EIA-8A Coal Stocks Report - Annual

U.S. Department of Energy
Energy Information Administration
Form EIA-8A
(April 2008)

Form Approved
OMB No. 1905-0167
Expires: 04/30/2011
Burden: 1.0 Hours

Coal Stocks Report - Annual
Page 1
Reporting For Calendar Year
MSHA #

Please read the instructions provided before completing this form.
NOTICE: This report is mandatory under the Federal Energy Administration Act of 1974 (Public Law 93-275). Failure to
comply may result in criminal fines, civil penalties and other sanctions as provided by law. For further information concerning
sanctions and data protections see the provision on sanctions and the provision concerning the disclosure of information in the
instructions. Title 18 USC 1001 makes it a criminal offense for any person knowingly and willingly to make to any
Agency or Department of the United States any false, fictitious, or fraudulent statements as to any matter within its
jurisdiction.
GENERAL REPORTING INSTRUCTIONS: Form EIA-8A shall be submitted by all coal brokers, coal traders and coal terminals
in the 50 United States and the District of Columbia that owned stocks of 10,000 or more tons of coal at the end of the reporting
year. Companies that take custody (physical possession) of the coal and transport but never own the coal need not report.
I. Identification
A. Status Change: Did the ownership change during the year?

□

Yes

□

No

If Yes, give date of change and, as applicable, the name and address of the new owner.
Month

Day

Year

Name of New Owner
Address of New Owner (Street)

(City)

(County)

New Owner E-mail

New Owner Phone Number

(State)

(Zip Code)

New Owner Fax Number

Please make any corrections to the mailing label in the area provided at the right and return the completed form in the business
reply envelope provided.
B. Preparer Information
Preparer’s Name:
Preparer’s Company Name:
Preparer’s Street Address:
Preparer’s City, State, Zip:
Preparer’s Phone #:
Preparer’s Fax #:
Preparer’s E-mail:
C. Company Contact Information. The company contact person is a person who has oversight responsibility for
responding to this data request and ordinarily is not the person preparing the response.

Company Contact Name:
Company Contact Title:
Company Contact Company Name:
Company Contact Street Address:
Company Contact City, State, Zip:
Company Contact Phone #:
Company Contact Fax #:
Company Contact E-mail:

U.S. Department of Energy
Energy Information Administration
Form EIA-8A
(April 2008)

Form Approved
OMB No. 1905-0167
Expires: 04/30/2011
Burden: 1.0 Hours

Coal Stocks Report - Annual
Page 2
Reporting For Calendar Year
MSHA #

II. Coal Stocks Owned by Respondent (Include Anthracite and Bituminous Refuse)
A. Location State. Please enter separate stocks data for each State where your company held stocks. See instructions for
State abbreviations.
B. Ending Coal Stocks. Please report the amount of coal stocks in short tons owned and held by your company at the end of
the reporting year. Do not include pit inventory in coal stocks. Coal stocks are defined to be coal that has been mined or
purchased and stored awaiting shipment or transfer to a user. Pit inventory is coal in place which has been surveyed or
prepared for mining.
A
Location of Stocks
(State)

B
Ending Stocks

III. Remarks (if additional space is needed, use a separate sheet of paper)

IV. Point of Contact. Enter the name, title, telephone number and e-mail address of your company representative who can
answer questions regarding information provided on this form.
Name

Title

Telephone Number

E-mail Address

U.S. Department of Energy
Energy Information Administration
Form EIA-8A
(April 2008)

