Coal Program Package

U.S. Department of Energy
Energy Information Administration
Form EIA-6A (March 2005)
I.

Form Approved
OMB No. 1905-0167
Expires: 3/31/08
Burden: 5.0 hours

Coal Distribution Report - Annual
Instructions - Page 1

PURPOSE This survey collects coal distribution data from U.S. coal mining companies and wholesale and retail coal dealers, including brokers. Information on coal
production and purchases, distribution and stocks is collected to provide Congress with basic statistics concerning the origin, method of transportation, consumer use, and
destination of U.S. coal, as required by the Federal Energy Administration Act of 1974 (FEAA) (P.L. 93-275) as amended.
These data appear in the Annual Coal Report, the Quarterly Coal Report, the Monthly Energy Review, and the State Energy Data Consumption Report. In addition, the Energy
Information Administration uses the data for coal transportation related analysis and in short-term and long-term models such as the Short-Term Integrated Forecasting
System (STIFS) and the National Energy Modeling System (NEMS) Coal Market Module. The forecast data appear in the Short-Term Energy Outlook and the Annual Energy
Outlook publications.

II.

WHO SHALL SUBMIT Form EIA-6A shall be submitted by all companies in the 50 United States and the District of Columbia that owned or purchased and distributed 50,000
or more tons of coal during the reporting year. All companies in the states of Arkansas, Maryland, Oklahoma, and anthracite operations in Pennsylvania that owned or
purchased and distributed 10,000 or more short tons during the year shall submit the Form EIA-6A. These companies include coal mining companies, wholesale coal dealers
(including brokers), and retail coal dealers. Companies that take custody (physical possession) of the coal and transport but never own the coal need not report. A separate
Form EIA-6A must be submitted for each coal-producing state in which coal originated. (See Part VI of the instructions.)

III. WHERE TO SUBMIT Respondents can submit data for this survey by mail, facsimile, or the Internet using the EIA Web system. Any questions regarding the submission of
this form can be directed to the Survey Manager, William Watson, at william.watson@eia.doe.gov (202) 287-1971.
Secure Communication Methods
By Internet: https://signon.eia.doe.gov/ssoserver/login
By Mail: Energy Information Administration, EI-52, Mail Station: BG-076, FORSTL, U.S. Department of Energy, Washington, D.C. 20077-5651, Attn: EIA-6A
Unsecured Communication Method
By facsimile: Fax Number: (202) 287-1944, or (202) 287-1946, Attn: Form EIA-6A
Requests for further information, additional forms and instructions, or an extension of the reporting deadline may be directed to the address above or by telephone to (202)
287-1971.
IV. WHEN TO SUBMIT Form EIA-6A shall be submitted no later than March 1 of the year following the reporting year.
V.

SANCTIONS The timely submission of Form EIA-6A by those required to report is mandatory under Section 13(b) of the Federal Energy Administration Act of 1974 (FEAA)
(Public Law 93-275) as amended. Failure to respond may result in a civil penalty of not more than $2,750 per day for each violation, or a fine of not more than $5,000 per day
for each willful violation. The government may bring a civil action to prohibit reporting violations which may result in a temporary restraining order or a preliminary or
permanent injunction without bond. In such a civil action, the court may also issue mandatory injunctions commanding any person to comply with these reporting
requirements. Title 18 U.S.C. 1001 makes it a criminal offense for any person knowingly and willingly to make to any Agency or Department of the United States
any false, fictitious, or fraudulent statements as to any matter within its jurisdiction.

VI. GENERAL INSTRUCTIONS A separate report shall be submitted for each coal-producing State in which coal was mined. Complete all data items on the form applicable to
your operation. All figures should be rounded to the nearest whole number. Report all tonnage in short tons (2,000 pounds). Blanks will be interpreted as zeros; therefore it is
not necessary to enter “not applicable” (NA) or dashes or zeroes where you have no data to report.
VII. REPORTING REQUIREMENTS AND BURDEN This report is mandatory under Public Law 93-275. Failure to comply may result in criminal fines, civil penalties and other
sanctions as provided by law. For the provisions concerning the confidentiality of information submitted on this form, see Part IX of the instructions. Public reporting burden for
this collection of information is estimated to average 5.0 hours per response, including the time of reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection
of information, including suggestions for reducing this burden, to the Energy Information Administration, Statistics and Methods Group, EI-70, Forrestal, 1000 Independence
Ave., SW, Washington, DC 20585; and to the Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503.
VIII. DEFINITIONS
A. Parent Company: A company which solely or jointly owns the reporting company.
B. Coal-Producing States:
Alabama
Alaska
Arizona
Arkansas
Colorado
Illinois

