c. Only have financial
conditions remaining
(Exclude those reported
in 15a–15b and 15d–15g)

Yes —
a. How many were also
on parole supervision? . . .
b. How many were in local
jails? (Include evening
confinements) . . . . . . . . .

d. Inactive
(Exclude those reported in 15a–15c
and 15e–15g) . . . . . . . . . . . . . . . . . .

c. How many were in a state
or federal prison? . . . . . .

e. Absconder
(Exclude those reported in 15a–15d
and 15f–15g. Include those still on
probation but have failed to report
and cannot be located) . . . . . . . . . . .

d. How many were in a
community-based
correctional facility? . . . . .

Draft

f. Warrant status
(Exclude those reported in
item 15a–15e and 15g) . . . . . . . . . . . .

e. How many were in an ICE
holding facility? . . . . . . . .
2

.........

No

g. Supervised out of jurisdiction
(Exclude those reported in 15a–15f.
Include active and inactive probationers
under your jurisdiction who are
supervised by authorities of
another jurisdiction) . . . . . . . . . . . . . . . .

14. Of those on probation on December 31, 2011
(reported in item 4), how many were placed
on probation supervision through —
a. Direct sentence to
probation . . . . . . . . . . . . . . . . . . . . . . .

h. Other – Specify

b. Split sentence
(Incarceration combined
with probation) . . . . . . . . . . . . . . . . . . . . .

i. Not known . . . . . . . . . . . . . . . . . . .

c. Suspended execution of
sentence to incarceration
(Incarceration sentence imposed
then suspended) . . . . . . . . . . . . . . . . . . . .
d. Suspended imposition of
sentence (Persons not fully
adjudicated, e.g., probation
before verdict) . . . . . . . . . . . . . . . . . . . . . .
e. Other – Specify

j. Total (Sum of items 15a through
15i should equal item 4) . . . . . . . . . . . . .

16. Does the total probation population on
December 31, 2011, (reported in item 4) include
any probationers who had their location tracked
through a Global Positioning System (GPS), either
directly by your agency or through a contract?
1

f. Not known . . . . . . . . . . . . . . . . . . .

Yes —
a. How many probationers were
tracked using GPS? . . . . . .
b. How many of the probationers
reported in item 16a (above)
were sex offenders? . . . . . .

g. Total (Sum of items 14a through
14f should equal item 4) . . . . . . . . . . . .
2

No

Notes and comments – (Please attach additional notes if necessary. Please explain changes in how data are
reported compared with last year.)

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