TANF Data Report - Part 265

Temporary Assistance for Needy Families (TANF) Data Reporting for Work Participation

ACF-199209 TANFSSP data report instructions - valid thru 2026-10_FINAL - Non sub change 4_clean

TANF Data Report - Part 265

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ACF-199 TANF and ACF-209 SSPMOE Data Reporting Instructions
PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) STATEMENT OF PUBLIC BURDEN: Through this
information collection, ACF is gathering information to assess and evaluate whether a State TANF program meets
statutorily required participation rates. Public reporting burden for this collection of information is estimated to
average 8,400 hours for the TANF Data Report and 2,856 hours for the SSP-MOE Data Report per grantee per
year, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the
collection of information. This is a mandatory collection of information (42 U.S.C. § 611). An agency may not
conduct or sponsor, and a person is not required to respond to, a collection of information subject to the
requirements of the Paperwork Reduction Act of 1995, unless it displays a currently valid OMB control number.
The OMB # is 0970-0338 and the expiration date is 10/31/2026. If you have any comments on this collection of
information, please contact the Office of Family Assistance by email at TANFdata@acf.hhs.gov.

Contents
General Instructions...................................................................................................................................... 2
TANF Data Report | Section One ................................................................................................................. 3
Disaggregated Data Collection for Families Receiving Assistance under the TANF Program ....................... 3
FAMILY-LEVEL DATA......................................................................................................................... 4
PERSON-LEVEL DATA...................................................................................................................... 12
TANF Data Report | Section Two ............................................................................................................... 31
Disaggregated Data Collection for Families No Longer Receiving Assistance under the TANF Program ... 31
FAMILY-LEVEL DATA....................................................................................................................... 32
PERSON-LEVEL DATA...................................................................................................................... 35
TANF Data Report | Section Three ............................................................................................................ 42
Aggregated Data Collection for Families Applying for, Receiving, and No Longer Receiving Assistance
under the TANF Program ............................................................................................................................ 42
TANF APPLICATIONS ...................................................................................................................... 43
ACTIVE CASES (FAMILIES RECEIVING ASSISTANCE)........................................................................ 43
CLOSED CASES (FAMILIES NO LONGER RECEIVING ASSISTANCE) .................................................. 45
TANF Data Report | Section Four .............................................................................................................. 46
Number of Families by Stratum for States that Report Data Based on a Stratified Sample ...................... 46
SSP-MOE Data Report | Section One......................................................................................................... 48
Disaggregated Data Collection for Families Receiving Assistance under the TANF Program ..................... 48
FAMILY-LEVEL DATA....................................................................................................................... 49
PERSON-LEVEL DATA...................................................................................................................... 56
SSP-MOE Data Report | Section Two ........................................................................................................ 75
Disaggregated Data Collection for Families No Longer Receiving Assistance under the Separate State
Program(s)................................................................................................................................................... 75

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FAMILY-LEVEL DATA....................................................................................................................... 76
PERSON-LEVEL DATA...................................................................................................................... 79
SSP-MOE Data Report | Section Three ...................................................................................................... 85
Aggregated Data Collection for Families Receiving Assistance under the Separate State Program(s) ...... 85
ACTIVE CASES (FAMILIES RECEIVING ASSISTANCE)........................................................................ 85
CLOSED CASES (FAMILIES NO LONGER RECEIVING ASSISTANCE) .................................................. 87
SSP-MOE Data Report | Section Four ........................................................................................................ 88
Number of Families by Stratum for States that Report Disaggregated Data Based on a Stratified
Sample......................................................................................................................................................... 88
TANF Data Report (TDR) and SSP-MOE Data Report (SDR) Appendix...................................................... 90

General Instructions
This document includes instructions for the Temporary Assistance for Needy Families (TANF) Data
Report (TDR), as well as the Separate State Program – Maintenance of Effort (SSP-MOE) Data Report
(SDR). Each state must file the TANF Data Report within 45 days following the end of the quarter or be
subject to a penalty. Each state that claims MOE expenditures for a separate state program(s) must file
the SSP–MOE Data Report within 45 days following the end of the quarter or be subject to a penalty.
A state that fails to submit the reports within 45 days will be subject to a penalty unless the state files
complete and accurate reports before the end of the fiscal quarter that immediately succeeds the
quarter for which the reports were required to be submitted. (See 45 CFR Part 265 – Data Collection and
Reporting Requirements).
Each item needs to hold a certain number of spaces in the flat file. If your system does not automatically
hold the spaces, see the file layout for the number of spaces (length) that need to be held. If an element
is not applicable or no longer in use, enter the number of digits (zeros or blanks) according to the file
format. For example: Tribal Code is 3 digits but is not applicable to states and territories. Therefore, you
would need to enter 000 to hold the correct number of spaces. Throughout these instructions you will
see the direction “Enter 000.” This indicates that you must enter zeros to fill the correct amount of
spaces as referenced in the Final TANF & SSP-MOE Data Reporting System Transmission Files Layouts
and Edits. States that use an FTANF tool will need to continue to input legacy in-range values on some
data items to avoid "fatal" errors and rejected cases while preparing their TANF or SSP-MOE data files.
These items are marked in the instructions below with an asterisk (*). Legacy in-range values can be
found under FTANF legacy edit codes here: https://www.acf.hhs.gov/ofa/policy-guidance/final-tanf-sspmoe-data-reporting-system-transmission-files-layouts-and-edits.
Some code numbers are not consecutive because options are no longer in use.
Territories and the District of Columbia are referred to as “states.” Note: Tribes should use the Tribal
TANF Data Coding Instructions.

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TANF Data Report | Section One
Disaggregated Data Collection for Families Receiving Assistance
under the TANF Program
INSTRUCTIONS AND DEFINITIONS
The state agency should collect and report data for each item. The data must be complete and accurate
(unless “unknown” is listed as an acceptable response or the item is marked as “optional”).

GENERAL INFORMATION
1.

State FIPS Code: Enter your two-digit state code in the header record. See the Appendix for FIPS
codes.

County FIPS Code: Enter the three-digit code for the TANF family’s county of residence; see a list
of codes on the Census website: https://www.census.gov/library/reference/codelists/ansi.html#county.

Tribal Code: Not applicable; enter 000 in the header record.
Note: Tribes should use the Tribal TANF Data Coding Instructions.

Reporting Year and Month: Enter the four-digit year and two-digit month codes (YYYYMM) for
the period for which the data are being reported.

Stratum: Enter the two-digit stratum code. A state that submits sample data must use the
numeric character stratum codes from it sampling plan which was approved by ACF (from 00 to
99) for each stratum and submit section 4 of the TANF data report. A state that submits data for
its entire caseload should enter 00 for each family.

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FAMILY-LEVEL DATA
For reporting purposes, the TANF family means: (a) all individuals receiving assistance as part of a family
under the state’s TANF program; and (b) the following additional persons living in the family, if not
included under (a) above:
(1)

Parent or caretaker relative of any minor child;

(2)

A minor child; and

(3)

Any person whose income or resources are counted in determining the family’s
eligibility for or amount of assistance.

Case Number: Enter the 11-character case number. If the case number is less than the allowable
eleven characters, use lead zeros to fill in the number. Do not use the Social Security number as
part of the case number.

ZIP Code: Enter the five-digit zip code for the TANF family’s place of residence.

Funding Stream: Enter the one-digit code for the funding stream used to provide assistance to
the family. Information on families who receive assistance under a separate state program
should be reported on the ACF-209 SSP-MOE Data Report.
1 = Funded, in whole or in part, with federal TANF block grant funds. This includes programs
funded with commingled state and federal funds.

2 = Funded entirely from segregated state maintenance-of-effort (MOE) funds

Disposition: Enter 1 to indicate that the data reported is complete and accurate. States that
submit sample data should not report cases that are “listed-in-error”.

10.

Newly-Approved Applicant: A newly-approved applicant means the current reporting month is
the first month in which the family receives TANF assistance. This may be either the first month
that the family has ever received TANF assistance or the first month of a new spell on assistance.

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See the Appendix for more about coding newly-approved applicants. Enter the one-digit code
that indicates whether or not the TANF family is a newly-approved applicant.

1 = Yes, a newly-approved applicant
2 = No

11.

Number of Family Members: Enter the two-digit code that represents the number of members
in the family (i.e., include all individuals with family affiliation codes 1, 2, 3, 4, or 5 for items #30
and #67). Include in the number of family members, the noncustodial parent whom the state
has opted to include as part of the TANF family, who is receiving assistance as defined in 45 CFR
260.31, or who is participating in work activities as defined in section 407(d) of the Social
Security Act.

12.

