DFARS 252.246-7003, -7005, -7006. and -7008 Information Collections

Collection Instruments
OMB Control Number 0704-0441

252.246-7003 Notification of Potential Safety Issues.
As prescribed in 246.370(a), use the following clause:
Notification of Potential Safety Issues (JAN 2023)
(a) Definitions. As used in this clause—
Credible information means information that, considering its source and the surrounding
circumstances, supports a reasonable belief that an event has occurred or will occur.
Critical safety item means a part, subassembly, assembly, subsystem, installation equipment, or
support equipment for a system that contains a characteristic, any failure, malfunction, or
absence of which could have a safety impact.
Safety impact means the occurrence of death, permanent total disability, permanent partial
disability, or injury or occupational illness requiring hospitalization; loss of a weapon system; or
property damage exceeding $1,000,000.
Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services
to or for the Contractor or another subcontractor under this contract.
(b) The Contractor shall provide notification, in accordance with paragraph (c) of this
clause, of—
(1) All nonconformances for parts identified as critical safety items acquired by the
Government under this contract; and (2) All nonconformances or deficiencies that may result in a
safety impact for systems, or subsystems, assemblies, subassemblies, or parts integral to a
system, acquired by or serviced for the Government under this contract.
(c) The Contractor—
(1) Shall notify the Administrative Contracting Officer (ACO) and the Procuring
Contracting Officer (PCO) as soon as practicable, but not later than 72 hours, after discovering
or acquiring credible information concerning nonconformances and deficiencies described in
paragraph (b) of this clause; and
(2) Shall provide a written notification to the ACO and the PCO within 5 working days
that includes—
(i) A summary of the defect or nonconformance;

(ii) A chronology of pertinent events;
(iii) The identification of potentially affected items to the extent known at the time of
notification;
(iv) A point of contact to coordinate problem analysis and resolution; and
(v) Any other relevant information.
(d) The Contractor—
(1) Is responsible for the notification of potential safety issues occurring with regard to an
item furnished by any subcontractor; and
(2) Shall facilitate direct communication between the Government and the subcontractor
as necessary.
(e) Notification of safety issues under this clause shall be considered neither an admission
of responsibility nor a release of liability for the defect or its consequences. This clause does not
affect any right of the Government or the Contractor established elsewhere in this contract.
(f)(1) Subcontracts. The Contractor shall include the substance of this clause, including
this paragraph (f), in subcontracts for—
(i) Parts identified as critical safety items;
(ii) Systems and subsystems, assemblies, and subassemblies integral to a system; or
(iii) Repair, maintenance, logistics support, or overhaul services for systems and
subsystems, assemblies, subassemblies, and parts integral to a system.
(2) For those subcontracts, including subcontracts for commercial products or
commercial services, described in paragraph (f)(1) of this clause, the Contractor shall require the
subcontractor to provide the notification required by paragraph (c) of this clause to—
(i) The Contractor or higher-tier subcontractor; and
(ii) The ACO and the PCO, if the subcontractor is aware of the ACO and the PCO for the
contract.
(End of clause)
252.246-7005 Notice of Warranty Tracking of Serialized Items.
As prescribed in 246.710(3)(i), use the following provision:

Notice of Warranty Tracking of Serialized Items (MAR 2016)
(a) Definitions. Duration, enterprise, enterprise identifier, fixed expiration, item type,
serialized item, starting event, unique item identifier, usage, warranty administrator, warranty
guarantor, and warranty tracking are defined in the clause at 252.246-7006, Warranty Tracking
of Serialized Items.
(b) Reporting of data for warranty tracking and administration. (1) The Offeror shall
provide the information required by the attachment entitled “Warranty Tracking Information” on
each contract line item number, subline item number, or exhibit line item number for warranted
items with its offer. Information required in the warranty attachment for each warranted item
shall include such information as duration, fixed expiration, item type, starting event, usage,
warranty administrator enterprise identifier, and warranty guarantor enterprise identifier.
(2) The successful offeror will be required to provide the following information no later
than when the warranted items are presented for receipt and/or acceptance, in accordance with
the clause at 252.246-7006—
(i) The unique item identifier for each warranted item required by the attachment entitled
“Warranty Tracking Information;” and
(ii) All information required by the attachment entitled “Source of Repair Instructions”
for each warranted item.
(3) For additional information on warranty attachments, see the “Warranty and Source of
Repair” training and “Warranty and Source of Repair Tracking User Guide” accessible on the
Product Data Reporting and Evaluation Program (PDREP) Web site at
https://www.pdrep.csd.disa.mil/pdrep_files/other/wsr.htm.
(End of provision)
252.246-7006 Warranty Tracking of Serialized Items.
As prescribed in 246.710(3)(ii), use the following clause:
Warranty Tracking of Serialized Items (MAR 2016)
(a) Definitions. As used in this clause—
Duration means the warranty period. This period may be a stated period of time, amount of
usage, or the occurrence of a specified event, after formal acceptance of delivery, for the
Government to assert a contractual right for the correction of defects.
Enterprise means the entity (e.g., a manufacturer or vendor) responsible for granting the
warranty and/or assigning unique item identifiers to serialized warranty items.

