NASS Data Security Requirements for Accessing Confidential Data

Forms and Documents

Document Name	Status
Form ADM-043 NASS Data Security Requirements for Accessing Confidential Data Form and Instruction	Unchanged
NEW - NASS Data Security Requirements for Accessing Confidential Data - SSA - 01Feb2023.docx Supplementary Document	2025-09-11
0274 - NASS Data Security Requirements for Accessing Confidential Data - Non-substantive Change Request for Whistleblower OIG Requirement - 08-26-2024.docx Justification for No Material/Nonsubstantive Change	2024-08-26
PIA - NASS DA MA PIA v2_2 - Dec 1, 2017.pdf Supplementary Document	2023-02-02
Title 7 USC - Sec 2204(a) Gen Duties.docx Supplementary Document	2023-02-02
Title 18 USC - Sec 1905 - Disclosure.docx Supplementary Document	2023-02-02
Title 7 USC - Sec 2276-Confidentiality[1] - Section 1770 of Food Security Act.docx Supplementary Document	2023-02-02
Public Law 115-435 - Foundations for Evidence-Based Policymaking Act of 2018.pdf Supplementary Document	2023-02-02
Title 44 USC - Sec 3583-Application to Access Data Assets for Developing Evidence.docx Supplementary Document	2023-02-02
0274 - NASS Data Security Requirements for Accessing Confidential Data - SSA - Sub Change - 2025.docx Supporting Statement A	2025-09-11

IC Document Collections

IC ID	Document Title	Status
258222	NASS Data Security Requirements for Accessing Confidential Data Form and Instruction	Unchanged

ICR Details

OMB Control No: 0535-0274	ICR Reference No: 202509-0535-002
Status: Received in OIRA	Previous ICR Reference No: 202408-0535-003
Agency/Subagency: USDA/NASS	Agency Tracking No:
Title: NASS Data Security Requirements for Accessing Confidential Data
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 09/25/2025

	Requested	Previously Approved
Expiration Date	04/30/2027	04/30/2026
Responses	1,000	1,000
Time Burden (Hours)	484	484
Cost Burden (Dollars)	0	0

---

Abstract: The National Agricultural Statistics Service (NASS) is requesting a substantive change to the NASS Data Security Requirements for Accessing Confidential Data. This information collection supports NASS’s data security requirements for individuals approved to access confidential data through the SAP. The proposed change will allow NASS to collect administrative personally identifiable information (PII) from all researchers—regardless of citizenship—who are approved to access the NASS Data Lab.

---

Authorizing Statute(s): US Code: 7 USC 2276 Name of Law: Confidentiality of information
   US Code: 44 USC 3583 Name of Law: Application to Access Data Assets for Developing Evidence
   US Code: 18 USC 1905 Name of Law: Disclosure
   PL: Pub.L. 115 - 435 301 Name of Law: Confidential Information Protection and Statistical Efficiency
   US Code: 7 USC 2204 Name of Law: General Duties of Secretary
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 67862	11/10/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 45931	09/24/2025
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
NASS Data Security Requirements for Accessing Confidential Data	ADM-044, ADM-043, ADM-045, ADM-043	Certification And Restrictions On Use Of Unpublished Data ,   User Attestation ,   Site Inspection Checklist ,   Certification And Restrictions On Use Of Unpublished Data (Aug 2024)

---

ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,000	1,000	0	0	0	0
Annual Time Burden (Hours)	484	484	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

---

Annual Cost to Federal Government: $13,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/25/2025

---