Type of Family for Work Participation:
To code this item, the state must first determine the number of work-eligible individuals. If
there are two or more work-eligible individuals (see item #48, Work-eligible Individual Indicator)
the state needs to determine if there are two parents that meet the definition of a two-parent
family. Include all families in the appropriate category even if disregarded (see item #49, Work
Participation Status).
For purposes of calculating the two-parent work participation rate, a two-parent family includes,
at a minimum, all families with two natural or adoptive parents (of the same minor child) who
are work-eligible individuals and living in the home, unless both are minors and neither is a
head-of-household. A state may choose whether a two-parent family with a noncustodial parent
as one of the two parents is a two-parent family for the purposes of calculating the two-parent
work participation rate. The state may use a broader definition of two-parent family but must
at least include these families. All such two-parent families must be included in the two-parent
work participation rate unless the family is explicitly disregarded. The “Work Participation
Status” (item #49) will be used to disregard families from the work participation rates, including
a two-parent family with a disabled parent. See the Appendix for more about noncustodial
parents.
Enter the one-digit code:
1 = Family included only in overall work participation rate (i.e., family includes one or more
work-eligible individuals but does not meet definition of a two-parent family)
2 = Two-parent family included in both the overall and two-parent work participation rates (i.e.,
family includes two work-eligible parents and meets the definition of a two-parent family)
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3 = Family with no work-eligible individual

ASSISTANCE RECEIVED BY THE FAMILY
13.

Receives Subsidized Housing: Subsidized housing refers to federal, state, or local government or
private social service agency programs that reduce the cost of rent. Subsidized housing includes
housing vouchers and public housing, Section 8, and more. Enter the one-digit code:
1 = Yes, receives subsidized housing
2 = No

14.

Receives Medical Assistance: Medical assistance refers to aid provided under the state plan
approved under Title XIX, including children served by the Child Health Insurance Program
(CHIP) when it is a part of the Title XIX program. Enter the one-digit code:
1 = Yes, enrolled in Medicaid and/or CHIP
2 = No

15.

Receives Assistance from the Supplemental Nutrition Assistance Program (SNAP):
Item no longer in use; enter 0.

16.

Amount of Supplemental Nutrition Assistance Program (SNAP) Benefits: Enter the monthly
amount of the TANF family’s SNAP benefits. For situations in which the SNAP household differs
from the TANF family, code this element in a manner that most accurately reflects the resources
available to the TANF family. One acceptable method for calculating the amount of SNAP
assistance available to the TANF family is to prorate the amount of SNAP benefits equally among
each SNAP recipient then add together the amounts belonging to the TANF recipients. If the
family did not receive any SNAP benefits, enter 0000.

17.

Received Subsidized Child Care:
Item no longer in use; enter 0*.

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18.

Amount of Subsidized Child Care: Subsidized child care means a grant funded in part or whole,
by the federal, state or local government to or on behalf of a parent (or caretaker relative) to
support the cost of child care services provided by an eligible provider to an eligible child. The
grant may be paid directly to the parent (or caretaker relative) or to a child care provider on
behalf of the parent (or caretaker relative). Enter the total dollar amount of subsidized child care
from all sources that the TANF family received. If the family did not receive any subsidized child
care for services, enter 0000.

19.

Amount of Child Support: Enter the total dollar value of child support, received on behalf of the
TANF family. This includes current payments, arrearages, recoupment, and pass-through
amounts whether paid to the state or the family. If the family did not receive any child support,
enter 0000.

20.

Amount of the Family’s Cash Resources: Enter the total dollar amount of the TANF family’s cash
resources as the state defines them for determining eligibility and/or computing benefits for the
reporting month or for the month used to budget for the reporting month. If the family did not
have any cash resources, enter 0000.

AMOUNT AND DURATION OF ASSISTANCE
The term “assistance” includes cash, payments, vouchers, and other forms of benefits designed to meet
a family's ongoing basic needs (i.e., for food, clothing, shelter, utilities, household goods, personal care
items, and general incidental expenses). It also includes supportive services such as transportation and
child care provided to families that are not employed. See the Appendix for more detail on what is and is
not included in “assistance.”
For each type of assistance provided under the state’s TANF program, enter the dollar amount of
assistance that the TANF family received or that was paid on behalf of the TANF family for the reporting
month and the cumulative number of months that the TANF family has received the type of assistance
under the state’s TANF program. If, for a “type of assistance,” no dollar amount of assistance was
provided during the reporting month, enter 0000 as the amount. If, for a “type of assistance,” the TANFeligible family has received no assistance (since the state began its TANF program), enter 000 as the
number of months of assistance.

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21.

Cash and Cash Equivalents:
A. Amount

22.

B. Number of Months

TANF Child Care: A TANF child care benefit that is received by an employed family does not
constitute assistance and should not be reported in this item.
For TANF Child Care, enter the dollar amount, the number of children covered by the dollar
amount of child care, and the total number of months that the family has received TANF child
care assistance for families not employed. Do not include child care funded under the Child Care
and Development Fund, even though some of the funds may have been transferred to the CCDF
from the TANF program.
A. Amount

23.

B. Number of Months

Transitional Services: Codes no longer in use. Enter 0000 for Amount and 000 for the number of
months.
A. Amount

25.

C. Number of Months

Transportation and Other Supportive Services: A TANF transportation benefit or other
supportive service that is received by an employed family is not assistance and should not be
reported in this item. Unless excluded as a non-recurring, short-term benefit, a transportation
benefit that is received by a non-employed family is assistance and should be reported here.
A. Amount

24.

B. Number of Children Covered

B. Number of Months

Other: Codes no longer in use. Enter 0000 for Amount and 000 for the number of months.
A. Amount

B. Number of Months

REASON FOR AND AMOUNT OF REDUCTION IN ASSISTANCE
26.

Reason for and Amount of Reductions in Assistance: For each reason listed, indicate whether
the family received a reduction in assistance and enter the dollar value of the reduction.
A.

Sanctions:
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i.

Total Dollar Amount of Reductions due to Sanctions: If there was no reduction
in assistance, enter 0000.

ii.

Work Requirements Sanction
1 = Yes
2 = No

iii.

Code no longer in use; enter 0.

iv.

Teen Parent not Attending School (or Alternative Training)
1 = Yes
2 = No

Non-Cooperation with Child Support
1 = Yes
2 = No

vi.

Failure to Comply with an Individual Responsibility Plan
If an individual is sanctioned for failure to comply with work requirements,
school attendance requirements, and/or cooperation with child support
requirements, code the sanction in 26.A.ii., 26.A.iv., whichever is appropriate.
Code other sanctions for failure to comply with an individual responsibility plan
in 26.A.vi.
1 = Yes
2 = No

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vii.

Other Sanction
1 = Yes
2 = No

Recoupment of Prior Overpayment: Enter the total dollar value of reduction in
assistance due to recoupment of a prior overpayment. If there was no reduction in
assistance, enter 0000.

Other:
i.

Total Dollar Amount of Reductions for Other Reasons (exclude amounts for
sanctions and recoupment): Enter the total dollar value of reduction in
assistance for reasons other than sanctions or recoupment of overpayments. If
there was no reduction in assistance, enter 0000.

ii.

Family Cap
1 = Yes
2 = No

iii.

Reduction Based on Time Limit
1 = Yes
2 = No

iv.

Other, Non-Sanction, Non-Recoupment
1 = Yes
2 = No

27.

Waiver Evaluation Experimental and Control Groups: Item no longer in use; enter 0.

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28.

Federal Time Limit Exemptions: Under TANF, a family that includes an adult receiving federallyfunded assistance is limited to 60 cumulative countable months of assistance. Any month when
a pregnant minor or minor parent received assistance as the head-of-household or married to
the head-of-household counts toward the five-year limit.

TANF rules provide for two categories of exceptions. Certain families with an adult who has
received 60 months or less of federally-funded assistance are exempt from the accrual of
months of assistance (codes 02-04). Families with an adult who has received more than 60
months of federally-funded assistance may be exempt from termination of assistance (codes
02, 06-09). If there is more than one applicable exemption, the state should code the exemption
it deems most appropriate.

Enter the two-digit code:

01 = Family is not exempt

02 = Family is exempt from accrual of months and termination of assistance because family
does not include an adult receiving federally-funded assistance.

03 = Family includes an adult who has received federally-funded assistance with 60 months or
less of assistance and is exempt from accrual of months toward the federal time limit because
assistance is funded entirely from state-only funds. (See item #8, Funding Stream, code 2.)

04 = Family includes an adult who has received federally-funded assistance with 60 months or
less of assistance and is exempt from accrual of months toward the federal time limit because
the family is living in Indian country or an Alaskan native village, where at least 50 percent of
the adults are not employed.

06 = Family includes an adult who has received federally-funded assistance for more than 60
countable months and is exempt from termination of assistance because assistance to the
family is funded entirely from state-only funds. (See item #8, Funding Stream, code 2.)

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07 = Family includes an adult who has received federally-funded assistance for more than 60
countable months and is exempt from termination of assistance due to the 20 percent hardship
exemption.

