SF-PPR-F form and instructions (only for certain grantee

PERFORMANCE PROGRESS REPORT
Program/Project Management SF-PPR-F
For NOAA Restoration Center Awards
Page
1.Federal Agency and Organization
Element to Which Report is Submitted

2. Federal Grant or Other
Identifying Number Assigned
by Federal Agency

3a. DUNS

of
Pages
4. Reporting Period
End Date
(Month, Day, Year)

3b. EIN

F-1. Program/Project Management
Question

F-1a.

Do you collect credible
performance information,
including information from key
program partners or subawardees, and use it to
manage the program/project
and improve performance?

F-1b.

Are the award funds obligated
in a timely manner and for
intended purposes?
Do you link your budgets to
program/project activities and
make adjustments to achieve
cost-efficiencies?
Do you collaborate and
coordinate effectively with
related programs/projects (if
applicable)?
Have you identified any
management deficiencies?
If so, provide explanation of
deficiencies identified.
Did you achieve all your
performance targets?
Are you on target to achieve
your long- term performance
goals?

F-1c.

F-1d.

F-1e.

F-1f.
F-1g.

Yes / No/
Not Applicable?

Explanation, if necessary

F-2. Sub-Award Management
F-2a.

F-2b.

Are the award partners
(including sub-awardees and
contractors) held accountable
for cost, schedule, and
performance results (If
applicable)?
Are sub-awards and contracts
awarded based on a clear
competitive process that
includes a qualified
assessment of merit?

Note:
•

This page is required for NOAA Restoration Center Awards only when indicated in
award documents, typically when the award is of greater financial value and/or the
primary recipient provides sub-awards for multiple projects.

OMB Control Number:
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PERFORMANCE PROGRESS REPORT
Instructions for SF-PPR-F, Program/Project Management
For NOAA Restoration Center Awards
Item

3a

Data Elements
Awarding Federal agency
and Organizational Element
to Which Report is
Submitted
Federal Grant or Other
Identifying Number
Assigned by the awarding
Federal agency
DUNS Number

3b

EIN

1

2

4

Reporting Period End Date

Instructions
Enter the name of the awarding Federal agency and organizational
element as “NOAA Fisheries Service.”

Enter the grant/award number contained in the award document.

Enter the recipient organization's Data Universal Numbering System
(DUNS) number or Central Contract Registry extended DUNS number.
Enter the recipient organization's Employer Identification Number (EIN)
provided by the Internal Revenue Service.
Enter the ending date of the reporting period. The reporting period is
established in the award document, and for NOAA Restoration Center
awards the frequency of required reporting is usually semi-annual. For
final PPRs, the reporting period end date shall be the end date of the
project/grant period.

F-1 Program/Project Management
Questions
F-1a Do you collect credible
performance information,
including information from
key program partners or
sub-awardees, and use it to
manage the program/project
and improve performance?

F-1b

Are the award funds
obligated in a timely manner
and for the intended
purposes?

F-1c

Do you link your budgets to
program/project activities
and make adjustments to
achieve cost-efficiencies?

Credible performance information is information that is collected
through a systematic process with quality controls to confirm its validity.
Timely performance information is information that is current enough to
be useful in program management. For example: “What type of
process/system is in place to collect, monitor, and report performance
information?”
Explanation Section--Please describe how you use credible
information to adjust program priorities, allocate resources, or take
other appropriate management actions. You may also include a
description of your management systems, and examples of recent
management actions based on performance information or steps taken
to enact necessary improvements cited by a specific evaluation.
A yes answer would require that funds are obligated consistently with
the overall project/award plan, and is obligated in a timely manner.
Explanation Section--Please describe your schedule and if applicable,
your partners' schedules for obligations that correspond to the resource
needs of the program/project plan. Please also describe procedures for
reporting actual expenditures, and compare award activities.
A yes answer would require that you have procedures to measure and
achieve effectiveness and cost efficiencies in your program/project,
such as per-unit cost of outputs and outcomes, timing targets, and
other.
Explanation Section--If the answer is yes, please describe what
efficiencies are achieved. If the answer is no, explain and provide a plan
to put in place or improve cost effectiveness and efficiency. Indicate N/A
if this does not apply.

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PERFORMANCE PROGRESS REPORT
Instructions for SF-PPR-F, Program/Project Management
For NOAA Restoration Center Awards (cont.)
F-1d

Do you collaborate
and coordinate
effectively with related
programs/projects (if
applicable)?

F-1e

Have you identified
any management
deficiencies? If so,
provide explanation of
deficiencies identified

F-1f

Did you achieve all
your performance
targets?

F-1g

Are you on target to
achieve your longterm performance
goals?

F-2 Sub-Award Management
F-2a Are the award
partners (including
sub-awardees and
contractors) held
accountable for cost,
schedule, and
performance results (if
applicable)?
F-2b Are sub-awards and
contracts awarded
based on a clear
competitive process
that includes a
qualified assessment
of merit?

A yes answer would require that you collaborate, to the extent appropriate or
possible, with related State, local and private programs.
Explanation Section--Describe collaborations leading to meaningful actions
in management and resource allocation. This can include planning
documents, performance goals, or information and referral systems. Indicate
N/A if this does not apply.
Deficiencies include but are not limited to, financial management or other
identified deficiencies, such as, known internal control weaknesses
concerning data quality. A yes answer would require that deficiencies have
been identified.
Explanation Section --Include a description of how they were corrected and
describe the steps taken to ensure the accuracy, reliability, and completeness
of the data.
Indicate N/A if this does not apply.
Definition of Deficiencies will be derived for the OIG Yellow Book.
A yes answer would require that: (1) an assessment of whether the recipient
has compared expected accomplishments with performance targets
established for the reporting period; and (2) if partner performance is critical
to the program/project achieving its overall targets, and whether the
recipient's partners are meeting their performance targets. The project/award
goals are specified in the work plan approved by the awarding Federal
agency.
Explanation Section-- If any performance targets are not met, explain and
discuss any adjustments that will be made to achieve the performance targets
in the future. If additional clarification of the Performance Measures Section
is needed, you may provide additional comments here.
Indicate N/A if this does not apply.
A yes answer would require that the program/project is meeting or making
measurable progress toward meeting the long-term performance goals
specified in the approved work plan.
Explanation Section--The explanation should justify the answer in qualitative
and quantitative terms. If the answer is no, explain and discuss adjustments
that will be made to put the program/project on track. Indicate N/A if this does
not apply.
A yes answer would require that you have established performance standards
for your partners and have evaluated whether they met these standards
during the reporting period. It would also indicate that you require your
partners to achieve specific performance standards.
Explanation Section--Describe evidence of your partners’ accountability. If
the answer is no, explain how you are holding them accountable. Indicate N/A
if this does not apply.

Explanation Section--Describe your selection processes, whether or not
they were competitive or sole sourced. Indicate N/A if this does not apply.

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