Quarterly Performance Report and Annual Performance Reporting

Attachment B

Homelessness Prevention & Rapid Re-Housing Program (HPRP)

Quarterly Performance Report and Supplement:

Data Elements, Response Categories, and Justification

HPRP Quarterly Performance Report: Data Elements, Response Categories and Justification
OMB ARRA Performance Progress Report Data Elements
Report Authorizing Information
1	Federal Grant/Award Number Assigned by Federal Agency	Federal grant or other identifying number	OMB-required ARRA-Performance Progress Report question.
2	DUNS Number EIN/TIN CFDA	DUNS, EIN, TIN, CFDA numbers	OMB-required ARRA-Performance Progress Report question.
3	Recipient Organization	Name and complete address including zip code	OMB-required ARRA-Performance Progress Report question.
4	Grantee Type	Select: State, County, City, Territory	OMB-required ARRA-Performance Progress Report question.
5	Project/Grant Period	Start Date (Month, Day, Year) End Date (Month, Day, Year)	OMB-required ARRA-Performance Progress Report question.
6	Reporting Period End Date	(Month, Day, Year)	OMB-required ARRA-Performance Progress Report question.
7	Is this the final report for the project/grant period?	Yes/No	OMB-required ARRA-Performance Progress Report question.
8	Report Frequency	Annual, quarterly, semi-annual, other (if other, describe)	OMB-required ARRA-Performance Progress Report question.
9	Other Attachments	Attach other documents as needed or as instructed by the awarding Federal Agency	OMB-required ARRA-Performance Progress Report question.
10	Certification	Typed or Printed Name and Title of Authorized Certifying Official Signature of Authorized Certifying Official Telephone Email Address Date Report Submitted	OMB-required ARRA-Performance Progress Report question.
Section 1: Award Recipient Information (Provide requested information for each project or activity for which recovery funds were expended or obligated.)
11	Name of Project or Activity	Name of project or activity	OMB-required ARRA-Performance Progress Report question.
Section 2: Subawardee or Subcontract Award Information (Provide requested information for each subawardee or subcontract for which $25,000 or more of recovery funds were obligated or expended.)
12	Recipient DUNS Number	DUNS number	OMB-required ARRA-Performance Progress Report question.
13	Subgrantee Name	Subgrantee name	OMB-required ARRA-Performance Progress Report question.
14	Subgrantee Location	City, State	OMB-required ARRA-Performance Progress Report question.
15	Subgrantee Type	Is the subgrantee a VAWA/DV provider?	OMB-required ARRA-Performance Progress Report question.
16	Amount of Subgrantee/Contract or Award	Current Contract/Award Value	OMB-required ARRA-Performance Progress Report question.
17	Award Date	(Month, Day, Year)	OMB-required ARRA-Performance Progress Report question.
HPRP Quarterly Performance Report Data Elements*
Section 3: Grantee Information
18	Contact Information	Project Name Grantee (or Subgrantee) Grantee (or Subgrantee) Contact Name Title Address Phone Number Fax Number Email Address	Allows HUD (or grantee if subgrantee report) to identify primary grantee contact responsible for information contained in the report.
19	Authorizing Information	Name of Authorized Grantee (or Subgrantee) Official Title/Position	Allows HUD (or grantee if subgrantee report) to identify the authorizing official representing the grantee or subgrantee organizations.
20	Project Information	CoC Number Grantee Identifier Program Identifier Quarterly Period Covered by this Report Administrative Address	Allows HUD (or grantee if subgrantee report) to monitor and verify basic project information per the Grant Agreement.
Section 4: Program Performance
21	Persons and Households Served by Housing Status at Entry and Eligible Service Activities	Number of unduplicated persons and households served during the quarter and cumulatively since grant execution (unduplicated at subgrantee level) by Homelessness Prevention or Homeless Assistance, as determined by Housing Status at Entry and Service Type: Financial Assistance: Short-term rental assistance Medium-term rental assistance Security deposits (including total with VASH voucher at exit) Utility deposits Utility payments Moving cost assistance Motel & hotel vouchers Housing Relocation & Stabilization Services: Case management Outreach & engagement Housing search & placement Legal services Credit repair	Allows HUD (or grantee if subgrantee report) to monitor and verify conformance with projected persons and households to be served by Homelessness Prevention or Homeless Assistance (based on housing status at entry) per HPRP first Quarterly Performance Report Supplement.
22	Housing Outcomes of Persons Served (All Leavers Only)	Total number of unduplicated persons served during the quarter by Destination at exit	Allows HUD (or grantee if subgrantee report) to monitor destination of persons served who left the program as a factor in understanding the client population served and as an indicator of project performance.
Section 5: Financial Information
23	HPRP Expenditures by Eligible Activity	Expenditures during the quarter and cumulatively since grant execution by activity (Financial Assistance, Housing Relocation & Stabilization Services, Data Collection & Evaluation, and Administration).	Allows HUD (or grantee if subgrantee report) to monitor grantee expenditure of HPRP funds for eligible service activities.
24	HPRP Expenditures by Eligible Service Activities	Expenditures during the quarter and cumulatively since grant execution by Homelessness Prevention or Homeless Assistance (as determined by Homeless Status at Entry) and by Service Type: Financial Assistance: Rental Assistance Security and utility deposits Utility payments Moving cost assistance Motel & hotel vouchers Housing Relocation & Stabilization Services: Case management Outreach & engagement Housing search & placement Legal services Credit repair	Allows HUD (or grantee if subgrantee report) to monitor and verify grantee expenditure of HPRP funds for eligible activities per Grant Agreement and Initial Performance Report.
* Supplemental elements to those required in ARRA-Performance Progress Report (SF-PPR-Recovery) Note: ARRA Progress Report elements may not be applicable to all HPRP funded applicants.

