Form EIB 12-02 EIB 12-02 CGF Disbursment Approval Request

EIB
Disbursement
Approval
  12‐02
   MT CGF

  Submission

Request Disbursement
Request
Screenshots (CGF)
April 2019 

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I.
Summary
  has
  developed
   an electronic

 system

Ex‐Im  Bank
disbursement
approval
processing
for

  lenders
  with Credit
  Guarantee

 Facilities.

  After a Credit

    Facility
  (CGF)  
guaranteed
Guarantee

  by Ex‐Im Bank
  and
  legal
  documentation

  completed,

  Lender
has been
authorized
has  been
the
  and review  the required
  disbursement

  documents

  (e.g. invoices,

  lading,

will obtain
bills of

Exporter’s Certificates, etc.) and will disburse the proceeds of the loan for eligible goods and

  Lender will  access and

  an electronic
    questionnaire

    Online
services.
The
complete
through
ExIm

  requesting

  approval  of  the disbursement.

    Bank’s

  (approved

inputting key data
and
Ex‐Im
action
or declined) will be posted on the Lender’s history page.

 categories

  may be  authorized
  by
  Ex‐Im

 Bank
  and
  the electronic
Eligible costs  in the following
disbursement approval request will have variations depending on the type of cost selected:
  and
  services
• U.S.  goods
  and

• Local  cost  goods
services
  denominated
   in  a foreign
  currency

    be authorized.

  under
  these

CGFs
may
Disbursements

  have special

  conversion
  rules

    on
  whether
  the U.S.

transactions
foreign
exchange
depending

  payment
      in U.S.
  dollars  or a foreign
    currency
      under  the terms
   of its  supply

exporter  receives
    are slight
  variations

  in  the request

  reflect the
  foreign exchange

contract.   There
which
conversion approach:
  Exporter
    is paid
    in foreign

  The Lender

 Fixed  (the  U.S.
currency):
is required
to  enter
all
    data  in foreign
  currency

  values

  will
  convert the
  information

  to
financial
and  the  System
U.S.
    dollars based
  on  a pre‐approved

  fixed exchange
      rate associated to the transaction.
  Exporter
    is paid
    in U.S.

  The Lender

  enter
  the
 Floating  (the  U.S.
dollars):
is required
to
    of
  the request

  both
  U.S.  dollars

    values
    so that a  
total amount
in
and  foreign  currency

conversion rate can be established with the remaining financial data entered only in U.S.
dollars.
  this
  document
  will
  provide
  screenshots
    of  the sample

The  remainder  of
Disbursement
Request
  that
    can be submitted

  through

  the Ex‐Im

   System.

  These

Forms
by  a Lender
Online
forms
are   

    and therefore

  required

  submit for
   approval

only available
in  electronic
format
all Lenders
are
to
  The
  on‐line

    helps to confirm

    that all necessary

  data

  up‐front  by  
“on‐line.”
process
is collected
    validations

   submission
    as  well  as ensuring
  the
  integrity

  data,

enforcing data
upon
of  the
meaning
by   the
by
    what was
    entered

  Lender, is
  what  is received

   Ex‐Im Bank.
    As mentioned

   approve  or decline

    request  is  recorded on the
   history

earlier, the decision
to
a disbursement
    is  communicated

  via
  email

 assigned

page and,  in addition,
to the individual
as the  contact
  disbursement

  request

    Depending
  on certain
    attributes  of the transaction,

form.
person on  the

  display
  the  appropriate

  (i.e.,
  if the
  transaction

the  System will  dynamically
request
form
is a   

foreign currency deal, if the transaction contains local cost, etc.). In addition, the System will

  certain

  “view‐only.”
      This is data
  that Ex‐Im
  Bank  is able  to  
automatically
display
fields  that are
pre‐populate based on transaction details stored in our transaction processing systems. These
fields

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are included in the Transaction Information Section.  

The System will default the Contact Information fields based on the contact information submitted with 
the disbursement request and provide the option for the Lender to update this information.  The 
contact person will receive all email correspondence distributed by the System in reference to the 
disbursement request submitted.  

Lastly, the System will require at least one invoice entry to be included with a disbursement request as 
well as any required field will be designed with an asterisk (*).  For transactions where the Exposure Fee 
was paid up front and not financed, the System will not require the Lender to input the Exposure Fee 
amount and Date Exposure Fee paid.  This information is known by the System because it is data that is 
collected prior to disbursement and subsequently stored in Ex‐Im Online.   

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To better understand what is being communicated in the following pages, see below for a list of 
acronyms and their corresponding definition: 



CGF – Credit Guarantee Facility
FC – Foreign Currency
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


USD – US Dollar
EOL – Ex‐Im Online

The following section provides workflow diagrams, which define the process that will lead the 
System to determine which form should be presented to the Lender.  In order to better illustrate the 
data collected for each form, a matrix has been included to show the data elements captured for 
each variation of the disbursement request form.  In addition, Section III includes sample 
screenshots of each request form with the appropriate reference to a particular workflow process 
(i.e.    A. Disbursement Request Form – CGF Guarantee (US Cost) corresponds to CGF Guarantee – 
US Cost Workflow “Form A reference” and “Form A” on the matrix). 

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II.

Disbursement Request Forms ‐ Workflow

A.
Workflow processes
The workflow diagrams illustrate the System processes that occur when identifying which disbursement 
request form to display to the Lender.  Section III provides sample screenshots which correspond to an 
“end state” outlined through the workflow as well as a column in the data matrix outlining the specific 
elements displayed on a particular form (see section II.B ) . 
CGF Workflow 

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B.