08 = Family includes an adult who has received federally-funded assistance for more than 60
countable months and is exempt from termination of assistance under state policy for the
reporting month based on a federally recognized good cause domestic violence waiver of time
limits.

09 = Family includes an adult who has received federally-funded assistance for more than 60
countable months and is exempt from termination of assistance for the reporting month
because the adult is living in Indian country or an Alaskan native village, where at least 50
percent adults are not employed.

29.

Is the TANF Family a New Child-Only Family?: Item no longer in use; enter 0.

PERSON-LEVEL DATA
Person-level data is found in two sections: (1) the adult and minor child head-of-household
characteristic section; and (2) the child characteristics section. Section 419 of the Social Security Act
defines adult and minor child. A minor child is an individual who: (a) has not attained 18 years of age; or
(b) has not attained 19 years of age and is a full-time student in a secondary school (or in the equivalent
level of vocational or technical training). A minor child who is either a head-of-household or married to
the head-of-household should be coded as an adult, not as a minor child.

ADULT CHARACTERISTICS
This section allows for coding up to six adults in the TANF family.
If there are more than six adults in the TANF family, use the following order to identify the persons to be
coded: (1) the head-of-household; (2) parents in the TANF family receiving assistance; (3) other adults in
the TANF family receiving assistance; (4) parents in the TANF family, but not receiving assistance; (5)
caretaker relatives in the TANF family, but not receiving assistance; and (6) other persons whose income
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or resources count in determining eligibility for or amount of assistance of the TANF family receiving
assistance, in descending order from the person with the most income to the person with least income.

30.

Family Affiliation:

See the Appendix for more about noncustodial parents. If the individual is both a parent and caretaker,
then they should be coded as a parent. Enter the one-digit code:
1 = Receiving TANF assistance
Not receiving TANF assistance but in the family
2 = Parent of minor child in the TANF family receiving assistance
3 = Caretaker relative of minor child in the TANF family receiving assistance
5 = Person whose income or resources are considered in determining eligibility for or amount of
assistance

31.

Noncustodial Parent Indicator: See the Appendix for more about noncustodial parents. Enter
the one-digit code:
1 = Yes, a noncustodial parent
2 = No

32.

Date of Birth: Enter the eight-digit code for date of birth for the adult in the format YYYYMMDD.

33.

Social Security Number: Enter the nine-digit Social Security Number (SSN) for the adult. If the
family affiliation code (item #30) code is 1 or 2, the state must provide the SSN, unless family
affiliation is 2 with no SSN due to immigration status. If the family affiliation code is not 1 or 2,
enter 999999999.

34.

Race/Ethnicity: Reporting of this item is required for individuals whose family affiliation (item
#30) code is 1, 2 or 3. To allow for the multiplicity of race/ethnicity, please enter a one-digit
code for each race and for ethnicity of the TANF adult. Optional for individuals whose family
affiliation code is 5; if so, enter 0*. Enter the one-digit code:

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Ethnicity:
A.

Hispanic or Latino
1 = Yes, Hispanic or Latino
2 = No

Race:
B.

American Indian or Alaska Native
1 = Yes, American Indian or Alaska Native
2 = No

Asian
1 = Yes, Asian
2 = No

Black or African American
1 = Yes, Black or African American
2 = No

Native Hawaiian or Other Pacific Islander
1 = Yes, Native Hawaiian or Pacific Islander
2 = No

White
1 = Yes, White
2 = No

35.

Sex: Enter the one-digit code:
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1 = Male
2 = Female

36.

Receives Disability Benefits: Enter the one-digit code:

Receives Federal Disability Insurance Benefits Under Title II of the Social Security Act
(Social Security Disability Insurance [SSDI]):
1 = Yes, receives federal disability insurance
2 = No

Receives Benefits Based on Federal Disability Status Under Non-Social Security Act
Programs: These programs include Veteran’s disability benefits, Worker’s disability
compensation, and Black Lung Disease disability benefits.
1 = Yes, receives benefits based on federal disability status
2 = No

Receives Aid to Aged, Blind, and Disabled (AABD) Under Titles I, X, and XIV or Title XVI
of the Social Security Act: Titles I, X, and XIV and Title XVI are applicable only in the
territories. States should use code 2.
1 = Yes, receives AABD
2 = No

Code no longer in use. Enter 0.

Receives Supplemental Security Income (SSI) Under Title XVI of the Social Security
Act: States must complete this item. The territories should use code 2.
1 = Yes, receives SSI
2 = No
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37.

Marital Status: Reporting of this item is required for individuals whose family affiliation
(item #30) code is 1, 2, or 3. Optional for individuals whose family affiliation code is 5; if
so, enter 0*. Enter the one-digit code for the adult’s marital status. A noncustodial
parent who is remarried should be coded as 2, regardless of whether they are living with
their current spouse.
1 = Single, never married
2 = Married
4 = Widowed
5 = Divorced

38.

Relationship to Head-of-Household: Reporting of this item is required for individuals whose
family affiliation (item #30) code is 1, 2, 3, or 5. Enter the two-digit code that shows the adult’s
relationship (including by marriage) to the head of the household.
01 = Head-of-household
02 = Spouse of head-of-household
03 = Other related person (e.g., parent, child, sibling, cousin, etc.)
10 = Unrelated adult

39.

Parent with Minor Child in the Family:
A parent with a minor child in the family may be a natural parent, adoptive parent, or stepparent of a minor child in the family. Reporting of this item is required for individuals whose
family affiliation (item #30) code is 1 or 2. Optional for individuals whose family affiliation code
is 3 or 5; if so, enter 0*. Enter the one-digit code that indicates the adult’s parental status.
This item is used in determining the two-parent work participation rate. If item #12, Type of
Family for Work Participation, is coded "2", there should be two parents coded "1" for this item
(regardless of whether the family is disregarded from the two-parent families participation rate
via item #49, Work Participation Status). If a state chooses to exclude a two-parent family with
a noncustodial parent as one of the parents from the two-parent work participation rate, the
State must code the data element "Type of Family for Work Participation" with a "1.”

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Instruction: Enter the one-digit code that indicates the adult's (or minor child head-ofhousehold's) parental status.
1=

Yes, a parent with a minor child in the family and used in two-parent participation
rate

Yes, a parent with a minor child in the family, but not used in two-parent
participation rate

No, not a parent with a minor child

40.

Needs of a Pregnant Woman: Item no longer in use; enter 0.

41.

Educational Level: Reporting of this item is required for individuals whose family affiliation (item
#30) code is 1, 2, or 3. Optional for individuals whose family affiliation code is 5; if so, enter 99.
Enter the two-digit code to indicate the highest level of education attained by the adult:
01-11 = Grade level completed in primary/secondary school including secondary level vocational
school, adult high school, or homeschool
12 = 12th grade, high school diploma, GED, or National External Diploma Program
13 = Associate's Degree
14 = Bachelor's Degree
15 = Graduate degree (Master's or higher)
16 = Other credentials (degree, certificate, diploma, etc.)
98 = No formal education
99 = Unknown

42.

Citizenship/Immigration Status: Reporting of this item is required for individuals whose family
affiliation (item #30) code is 1,2, or 3. Optional for individuals whose family affiliation code is 5;
if so, enter 9. Enter the one-digit code:
1 = U.S. citizen, including naturalized citizen
2 = Qualified alien
3 = Non-qualified alien
9 = Unknown
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43.

Cooperated with Child Support: Reporting of this item is required for individuals whose family
affiliation (item #30) code is 1, 2, or 3. Optional for individuals whose family affiliation code is 5;
if so, enter 9. Enter the one-digit code:
1 = Yes, has cooperated with child support
2 = No
9 = Not applicable

44.

Number of Months Countable toward Federal Time Limit: A countable month is a month for
which an adult receives federally-funded assistance. Continue accumulating countable months
beyond the 60 months as long as the head-of-household or the spouse of the head-ofhousehold continues to receive federally-funded assistance. Reporting of this item is required
for individuals whose family affiliation (item #30) code is 1. Optional for individuals whose family
affiliation code is 2, 3 or 5; if so, enter 000.

45.

Number of Countable Months Remaining Under State’s Time Limit: Item no longer in use; enter
00.

46.

Is Current Month Exempt from the State’s Time Limit: Item no longer in use; enter 0*.

47.

Employment Status: Reporting of this item is required for individuals whose family affiliation
(item #30) code is 1, 2, or 3. Optional for individuals whose family affiliation code is 5; if so,
enter 0*.
1 = Employed
2 = Unemployed, looking for work
3 = Not in labor force (i.e., unemployed, not looking for work)

48.