Indiana
Iowa
Kansas
Kentucky, Eastern
Kentucky, Western
Louisiana

Maryland
Mississippi
Missouri
Montana
North Dakota
New Mexico

Ohio
Oklahoma
Pennsylvania, anthracite
Pennsylvania, bituminous
Tennessee
Texas

Utah
Virginia
Washington
West Virginia, Northern
West Virginia, Southern
Wyoming

Kentucky, Eastern - All mines not in the counties of Western Kentucky as defined below.
Kentucky, Western - All mines in the following counties: Breckinridge, Butler, Caldwell, Christian, Crittenden, Daviess, Edmonson, Grayson, Hancock, Hart, Henderson, Hopkins,
Logan, McLean, Muhlenberg, Ohio, Todd, Union, Warren, and Webster.
Pennsylvania, anthracite - All mines in the following counties: Carbon, Columbia, Dauphin, Lackawanna, Lebanon, Luzerne, Northumberland, Schuylkill, Sullivan, and
Susquehanna. All anthracite mines in Bradford county.
Pennsylvania, bituminous - All mines not in the counties of Pennsylvania anthracite as defined above and all bituminous mines in Bradford County.
West Virginia, Northern - All mines in the following counties (formerly defined as Coal-Producing Districts 1, 3, & 6): Barbour, Brooke, Braxton, Calhoun, Doddridge, Gilmer,
Grant, Hancock, Harrison, Jackson, Lewis, Marion, Marshall, Mineral, Monongalia, Ohio, Pleasants, Preston, Randolph, Ritchie, Roane, Taylor, Tucker, Tyler, Upshur,
Webster, Wetzel, Wirt, and Wood.
West Virginia, Southern - All mines in the following counties (formerly defined as Coal-Producing Districts 7 & 8): Boone, Cabell, Clay, Fayette, Greenbrier, Kanawha, Lincoln,
Logan, Mason, McDowell, Mercer, Mingo, Nicholas, Pocahontas, Putnam, Raleigh, Summers, Wayne, and Wyoming.
C. Destination State Codes:
AL = Alabama
AK = Alaska
AZ = Arizona
AR = Arkansas
CA = California
CO = Colorado
CT = Connecticut
DE = Delaware
DC = Washington, D.C.
FL = Florida
GA = Georgia
HI = Hawaii
ID = Idaho

IL = Illinois
IN = Indiana
IA = Iowa
KS = Kansas
KY = Kentucky
LA = Louisiana
ME = Maine
MD = Maryland
MA = Massachusetts
MI = Michigan
MN = Minnesota
MS = Mississippi
MO = Missouri

D. Destination Country Codes: CN = Canada

MX = Mexico

MT = Montana
NE = Nebraska
NV = Nevada
NH = New Hampshire
NJ = New Jersey
NM = New Mexico
NY = New York
NC = North Carolina
ND = North Dakota
OH = Ohio
OK = Oklahoma
OR = Oregon
PA = Pennsylvania
OS = Overseas (other than Canada or Mexico)

E. Coal Stocks: Coal that has been mined or purchased and stored awaiting shipment or transfer to a user.
F. Pit Inventory: Coal in place which has been surveyed or prepared for mining.

RI = Rhode Island
SC = South Carolina
SD = South Dakota
TN = Tennessee
TX = Texas
UT = Utah
VT = Vermont
VA = Virginia
WA = Washington
WV = West Virginia
WI = Wisconsin
WY = Wyoming

U.S. Department of Energy
Energy Information Administration
Form EIA-6A (March 2005)

