TVAP PPR Workbook
FY25 TVAP PPR Workbook_SpecifyQuarterNo._Specify Grant Recipient Name_CleanWithChanges.xlsx
Trafficking Victim Assistance Program (TVAP) Data
TVAP PPR Workbook
OMB: 0970-0467
Document [xlsx]
Download: xlsx | pdf
Definitions
Operational Guidance
Q. Client Program Entry
Q. Client Case Closure
Q. Barriers to Service Delivery
Q. Victim Outreach
Q. Subrecipient Enrollment
FY.Client Service Use, Delivery
FY. Categories of Assistance
Overview
InstructionsDefinitions
Operational Guidance
Q. Client Program Entry
Q. Client Case Closure
Q. Barriers to Service Delivery
Q. Victim Outreach
Q. Subrecipient Enrollment
FY.Client Service Use, Delivery
FY. Categories of Assistance
Sheet 1: Instructions
| Trafficking Victim Assistance Program (TVAP) Background | How to Use This Workbook | |
The Trafficking Victims Protection Act of 2000 (TVPA), as amended, authorizes the Secretary of Health and Human Services (HHS) to expand benefits and services to foreign nationals in the United States who are victims of severe forms of trafficking in persons. Such benefits and services may include services to assist potential victims of trafficking. Section 107(b)(1)(B)(i) of the TVPA (22 U.S.C. § 7105(b)(1)(B)(i)) authorizes the Secretary of HHS to expand non-entitlement benefits and services to victims of severe forms of trafficking in persons in the United States and their family members with derivative T visas. It further states that such benefits and services “may include services to assist potential victims of trafficking in achieving certification and to assist minor dependent children of victims of severe forms of trafficking in persons or potential victims of trafficking.” The Trafficking Victim Assistance Program (TVAP) is inclusive of four distinct programs: the Trafficking Victim Assistance Program (TVAP), Aspire: Child Trafficking Victim Assistance Demonstration Program, Victims of Human Trafficking Services and Outreach Program – Pacific Region Demonstration Program (VHT-SO Pacific Program), and Lighthouse: Services, Outreach, and Awareness for Labor Trafficking (Lighthouse) Demonstration Program. The performance indicators contained within this reporting workbook should be submitted for all four TVAP programs. TVAP award recipients must provide program performance indicator data to OTIP on a quarterly and annual basis, as indicated. OTIP collects information to measure grant project performance, provide technical assistance to grant recipients, assess program outcomes, improve program evaluation, respond to congressional inquiries and mandated reports, and inform policy and program development that is responsive to the needs of victims. The information collection captures information on participant demographics (e.g., age, sex, and country of origin); types of trafficking experienced (e.g., sex, labor, or both); types of enrollment; types of services requested and provided, along with their cost; barriers to service delivery; subrecipients enrolled into the grantee’s network; victim outreach activities; and the types of training provided to subrecipient organizations or other partners. |
Trafficking Victim Assistance Program (TVAP) grant recipients are expected to submit client program entry, delivery barriers and monitoring, client case closure, outreach, and partnership development data to OTIP on a quarterly basis and client service use and costs of services data on an annual basis. The name of each quarterly submission tab will start with a 'Q.' The name of each annual submission tab will start with 'FY.' Over the course of the TVAP program, grant recipients will use the OMB-approved forms below to collect data from clients and program partners. This data will then be aggregated and submitted to OTIP via this Excel-based data collection workbook and submitted via GrantSolutions.gov to fulfill post-award performance reporting requirements. TVAP Program Data Collection Forms (x9) - Client Characteristics and Enrollment Form - Barriers to Service Delivery Form - Client Case Closure Form - Client Service Use and Delivery Form - Victim Outreach Form - Subrecipient Enrollment - Categories of Assistance Several of the OMB-approved data elements have a predetermined list of values. In order to adhere to HHS' Policy for Software Development Secure Coding Practices, we are unable to add macros that would allow for multi-select data validation. This means that, for some data elements/columns, you will need to type the relevant information. The grey cells above each of the data elements describe the format of the data that should be entered into the column and a pop-up comment box in the cell provides the field value options. The yellow example row of data also has a drop down box that contains all field options. See screenshots below. If you are adding more than one value to these "multi-select" open text cells, please separate the values with a comma delimiter. For example, under the Services Received column, you might type out, "Employment Assistance, Education Assistance, Other". You can find term definitions on the 'Definitions' tab and operational guidance, including response options for each data element in the workbook on the 'Operational Guidance' tab. |
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| OMB Control Number: 0970-0467 | ||
| Expiration Date: 2/28/2026 | ||
| PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) STATEMENT OF PUBLIC BURDEN: The purpose of this information collection is to gather data on the grant program to assess program performance, inform evaluation efforts, tailor technical assistance for recipients, respond to inquiries from stakeholders, and inform policy and program development. Public reporting burden for this collection of information is estimated to average XX hours per grant recipient, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. This collection of information is required to retain a benefit (22 U.S.C. 7105, Trafficking Victims Protection Act). An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information subject to the requirements of the Paperwork Reduction Act of 1995, unless it displays a currently valid OMB control number. The OMB # is 0970-0467 and the expiration date is 2/28/2026. If you have any comments on this collection of information, please contact Vera Soto, Office on Trafficking in Persons, by email at Vera.Soto@acf.hhs.gov. | ||
Sheet 2: Definitions
| Trafficking Victim Assistance Program (TVAP) | ||
| Terms and Definitions | ||
| Term | Definition | |
| Definitions for Client Enrollment, Service Delivery, and Exit | ||
| Enrollment | occurs when a victim of human trafficking is entered into the program to receive comprehensive case management services. This includes occasions when a victim reconnects to the program after a period of absence and the case is reopened. | |
| Exit | or disenrollment occurs when a client separates from the program and is no longer receiving comprehensive case management services. This may occur when the client completes the program or for a variety of other reasons. | |
| Clients | are those individuals enrolled in OTIP funded programs such as the Trafficking Victim Assistance Programs or Domestic Victims of Human Trafficking (DVHT) Programs. United States citizens and Lawful Permanent Residents who have experienced human trafficking are eligible to enroll in DVHT Programs including the Domestic Victims of Human Trafficking Services and Outreach Program and the Victims of Human Trafficking in Native Communities Program. | |