Work-Eligible Individual Indicator:
Work-eligible individual (WEI) means an adult receiving assistance under TANF or a nonrecipient parent living with a child receiving such assistance unless the parent is: (1) a minor
parent and not the head-of-household; (2) ineligible to receive assistance due to his or her
immigration status; or (3) at state option on a case-by-case basis, a recipient of Supplemental
Security Income (SSI) benefits or Aid to the Aged, Blind, or Disabled (AABD) in the territories.
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The term also excludes: (1) a parent providing care for a disabled family member living in the
home, provided that there is medical documentation to support the need for the parent to
remain in the home to care for the disabled family member; (2) at state option on a case-bycase basis, a parent who is a recipient of Social Security Disability Insurance (SSDI) benefits; and
(3) an individual in a family receiving MOE-funded assistance under an approved Tribal TANF
program, unless the state includes the Tribal family in calculating work participation rates, as
permitted under section 45 CFR 261.25.
If an individual’s status changes from work-eligible to non work-eligible or vice versa during the
report month, see “Change in Circumstances” in the Appendix for coding instructions. Also see
the Appendix for more on noncustodial parents.
Enter the two-digit code that indicates if the adult is a work-eligible individual (WEI).
01 = Yes, a WEI who is an adult receiving assistance
02 = Yes, a WEI who is a non-recipient parent due to a sanction
03 = Yes, a WEI who is a non-recipient parent due to a time limit
04 = Yes, a WEI who is a non-recipient parent receiving SSI, SSDI, or AABD or a recipient parent
receiving SSDI; and state or territory opts to include (code consistently with response to
item #36)
05 = Yes, a non-recipient parent due to other reasons
06 = No, not a WEI because not a parent (or a noncustodial parent) and not a recipient (code
consistently with response to item #30 and #39)
07 = No, not a WEI due to immigration status (code consistently with response to item #42)
08 = No, not a WEI because a parent receiving SSI, SSDI, or AABD and state or territory opts to
exclude (code consistently with response to item #36)
09 = No, not a WEI because a parent caring for a disabled family member in the home (code
consistently with response to item #39 =1 or 2)
11 = No, not a WEI because a minor parent who is not head-of -household (code consistently
with age <19 and item #38 not equal to 1)
12 = No, not a WEI because a deceased individual who died in a month preceding the report
month and, due to state requirements to provide timely notification to the family before
reducing the grant or other reasons (e.g., the family failed to report the death to the TANF
agency), the family’s grant for the report month included the deceased individual’s needs

49.

Work Participation Status:
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Disregarded from the federal work participation rate calculation means the TANF family is not
included in the calculation of the work participation rate.
Exempt means that the individual will not be penalized by the state for failure to engage in work
(i.e., the individual has a good cause exception); however, the TANF family is included in the
calculation of the work participation rate.
A state is not required to disregard all families that could be disregarded. This item is required
for individuals whose family affiliation (item #30) code is 1 or 2. Enter the first code that applies.
Optional for individuals whose family affiliation code is 3 or 5; if so, enter 99.
99 = Not applicable if not a work-eligible individual.
01 = Disregarded from participation rate, single custodial parent with child under 12 months.
There is a 12-month lifetime limit on disregarding a family from the all families work
participation rate (i.e., the overall work participation rate) for this reason.
02 = Disregarded from participation rate because both of the following apply: required to
participate, but not participating and subject to sanction for refusing to participate in work
activities for the reporting month, but not subject to sanction for more than 3 months
within the preceding 12-month period.
05 = Disregarded from participation rate based on participation in a Tribal Work Program.
07 = Excluded from two-parent work participation rate, disabled (using the state’s definition of
“disabled”).
09 = Exempt, under a federally recognized good cause domestic violence waiver.
15 = Deemed engaged in work -- single teen head-of-household or married teen who maintains
satisfactory school attendance.
16 = Deemed engaged in work -- single teen head-of-household or married teen who
participates in education directly related to employment for an average of at least 20 hours
per week during the reporting month.
17 = Deemed engaged in work -- parent or relative (who is the only parent or caretaker relative
in the family) with child under age 6 and parent engaged in core work activities for at least
20 hours per week.
18 = Required to participate and none of the above options apply.

ADULT WORK PARTICIPATION ACTIVITIES

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The TANF statute imposes some restrictions on when certain activities may count toward the state’s
work participation rate. Specifically, under the law, for a family to count in the state’s overall work
participation rate for a month, a WEI in the family must participate for an average of at least 30 hours
per week (20 hours per week for single parents with children under age 6), of which at least an average
of 20 hours per week must be in one or more of the nine “core” activities. The three other “non-core”
activities may count for any remaining hours beyond the “core hours” requirement. For the two-parent
rate, 30 of the 35 average weekly hours (or 50 of 55 hours for a family receiving federally subsidized
child care) must come from the same nine “core” work activities.
Enter the actual (not scheduled) average weekly hours of participation by work-eligible individuals in a
month by activity. For unpaid work activities, include hours counted due to excused absences and
holidays, subject to the limits on counting such hours.
For the purposes of calculating the work participation rates for a month, actual hours may include the
hours for which an individual was paid, including paid holidays and sick leave. For participation in unpaid
work activities, it may include excused absences for hours missed due to a maximum of 10 holidays in
the preceding 12-month period and up to 80 hours of additional excused absences in the preceding 12month period, no more than 16 hours of which may occur in a month, for each work-eligible individual.
Each state must designate the days that it wishes to count as holidays for those in unpaid activities. It
may designate no more than 10 such days. In order to count a holiday or an additional excused absence
as actual hours of participation, the individual must have been scheduled to participate in a countable
work activity for the period of the absence that the state reports as participation. A state must describe
its holiday and additional excused absence policies and definitions as part of its Work Verification Plan,
specified at 45 CFR 261.62.
During the first or last month of any spell of assistance, a family may receive assistance for only part of
the month. If a family receives assistance for only part of a month, the state may count it as a month of
participation if a work-eligible individual is engaged in work for the minimum average number of hours
for any full week(s) that the family receives assistance in that month.
Each of the eight non-paid countable work activities has three components: Hours of (A) Participation;
(B) Excused Absences; and (C) Holidays. For each non-paid, work activity in which the work eligible
individual participated during the reporting month, enter in the “Hours of Participation” item the
average number of hours per week of participation, except as noted for “Job Search and Job Readiness
Assistance” and “Vocational Educational Training” below.
For each work activity in which the work-eligible individual did not participate, enter 00 as the average
number of hours per week of participation.

50.

Unsubsidized Employment
Core activity. Unsubsidized employment means full- or part-time employment in the public or
private sector that is not subsidized by TANF or any other public program.
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Hours of unsubsidized employment.

51.

Subsidized Private-Sector Employment
Core activity. Subsidized private sector employment means employment in the private sector for
which the employer receives a subsidy from TANF or other public funds to offset some or all of
the wages and costs of employing an individual.
Hours of subsidized private-sector employment.

52.

Subsidized Public-Sector Employment
Core activity. Subsidized public sector employment means employment in the public sector for
which an employer receives a subsidy from TANF or other public funds to offset some or all the
wages and costs of employing an individual.
Hours of subsidized public-sector employment.

53.

Work Experience
Core activity. Work experience (including work associated with the refurbishing of publicly
assisted housing) if sufficient private sector employment is not available means a work activity,
performed in return for welfare, that provides an individual with an opportunity to acquire the
general skills, knowledge, and work habits necessary to obtain employment.
Hours of:
A. Participation

54.

B. Excused Absences

C. Holidays

On-the-job Training
Core activity. On-the-job training means training in the public or private sector that is given to a
paid employee while engaged in productive work and that provides knowledge and skills
essential to the full and adequate performance of the job.
Hours of on-the-job training.

55.

Job Search and Job Readiness Assistance

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Core activity. Job search and job readiness assistance means the act of seeking or obtaining
employment, preparation to seek or obtain employment, including life skills training, and
substance abuse treatment, mental health treatment, or rehabilitation activities. The statute
limits the counting of participation in job search and job readiness training in four ways; see the
Appendix. Enter the average number of hours per week of participation in job search and job
readiness assistance that are within the statutory limitations. Count any hours of participation
beyond the statutory limits in the item “Other Work Activities.”
Hours of:
A. Participation

56.

B. Excused Absences

C. Holidays

Community Service Programs
Core activity. Community service programs mean structured programs and embedded activities
in which individuals perform work for the direct benefit of the community under the auspices of
public or nonprofit organizations. Community service programs must be limited to projects that
serve a useful community purpose in fields such as health, social service, environmental
protection, education, urban and rural redevelopment, welfare, recreation, public facilities,
public safety, and child care.
Hours of:
A. Participation

57.

B. Excused Absences

C. Holidays

Vocational Educational Training
Core activity. Vocational educational training (not to exceed 12 months with respect to any
individual) means organized educational programs that are directly related to the preparation of
individuals for employment in current or emerging occupations. Do not count hours of
participation in vocational educational training beyond the TANF 12-month life-time limit in this
item. Instead, count the hours of participation beyond the TANF limit item #62 “Other Work
Activities.” See the Appendix for special rules.
Hours of:
A. Participation

58.