Data displayed with each disbursement request form
Data Element 

TRANSACTION INFORMATION 
Transaction Number
Agreements/Transaction/Program Type
Operative  Date
Final  Disbursement Date
Initial  Eligibility Date
Authorized Amount/Undisbursed (USD)
CONTACT INFORMATION 
Contact Person
Telephone  Number
Email  
DISBURSEMENT INFORMATION 
Total  amount of  this request (USD)
Total  amount of  this request (FC (i.e. EUR))
Amount of  Exposure  Fee  related to this request (USD)
Exposure  Fee  Rate  related to this request 
Date  of  Disbursement related to this request
Date  Exposure  Fee  was paid to Ex‐Im Bank under this request

Repayment Term related to this request 
CERTIFICATIONS
Is payment of  the  Facility Fee  current?
Have  all  Conditions Precedent and Special  Conditions to disbursement 
been met?
Have  all  Disbursement Documents been received and are  they all  in 
compliance  with the  Facility Agreement?
Has the  Disbursement been calculated in accordance  with the  Facility 
Agreement?
Are  any of the  Goods used equipment?
Are  any of the  Local  Cost Goods used equipment?
  If  yes, has Ex‐Im Bank's written approval  been obtained?
Does the  Disbursement include  any items on the  list of  Excluded Goods 
and Services for which Ex‐Im Bank's written apropval  has not been 
obtained?
Are  the  dates that Goods and Services were  shipped and/or provided 
earlier than 180 days prior to the  Disbursement Date  in accordance  with 
the  Facility Agreement (unless Ex‐Im Bank has provided written approval)?
Are  the  dates that Local  Cost Goods and Services were  shipped and/or 
provided earlier than 180 days prior to the  Disbursement Date  in 
accordance  with the  Facility Agreement (unless Ex‐Im Bank has provided 
written approval)?
Have  all  Exporters been approved by Ex‐Im Bank?
Have  all  Local  Cost Providers been approved by Ex‐Im Bank?
Has any Exporter provided a statement pursuant to its Exporter's 
Certificate describing Goods and/or Services listed on the  U.S. Munitions 
List (part 121 of Title  22 of the  Code of Federal  Regulations)?  If yes, 
identify the  Exporter and attach the Exporter's statement or list the  
Good/Services and the  U.S. Dollar amount of each in the  comment box  
below?
Additional  Comments Box
ATTACHMENTS  
Attachments Link
EXPORTER/LOCAL COST PROVIDER INVOICE(S) 

Exporter/Local  Cost Provider   
NAICS Code
Product Description
Gross/total  invoice  amount paid (USD)
Gross/total  invoice  amount paid (FC (i.e. EUR))
Financed Amount (excluding Exposure  Fee) (USD)
Financed Amount (excluding Exposure  Fee) (FC (i.e. EUR))
Number of invoices
U.S. Content Percentage from the  Exporter's Certificate

Form #
A B C D  E  F
X
X
X
X
X
X

X
X
X
X
X
X

X
X
X
X
X
X

X
X
X
X
X
X

X
X
X
X
X
X

X
X
X
X
X
X

Comment
System populated ‐  view only
System populated ‐  view only
System populated ‐  view only
System populated ‐  view only
System populated ‐  view only
System populated ‐  view only

Default to individual  entering 
X X X X X X the  request
Default to individual  entering 
X X X X X X the  request
Default to individual  entering 
X X X X X X the  request
X X
X
X
X
X

X
X
X
X

X X

X
X
X
X System populated ‐ view only
X
X
Available  values include:       
2 years, 3 years, 4 years, 5 
years, 7 years and Other (with 
X X X X text box)

X
X
X
X
X

X
X
X
X
X

X
X
X
X
X
X

X X X X X X
X X X X X X
X X X X X X
X X X X X X
X
X
X
X
X
X
X X X X X X

X X X X X X

X

X

X
X

X

X
X

X

X
X

X

X

X
X
X
X X X X X X
X X X X X X

X
X
X
X

Pre‐populated based on 
approved list of exporter/local  
X cost providers
X
X
X

X X X X
X X X X
X X X X
X
X
X X
X X
X X
X X
X X X X X X
X
X
X

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C.
Accessing a Transaction
Once logged into ExIm Online, the System will present the Lender with a menu of options asking the 
Lender, “What do you want to do today?”  On the left hand side, the Lender will select “Manage – 
Request a Disbursement Approval” (see below). 

From this screen, the System will ask the Lender what action they want to take and the Lender will 
select to “Start a New Request”.     

Once this option is selected, the System will display a listing of transactions associated to the Lender.  
Based on the transaction selected, the System will display the appropriate disbursement request screens 
which are included in Section III of this document. 

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III.

Sample Disbursement Request Forms
A.

Disbursement Request Form – CGF (US Cost)

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B.

Disbursement Request Form – CGF (Local Cost)

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C.

Disbursement Request Form – CGF (US Cost Foreign Currency ‐ Fixed)

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D.

Disbursement Request Form – CGF (Local Cost Foreign Currency – Fixed)

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E.

Disbursement Request Form – CGF (US Cost Foreign Currency – Floating)

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F.

Disbursement Request Form – CGF (Local Cost Foreign Currency ‐ Floating)

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