| Subrecipient Partnerships | are a type of relationship between at least two organizations in which the organization funded by the government (e.g., grant recipient) has agreed to share its financial resources with one or more organizations (e.g., subrecipients) to conduct a program. | |
| Human Trafficking | is a crime involving the exploitation of someone to perform labor or commercial sex acts through force, fraud, or coercion. | |
| Sex Trafficking | occurs when someone is induced to perform a commercial sex act through force, fraud, or coercion – or when the person providing the act is 17 years old or younger. | |
| Labor Trafficking | occurs when someone is recruited, harbored, transported, provided, or obtained for labor or services through force, fraud, or coercion to subject them to involuntary servitude, peonage, debt bondage, or slavery. | |
| Disability | is defined as the product of interactions among individuals’ bodies; their physical, emotional, and mental health; and the physical and social environment in which they live, work, or play. Disability exists where this interaction results in limitations of activities and restrictions to full participation at school, at work, at home, or in the community (Institute of Medicine and International Classification of Functioning, Disability, and Health). | |
| Hearing Difficulty | is being deaf or having serious difficulty hearing. | |
| Vision Difficulty | is being blind or having serious difficulty seeing, even when wearing glasses. | |
| Cognitive Difficulty | is having difficulty remembering, concentrating, or making decisions because of a physical, mental, or emotional problem. | |
| Ambulatory Difficulty | is having serious difficulty walking or climbing stairs. | |
| Self-Care Difficulty | is having difficulty bathing or dressing. | |
| Independent Living Difficulty | is having difficulty doing errands alone such as visiting a doctor’s office or shopping because of a physical, mental, or emotional problem. | |
| Housing | https://www.hudexchange.info/resources/documents/HMIS-Data-Standards-Manual.pdf | |
| Emergency Housing | is any facility whose primary purpose is to provide temporary or transitional shelter for the homeless in general or for specific populations of the homeless (e.g., domestic violence shelters, human trafficking shelters, etc.). | |
| Institutional Housing | is any facility whose primary purpose is to provide 24-hour care, treatment, and/or supervision. This includes psychiatric treatment facilities, juvenile detention centers, jails, prisons, foster care home settings, substance abuse treatment facilities, detox centers, long-term care facilities, and nursing homes. | |
| Permanent Housing | is community-based housing with no time limit on how long an individual can reside in the housing or receive housing assistance, living as independently as possible. This includes Permanent Supportive Housing as well as housing owned or rented by the client. | |
| Transitional Housing | is designed to provide homeless individuals and families with the interim stability and support to successfully move to and maintain permanent housing. Transitional housing is time limited with clients staying up to 24 months in the housing, typically with accompanying supportive services. Individuals must have a lease (or sublease) or occupancy agreement in place when residing in transitional housing. | |
| Services and Benefits | ||
| Basic Necessities | are encounters between a client and service provider in which a client is provided directly with items needed for daily living or with funds to purchase said items. This includes providing clients with personal care items such as shampoo, conditioner, soap, lotion, clothing, feminine hygiene products, and food. | |
| Case Management | is an encounter between a case management provider and a client during which services are provided that assist clients in the management of their health and social needs, including client needs assessments, the establishment of service plans, and the maintenance of referral, tracking, and follow-up systems. This also includes assisting clients in understanding their rights and advocating on their behalf with referral partners. | |
| Childcare | includes encounters between the client’s child or children and childcare provider including babysitters, daycare, Early Head Start, Head Start, after and/or before school care, day camps, etc. This includes assistance securing childcare, funding provided for childcare, and referrals to childcare providers. | |
| Crisis Intervention | includes encounters in which a client or potential client in crisis receives interventions and services. This includes assistance or referrals provided for client emergencies as well as the provision of intervention techniques by a service provider aimed at alleviating emotional distress. | |
| Education Services | are encounters in which a client accesses educational courses in an informal, traditional, or online setting. This includes English as a Second Language (ESL) courses, General Education courses, GED test preparation, and enrollment in higher education. These courses can be directly provided by the grant recipient or through a referral. | |
| Employment Assistance | includes encounters between a client and service provider in which they receive assistance in finding and securing employment. This may include interview preparation, assistance in job hunting or resume building, or engagement in job placement programs. This can be directly provided by the grant recipient or through a referral. | |
| Family Reunification | are encounters between a client and service provider or on behalf of a client (with their consent) in which efforts are made to reunify the client with their family members in the United States. This may include making phone calls to arrange family reunification, holding meetings to prepare for family reunification, and assisting clients in obtaining and completing any necessary reunification paperwork. | |
| Housing/Shelter Services | are encounters between a client and service provider to assist the client in securing and maintaining housing. This may include full or partial payment of a client's rent or utilities, enrollment in housing programs or housing units, completion of housing related paperwork, and assistance with the client's housing search. | |
| Interpreter/Translator Services | are encounters between a translator or interpreter and client to assess service needs and/or to provide services to a client. This includes the use of language lines for interpretation services. | |
| Legal Advocacy and Services | are generally encounters between a client and an attorney or paralegal to discuss the client's rights and legal options or to follow through on legal remedies. This may include expunging criminal records because of the trafficking experience or assistance with civil or family court issues. This may also include using program funds to provide 'know your rights' presentations to facilitate legal representation by private attorneys willing to act on behalf of clients pro bono. However, program funding cannot be used for criminal defense attorney services. | |
| Life Skills | are encounters between a client and service provider to develop skills necessary for full participation in everyday life. This includes assisting clients in learning how to do laundry, navigate public transportation, maintain personal hygiene, develop healthy relationships, enact conflict resolution, and cook healthy and balanced meals. | |