B. Excused Absences

C. Holidays

Job Skills Training Directly Related to Employment
Non-core activity. Job skills training directly related to employment means training or education
for job skills required by an employer to provide an individual with the ability to obtain
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employment or to advance or adapt to the changing demands of the workplace. Job skills
training must be supervised on an ongoing basis no less frequently than once each day in which
the individual is scheduled to participate.
Hours of:
A. Participation

59.

B. Excused Absences

C. Holidays

Education Directly Related to Employment for an Individual with NO High School Diploma or
Certificate of High School Equivalency
Non-core activity. Education directly related to employment, in the case of a recipient who has
not received a high school diploma or a certificate of high school equivalency, means education
related to a specific occupation, job, or job offer.
Hours of:
A. Participation

60.

B. Excused Absences

C. Holidays

Satisfactory School Attendance for Individuals with No High School Diploma or Certificate of
High School Equivalency
Non-core activity. Satisfactory school attendance at secondary school or in a course of study
leading to a certificate of general equivalence, in the case of a recipient who has not completed
secondary school or received such a certificate means regular attendance, in accordance with
the requirements of the secondary school or course of study, at a secondary school or in a
course of study leading to a certificate of general equivalence, in the case of a work-eligible
individual who has not completed secondary school or received such a certificate. This activity
must be supervised on an ongoing basis no less frequently than once each day in which the
individual is scheduled to participate.
Hours of:
A. Participation

61.

B. Excused Absences

C. Holidays

Providing Child Care Services to an Individual Who Is Participating in a Community Service
Program
Core activity. Providing child care services to an individual who is participating in a community
service program means providing child care to enable another TANF or SSP recipient to
participate in a community service program. It does not include providing child care to enable a
TANF or SSP-MOE recipient to participate in any of the other eleven allowable work activities.
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This activity must be supervised on an ongoing basis no less frequently than once each day in
which the individual is scheduled to participate.
Hours of:
A. Participation

62.

B. Excused Absences

C. Holidays

Hours of Other Work Activities
This item collects information on participation in work activities that do not count toward the
work participation rates. Reporting on this item is optional, in which case enter 00.
Hours of Other Work Activities

63.

Number of Deemed Core Hours for Overall Rate: States no longer need to report this, the
number of deemed core hours for overall rate will be automatically calculated and added if a
work-eligible individual participates in these activities the maximum number of hours permitted
under the minimum wage provision of the Fair Labor Standards Act (FLSA) and the maximum
hours do not fulfill the “core” hour participation requirement, we will “deem” the core hour
requirement to be met.
This policy is limited to states that combine their TANF and SNAP benefit amounts when
calculating maximum hours. This can be done by adopting the mini-Simplified SNAP Program
option that simply permits states (see the Appendix for the list of states) to count the value of
SNAP in determining maximum hours. Enter 00.

64.

Number of Deemed Core Hours for the Two-Parent Rate: States no longer need to report this;
the number of deemed core hours for the two-parent rate will be automatically calculated and
added if these two-parent work-eligible individuals participate in these activities the maximum
number of hours permitted under the minimum wage provision of the Fair Labor Standards Act
(FLSA) and the maximum hours do not fulfill the “core” hour participation requirement, we will
“deem” the core hour requirement met. Enter 00.

AMOUNT OF INCOME, BY TYPE
65.

Amount of Earned Income:

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Enter the dollar amount of the adult's earned income for the reporting month or for the month
used to budget for the reporting month. Include wages, salaries, and other earned income in
this item.

66.

Amount of Unearned Income
For each category of unearned income used to determine amount of or eligibility for benefits,
enter the dollar amount of the adult’s unearned income for the reporting month or for the
month used to budget for the reporting month. Do not report unearned income that is not used
to determine eligibility for or amount of benefits.

Code no longer in use. Enter 0000.

Social Security: Enter the dollar amount of Social Security benefits (Retirement,
Survivors, and Disability Insurance (RSDI)) that the adult in the TANF family received.

Supplemental Security Income (SSI): Enter the dollar amount of SSI or AABD (for
territories) that the adult in the TANF family received. Include the federal payment plus
any state supplemental payment.

Worker’s Compensation: Enter the dollar amount of Worker's Compensation that the
adult in the TANF family received.

Other Unearned Income: Enter the dollar amount of other unearned income that the
adult in the TANF family received.

MINOR CHILD CHARACTERISTICS
This section allows for coding the child characteristics for up to ten children in the TANF family. A minor
child who is either head-of-household or married to the head-of-household should be coded as an
adult, not as a minor child. The youngest child should be coded as the first child in the family, the
second youngest child as the second child, and so on.

If there are more than ten children in the TANF family, use the following order to identify the persons to
be coded: (1) children in the TANF family receiving assistance in order from youngest to oldest; (2) minor
siblings of child in the TANF family receiving assistance from youngest to oldest; and (3) any other
children.
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67.

Family Affiliation: Enter the one-digit code that shows the child’s relation to the family receiving
assistance.
1 = Minor child receiving assistance
2 = Parent of minor child but not head-of-household or spouse of head-of-household, not
receiving assistance
4 = Minor child not receiving assistance and not a parent

68.

Date of Birth: Enter the eight-digit code for date of birth for this child under the state TANF
Program in the format YYYYMMDD.

69.

Social Security Number: Enter the nine-digit Social Security Number (SSN) for the child. If the
family affiliation (item #67) code is 1, the state must provide the SSN. If the SSN is unknown and
the family affiliation code is not 1, enter 999999999.

70.

Race/Ethnicity: Reporting of this item is required for children whose family affiliation (item #67)
code is 1 or 2. To allow for the multiplicity of race/ethnicity, please enter a one-digit code for
each race and for ethnicity of the TANF child. Optional for children whose family affiliation code
is 4; if so, enter 0*.

Ethnicity
A.

Hispanic or Latino
1 = Yes, Hispanic or Latino
2 = No

Race:
B.

American Indian or Alaska Native
1 = Yes, American Indian or Alaska Native
2 = No
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Asian
1 = Yes, Asian
2 = No

Black or African American
1 = Yes, Black or African American
2 = No

Native Hawaiian or Other Pacific Islander
1 = Yes, Native Hawaiian or Pacific Islander
2 = No

White
1 = Yes
2 = No

71.

72.

Sex: Enter the one-digit code:
1=

Male

Female

Receives Disability Benefits
a.

Receives Benefits Based on Federal Disability Status Under Non-Social Security Act
Programs:
1 = Yes
2 = No

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b.

Receives Supplemental Security Income (SSI) or Aid to Aged, Blind, and Disabled
(AABD) Under Title XVI or Titles I, X, and XIV or Title XVI of the Social Security Act:
1 = Yes
2 = No

73.

Relationship to Head-of-Household: Reporting of this item is required for children whose family
affiliation (item #67) code is 1 or 2. Optional for children whose family affiliation code is 4; if so,
enter 00*. Enter two-digit code:
04 = Child
05 = Stepchild
06 = Grandchild or great grandchild
07 = Other relative (e.g., sibling, cousin, etc.)
08 = Foster child
09 = Unrelated child

74.

Parental status of minor who is not a head-of-household or spouse of the head-of-household:
Reporting of this item is required for children whose family affiliation (item #67) code is 1 or 2.
Optional for children whose family affiliation code is 4; if so, enter 0. Enter the one-digit code:
2 = Yes, a parent with a minor child in the family, but not a head-of-household or spouse of
head-of-household
3 = No, not a parent with a minor child in the family

75.

Educational Level: Enter the two-digit code to indicate the highest level of education attained by
the child. Code 99 is not an option for children whose family affiliation (item #67) code is 1.
01-11 = Grade level completed in primary/secondary school including secondary level vocational
school, adult high school, or homeschool
12 = 12th grade, High school diploma, GED, or National External Diploma Program
13 = Associate’s Degree
14 = Bachelor’s Degree
15 = Graduate degree (Master’s or higher)
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16 = Other credentials (degree, certificate, diploma, etc.)
98 = No formal education
99 = Unknown

76.

Citizenship/Immigration Status: Reporting of this item is required for children whose family
affiliation (item #67) code is 1 or 2. Optional for children whose family affiliation code is 4; if so,
enter 9.
1 = U.S. citizen, including naturalized citizen
2 = Qualified alien
3 = Non-qualified alien
9 = Unknown

77.

Amount of Unearned Income
Unearned income has two categories. For each category of unearned income, enter the dollar
amount of the child’s unearned income for the reporting month or the month used to budget
for the reporting month.
a.

SSI: Enter the dollar amount of SSI that the child in the TANF family has received for
the reporting month or for the month used to budget for the reporting month.

