Renovation Training Provider Instructions

Renovation Training Provider Instructions | Lead in Paint, Dust, and Soil | US EPA

Lead in Paint, Dust, and Soil

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http://www.epa.gov/lead/pubs/trainerinstructions.htm
Last updated on Thursday, February 18, 2010

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Training Provider Instructions

Lead

Renovation Training Provider Instructions
On this page you will find instructions for training providers accredited by the U.S. Environmental
Protection Agency to teach renovator and dust sampling technician courses in accordance with the
Renovation, Repair and Painting Regulation. The following information is included:
Certificate Requirements and Numbering Protocol
How to Notify EPA of Training Activities
Eligibility Requirements for Refresher Training
Instructions for Digital Photograph Submission
Recordkeeping Requirements
Cleaning Verification Cards
Where Can I Get More Information?

Certificate Requirements and Numbering Protocol
Certificate requirements
Training programs are required to issue unique course completion certificates to each individual who
passes the training course. The course completion certificate must include:
The name, a unique identification number, and address of the individual.
The name of the particular course that the individual completed.
Dates of course completion/test passage.
The name, address, and telephone number of the training program.
The language in which the course was taught.
A photograph of the individual who successfully completed the course. This photograph should be
the same photograph submitted with the post-training notice.
Note: In addition to these requirements, it is recommended that the training provider include the
training expiration date (five years after training completion), or a note that the training is effective for
a five-year period.
The certificate does not have to be an 8.5" x 11" sheet of paper; it could be a laminated card the size of
a driver's license. In any case, the text must be easily read, and the photo should be no smaller than a
driver's license photo. The photo should follow the compositional requirements discussed below.
See samples below of initial and refresher renovator course certificates.

Initial renovator course certificate;
view larger version of image

Refresher renovator course
certificate; view larger version of
image

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Creating the unique identification number
Unique certificate numbers are required to be generated for each certificate. The certificate numbers
should be made up of the following five parts.
Example: R-I-56789-09-00025
Part 1 ("R" in the example). This represents the type of training received. "R" is for renovator
training, and "D" is for dust sampling technician training.
Part 2 ("I" in the example). This represents whether the course taken was the eight-hour initial
course ("I"), or the four-hour refresher course ("R").
Part 3 ("56789" in the example). This represents the four or five digit number from the training
provider's accreditation number for the course being taught.
Part 4 ("09" in the example). This represents the last two digits of the year the course was
completed.
Part 5 ("00025" in the example). This represents a unique number assigned by the trainer. This
number should be sequential. The first number 00001 should be assigned to the first student
completing training in a given calendar year.

How to Notify EPA of Training Activities
EPA requires accredited training programs to notify the Agency prior to, and following completion of
lead-based paint renovator and dust sampling technician courses.
When do I have to notify EPA about training activities?
The accredited trainer must notify EPA at least seven business days prior to offering a lead-based paint
renovator or dust sampling technician course, and within ten business days of completing the course. In
addition, the trainer must notify EPA of any changes to the original notice:
If the course will begin before the original start date, or if the location changed, notice must
provided at least seven business days before the start date.
For other changes, such as cancellation or delay, notice must be provided at least two business
days prior to the start date.
What is required in each notification?
Pre-training notice (at least seven business days prior to offering a lead-based paint renovator or dust
sampling technician course)
Notification type (original, update, cancellation);
Training program name, EPA accreditation number, address, and phone number;
Course discipline, type (initial/refresher), and the language in which instruction will be given;
Date(s) and time(s) of training;
Training location(s) phone number, and street address;
Principal instructors name; and
Training manager's name and signature.
Post-training notice (within 10 business days of completing the course)
Training program name, EPA accreditation number, address, and phone number;
Course discipline and type (initial/refresher);
Date(s) of training;
Training manager's name and signature; and
The following student information: name, address, date of birth, course completion certificate
number, course test score, and a digital photograph of the student.
Are there sample forms that I can use?
Yes, sample forms are available to facilitate the notification process. These forms are fillable and can be
completed at your computer, or printed and completed by hand. Other forms are also acceptable if all of
the required information is included.
Pre-training notification form (PDF) (1 pp, 164K, about PDF)
Post-training notification form (PDF) (1 pp, 337K, about PDF)