| Medical Services | are encounters between a client and a physician, physician assistant, nurse practitioner, physician assistant, or nurse for the purpose of assessing or treating a medical problem. | |
| Medicaid | is health insurance available to low-income individuals and families. | |
| Mental/Behavioral Health Services | are encounters between a licensed mental health provider (psychiatrist, psychologist, LCSW, and certain other master’s prepared mental health providers licensed by specific states) or an unlicensed mental health provider credentialed by the center, and a client, during which mental health services (i.e., services of a psychiatric, psychological, psychosocial, or crisis intervention nature) are provided. Clinicians and Hospitals use diagnostic codes from the DSM-5 for insurance purposes. | |
| Other Services | are encounters between a provider, other than those listed above, and a client during which other forms of services are provided. | |
| Peer-to-Peer Support and Mentoring | are encounters between a client and their peers (e.g., individuals who have shared a similar experience of human trafficking and/or substance use) to provide support, share knowledge, and/or work toward recovery through peer-led support groups, one-on-one coaching, mentoring programs, etc | |
| Safety Planning | is an encounter between a client and service provider in which they develop a practical plan to avoid and react to dangerous situations. This plan should be based on the specific needs of each client. | |
| Section 8 | is the Housing Choice Voucher Program which assists low-income families, the elderly, and the disabled to afford safe housing in the private market. | |
| SNAP | is the Supplemental Nutrition Assistance Program, formerly known as SNAP, which provides food-purchasing assistance to individuals and families. | |
| SSDI | is Social Security Disability Insurance, a type of financial assistance provided to workers who become disabled before reaching retirement age. | |
| SSI | is Supplemental Security Income, a type of financial assistance provided to low-income people who are aged 65 or older, blind, or disabled. | |
| Substance Use Assessment/Treatment Services | are encounters between a substance abuse provider (e.g., credentialed substance abuse counselor, rehabilitation therapist, psychologist) and a client during which alcohol or drug abuse services (i.e., assessment and diagnosis, treatment, aftercare) are provided. | |
| TANF | is the Temporary Assistance to Needy Families program, formerly known as welfare, which provides financial assistance to pregnant women and families with one or more dependent children. | |
| Transportation Services | are encounters in which a service provider provides a client with the necessary resources to access transportation which enables clients to access services. This includes providing clients with bus/rail passes, cabs/cab vouchers, or gas assistance. This may occur with the service provider purchasing transportation on behalf of the client, providing clients with gifts cards to the same purpose, or providing clients with cash to purchase transportation themselves. | |
| Victim Advocacy | is an encounter between a client and service provider in which the client is provided information and support to help them understand and exercise their rights as a victim of crime within the criminal justice process. | |
| WIC | is the Special Supplemental Nutrition Program for Women, Infants, and Children, which provides nutrition assistance to low-income pregnant women, breastfeeding women, infants, and children under the age of five. | |
| Trafficking Exploitation Industry/Venue | This data element describes the industry through which, or venue where, the client experienced trafficking exploitation to provide commercial sex acts or labor/services. The industry or venue can be formally recognized, or family owned. | |
| Agriculture/Field Labor | This value should be selected if the client was trafficked to grow crops or cultivate soil. Includes: Farming operations that are not legally or formally recognized as businesses, such as agriculture on family-owned lands. | |
| Auto-Mechanic/Auto-Shop/Car Repair | This value should be selected if the client was trafficked to repair or maintain a motor vehicle of any type, including diagnostic testing, inspections, cleaning, and cosmetic improvements. | |
| Arts/Entertainment | This value should be selected if the client was trafficked to provide recreational entertainment or art, including modeling and the performing arts. | |
| Bar/Cantina/Nightclub | This value should be selected if the client was trafficked through an establishment that serves alcohol/drinks as their primary business product. | |
| Begging/Peddling | This value should be selected if the client was made to beg for money or ask strangers for donations that primarily benefit their exploiters. Includes: begging/peddling in exchange for quick or time-limited services such as selling candy or car window-washing at stoplights where the primary purpose of the labor is to beg or peddle and not necessarily to provide a good or service. | |
| Carnival | This value should be selected if the client was trafficked to provide entertainment through traveling oddity and wonder shows or performances. This value should be selected if the client was a carnival performer or if the client supported the carnival through sale of retail goods/tickets, animal caretaking, event management tasks. | |
| Carpentry/Woodworking | This value should be selected if the client was trafficked to make or repair any object made of wood. IMPORTANT NOTE: This industry should not be confused with Construction. If the primary work performed involved the development of the land and installation of building materials, select Construction. | |
| Cobbling | This value should be selected if the client was trafficked to assemble, repair, or make modifications to shoes. | |
| Commercial Cleaning | This value should be selected if the client was trafficked to provide janitorial or out-call cleaning services for commercial or public properties. IMPORTANT NOTE: This includes businesses like Merry Maids but does not refer to housekeeping staff at a hotel (Hotel/Hospitality). | |
| Commercial Sex | This value should be selected if the client was recruited, harbored, transported, provided, obtained, patronized, or solicited for the purpose of engaging in a sex act in exchange for something of value. For minor clients, this value should be selected any time the client is offered anything of value in exchange for a sex act, even if engagement sex act does not take place. IMPORTANT NOTE: If the Type of Commercial Sex is known, please be sure to specify. | |
| Construction | This value should be selected if the client was trafficked to provide improvements to real estate or infrastructure through building, repairs, or demolition. IMPORTANT NOTE: This industry should not be confused with private interior household repair like handyman services (Domestic Work). | |
| Domestic Work | This value should be selected if the client was trafficked to provide childcare, housekeeping, household repair, or other household duties to an employer or family member. IMPORTANT NOTE: Household repair includes things like providing “handyman” services or backyard gardening but should not be confused with specialized lawn care (Landscaping) or other contracted work home improvement work (Construction). | |