Other Unearned Income: Enter the dollar amount of other unearned income that the
child in the TANF family has received for the reporting month or for the month used
to budget for the reporting month.

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TANF Data Report | Section Two
Disaggregated Data Collection for Families No Longer Receiving
Assistance under the TANF Program
INSTRUCTIONS AND DEFINITIONS
The state agency should collect and report data for each item. The data must be complete and accurate
(unless “unknown” is listed as an acceptable response or the item is marked as “optional”).
A closed case is a family who is no longer receiving assistance, but received assistance under the state’s
TANF Program in the prior month. States do not need to collect information on families after they no
longer receive assistance. Rather, states are to report based on the last month of assistance.

GENERAL INFORMATION
1.

State FIPS Code: Enter your two-digit state code in the header record. See the Appendix for FIPS
codes.

County FIPS Code: Enter the three-digit code; see a list of codes on the Census website:
https://www.census.gov/library/reference/code-lists/ansi.html#county.

Tribal Code: Not applicable; enter 000 in the header record.

Reporting Year and Month: Enter the four-digit year and two-digit month (YYYYMM) code for
the period for which the data are being reported.

Stratum: A state that submits sample data must provide the ACF Regional Office with a listing of
the numeric stratum codes (from 00 to 99) for each stratum and submit section 4 of the TANF
data report. A state that submits data for its entire caseload should enter 00 for each family.

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FAMILY-LEVEL DATA
Definition: For reporting purposes, the TANF family means (a) all individuals receiving assistance as part
of a family under the state's TANF Program; and (b) the following additional persons living in the family,
if not included under (a) above:

(1)

Parent(s) or caretaker relative(s) of any minor child receiving assistance;

(2)

Minor child(ren); and

(3)

Any persons whose income or resources would be counted in determining the family’s eligibility
for or amount of assistance.

ZIP Code: Enter the five-digit ZIP code for the TANF family’s place of residence.

Disposition: Enter 1 to indicate that the data reported is complete and accurate. States that
submit sample data should not report cases that are “Listed-in-error”.

Reason for Closure: A closed case is a family whose assistance was tended for the reporting
month, but received assistance under the state’s TANF Program in the prior month. A
temporarily suspended case is not a closed case. If there is more than one applicable reason for
closure, determine the principal (i.e., most relevant) reason. If two or more reasons are equally
relevant, use the reason with the lowest numeric code. Enter the two-digit code:
01 = Employment and/or excess earnings
02 = Marriage
03 = Federal five-year time limit

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Sanctions
04 = Work-related sanction
05 = Child support sanction
06 = Teen parent failing to meet school attendance requirement
07 = Teen parent failing to live in an adult setting
08 = Failure to finalize an individual responsibility plan (e.g., did not sign plan)
09 = Failure to meet individual responsibility plan provision or other behavioral requirements
(e.g., immunize a minor child, attend parenting classes)

State Policies
10 = State time limit, if different than federal
11 = Child support collected
12 = Excess unearned income (exclusive of child support collected)
13 = Excess resources
14 = Youngest child too old to qualify for assistance
15 = Minor child absent from the home for a significant time period
16 = Failure to appear at eligibility/redetermination appointment, submit required verification
materials, and/or cooperate with eligibility requirements
17 = Transfer to separate state MOE program or non-MOE state-funded program
18 = Family served by a Tribal TANF program or Tribal New program

Other
19 = Family voluntarily closes the case
99 = Other/Unknown

ASSISTANCE RECEIVED BY THE FAMILY

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10.

Received Subsidized Housing: Subsidized housing refers to federal, state, or local government or
private social service agency programs that reduce the cost of rent. Subsidized housing includes
housing vouchers, public housing, Section 8, and more. Enter the one-digit code:
1 = Yes, received subsidized housing
2 = No

11.

Received Medical Assistance: Medical assistance refers to aid provided under the state plan
approved under Title XIX, including children served by the Child Health Insurance Program
(CHIP) when it is a part of the Title XIX program. Enter the one-digit code:
1 = Yes, enrolled in Medicaid and/or CHIP
2 = No

12.

Received Assistance from the Supplemental Nutrition Assistance Program (SNAP): Enter the
one-digit code:
1 = Yes, received SNAP
2 = No

13.

Received Subsidized Child Care:
Subsidized child care means a grant by the federal, state or local government to or on behalf of
a parent (or caretaker relative) to support, in part or whole, the cost of child care services
provided by an eligible provider to an eligible child. The grant may be paid directly to the parent
(or caretaker relative) or to a child care provider on behalf of the parent (or caretaker relative).
Enter the one-digit code:

1 = Yes, received subsidized child care
2 = No

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PERSON-LEVEL DATA
This section allows for coding up to sixteen persons in the TANF family. If there are more than sixteen
persons in the TANF family, use the following order to identify the persons to be coded: (1) the head-ofhousehold; (2) parents in the TANF family receiving assistance; (3) children in the TANF family receiving
assistance; (4) other adults in the TANF family receiving assistance; (5) parents in the TANF family, but
not receiving assistance; (6) caretaker relatives in the TANF family, but not receiving assistance; (7)
minor siblings of a child in the TANF family; and (8) other persons, whose income or resources count in
determining eligibility for or amount of assistance of the TANF family receiving assistance, in descending
order from the person with the most income to the person with the least income.

14.

Family Affiliation: Enter the one-digit code:
1 = Received assistance

Did not receive TANF assistance, but in the family
2 = Parent of minor child in the TANF family that received assistance
3 = Caretaker relative of minor child in the TANF family that received assistance
4 = Minor child
5 = Person whose income or resources are considered in determining eligibility for or amount of
assistance

15.

Date of Birth: Enter the eight-digit code for date of birth in the format YYYYMMDD.

16.

Social Security Number:
Enter the nine-digit Social Security Number (SSN) for the individual. If the family affiliation (item
#14) code is 1 or 2, the state must provide the SSN, unless family affiliation code is 2 with no SSN
due to immigration status. If the SSN is unknown and the family affiliation code is not 1 or 2,
enter 999999999.

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17.

Race/Ethnicity: Reporting of this item is required for individuals whose family affiliation (item
#14) code is 1, 2, or 3. To allow for the multiplicity of race/ethnicity, please enter a one-digit
code for each race and for ethnicity of the TANF individual. Optional for individuals whose family
affiliation code is 4 or 5; if so, enter 0*. Enter the one-digit code:

Ethnicity:
A.

Hispanic or Latino
1 = Yes, Hispanic or Latino
2 = No

Race:
B.

American Indian or Alaska Native
1 = Yes, American Indian or Alaska Native
2 = No

Asian
1 = Yes, Asian
2 = No

Black or African American
1 = Yes, Black or African American
2 = No

Native Hawaiian or Other Pacific Islander
1 = Yes, Native Hawaiian or Pacific Islander
2 = No

White
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1 = Yes, White
2 = No

18.

Sex: Enter the one-digit code:

1 = Male
2 = Female

19.

Received Disability Benefits
Enter the one-digit code:

Received Federal Disability Insurance Benefits Under Title II of the Social Security Act
(Social Security Disability Insurance [SSDI]):
This item is not required to be coded for a child.
1 = Yes, received federal disability insurance
2 = No

Received Benefits Based on Federal Disability Status Under Non-Social Security Act
Programs:
These programs include Veteran’s disability benefits, Worker's disability
compensation, and Black Lung Disease disability benefits.
This item should be coded for each adult and child with family affiliation (item #14)
code 1.
1 = Yes, received benefits based on federal disability status
2 = No

Received Aid to the Aged, Blind, and Disabled (AABD) Under Titles I, X, and XIV or Title
XVI of the Social Security Act:

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Titles I, X, and XIV and Title XVI are applicable only in the territories. States should use
code 2. This item is not required to be coded for a child.
1 = Yes, received AABD
2 = No

Code no longer in use. Enter 0.

Received Supplemental Security Income (SSI) Under Title XVI of the Social Security
Act:
States must complete this item. The territories should use code 2.
This item should be coded for each adult and child with family affiliation (item #14)
code 1.
1 = Yes, received SSI
2 = No

20.

Marital Status:
Reporting of this item is required for individuals whose family affiliation (item# 14) code is 1, 2,
or 3. Optional for individuals whose family affiliation code is 4 or 5; if so, enter 0*.

Enter the one-digit code for the marital status of the individuals. A noncustodial parent who is
remarried should be coded as 2, regardless of whether they are living with their current spouse.
1 = Single, never married
2 = Married
4 = Widowed
5 = Divorced

21.

Relationship to Head-of-Household:
Enter the two-digit code that shows the individual’s relationship (including by marriage) to the
head of the household. If a minor child head-of-household, enter code 01.
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01 = Head-of-household
02 = Spouse
03 = Parent
04 = Child
05 = Stepchild
06 = Grandchild or great grandchild
07 = Other related person (e.g. sibling or cousin)
08 = Foster child
09 = Unrelated child
10 = Unrelated adult

22.