HPRP Initial Performance Report Revisions: Data Elements, Response Categories and Justification
Q #	Title of Question	Response Categories			Justification
Section 6: Grant Allocation
25	Are HPRP funds being used for “maintenance of effort” (MOE) due to loss of other federal, state or local funding? If yes, what percent of HPRP funding is being used for MOE purposes?		Yes/No If yes, % HPRP for MOE.	Allows HUD (or grantee if subgrantee report) to monitor use of HPRP funds for MOE purposes.
26	Subgrantee Awards and Total by Eligible Activity		List of all subgrantees and award amounts by Homelessness Prevention or Homeless Assistance (rapid rehousing) and by eligible activity (Financial Assistance, Housing Relocation & Stabilization, Data Collection and Evaluation, and Administration)	Allows HUD (or grantee if subgrantee report) to verify basic project information per the Grant Agreement.
Section 7: Projected Program Outputs
27	Projected Persons and Households to be Served During the Grant Period by Homeless Status at Entry and Eligible Service Activities		Total projected number of unduplicated persons to be served during the grant period (unduplicated at subgrantee level) by Homelessness Prevention or Homeless Assistance (as determined by Homeless Status at Entry) and by Service Type: Financial Assistance: Short-term rental assistance Medium-term rental assistance Security deposits Utility deposits Utility payments Moving cost assistance Motel & hotel vouchers Housing Relocation & Stabilization Services: Case management Outreach & engagement Housing search & placement Legal services Credit repair	Allows HUD (or grantee if subgrantee report) to monitor projected persons to be served by Homelessness Prevention or Homeless Assistance (based on homeless status at entry).
Section 8: Homeless Prevention Targeting
28	For Homelessness Prevention activities, in addition to HPRP eligibility requirements, are there other risk factors that will be used to determine eligibility and/or prioritization for homelessness prevention assistance? If yes, please identify and provide a brief rationale.		Yes/No If yes, brief narrative	Allows HUD (or grantee if subgrantee report) to monitor grantee client targeting criteria for eligible activities.
Section 9: HMIS
29	Describe the plan for entering data on households served into the HMIS(s) operating in the entitlement jurisdiction (or the CoC(s) where subgrantee will provide services).		Brief narrative	Allows HUD (or grantee if subgrantee report) to monitor plan for entering data into HMIS.
30	If no HMIS is operating in a CoC where an HPFP subgrantee will provide services, describe the plan to ensure data is collected in a comparable data system.		Brief narrative	Allows HUD (or grantee if subgrantee report) to monitor plan for entering data into HMIS.