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Can I submit the notification online?
Yes, EPA's Central Data Exchange (CDX) makes it easy to submit lead renovation training notices
electronically. It's fast and it's free. So, skip the paperwork and fax machines, save a stamp, and
register to use CDX today.
To register for CDX, you'll need a customer retrieval key, which you can obtain by calling our
helpdesk at 1-888-890-1995. Once you have the customer retrieval key, go to the CDX website and
complete your registration.
What other methods are available to submit notification?
In addition to CDX, notice can also be submitted in any of the following ways:
By fax to 202-566-0471
By mail to the U.S. Environmental Protection Agency, LBP Notification, P.O. Box 14417,
Washington, DC 20044-4417
By commercial or hand delivery to the U.S. Environmental Protection Agency, LBP Notification,
1201 Constitution Avenue, NW [EPA East 4355H], Washington, DC 20460
Where can I get more information?
For detailed information regarding the notification requirements, review the notification
requirements located in 40 CFR 745.225.
For more information regarding EPA's Renovation, Repair and Painting program see EPA's lead
renovation page.
For general information contact the National Lead Information Center (NLIC) at 1-800-424-LEAD,
or on the web at www.epa.gov/lead/nlic.htm.
Do the training notification requirements apply everywhere?
Yes, if the training is provided by an EPA accredited trainer, and would lead to Federal certification (even
if it was provided in an authorized State), then the trainer must comply with EPA's regulations. This
includes the requirement that the training provider notify EPA before and after conducting the course.

Eligibility Requirements for Refresher Training
Individuals who have successfully completed the following training courses may choose to take the EPA
four-hour renovation refresher course training in lieu of the EPA eight-hour initial renovation course
training.
Abatement worker or supervisor course accredited by EPA, or an EPA authorized State or Tribal
program.
Joint EPA-HUD Lead Safety for Remodeling, Repair and Painting, 2003 (EPA 747-B-03-001).
EPA Model Training Course Minimizing Lead-Based Paint Hazards During Renovation,
Remodeling, and Painting, 2000 (EPA 747-B-00-005).
HUD Addressing Lead-Based Paint Hazards During Renovation, Remodeling and Rehabilitation in
Federally Owned and Assisted Housing Course.
HUD Lead-Based Paint Training for Remodelers and Renovators Course.
State of Connecticut Lead-Safe Work Practices for Painting, Remodeling, and Maintenance
Course.
State of Maine Lead-Smart Renovation (a.k.a. Lead-Safe Renovator) Course.
Commonwealth of Massachusetts Lead-Safe Renovator Worker and Supervisor Course.
State of Wisconsin Lead Low-Risk Worker Course.
Craven County, NC, Lead-Safe Work Practices Course.
Baker Lead-Safe Work Practices Training.
Connor Interim Controls/Lead-Safe Work Practices and Awareness Manual.
NESHTA Lead-Based Paint Maintenance Training: Work Smart, Work Wet, Work Clean to Work
Lead-Safe.
Occupational Knowledge Interim Controls/Lead-Safe Work Practices and Awareness Training.

Instructions for Digital Photograph Submission
The image file should adhere to the following compositional and technical specifications and can be

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produced by taking a new digital image or using a digital scanner to scan a submitted photograph. The
photograph may be submitted electronically via the Agency's Central Data Exchange, by mail, or by
commercial or hand delivery. If the photographs are submitted by mail, commercial or hand delivery,
they must be provided on a compact disc, include the notification form, and be mailed to the appropriate
address (listed here).
By mail to the U.S. Environmental Protection Agency, LBP Notification, P.O. Box 14417,
Washington, DC 20044-4417
By commercial or hand delivery to the U.S. Environmental Protection Agency, LBP Notification,
1201 Constitution Avenue, NW [EPA East 4355H], Washington, DC 20460
Compositional specifications
The submitted digital image must provide an accurate and recognizable image of the applicant and
should conform to the following compositional specifications:
Person being photographed should directly face the camera;
Head of the person should not be tilted up, down, or to the side;
Head of the person should cover about 50% of the area of the photo;
Photograph should be taken with the person in front of a neutral, light-colored background;
Photo must be in focus;
Photos in which the person being photographed is wearing sunglasses or other items that detract
from the face will not be accepted;
Photos of applicants wearing head coverings or hats are only acceptable if due to religious
beliefs, and even then may not obscure any portion of the face of the applicant;
Photographs of applicants with tribal or other headgear not specifically religious in nature will not
be accepted;
Photographs of military, airline, or other personnel wearing hats will not be accepted.
Photographs should be in 24-bit color depth. Photographs may be downloaded from a camera into a file
in the computer or they may be scanned a file in the computer. If you are using a scanner, the settings
should be for True Color or 24-bit color mode. See the additional details regarding scanning below.
Composition checklist -- six steps to successful photos