1 = Yes, a parent with a minor child in the family
2 = Not a parent

23.

Needs of a Pregnant Woman: Item no longer in use; enter 0.

24.

Educational Level: Reporting of this item is required for individuals whose family affiliation (item
#14) code is 1, 2, or 3. Code 99 is not an option for individuals whose family affiliation code is 1.
Optional for individuals whose family affiliation code is 4 or 5; if so, enter 99. Enter the two-digit
code to indicate the highest level of education attained by the individual.

01-11 = Grade level completed in primary/secondary school including secondary level vocational
school, adult high school, or homeschool
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12 = 12th grade, High school diploma, GED, or National External Diploma Program
13 = Associate's Degree
14 = Bachelor’s Degree
15 = Graduate degree (Master’s or higher)
16 = Other credentials (degree, certificate, diploma, etc.)
98 = No formal education
99 = Unknown

25.

Citizenship/Immigration Status:
Reporting of this item is required for individuals whose family affiliation (item #14) code is 1, 2,
or 3. Code 9 is not an option for individuals whose family affiliation code is 1. Optional for
individuals whose family affiliation code is 4 or 5; if so, enter 9. Enter the one-digit code:
1 = U.S. citizen, including naturalized citizens
2 = Qualified alien
3 = Non-qualified alien
9 = Unknown

26.

Number of Months Countable toward Federal Time Limit:
Enter the number of months countable toward the adult's (or minor child head-of-household's)
federal five-year time limit based on the cumulative amount of time the individual has been
either the head-of-household or the spouse of the head-of-household and has received federal
TANF assistance. Reporting of this item is required for individuals whose family affiliation (item
#14) code is 1. Optional for individuals whose family affiliation code is 2, 3, 4 or 5; if so, enter
000.

27.

Number of Countable Months Remaining under State’s Time Limit:
Item no longer in use; enter 00.

28.

Employment Status: An employed adult (or minor child head-of-household) should have earned
income (item #29 > 0). Reporting of this item is required for individuals whose family affiliation
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(item #14) code is not 4 or 5. Optional for individuals whose family affiliation code is 4 or 5; if so,
enter 0*.
1 = Employed
2 = Unemployed, looking for work
3 = Not in labor force (i.e., unemployed, not looking for work)

AMOUNT OF INCOME, BY TYPE
29.

Amount of Earned Income: Enter the dollar amount of the individual’s earned income for the
last month on assistance or for the month used to budget for the last month on assistance.
Include wages, salaries, and other earned income in this item.

30.

Amount of Unearned Income: Enter the dollar amount of the individual’s unearned income for
the last month on assistance or for the month used to budget for the last month on assistance.

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TANF Data Report | Section Three
Aggregated Data Collection for Families Applying for, Receiving,
and No Longer Receiving Assistance under the TANF Program
INSTRUCTIONS AND DEFINITIONS
The state agency must collect and report data for each item, unless explicitly instructed to leave the field
blank. Monthly caseload counts (e.g., number of families, number of two-parent families, and number of
closed cases) and number of recipients must be unduplicated monthly totals.

GENERAL INFORMATION
1.

State FIPS Code: Enter your two-digit state code in the header record. See Appendix for FIPS
codes.

Tribal Code: Not applicable; enter 000 in the header record.

Calendar Quarter: The four calendar quarters are as follows:
First quarter
Second quarter
Third quarter
Fourth quarter

January - March
April - June
July - September
October - December

Enter the four-digit year and one-digit quarter code (in the format YYYYQ) that identifies the
calendar year and quarter for which the data are being reported (e.g., first quarter of 2021 is
entered as 20211).

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TANF APPLICATIONS
The term “application” means the action by which an individual indicates in writing or through other
formal means permitted by the state to the agency administering the state TANF program a desire to
receive assistance.

Total Number of Applications: Enter the total number of approved and denied applications
received for each month. The total in this item should equal the sum of the number of approved
applications (in item #5) and the number of denied applications (in item #6).
A. First Month:

C. Third Month:

Total Number of Approved Applications: Enter the number of applications approved during each
month.
A. First Month:

B. Second Month:

C. Third Month:

Total Number of Denied Applications: Enter the number of applications denied (or otherwise
disposed of) during each month.
A. First Month:

B. Second Month:

C. Third Month:

ACTIVE CASES (FAMILIES RECEIVING ASSISTANCE)
For purposes of completing this report, include all TANF-eligible families receiving assistance (i.e.,
families funded under the TANF block grant and state MOE funded TANF families). All counts of families
and recipients should be unduplicated monthly totals.

Total Amount of Cash Assistance: Enter the dollar value of all assistance (cash and cashequivalents) provided to TANF families under the state TANF program for each month of the
quarter. Round the amount of assistance to the nearest dollar.
A. First Month:

B. Second Month:

C. Third Month:

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8.

Total Number of Families:
The total in this item should equal the sum of the number of two-parent families (in item #9),
the number of one-parent families (in item #10) and the number of no-parent families (in item
#11). Enter the number of families receiving assistance under the state TANF program for each
month of the quarter.
A. First Month:

B. Second Month:

C. Third Month:

Total Number of Two-parent Families:
There is no definition of a two-parent family in statute. The TANF rules allow states to define a
two-parent family as long as their definition includes the following minimum definition. For
purposes of calculating the two-parent families work participation rate, a two-parent family
includes, at a minimum, all families with two natural or adoptive parents (of the same minor
child) who are work-eligible individuals and living in the home, unless both are minors and
neither is a head-of-household. States may expand on this definition.
Include in the count of two-parent families, all families that meet the state’s definition of a twoparent family. Also, include all families with a noncustodial parent (as the second parent) that
the state opted to include in the two-parent families work participation rate. Enter the total
number of two-parent families receiving assistance for each month.
A. First Month:

10.

C. Third Month:

Total Number of One-Parent Families: Enter the total number of one-parent families receiving
assistance for each month.
A. First Month:

11.

B. Second Month:

C. Third Month:

Total Number of No-Parent Families:
The count of no-parent families includes child-only families and families with a caretaker relative
as the head-of-household. Enter the total number of no-parent families receiving assistance
under the state TANF program for each month of the quarter.
A. First Month:

12.

B. Second Month:

C. Third Month:

Total Number of Recipients: Enter the total number of recipients receiving assistance under the
state TANF program for each month of the quarter. The total in this item should equal the sum
of the number of adult recipients (in item #13) and the number of child recipients (in item #14).
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A. First Month:

13.

B. Second Month:

C. Third Month:

B. Second Month:

C. Third Month:

Total Number of Births: Enter the total number of newborns eligible for assistance in families
receiving assistance under the state TANF program for each month of the quarter.
A. First Month:

17.

C. Third Month:

Total Number of Noncustodial Parents Participating in Work Activities: Enter the total number of
noncustodial parents participating in work activities (even if not receiving assistance) under the
state TANF Program for each month of the quarter.

A. First Month:

16.

B. Second Month:

Total Number of Child Recipients: Enter the total number of child recipients receiving assistance
under the state TANF program for each month of the quarter.
A. First Month:

15.

C. Third Month:

Total Number of Adult Recipients: Enter the total number of adult recipients receiving assistance
under the state TANF program for each month of the quarter.
A. First Month:

14.

B. Second Month:

C. Third Month:

Total Number of Non-Marital Births: Enter the total number of non-marital births in families
receiving assistance under the state TANF program for each month of the quarter.
A. First Month:

B. Second Month:

C. Third Month:

CLOSED CASES (FAMILIES NO LONGER RECEIVING ASSISTANCE)
18.

Total Number of Closed Cases: Enter the total number of closed cases for each month of the
quarter.
A. First Month:

B. Second Month:

C. Third Month:

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TANF Data Report | Section Four
Number of Families by Stratum for States that Report Data
Based on a Stratified Sample
INSTRUCTIONS AND DEFINITIONS
The state agency must collect disaggregated data (TANF Data Report - Sections One and Two) monthly
and report the data quarterly. At state option, a state may report the disaggregated data in the TANF
Data Report for its entire caseload or for a sample of families. If a state submits the quarterly data based
on a stratified sample, the state must also submit the total number of families by stratum for each
month of the quarter. The total number of families by stratum is needed for estimating purposes (i.e., to
weight disaggregated data in estimating totals, averages, percentages, etc.).

This report is not required from a state that reports the disaggregated data (in TDR – Sections One and
Two) for its entire caseload or reports the disaggregated data based on a non-stratified sample.

GENERAL INFORMATION
1. State FIPS Code: Enter your two-digit state code in the header record. See the Appendix for FIPS
codes.