| Elder Care | This value should be selected if the client was trafficked to provide non-medical daily needs or to fulfill other caregiver duties for the elderly or otherwise vulnerable adults. | |
| Escort Services | This value should be selected if the client was supplied to buyers to provide commercial sex or romantic companionship; OR, the client primarily provided commercial sex services on an “out-call” basis, meeting clients at various locations such as hotels or private residences | |
| Factories/Manufacturing | This value should be selected if the client was trafficked to package food or merchandise to be sold; OR, to provide any other type of type of industrial factory-oriented labor. | |
| Fishing | This value should be selected if the client was trafficked to catch/obtain fish, shellfish, or other sea life from a natural body of water (i.e., ocean, bay, gulf, etc.); OR to harvest aquatic animals or plants in controlled or selected aquatic environments. | |
| Forced Criminal Activity | This value should be selected if the client was trafficked when providing labor or services that contribute to an illegal/illicit business operation. Includes: assault, arms smuggling/dealing, decoy services, extortion, financial scams, human smuggling/foot guiding, drug cultivation/production, drug transporting/distribution, drug smuggling, look-out/scouting, robbery, and wildlife smuggling, etc. | |
| Forestry/Logging | This value should be selected if the client was trafficked to create, cultivate, manage, use, transport, carry and/or repair forests, trees, or tree products such as wood for recreational or commercial use. | |
| Garment/Textiles | This value should be selected if the client was trafficked to use, alter, repair, or make modifications to a variety of fabrics, both man-made and natural fibers, as well as leather, fur, metals, and plastic. | |
| Health Care | This value should be selected if the client was trafficked to provide medical care to patients. Includes: doula/midwife services, CNA/GNA work, home health care services, residential care facility services, etc. | |
| Health/Beauty | This value should be selected if the client was trafficked to provide cosmetology-related services to clients. Includes: acupuncture services, hair salon/barber shop services, hair braiding, and nail salon services. | |
| Herding Livestock/Animal Husbandry | This value should be selected if the client was trafficked to care for and raise animals for their byproducts. | |
| Hotel/Hospitality | This value should be selected if the client was trafficked to provide lodging or other temporary accommodations to customers. Includes: front desk/front of housework and in-house housekeeping. IMPORTANT NOTE: This venue should not be confused with Commercial Cleaning and does not refer to tourist attractions Ski Resorts/Casinos (Recreation/Sports) or Cruise Ships (Transportation). This value should NOT be selected if a minor was induced to engage in a commercial sex act within a Hotel/Motel. In this situation, Exploitation Industry should be Commercial Sex and Commercial Sex Venue should be Commercial Space-Based. | |
| Illicit Massage/Health | This value should be selected if the client was trafficked through a business that claimed to offer legitimate health/beauty/spa services, but whose true purpose is providing commercial sex services to clients. Includes: massage parlors, nail salons, acupressure shops, spas, etc. | |
| Landscaping | This value should be selected if the client was trafficked to modify the aesthetic features of land. Includes: Commercial gardening, grass cutting, hedge trimming, etc. | |
| Mining/Quarrying | This value should be selected if the client was trafficked to harvest of coal or other minerals, oil, fuel, or gas. | |
| Other | This value should be selected if the client described a trafficking situation that does not reasonably fit into any of the other venues/industries provided. | |
| Personal Sexual Servitude | This value should be selected if the client was heavily controlled (and usually confined) for the sole purpose of providing personal sexual services to one/specific person(s). | |
| Production of Child Sexual Abuse Material | This value should be selected if the client was induced to provide or produce visual material depicting sexually explicit displays, sexual activity, or sexual abuse, intended to erotically stimulate a person or through a business that produces such material. Includes: pornography, sextortion or revenge pornography, image-based abuse (nude photos), etc. | |
| Recreation/Sports | This value should be selected if the client was trafficked through a business that provides a venue for patrons to partake in amusement or leisure or through athletic leagues or teams. Includes: casinos, ski resorts, pools, amusement/theme parks, recreational camps, golf courses, racetracks, family-owned gambling businesses, etc. | |
| Religious Institution | This value should be selected if the client was trafficked through a spiritual or religious institution or organization. | |
| Restaurant/Food Service | This value should be selected if the client was trafficked through a business primarily engaged in selling prepared food. The industry or venue can be formally recognized, or family owned. Includes: fast food, sit-down restaurants, food/ice cream trucks, food stands, etc. | |
| Retail Sales | This value should be selected if the client was trafficked through a business primarily engaged in selling merchandise. This value should also be selected for informal sales and family business street retail sales. | |
| Stripping/Dancing | This value should be selected if the client was trafficked to remove their clothing and provide dance performances. IMPORTANT NOTE: This value should not be confused with Bar/Club/Cantina – a venue whose primary business purpose is the sale of alcoholic beverages. | |
| Transportation | This value should be selected if the client was trafficked to facilitate the movement of passengers and cargo, the warehousing and movement of goods, scenic and sightseeing transportation, or any related support activities. Includes: cruise ships, shipping, trucking, etc. | |
| Traveling Sales Crew | This value should be selected if the client was trafficked to dispose of any form of waste. This value should be selected if the child was employed in a formal or informal capacity and should be interpreted broadly. Includes: collection, landfill, transfer, waste-to-energy, or recycling services, etc. | |
| Waste Management/Recycling | This value should be selected if the client was trafficked to dispose of any form of waste. This value should be selected if the child was employed in a formal or informal capacity and should be interpreted broadly. Includes: collection, landfill, transfer, waste-to-energy, or recycling services, etc. | |
| Not Reported | This value should be selected if the exploitation industry through which, or venue where, a client was exploited to provide commercial sex acts or labor/services is not known or is not reported. | |
| Commercial Sex Venue | This value describes the venue where the client was induced to engage in commercial sex. | |
