Rehabilitation Services Administration Grant Re-allotment Form

Forms and Documents

Document Name	Status
The Rehablilitation Services Administration Grant Reallotment Form Form and Instruction	New
RSA Reallotment SS 1820-New 04342.doc Supporting Statement A	2010-06-30

IC Document Collections

IC ID	Document Title	Status
193502	The Rehablilitation Services Administration Grant Reallotment Form Form and Instruction	New

ICR Details

OMB Control No: 1820-0692	ICR Reference No: 201006-1820-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: ED/OSERS	Agency Tracking No: 04342
Title: Rehabilitation Services Administration Grant Re-allotment Form
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 07/15/2010
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/16/2010
	Date Received in OIRA: 06/30/2010
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2011	6 Months From Approved
Responses	402	0	0
Time Burden (Hours)	12	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The Rehabilitation Act of 1973, as amended, authorizes the commissioner to re-allot to other grant recipients that portion of a recipient's annual grant that cannot be used. To maximize the use of appropriated funds under the formula grant programs, The Office of Special Education and Rehabilitative Services has established a re-allotment process for the Basic Vocational Rehabilitation State Grants; Supported Employment State Grants; Independent Living State Grants, Part B (IL-Part B); Independent Living Services for Older Individuals Who Are Blind (IL-OB); Client Assistance (CAP) and Protection and Advocacy of Individual Rights (PAIR) Programs. The authority for the Rehabilitation Services Administration to reallot formula grant funds is found at sections 110(b)(2) (VR), 622(b) (SE), 711(c) (IL-Part B), 752(j)(4) (IL-OB), 112(e)(2) (CAP), and 509(e) (PAIR) of the act. The information will be used by the Rehabilitation Services Administration State Monitoring and Program Improvement Division to reallot formula grant funds for the awards mentioned above. For each grant award; the grantee will be required to enter the amount of funds being relinquished and/or any additional funds being requested.

Emergency Justfication: The Rehabilitation Services Administration (RSA), within the U.S. Department of Education’s (ED) Office of Special Education and Rehabilitative Services (OSERS), has developed an online submission process for formula grant recipients to indicate the amount of funds they wish to relinquish during the re-allotment process and/or the amount of funds they wish to request during this process. In previous years, this re-allotment process was initiated through an Information Memorandum that RSA issued asking grantees to indicate the amount of funds being relinquished and/or requested. The re-allotment process is based upon both statute and regulation and allows funds unused by some grantees receiving funds under the Rehabilitation Act of 1973, as amended, to be used by other grantees, thus eliminating the reversion of federal funds to the U.S. Treasury. Grantees in six of RSA’s formula grant programs are subject to a re-allotment process. These programs include the Vocational Rehabilitation State Grants, the Supported Employment State Grants, the Independent Living Part B, the Independent Living for Older Individuals Who Are Blind, the Client Assistance, and the Protection and Advocacy of Individual Rights programs. Specifically, for the Vocational Rehabilitation State Grants Program, RSA’s largest formula grant program, 34 CFR 361.65(b) requires that: (1) “The Secretary determines no later than 45 days before the end of the fiscal year which States, if any, will not use their full allotment. (2) As soon as possible, but not later than the end of the fiscal year, the Secretary re-allots these funds to other States that can use those additional funds during the current or subsequent year, provided the State can meet the matching requirement by obligating the non-Federal share of any re-alloted funds in the fiscal year for which the funds were appropriated.” ED is requesting that the Office of Management and Budget (OMB) clear the application on an emergency basis. Because many states are experiencing challenging economic circumstances, we anticipate that they may not be able to match funds received under the Rehabilitation Act and that the re-allotment process will be more critical this year than in years past. The online process we have developed is less burdensome to grantees, since the electronic system automatically generates much of the information that is required in the re-allotment process. As stated in the aforementioned citation, this re-allotment process is required by regulation to be completed before September 30 of this year in order for states to obligate the re-allotted funds and meet the matching requirements. Therefore, ED is requesting OMB approval of this online process by July 15, 2010. This time frame will allow us sufficient time to: 1) notify states about the new system for online submission of grant relinquishment's or requests; 2) receive all necessary information from the state agencies by August 15, which meets the minimum 45 day requirement in 34 CFR 361.65(b)(1); and 3) to process the requests received no later than September 30, 2010, per 34 CFR 361.65(b)(2).

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Authorizing Statute(s): PL: Pub.L. 93 - 112 110 (b) (2) Name of Law: The Rehabilitation Act of 1973, as amended
   PL: Pub.L. 93 - 112 622(b) Name of Law: The Rehabilitation Act of 1973, as amended
   PL: Pub.L. 93 - 112 711(c) Name of Law: The Rehabilitation Act of 1973, as amended
   PL: Pub.L. 93 - 112 752(j) (4) Name of Law: The Rehabilitation Act of 1973, as amended
   PL: Pub.L. 93 - 112 112 (e) (4) Name of Law: The Rehabilitation Act of 1973, as amended
   PL: Pub.L. 93 - 112 509 (e) Name of Law: The Rehabilitation Act of 1973, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 35773	06/23/2010
30-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 35773	06/23/2010
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
The Rehablilitation Services Administration Grant Reallotment Form	N/A	RSA Reallotment Data Enrty Form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	402	0	0	402	0	0
Annual Time Burden (Hours)	12	0	0	12	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new Information Collection Clearance Request.

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Annual Cost to Federal Government: $342

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/30/2010

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