Frame subject with full face, front view, eyes open
Make sure photo presents fullhead from top of hair to bottom of chin
Center head within frame (see examples below)
Photograph subject against a plain white or off-white background
Position subject and lighting so that there are no distracting shadows on the face or background
Encourage subject to have a natural expression
Well-composed photos

Technical specifications
The submitted digital photograph should conform to the following specifications.

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When taking a new digital image:
Image file format should be in the Joint Photographic Experts Group (JPEG) format;
It should have a maximum image file size of 240 kilobytes (240 KB);
Image resolution should be 600 pixels high by 600 pixels wide;
Image color depth should be 24-bit color [Note: Photographs should be in color, not in black and
white, monochrome (2-bit color depth), 8-bit color, or 8-bit grayscale.]
Before a photographic print is scanned it should meet the following specifications: The image should be
in color. The photographic print should also meet the compositional specifications. If the photographic
print meets the print color and compositional specifications, scan the print using the following scanner
specifications:
Scanner resolution should be at least 150 dots per inch (dpi);
Image file format should be in Joint Photographic Experts Group (JPEG) format;
Maximum image file size should be 240 kilobytes (240 KB);
Image resolution should be at 600 by 600 pixels; the image color depth should be 24-bit color.
[Note: images should not be in black and white or grayscale with 24-bit color depth and
monochrome (2-bit color depth), 8-bit color, or 8-bit grayscale.]
Photo file identification
You will need to create a unique certificate number for each student. Each student photograph should be
given a file name consisting of their unique certificate number and the "jpg" file extension. Example: RI-56789-09-00025.jpg.

Recordkeeping Requirements
Accredited training programs must maintain, and make available to EPA, upon request, the following
records:
All documents that demonstrate the qualifications of the training manager and principal
instructor.
Current curriculum/course materials and documents reflecting any changes made to these
materials.
The course test blueprint.
Information regarding how the hands-on skills assessment is conducted including but not limited
to:
Who conducts the assessment.
How the skills are graded.
What facilities are used.
The pass/fail rate.
The quality control plan.
Results of the students' hands-on skills assessments and course tests, and a record of each
student's course completion certificate.
Any other material not listed above that was submitted to EPA as part of the program's
application for accreditation.
The training program shall retain these records at the address specified on the training program
accreditation application for a minimum of 3 years and 6 months.
The training program shall notify EPA in writing within 30 days of changing the address specified on its
training program accreditation application or transferring the records from that address.

Cleaning Verification Cards
EPA will produce and distribute these cards to accredited trainers for distribution to renovator students.
EPA will mail a box of cleaning verification cards to trainers upon their initial EPA accreditation to provide
renovator training. Once this supply is exhausted, EPA-accredited trainers can obtain additional cards at
no cost by calling the National Lead Information Center at 1-800-424-LEAD(5323). Training providers
accredited by an authorized state program can obtain verification cards through the authorized program.
Verification cards can be used for five years from the date given to a student. It is extremely important

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that the expiration date be punched on the cards before being given to the student. Using a regular hole
punch, punch out the number corresponding to the month the card was given to the student, and then
punch out the number corresponding to the year, five years after the card was given to the student.
(For example, if the card was given to the student in May of 2009, then you would punch out the
number 5 in the month row, and the number 14 in the year row.)

Where Can I Get More Information?
Learn more about EPA's Lead Renovation Repair and Painting Program.
For general information contact the National Lead Information Center (NLIC) at 1-800-424-LEAD.

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