| Commercial Space-Based | This value should be selected if the client was induced to engage in commercial sex within or through a commercial space. This value should be selected regardless of whether these businesses, or their associated agents, employees, or staff were involved in, or aware of, trafficking occurring on-site or within the business. IMPORTANT NOTE: For all sex trafficking situations, if the exploitation industry is known, all relevant field values for both Exploitation Industry and Commercial Sex Venue should be selected. Example: if a client was induced to engage in commercial sex within a cantina, Bar/Club/Cantina and Commercial Sex should be selected for Exploitation Industry and Commercial Space-Based should be selected for Commercial Sex Venue. | |
| Institution-Based | This value should be selected if the client was induced to engage in commercial sex within or through a formal facility or organization of a public character in which people live and/or receive care. This value should be selected regardless of whether these institutions, or their associated employees or staff were involved in, or aware of, trafficking occurring on-site or within the institution. This should be selected regardless of the institution’s fiduciary relationships or how the institution is funded. Examples of Institutions: immigration facilities, detention facilities, educational facilities, child welfare agencies, shelters, transitional housing, or other nonprofit housing providers, etc. | |
| Technology-Based | This value should be selected if the client was induced to engage in commercial sex, or to produce sexually explicit digital content or child sexual abuse material for the purposes of online, digital, virtual, or other technology-based distribution. This value should be used when the commercial sex act is advertised or viewable by online users (through mobile applications, social media or gaming platforms, or websites), or when content is shared digitally (via text message, video cassettes, or analog video recording). The actual location of where the sex act will take place or where the child sexual abuse material is created does not need to be known. This value should be selected regardless of whether the website, application, or other technological hosts, or their associated administrators were involved in, or aware of, trafficking occurring on their platform. IMPORTANT NOTE: For all sex trafficking situations, if the exploitation industry is known, all relevant field values for both Exploitation Industry and Commercial Sex Venue should be selected. Example: if a client was induced to produce child sexual abuse material that was distributed online, Production of Child Sexual Abuse Material and Commercial Sex should be selected for Exploitation Industry and Internet-Based should be selected for Commercial Sex Venue. | |
| Outdoor/Street-Based | This value should be selected if the client was induced to engage in commercial sex along a track, stroll, block, along a smuggling route, or through any outdoor or street-based venue. Examples: any commercial or recreational vehicle motor vehicle not used as a residence including cars, trucks, vans, RVs, caravans, trucks or truck stops, parks, fields, vacant or otherwise condemned properties, outdoor recreational facilities like basketball courts or football fields. | |
| Residence-Based | This value should be selected if the client was induced to engage in a commercial sex within a non-commercial private residence. The residence does not need to be a fixed, regular, and/or adequate nighttime residence for any occupants. IMPORTANT NOTE: if the residence is part of a residential facility, or institution-based or affiliated entity, please select Institution-Based. Examples: private domiciles or residences such as houses, apartments, condominiums, townhomes, RVs, or trailers, smuggling safe houses, warehouses, or ransom houses, drug production/distribution homes sometimes referred to as “trap houses” or “drug houses”, etc. Not Reported: This value should be selected if the venue where the client was induced to engage in a commercial sex act is not known or was not reported. | |
Sheet 3: Operational Guidance
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Trafficking Victim Assistance Program (TVAP) | ||||||||||||||||||||||||||||||||||||
| Performance Reporting Data Elements and Operational Guidance | Scroll Right | ||||||||||||||||||||||||||||||||||||
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| The information here can also be found in the TVAP Grant Recipient Reporting Reference Guide. | |||||||||||||||||||||||||||||||||||||
| Victim Assistance - Client Characteristics and Program Entry | Client Exploitation Venue/Industry (Additional Operational Guidance) | Victim Assistance - Client Service Use and Delivery (ANNUAL) | Victim Assistance - Barriers to Service Delivery | Victim Assistance - Client Case Closure | Victim Outreach Reporting | Subrecipient Enrollment | Categories of Assistance (ANNUAL) | ||||||||||||||||||||||||||||||
| Data Element | Operational Guidance | Response Options | Workbook Tab | Industry or Venue | Operational Guidance | Data Element | Operational Guidance | Response Options | Workbook Tab | Data Element | Operational Guidance | Response Options | Workbook Tab | Data Element | Operational Guidance | Response Options | Workbook Tab | Data Element | Operational Guidance | Response Options | Workbook Tab | Data Element | Operational Guidance | Response Options | Workbook Tab | Data Element | Operational Guidance | Response Options | Workbook Tab | ||||||||
| Client Identifier | Unique alphanumeric code generated by system to identify the client NOTE: OTIP’s new online case management system, ATIMS, will automatically populate this information. |
Alphanumeric Code | Client Program Entry | Agriculture/Field Labor | This value should be selected if the client was trafficked to grow crops or cultivate soil, inclusive of farming operations that are not legally or formally recognized as businesses, such as agriculture on family-owned lands. | Services Received | Describes the services received by the client; grantee should select one or more services that the client received either directly by the organization or through a referral during the reporting period, excluding referrals that did not result in the client accessing the service | Basic Necessities Case Management Child Care Crisis Intervention Education Assistance Employment Assistance Family Reunification Financial Assistance Healthcare Housing/Shelter Services Interpreter/Translator Services Legal Advocacy and Services Life Skills Mental/Behavioral Health Services Peer-to-Peer Support/Mentoring Safety Planning Services Substance Use Assessment/Treatment Traditional Healing/Cultural Practices Transportation Victim Advocacy Other Services (specify) oNone oUnknown |
Client Service Use and Delivery | Barriers to Service Delivery | Describes all barriers to service delivery that the grantee encountered or experienced during the reporting period | Feelings of No Support and Isolation Ineffective Coordination with Federal Agencies Ineffective Coordination with Local Agencies Lack of Adequate Funding Lack of Adequate Resources Lack of Adequate Training Lack of Cooperation of Client Lack of Formal Rules and Regulations Lack of In-House Procedures Lack of Knowledge of Victims’ Rights Language Concerns Public Health Concerns Safety Concerns Victims’ Legal Status Other Services (specify) None |