Coal Stocks Report - Annual
Page 3

Form Approved
OMB No. 1905-0167
Expires: 04/30/2011
Burden: 1.0 Hours

General Instructions:
A. PURPOSE. This survey collects coal stocks data from U.S. coal brokers, coal traders and coal terminals. Information on coal stocks is
collected to provide Congress with basic statistics concerning consumer use as required by the Federal Energy Administration Act of 1974
(FEAA) (P.L. 93-275), as amended. These data appear in the Annual Coal Report, the Quarterly Coal Report, and the Monthly Energy
Review. In addition, the Energy Information Administration uses the data in short-term and long-term models such as the Short-Term
Integrated Forecasting System (STIFS) and the National Energy Modeling System (NEMS) Coal Market Module. The forecast data also
appear in the Short-Term Energy Outlook and the Annual Energy Outlook publications.
B. WHO MUST SUBMIT. Form EIA-8A shall be submitted by all coal brokers, coal traders and coal terminals in the 50 United States and the
District of Columbia that owned stocks of 10,000 or more tons of coal at the end of the reporting year. Companies that take custody (physical
possession) of the coal and transport but never own the coal need not report.
C. WHEN TO SUBMIT. Form EIA-8A shall be submitted no later than April 1 of the year following the reporting year.
D. WHERE TO SUBMIT. Respondents can submit data for this survey by e-mail, Secure File Transfer, mail, or facsimile. Any questions
regarding the submission of this form can be directed to the Survey Manager, George Warholic, by e-mail at george.warholic@eia.doe.gov
or by phone at (202) 586-2307.
Secure Communication Methods:
By Secure File Transfer (SFT) form sent via: https://idc.eia.doe/upload/notice8.jsp
By Mail: Energy Information Administration, EI-52
CNEAF - CNRD
U.S. Department of Energy
1000 Independence Avenue, SW
Washington, DC 20585
Attn: EIA-8A
Non-secure Communication Methods:
By facsimile: (202) 287-1944
Attn: Form EIA-8A
Requests for further information, additional forms and instructions, or an extension of the reporting deadline may be directed to the
Survey Manager at the address above or by telephone at (202) 586-2307.
E. SANCTIONS. The timely submission of Form EIA-8A by those required to report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (FEAA) (Public Law 93-275) as amended. Failure to respond may result in a civil penalty of not more than $2,750
per day for each violation, or a fine of not more than $5,000 per day for each willful violation. The government may bring a civil action to
prohibit reporting violations which may result in a temporary restraining order or a preliminary or permanent injunction without bond. In such
a civil action, the court may also issue mandatory injunctions commanding any person to comply with these reporting requirements. Title 18
U.S.C. §1001 makes it a criminal offense for any person knowingly and willingly to make to any Agency or Department of the United States
any false, fictitious, or fraudulent statements as to any matter within its jurisdiction.
F. GENERAL INSTRUCTIONS. Complete all data items on the form applicable to your operation. All figures should be rounded to the
nearest whole number. Report all tonnage in short tons (2,000 pounds). Blanks will be interpreted as zeros; therefore it is not necessary to
enter “not applicable” (NA) or dashes or zeroes where you have no data to report.
G. REPORTING REQUIREMENTS AND BURDEN. This report is mandatory under Public Law 93-275. Failure to comply may result in
criminal fines, civil penalties and other sanctions as provided by law. For the provisions concerning the confidentiality of information
submitted on this form, see Part I of the instructions. Public reporting burden for this collection of information is estimated to average 1.0
hours per response, including the time of reviewing instructions, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of
this collection of information, including suggestions for reducing this burden, to the Energy Information Administration, Statistics and
Methods Group, EI-70, Forrestal, 1000 Independence Ave., SW, Washington, DC 20585; and to the Office of Information and Regulatory
Affairs, Office of Management and Budget, Washington, DC 20503.
H. DEFINITIONS.
Coal Stocks: Coal that has been mined or purchased and stored awaiting shipment or transfer to a user.
Pit Inventory: Coal in place which has been surveyed or prepared for mining.

U.S. Department of Energy
Energy Information Administration
Form EIA-8A
(April 2008)

Coal Stocks Report - Annual
Page 4

Form Approved
OMB No. 1905-0167
Expires: 04/30/2011
Burden: 1.0 Hours

I. DISCLOSURE OF INFORMATION.
The information reported on these forms will be protected and not disclosed to the public to the extent that it satisfies the criteria for
exemption under the Freedom of Information Act (FOIA), 5 U.S.C. §552, the DOE regulations, 10 C.F.R. §1004.11, implementing the FOIA,
and the Trade Secrets Act, 18 U.S.C. §1905.
The Federal Energy Administration Act requires the Energy Information Administration to provide company-specific data to other Federal
agencies when requested for official use. The information reported on these forms may also be made available, upon request, to another
component of the Department of Energy (DOE); to any Committee of Congress, the Government Accountability Office, or other Federal
agencies authorized by law to receive such information. A court of competent jurisdiction may obtain this information in response to an order.
The information may be used for any nonstatistical purposes such as administrative, regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are applied to the statistical data published from survey information to ensure that the risk of disclosure of
identifiable information is very small.
Upon request specific to any of the forms, the name, address, and location (state or zip code) of the responding companies will be released
in the form of a full or partial list of respondents.

Instructions for Section II – Coal Stocks Owned by Respondent
A. Location of Stocks. Enter the code for the state where the stocks are located from the following list:
AL –
AK –
AZ –
AR –
CA –
CO –
CT –
DE –
DC –
FL –
GA –
HI –
ID –

Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho

IL –
IN –
IA –
KS –
KY –
LA –
ME –
MD –
MA –
MI –
MN –
MS –
MO–

Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri

MT –
NE –
NV –
NH –
NJ –
NM –
NY –
NC –
ND –
OH –
OK –
OR –
PA –

Montana
Nebraska
Nevada
New Hampshire
New Mexico
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania

RI – Rhode Island
SC – South Carolina
SD – South Dakota
TN – Tennessee
TX – Texas
UT – Utah
VT – Vermont
VA – Virginia
WA – Washington
WV – West Virginia
WI – Wisconsin
WY – Wyoming