Coal Distribution Report - Annual
Instructions - Page 2

Form Approved
OMB No. 1905-0167
Expires: 3/31/08
Burden: 5.0 hours

Type of Consumer:
1. Electric Generation (EG): All utility and non-utility electric power producers. All privately owned companies and all publicly owned agencies engaged in the production of
electric power for public use. Publicly owned agencies include the following: Municipal electric utilities; Federal power projects, such as the Tennessee Valley Authority
(TVA); and rural electrification cooperatives, power districts, and State power projects.
2. Coke Plants (CP): All plants where coal is carbonized for the manufacture of coke in slot or beehive ovens. Report only coal that is carbonized to produce coke.
Shipments of coal to coke plants for use in space heating or electric power generation should be included with “Manufacturing (except Coke Plants and Coal Synfuel
Plants).“ Do not report coal used to produce form coke. Include coal used for form coke with “Manufacturing (except Coke Plants and Coal Synfuel Plants).”
3. Manufacturing (except Coke Plants and Coal Synfuel Plants) (MF): Those industrial users/plants, not including coke plants and coal synfuel plants, that are engaged in
the mechanical or chemical transformation of materials or substances into new (i.e., finished or semifinished) products. Include coal used for gasification/liquefaction and,
coal used to manufacture carbon filters and fillers.
4. Agriculture, Mining and Construction (AG): Companies engaged in agriculture, mining or construction industries. Examples of coal included in this sector include coal
used in road repair or mine backfilling, and coal used by greenhouses and nurseries. Coal consumed by companies producing construction materials (such as brick and
cement), industrial minerals (such as Bentonite) and agricultural supplies (such as fertilizer), and by companies engaged in processing agricultural products should be
included in Manufacturing (MF).
5. Coal Used at Your Company’s Mines and Preparation Plants (AG): Coal consumed at your company’s mines and coal preparation plants in this State during the
reporting year.
6. Coal Synfuel Plants (SF): Plants engaged in processing coal to produce coal synfuel.
7. Residential/Commercial (RC): Housing units; wholesale or retail businesses (except coal wholesale dealers); health institutions (hospitals); social and educational
institutions (schools and universities); and Federal, State, and local governments (military installations, prisons, office buildings, etc.). Exclude shipments to Federal power
projects, such as TVA; and rural electrification cooperatives, power districts, and State power projects. These are to be included in Electric Generation (EG).
8. Coal Sold to Employees (RC): Coal sold to employees during the reporting year.
9. Export Coal (EX): All coal exported for use in other countries.
10. Railroad Fuel (TF): Shipments of coal to railroad companies to be used as fuel (engine, powerhouse, etc.)
11. Vessel/Ship Fuel (TF): Shipments of coal to be used as vessel/ship fuel.
F. Mode of Transportation
1. Rail (RR): Shipments of coal moved to consumers by rail (private or public/commercial). Included is coal hauled to or away from a railroad siding by truck if the truck did
not use public roads.
2. River (RV): Shipments of coal moved to consumers via river by barge. Not included are shipments to Great Lakes coal loading docks or tidewater piers or coastal ports.
3. Great Lakes (GL): Shipments of coal moved to consumers via the Great Lakes. These shipments are moved via the Great Lakes coal loading docks, which are identified
by name and location as follows:
Conneaut Coal Storage & Transfer, Conneaut, Ohio
NS Coal Dock (Ashtabula Coal Dock), Ashtabula, Ohio
Sandusky Coal Pier, Sandusky, Ohio
Toledo Docks, Toledo, Ohio
KCBX Terminals Inc., Chicago, Illinois
Superior Midwest Energy Terminal, Superior, Wisconsin
4. Tidewater Piers and Coastal Ports (TP): Shipments of coal moved to Tidewater Piers and Coastal Ports for further shipments to consumers via coastal water or ocean.
The Tidewater Piers and Coastal Ports are identified by name and location as follows:
Dominion Terminal Associates, Newport News, Virginia
McDuffie Coal Terminal, Mobile, Alabama
IC Railmarine Terminal, Convent, Louisiana
International Marine Terminals, Myrtle Grove, Louisiana
Cooper/T. Smith Stevedoring Co. Inc., Darrow, Louisiana
Seward Terminal Inc., Seward, Alaska
Levin-Richmond Terminal Corp., Richmond, California
Baltimore Terminal, Baltimore, Maryland
Norfolk Southern Lamberts Point P-6, Norfolk, Virginia
Chesapeake Bay Piers, Baltimore, Maryland
Pier IX Terminal Company, Newport News, Virginia
Electro-Coal Transport Corp., Davant, Louisiana
5. Truck (TR): Shipments of coal moved to consumers by truck. Not included is coal hauled to or away from a railroad siding by truck.
6. Tramway/Conveyor (TC): Shipments of coal moved to consumers by tramway or conveyor.
7. Slurry Pipeline (SP): Shipments of coal moved to consumers by slurry pipeline.
IX. SPECIFIC INSTRUCTIONS How to report the methods of transporting the coal to a consumer:
A. If the shipment involved only the mode of transportation from the point of origin to the consumer, put the applicable mode of transport code in column (4), Primary. Truck is
to be reported in column (4), Primary, only if the coal was shipped from point of origin directly to the consumer by truck.
B. If the shipment involved more than one mode of transportation from the point of origin to the consumer, use the following guidelines in reporting the mode of transportation:
1. If water transportation was involved, regardless of other modes of transportation, report the applicable mode of transport code for one of the three types of water
shipments, i.e., River, Great Lakes, or Tidewater Piers and Coastal Ports, in column (4) Primary. In addition, specify how the shipment(s) was (were) delivered to the
river (rail, truck, or tramway/conveyor), Great Lakes (rail, truck, or river), or Tidewater Piers and Coastal Ports (rail, truck, or river), by reporting the applicable mode of
transport code in column (5), Secondary.
2. If rail and truck are involved and no water transportation was involved, then report the mode of transport code for truck (only if it used public roads) in column (5).
X.

PROVISIONS REGARDING CONFIDENTIALITY OF INFORMATION. The name and address of the responding company, and location (coal-producing state) are considered
non-confidential and will be released upon request in the form of a full or partial list of respondents for this coal data collection survey. The other information reported on
Form EIA-6A will be protected and not disclosed to the public to the extent that it satisfies the criteria for exemption under the Freedom of Information Act (FOIA), 5 U.S.C.
'552, the Department of Energy (DOE) regulations, 10 C.F.R. '1004.11, implementing the FOIA, and the Trade Secrets Act, 18 U.S.C. '1905.
The Federal Energy Administration Act requires the EIA to provide company-specific data to other Federal agencies when requested for official use. The information reported
on this form may also be made available, upon request, to another component of the DOE; to any Committee of Congress, the Government Accountability Office, or other
Federal agencies authorized by law to received such information. A court of competent jurisdiction may obtain this information in response to an order. The information may
be used for any nonstatistical purposes such as administrative, regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are applied to the statistical data published from EIA-6A survey information to ensure that the risk of disclosure of identifiable information is
very small.