Delivery Barriers, Monitoring | Case Closure Date | Describes the month, day, and year that the client's case was closed | mm/dd/yyyy | Client Case Closure Reporting | Number of Public Awareness Activities Conducted | Describes the number of public awareness activities conducted by the grant recipient during the reporting period, including the number of public awareness activities conducted by funded partners (subrecipients) | Reported as a number | Victim Outreach | Name of Subrecipient Organization | Name of the partnering organization | Open Text | Subrecipient Enrollment | Spend Per Category of Assistance | Record the total number of clients who received services under each category of assistance and the total dollars spent on each category of assistance | Reported as number of clients and dollars spent: Basic Necessities Case Management Childcare Crisis Intervention Education Assistance Employment Assistance Family Reunification Financial Assistance Healthcare Housing/Shelter Services Interpreter/Translator Legal Advocacy and Services Life Skills Mental/Behavioral Health Services Peer-to-Peer Support and Mentoring Safety Planning Services Substance Use Assessment/Treatment Traditional Healing/Cultural Practices Transportation Victim Advocacy Other Services None |
Categories of Assistance | ||||||||
| Intake Date | Describes the date the client enrolled into the program | mm/dd/yyyy | Client Program Entry | Auto-Mechanic/Auto-Shop/Car Repair | Public Benefits Receieved | Describes the benefits received by the client; grantee should select one or more benefits that the client received either directly by the organization or through a referral during the reporting period, excluding referrals that did not result in the client accessing the benefit | Child Care Subsidy Food Benefits (SNAP, WIC, Tribal Commodities) General Assistance Housing Subsidies (Section 8, HUD Vouchers) Medicaid, Medicare, or SCHIP State-specific Health Benefits Social Security Disability (SSI or SSDI) Temporary Assistance for Needy Families Unaccompanied Alien Children Program Unemployment Insurance Other (specify) None |
Client Service Use and Delivery | Reason for Case Closing | Describes one or more reason(s) why the client's case was closed as known at the time of exit | Client relocated Client unable to meet program expectations Determined not eligible Incarcerated and out of contact with program Lost contact No longer in need of services Time limitations of the program Transfer to another service program Other (specify) |
Client Case Closure Reporting | Number of Outreach Activities Conducted | Describes the number of outreach activities conducted by the grant recipient during the reporting period, including the number of outreach activities conducted by funded partners (subrecipients) | Reported as a number | Victim Outreach | Location of Subrecipient Organization | Describes the location of the partner organization | City, State | Subrecipient Enrollment | |||||||||||||||||
| Referral Date | Describes the date that the service agency received the referral for the client | mm/dd/yyyy | Client Program Entry | Arts/Entertainment | This value should be selected if the client was trafficked to provide recreational entertainment or art, including modeling, athletics, and the performing arts. | Living Situation Upon Case Closing | Describes the client's living situation at the time of exit from the program; grantee should select the option that best describes the client's living situation | Emergency Housing Institutional Housing No Housing/Place not meant for habitation Permanent Housing Transitional Housing Unknown |
Client Case Closure Reporting | Outreach Settings | Describes the types of sites or venues where outreach was conducted during the reporting period. Select the site or venue where outreach was conducted during the reporting period. | Agricultural Settings Casinos Commercial Establishments Consulates Court-Based Settings Day Labor Settings Detention Settings Digital: Social Media Digital: Other Education Settings Factories Health Care Settings Homeless Encampments Hotel/Hospitality Settings Massage Parlors Shelter Settings Street Settings Strip Clubs Youth Care Settings Other (specify) |
Victim Outreach | Type of Subrecipient Organization | Describes the sector that best describes the type of organization entering into the partnership | Advocacy Behavioral Health Child Welfare Community Member Education Employment Faith Based Government Health Care Housing Law Enforcement Legal Other Criminal Justice Private Sector Public Health School (K-12) Service Provider Other (specify) |
Subrecipient Enrollment | ||||||||||||||||||||
| Referral Source | Describes the entity or individual who referred the client for services; grantee should select the option that best describes the entity or individual | Child Protective Services/Child Welfare Court DA/State's Attorney/Victim Assistance Defense Attorney/Public Defender/Legal Aid Domestic Violence Agency/Shelter Educator/Teacher/School Employer Family Member/Guardian Friend/Peer/Acquaintance Health Care Provider Housing Assistance Agency/Shelter Juvenile Justice Law Enforcement National Human Trafficking Hotline (NHTH) Other National Hotline Psychiatric Treatment Facility State/Local Hotline Religious Organization Self Other (specify) |
Client Program Entry | Bar/Cantina/Nightclub | This value should be selected if the client was trafficked through an establishment that serves alcohol/drinks as their primary business product. | Did the client obtain Continued Presence or a T-Visa? | Describes whether the type of Continued Presence or a T visa the client may have received by the time of exit from the program | Continued Presence Bona Fide T Visa T Visa Unknown |
Client Case Closure Reporting | Target Population | Select the population(s) targeted over the course of outreach activities conducted during the reporting period. | 2SLGBTQIA+ Populations Alaska Native/Indigenous Populations Asian American/Pacific Islander Populations Black Populations Boys and Men Direct Care Workers Hispanic or Latino Populations People with Disabilities People who Live in Rural Communities Religious Minority Populations Runaway Homeless Youth Populations |
Victim Outreach | Subrecipient Service Sites | Describes the total number of service site locations of the partner organization | Reported as a number | Subrecipient Enrollment | ||||||||||||||||||||
| Does the client have family members receiving services from grantee? | Describes whether family members of the client are also receiving services from the grantee | Yes No |
Client Program Entry | Begging/Peddling | This value should be selected if the client was made to beg for money or ask strangers for donations that primarily benefit the exploiters. | Did the client obtain HHS Certification or Eligibility? | Describes whether the client received HHS Certification or Eligibility by the time of exit from the program | Yes No |
Client Case Closure Reporting | Number of Victims Identified | Describes the number of victims identified by the grantee, including the number of victims identified by funded partners (subrecipients) | Reported as a number | Victim Outreach | Services Provided by Subrecipient | Describes the services that are provided to clients through the partnership in-house; grantee should select all that apply | Basic Necessities Case Management Child Care Crisis Intervention Education Assistance Employment Assistance Family Reunification Financial Assistance Healthcare Housing/Shelter Services Interpreter/Translator Legal Advocacy and Services Life Skills Mental/Behavioral Health Services Medical Services Peer-to-Peer Support/Mentoring Safety Planning Services Substance Use Assessment/Treatment Traditional Healing/Cultural Practices Transportation Victim Advocacy Other Services (specify) None Unknown |