Enterprise identifier means a code that is uniquely assigned to an enterprise by an issuing
agency.
First use means the initial or first-time use of a product by the Government.
Fixed expiration means the date the warranty expires and the Contractor's obligation to provide
for a remedy or corrective action ends.
Installation means the date a unit is inserted into a higher level assembly in order to make that
assembly operational.
Issuing agency means an organization responsible for assigning a globally unique identifier to an
enterprise, as indicated in the Register of Issuing Agency Codes for International Standards
Organization/International Electrotechnical Commission 15459, located at
http://www.aimglobal.org/?Reg_Authority15459.
Item type means a coded representation of the description of the item being warranted, consisting
of the codes C—component procured separate from end item, S—subassembly procured separate
from end item or subassembly, E—embedded in component, subassembly or end item parent,
and P—parent end item.
Starting event means the event or action that initiates the warranty, such as first use or upon
installation.
Serialized item means each item produced is assigned a serial number that is unique among all
the collective tangible items produced by the enterprise, or each item of a particular part, lot, or
batch number is assigned a unique serial number within that part, lot, or batch number
assignment within the enterprise identifier. The enterprise is responsible for ensuring unique
serialization within the enterprise identifier or within the part, lot, or batch numbers, and that
serial numbers, once assigned, are never used again.
Unique item identifier means a set of data elements marked on an item that is globally unique
and unambiguous.
Usage means the quantity and an associated unit of measure that specifies the amount of a
characteristic subject to the contractor's obligation to provide for remedy or corrective action,
such as a number of miles, hours, or cycles.
Warranty administrator means the organization specified by the guarantor for managing the
warranty.
Warranty guarantor means the enterprise that provides the warranty under the terms and
conditions of a contract.
Warranty repair source means the organization specified by a warranty guarantor for receiving
and managing warranty items that are returned by a customer.

Warranty tracking means the ability to trace a warranted item from delivery through completion
of the effectivity of the warranty.
(b) Reporting of data for warranty tracking and administration. (1) The Contractor shall
provide the information required by the attachment entitled “Warranty Tracking Information” on
each contract line item number, subline item number, or exhibit line item number for warranted
items no later than the time of award. Information required in the warranty attachment shall
include such information as duration, fixed expiration, item type, starting event, usage, warranty
administrator enterprise identifier, and warranty guarantor enterprise identifier.
(2) The Contractor shall provide the following information no later than when the
warranted items are presented for receipt and/or acceptance—
(i) The unique item identifier for each warranted item required by the attachment entitled
“Warranty Tracking Information;” and
(ii) The warranty repair source information and instructions for each warranted item
required by the attachment entitled “Source of Repair Instructions.”
(3) The Contractor shall submit the data for warranty tracking to the Contracting Officer
with a copy to the requiring activity and the Contracting Officer Representative.
(4) For additional information on warranty attachments, see the “Warranty and Source of
Repair” training and “Warranty and Source of Repair Tracking User Guide” accessible on the
Product Data Reporting and Evaluation Program (PDREP) Web site at
https://www.pdrep.csd.disa.mil/pdrep_files/other/wsr.htm.
(c) Reservation of rights. The terms of this clause shall not be construed to limit the
Government's rights or remedies under any other contract clause.
(End of clause)
252.246-7008 Sources of Electronic Parts.
As prescribed in 246.870-3(b), use the following clause:
Sources of Electronic Parts (JAN 2023)
(a) Definitions. As used in this clause—
Authorized aftermarket manufacturer means an organization that fabricates a part under a
contract with, or with the express written authority of, the original component manufacturer
based on the original component manufacturer's designs, formulas, and/or specifications.