Subrecipient Enrollment | ||||||||||||||||||||
| Grant Eligibility Status | Describes the client's service eligibility | Pre-Certified Foreign National Certified Foreign National U.S. Citizen/Lawful Permanent Resident |
Client Program Entry | Carnival | This value should be selected if the client was trafficked to provide entertainment through traveling oddity and wonder shows and performances. This value should be selected if the client was a carnival performer or if the client supported the carnival through sale of retail goods/tickets, animal caretaking, event management tasks. |
Did the client receive a referral for continued case management services? | Describes whether the client received a referral to continue receiving services at the time of exit from the program | Yes No |
Client Case Closure Reporting | Enrollment Date | Describes the month, day, and year when entity partnered with grantee network | mm/yy/yyyy | Subrecipient Enrollment | ||||||||||||||||||||||||
| Age | Describes the client's age at intake | 1-99 | Client Program Entry | Carpentry/Woodworking | Exit Date | Describes the month, day, and year when entity ended their partnership with grantee network | mm/dd/yyyy | Subrecipient Enrollment | |||||||||||||||||||||||||||||
| Sex | Describes the client's sex, as reported by the client | Male Female Prefer not to answer |
Client Program Entry | Cobbling | |||||||||||||||||||||||||||||||||
| Does the victim have a disability? | Describes whether the client has a disability, as reported by the client or diagnosed by a clinician | Hearing Difficulty Vision Difficulty Cognitive Difficulty Ambulatory Difficulty Self-Care Difficulty |
Client Program Entry | Commercial Cleaning | This value should be selected if the client was made to provide janitorial or out-call cleaning services for commercial or public properties. IMPORTANT NOTE: This industry is inclusive of business operations like Merry Maids but does not refer to housekeeping staff labor performed at a hotel (Hotel/Hospitality). |
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| Race/Ethnicity | Describes the client's race/ethnicity, as reported by the client | American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Hispanic or Latino Other (specify) Unknown |
Client Program Entry | Commercial Sex | |||||||||||||||||||||||||||||||||
| Country of Origin | Describes the client's country of origin | Afghanistan Albania Algeria Andorra Angola Antigua and Barbuda Argentina Armenia Aruba Australia Austria Azerbaijan Bahamas, The Bahrain Bangladesh Barbados Belarus Belgium Belize Benin Bhutan Bolivia Bosnia and Herzegovina Botswana Brazil Brunei Bulgaria Burkina Faso Burma Burundi Cambodia Cameroon Canada Cabo Verde Central African Republic Chad Chile China Colombia Comoros Congo, Democratic Republic of the Congo, Republic of the Costa Rica Cote d'Ivoire Croatia Cuba Curacao Cyprus Czechia Denmark Djibouti Dominica Dominican Republic East Timor (see Timor-Leste) Ecuador Egypt El Salvador Equatorial Guinea Eritrea Estonia Ethiopia Fiji Finland France Gabon Gambia, The Georgia Germany Ghana Greece Grenada Guatemala Guinea Guinea-Bissau Guyana Haiti Holy See Honduras Hong Kong Hungary Iceland India Indonesia Iran Iraq Ireland Israel Italy Jamaica Japan Jordan Kazakhstan Kenya Kiribati Korea, North Korea, South Kosovo Kuwait Kyrgyzstan Laos Latvia Lebanon Lesotho Liberia Libya Liechtenstein Lithuania Luxembourg Macau Macedonia Madagascar Malawi Malaysia Maldives Mali Malta Marshall Islands Mauritania Mauritius Mexico Micronesia Moldova Monaco Mongolia Montenegro Morocco Mozambique Namibia Nauru Nepal Netherlands New Zealand Nicaragua Niger Nigeria North Korea Norway Oman Pakistan Palau Palestinian Territories Panama Papua New Guinea Paraguay Peru Philippines Poland Portugal Qatar Romania Russia Rwanda Saint Kitts and Nevis Saint Lucia Saint Vincent and the Grenadines Samoa San Marino Sao Tome and Principe Saudi Arabia Senegal Serbia Seychelles Sierra Leone Singapore Sint Maarten Slovakia Slovenia Solomon Islands Somalia South Africa South Korea South Sudan Spain Sri Lanka Sudan Suriname Swaziland Sweden Switzerland Syria Taiwan Tajikistan Tanzania Thailand Timor-Leste Togo Tonga Trinidad and Tobago Tunisia Turkey Turkmenistan Tuvalu Uganda Ukraine United Arab Emirates United Kingdom Uruguay Uzbekistan Vanuatu Venezuela Vietnam Yemen Zambia Zimbabwe United States of America Unknown |
Client Program Entry | Construction | This value should be selected if the client was trafficked to provide improvements to real estate or infrastructure through building, repairs, or demolition. IMPORTANT NOTE: This industry should not be confused with private household repair (Domestic Work). |
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| Living Situation at Intake | Describes the client's current living situation; grant recipient should select the option that best describes the client | Permanent Housing Transitional Housing Institutional Housing Emergency Housing No Housing/Place not meant for habitation Unknown Permanent Housing Transitional Housing Institutional Housing Emergency Housing No Housing/Place not meant for habitation Unknown |
Client Program Entry | Domestic Work | This value should be selected if the client was made to provide child care, housekeeping, household repair, or other household duties to an employer or family member. IMPORTANT NOTE: Household repair includes things like providing “handyman” services or backyard gardening, but should not be confused with specialized lawn care (Landscaping) or other contracted work home improvement work (Construction). |
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| If client is a minor, are they enrolled in school? | Describes if the client is enrolled in school at intake if client is a minor | Yes No |
Client Program Entry | Elder Care | This value should be selected if the client was trafficked to provide non-medical daily needs or fulfilling other caregiver duties for the elderly or otherwise vulnerable adults. | ||||||||||||||||||||||||||||||||
| Location of Services | Describes the location where the client is or will be receiving services | State or Territory Remote |
Client Program Entry | Escort Services | This value should be selected if the client was supplied to buyers to provide commercial sex or romantic companionship; OR, the client primarily provided commercial sex services on an “out-call” basis, meeting clients at various locations such as hotels or private residences. | ||||||||||||||||||||||||||||||||
| Type of Trafficking | Describes the type of trafficking situation the client experienced; grantee should select the type that bnest describes the potential trafficking situation | Sex Labor Sex and Labor Unknown |
Client Program Entry | Factories/Manufacturing | This value should be selected if the client was trafficked to produce package food or merchandise to be sold; OR, through any other type of type of industrial factory-type job. | ||||||||||||||||||||||||||||||||