Authorized supplier means a supplier, distributor, or an aftermarket manufacturer with a
contractual arrangement with, or the express written authority of, the original manufacturer or
current design activity to buy, stock, repackage, sell, or distribute the part.
Contract manufacturer means a company that produces goods under contract for another
company under the label or brand name of that company.
Contractor-approved supplier means a supplier that does not have a contractual agreement with
the original component manufacturer for a transaction, but has been identified as trustworthy by
a contractor or subcontractor.
Electronic part means an integrated circuit, a discrete electronic component (including, but not
limited to, a transistor, capacitor, resistor, or diode), or a circuit assembly (section 818(f)(2) of
Pub. L. 112-81).
Original component manufacturer means an organization that designs and/or engineers a part
and is entitled to any intellectual property rights to that part.
Original equipment manufacturer means a company that manufactures products that it has
designed from purchased components and sells those products under the company's brand name.
Original manufacturer means the original component manufacturer, the original equipment
manufacturer, or the contract manufacturer.
(b) Selecting suppliers. In accordance with section 818(c)(3) of the National Defense
Authorization Act for Fiscal Year 2012 (Pub. L. 112-81), as amended by section 817 of the
National Defense Authorization Act for Fiscal Year 2015 (Pub. L. 113-291 and section 885 of
the National Defense Authorization Act for Fiscal Year 2016 (Pub. L. 114-92)), the Contractor
shall—
(1) First obtain electronic parts that are in production by the original manufacturer or an
authorized aftermarket manufacturer or currently available in stock from—
(i) The original manufacturers of the parts;
(ii) Their authorized suppliers; or
(iii) Suppliers that obtain such parts exclusively from the original manufacturers of the
parts or their authorized suppliers;
(2) If electronic parts are not available as provided in paragraph (b)(1) of this clause,
obtain electronic parts that are not in production by the original manufacturer or an authorized
aftermarket manufacturer, and that are not currently available in stock from a source listed in
paragraph (b)(1) of this clause, from suppliers identified by the Contractor as contractorapproved suppliers, provided that—

(i) For identifying and approving such contractor-approved suppliers, the Contractor uses
established counterfeit prevention industry standards and processes (including inspection,
testing, and authentication), such as the DoD-adopted standards at https://assist.dla.mil;
(ii) The Contractor assumes responsibility for the authenticity of parts provided by such
contractor-approved suppliers; and
(iii) The Contractor's selection of such contractor-approved suppliers is subject to review,
audit, and approval by the Government, generally in conjunction with a contractor purchasing
system review or other surveillance of purchasing practices by the contract administration office,
or if the Government obtains credible evidence that a contractor-approved supplier has provided
counterfeit parts. The Contractor may proceed with the acquisition of electronic parts from a
contractor-approved supplier unless otherwise notified by DoD; or
(3)(i) Take the actions in paragraphs paragraph (b)(3)(ii) of this clause if the
Contractor—
(A) Obtains an electronic part from—
(1) A source other than any of the sources identified in paragraph (b)(1) or (b)(2) of this
clause, due to nonavailability from such sources; or
(2) A subcontractor (other than the original manufacturer) that refuses to accept
flowdown of this clause; or
(B) Cannot confirm that an electronic part is new or previously unused and that it has not
been comingled in supplier new production or stock with used, refurbished, reclaimed, or
returned parts.
(ii) If the contractor obtains an electronic part or cannot confirm an electronic part
pursuant to paragraph (b)(3)(i) of this clause—
(A) Promptly notify the Contracting Officer in writing. If such notification is required for
an electronic part to be used in a designated lot of assemblies to be acquired under a single
contract, the Contractor may submit one notification for the lot, providing identification of the
assemblies containing the parts (e.g., serial numbers);
(B) Be responsible for inspection, testing, and authentication, in accordance with existing
applicable industry standards; and
(C) Make documentation of inspection, testing, and authentication of such electronic
parts available to the Government upon request.
(c) Traceability. If the Contractor is not the original manufacturer of, or authorized
supplier for, an electronic part, the Contractor shall—

(1) Have risk-based processes (taking into consideration the consequences of failure of an
electronic part) that enable tracking of electronic parts from the original manufacturer to product
acceptance by the Government, whether the electronic part is supplied as a discrete electronic
part or is contained in an assembly;
(2) If the Contractor cannot establish this traceability from the original manufacturer for a
specific electronic part, be responsible for inspection, testing, and authentication, in accordance
with existing applicable industry standards; and
(3)(i) Maintain documentation of traceability (paragraph (c)(1) of this clause) or the
inspection, testing, and authentication required when traceability cannot be established
(paragraph (c)(2) of this clause) in accordance with FAR subpart 4.7; and
(ii) Make such documentation available to the Government upon request.
(d) Government sources. Contractors and subcontractors are still required to comply with
the requirements of paragraphs (b) and (c) of this clause, as applicable, if—
(1) Authorized to purchase electronic parts from the Federal Supply Schedule;
(2) Purchasing electronic parts from suppliers accredited by the Defense Microelectronics
Activity; or
(3) Requisitioning electronic parts from Government inventory/stock under the authority
of 252.251-7000, Ordering from Government Supply Sources.
(i) The cost of any required inspection, testing, and authentication of such parts may be
charged as a direct cost.
(ii) The Government is responsible for the authenticity of the requisitioned parts. If any
such part is subsequently found to be counterfeit or suspect counterfeit, the Government will—
(A) Promptly replace such part at no charge; and
(B) Consider an adjustment in the contract schedule to the extent that replacement of the
counterfeit or suspect counterfeit electronic parts caused a delay in performance.
(e) Subcontracts. The Contractor shall include the substance of this clause, including this
paragraph (e), in subcontracts, including subcontracts for commercial products, that are for
electronic parts or assemblies containing electronic parts, unless the subcontractor is the original
manufacturer.
(End of clause)