| Exploitation Industry | Describes the describes the industry through which, or venue where, the client was exploited to provide commercial sex acts or labor/services. The industry or venue can be formally recognized or family-owned; grantee should select the option(s) that best describe the trafficking situation, marking 'Unknown' if the information was not clear or disclosed by the client | Agriculture/Field Labor Auto-Mechanic/Auto-Shop/Car Repair Arts/Entertainment Bar/Cantina/Nightclub Begging/Peddling Carnival Carpentry/Woodworking Cobbling Commercial Cleaning Commercial Sex Construction Domestic Work Elder Care Escort Services Factories/Manufacturing Fishing Forced Criminal Activities Forestry/Logging Garment/Textiles Herding/Livestock Health/Beauty Health Care Herding Livestock/Animal Husbandry Hotel/Hospitality Illicit Massage/Health Landscaping Mining/Quarrying Other (specify) Personal Sexual Servitude Production of Child Sexual Abuse Material (CSAM) Recreation/Sports Religious Institution Restaurant/Food Service Retail Sales Stripping/Dancing Transportation Traveling Sales Crew Waste Management/Recycling Not Reported |
Client Program Entry | Fishing | This value should be selected if the client was trafficked to catch/obtain fish, shellfish, or other sea life from a natural body of water (i.e. ocean, bay, gulf, etc.); OR to harvest aquatic animals or plants in controlled or selected aquatic environments. | ||||||||||||||||||||||||||||||||
| Commercial Sex Venue | Select one or more as best describes the potential trafficking situation. Mark unknown if information was not disclosed by client. | Commercial Space-Based Institution-Based Technology-Based Outdoor/Street-Based Residence-Based Not Reported |
Client Program Entry | Forced Criminal Activities | This value should be selected if the client was trafficked to provide labor or services that contributed to an illegal/illicit business operation. Includes: assault, arms smuggling/dealing, extortion, financial scams, human smuggling/foot guiding, drug cultivation/production, drug transporting/distribution, drug smuggling, look-out/scouting, robbery, and wildlife smuggling, etc. | ||||||||||||||||||||||||||||||||
| Location of Trafficking | Describes the location of the trafficking incident, if known | State or Territory | Client Program Entry | Forestry/Logging | This value should be selected if the client was trafficked to create, cultivate, mange, use, and/or repair forests or trees for recreational or commercial use. | ||||||||||||||||||||||||||||||||
| Garment/Textiles | |||||||||||||||||||||||||||||||||||||
| Health/Beauty | This value should be selected if the client was trafficked to provide cosmetology-related services. Includes: acupuncture services, hair salon/barber shop services, massage services, and nail salon services. | ||||||||||||||||||||||||||||||||||||
| Health Care | This value should be selected if the client was trafficked to provide medical care to patients. This can include, but is not limited to the provision of: doula/midwife services, CNA work, home health care services, and residential care facility services. | ||||||||||||||||||||||||||||||||||||
| Herding Livestock/Animal Husbandry | This value should be selected if the client was trafficked to care for and rear animals for their byproducts. | ||||||||||||||||||||||||||||||||||||
| Hotel/Hospitality | This value should be selected if the client was trafficking to provide lodging or other temporary accommodations. Includes: front desk/front of house work and in-house housekeeping. IMPORTANT NOTE: This venue should not be confused with Commercial Cleaning and does not refer to tourist attractions Ski Resorts/Casinos (Recreation/Sports) or Cruise Ships (Transportation). |
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| Illicit Massage/Health/Beauty | This value should be selected if the client was trafficked through a business that claimed to offer legitimate health/beauty/spa services, but whose true purpose is provide commercial sex services to clients. Includes: massage parlors, nail salons, acupressure shops, spas. | ||||||||||||||||||||||||||||||||||||
| Landscaping | This value should be selected if the client was trafficked to modify the aesthetic features of land. Includes: commercial gardening, grass cutting, hedge trimming, etc. | ||||||||||||||||||||||||||||||||||||
| Mining/Quarrying | This value should be selected if the client was trafficked to harvest of coal or other minerals, oil, fuel, or gas. | ||||||||||||||||||||||||||||||||||||
| Other | This value should be selected if the client described experiencing a trafficking situation that does not reasonably fit into any of the other Venue/Industries. This option should be used in extremely rare circumstances. | ||||||||||||||||||||||||||||||||||||
| Personal Sexual Servitude | |||||||||||||||||||||||||||||||||||||
| Production of Child Sexual Abuse Material (CSAM) | |||||||||||||||||||||||||||||||||||||
| Recreation/Sports | This value should be selected if the client was trafficked through a business that provides a venue for patrons to partake in amusement or leisure or through athletic leagues or teams. Includes: casinos, ski resorts, pools, amusement/theme parks, recreational camps, golf courses, race tracks, etc. | ||||||||||||||||||||||||||||||||||||
| Religious Institution | This value should be selected if the client was trafficked through a spiritual or religious institution or organization. | ||||||||||||||||||||||||||||||||||||
| Restaurant/Food Service | This value should be selected if the client was trafficked through a business primarily engaged in selling prepared food. Includes: fast food, sit-down restaurants, food/ice cream trucks, etc. | ||||||||||||||||||||||||||||||||||||
| Retail Sales | This value should be selected if the client was trafficked through a business primarily engaged in selling merchandise. This value should also be selected for informal sales and family business street retail sales. | ||||||||||||||||||||||||||||||||||||
| Stripping/Dancing | This value should be selected if the client was trafficked to provide strip/exotic dance performances. IMPORTANT NOTE: This value should not be confused with Bar/Club/Cantina – a venue whose primary business purpose is the sale of alcoholic beverages. |
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| Transportation | This value should be selected if the client was trafficked to facilitate the movement of passengers and cargo, the warehousing and movement of goods, scenic and sightseeing transportation, or any related support activities. Includes: cruise ships, shipping, trucking, etc. | ||||||||||||||||||||||||||||||||||||
| Traveling Sales Crew | This value should be selected if the client was trafficked through a business where salespersons/potential victims travel in groups to various cities/states to sell items such as magazines or cleaning supplies. IMPORTANT NOTE: This industry should not be confused with Begging/Peddling. |
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| Waste Management/Recycling | |||||||||||||||||||||||||||||||||||||
| Not Reported | |||||||||||||||||||||||||||||||||||||
| Commercial Sex Venue | |||||||||||||||||||||||||||||||||||||
| Commercial Space-Based | |||||||||||||||||||||||||||||||||||||
| Institution-Based | |||||||||||||||||||||||||||||||||||||
| Technology-Based | |||||||||||||||||||||||||||||||||||||
| Outdoor/Street-Based | |||||||||||||||||||||||||||||||||||||
| Residence-Based | |||||||||||||||||||||||||||||||||||||
| Not Reported | |||||||||||||||||||||||||||||||||||||
Sheet 4: Q. Client Program Entry
Sheet 5: Q. Client Case Closure
Sheet 6: Q. Barriers to Service Delivery
Sheet 7: Q. Victim Outreach
Sheet 8: Q. Subrecipient Enrollment
Sheet 9: FY.Client Service Use, Delivery
Sheet 10: FY. Categories of Assistance
| File Type | application/vnd.openxmlformats-officedocument.spreadsheetml.sheet |
| File Modified | 0000-00-00 |
| File Created | 0000-00-00 |
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