2. Tribal Code: Not applicable; enter 000 in the header record.

3. Calendar Quarter: The four calendar quarters are as follows:
First quarter
Second quarter
Third quarter
Fourth quarter

January - March
April - June
July - September
October - December

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Enter the four-digit year and one-digit quarter code (in the format YYYYQ) that identifies the
calendar year and quarter for which the data are being reported (e.g., first quarter of 2021 is
entered as 20211).

INFORMATION FOR EACH STRATA
The information for items #4 through #6 is required for each stratum that the state uses in its stratified
TANF sample(s) for TANF Data Report (TDR) – Sections One and Two.

4. TDR Section Indicator: Enter the one-digit code that indicates whether the caseload data by stratum
is for active case sample (TDR – Section One) or for the closed case sample (TDR – Section Two).
1 = Active Case Sample
2

= Closed Case Sample

5. Stratum:
In designing a stratified sample, a state divides its universe of families into groups such that
every family is in one and only one of the two or more groups. These groups are referred to as
strata. Sampling occurs within each stratum. Valid stratum codes may range from 00 to 99. A
state with a stratified sample must complete item #6, Total Number of Families, for each
stratum for each reporting month.
Enter the two-digit stratum code.

6. Total Number of Families: Enter the number of families receiving assistance for stratum coded in
item #5 under the state TANF program for each month of the quarter.
A. First Month:

B. Second Month:

C. Third Month:

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SSP-MOE Data Report | Section One
Disaggregated Data Collection for Families Receiving Assistance
under the TANF Program
INSTRUCTIONS AND DEFINITIONS
If a state claims maintenance-of-effort expenditures for separate state programs (SSP-MOEs) and for
persons served by those programs, it must collect and report this information on the SSP-MOE Data
Report on SSP-MOE families receiving assistance. The state agency should collect and report data for
each item. The data must be complete and accurate (unless “unknown” is listed as an acceptable
response or the item is marked as “optional”).

GENERAL INFORMATION
1.

State FIPS Code: Enter your two-digit state code. See the Appendix for FIPS codes.

County FIPS Code: Enter the three-digit code for the SSP-MOE family’s county of residence; see a
list of codes on the Census website: https://www.census.gov/library/reference/codelists/ansi.html#county.

Reporting Year and Month: Enter the four-digit year and two-digit month codes (YYYYMM) for
the period for which the data are being reported.

Stratum: Enter the two-digit stratum code. A state that submits sample data must use the
numeric character stratum codes from it sampling plan which was approved by ACF (from 00 to
99) for each stratum and submit section 4 of the SSP-MOE data report. A state that submits data
for its entire caseload should enter 00 for each family.

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FAMILY-LEVEL DATA
For reporting purposes, the SSP-MOE family means: (a) all individuals receiving assistance as part of a
family under the separate state program(s); and (b) the following additional persons living in the family,
if not included under (a) above:
(1)

Parent or caretaker relative of any minor child;

(2)

A minor child; and

(3)

Any person whose income or resources are counted in determining the family’s
eligibility for or amount of assistance.

ZIP Code: Enter the five-digit zip code for the SSP-MOE family’s place of residence.

Disposition: Enter 1 to indicate that the data reported is complete and accurate. States that
submit sample data should not report cases that are “listed-in-error”.

Number of Family Members: Enter two digits that represent the number of members in the
family (include all individuals with Family Affiliation codes 1, 2, 3, 4, and 5 for item #26 and #60)
under the separate state program(s). Include in the number of family members, the
noncustodial parent whom the State has opted to include as part of the eligible family, who is
receiving assistance as defined in §260.31, or who is participating in work activities as defined in
section 407(d) of the Act.

Type of Family for Work Participation:
To code this item, the state must first determine the number of work-eligible individuals. If
there are two or more work-eligible individuals the state needs to determine if there are two
parents that meet the definition of a two-parent family. The correct coding for this item is as
follows: Use code 3 to identify families with no work-eligible individuals (see item #41, Workeligible Individual Indicator.) Use code 2 to identify two-parent families where both parents are
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work-eligible individuals. Use code 1 to identify all remaining families (i.e., families with one or
more work-eligible individuals that are not two-parent families.) Include all families in the
appropriate category even if disregarded (see item #42, Work Participation Status).
For purposes of calculating the two-parent work participation rate, a two-parent family includes,
at a minimum, all families with two natural or adoptive parents (of the same minor child) who
are work-eligible individuals and living in the home, unless both are minors and neither is a
head-of-household. A state may choose whether a two-parent family with a noncustodial parent
as one of the two parents is a two-parent family for the purposes of calculating the two-parent
work participation rate. The state may use a broader definition of two-parent family but must at
least include these families. All such two-parent families must be included in the two-parent
work participation rate unless the family is explicitly disregarded. The “Work Participation
Status” (item #42) will be used to disregard families from the work participation rates, including
a two-parent family with a disabled parent. See the Appendix for more about noncustodial
parents and step-parents.
Enter the one-digit code:
1 = Family included only in overall work participation rate (i.e., family includes one or more
work-eligible individuals but does not meet definition of a two-parent family)
2 = Two-parent family included in both the overall and two-parent work participation rates (i.e.,
family includes two work-eligible parents and meets the definition of a two-parent
family)
3 = Family with no work-eligible individual

ASSISTANCE RECEIVED BY THE FAMILY

10.

Has the Family Received Assistance Under a State (Tribal) TANF Program Within the Past Six
Months: If the SSP-MOE family has received assistance under a state (tribal) TANF Program
within the past six months, enter code "1” or “2." Otherwise, enter "3."
1 = Yes, family is received assistance under a state (tribal) TANF program for the report month.
2 = Yes, family has received assistance under a state (Tribal) TANF program within the past six
months, but not for the report month.
3 = No

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11.

12.

13.

Receives Assistance from the Supplemental Nutrition Assistance Program (SNAP):
Item no longer in use; enter 0.

14.

Amount of Supplemental Nutrition Assistance Program (SNAP) Benefits: Enter the monthly
amount of the SSP-MOE family’s SNAP benefits. For situations in which the SNAP household
differs from the SSP-MOE family, code this element in a manner that most accurately reflects
the resources available to the SSP-MOE family. One acceptable method for calculating the
amount of SNAP assistance available to the SSP-MOE family is to prorate the amount of SNAP
benefits equally among each SNAP recipient then add together the amounts belonging to the
TANF recipients. If the family did not receive any SNAP benefits (i.e., item#13=2), enter 0000.

15.

Receives Subsidized Child Care:
Item no longer in use; enter 0*.

16.

Amount of Subsidized Child Care: Subsidized child care means a grant funded in part or whole,
by the federal, state or local government to or on behalf of a parent (or caretaker relative) to
support the cost of child care services provided by an eligible provider to an eligible child. The
grant may be paid directly to the parent (or caretaker relative) or to a child care provider on
behalf of the parent (or caretaker relative).
Enter the total dollar amount of subsidized child care from all sources that the SSP-MOE family
received. If the family did not receive any subsidized child care for services, enter 0000.
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17.

Amount of Child Support: Enter the total dollar value of child support, received on behalf of the
SSP-MOE family. This includes current payments, arrearages, recoupment, and pass-through
amounts whether paid to the state or the family. If the family did not receive any child support,
enter 0000.

18.

Amount of the Family’s Cash Resources: Enter the total dollar amount of the SSP-MOE family’s
cash resources as the state defines them for determining eligibility and/or computing benefits
for the reporting month or for the month used to budget for the reporting month. If the family
did not have any cash resources, enter 0000.

AMOUNT AND DURATION OF ASSISTANCE
The term “assistance” includes cash, payments, vouchers, and other forms of benefits designed to meet
a family's ongoing basic needs (i.e., for food, clothing, shelter, utilities, household goods, personal care
items, and general incidental expenses). It also includes supportive services such as transportation and
child care provided to families that are not employed. See Appendix for more detail on what is and is not
included in “assistance.”
For each type of assistance provided under the state’s SSP-MOE program, enter the dollar amount of
assistance that the SSP-MOE family received or that was paid on behalf of the SSP-MOE family for the
reporting month and the cumulative number of months that the SSP-MOE family has received the type
of assistance under the state’s SSP-MOE program. If, for a “type of assistance,” no dollar amount of
assistance was provided during the reporting month, enter 0000 as the amount. If, for a “type of
assistance,” the SSP-MOE-eligible family has received no assistance (since the state began its SSP-MOE
program), enter 000 as the number of months of assistance.

19.

Cash and Cash Equivalents: cash (and cash equivalents) assistance provided under the SSP-MOE
program.
A. Amount

20.

B. Number of Months

SSP-MOE Child Care: A SSP-MOE child care benefit that is received by an employed family does
not constitute assistance and should not be reported in this item.

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For SSP-MOE Child Care, enter the dollar amount, the number of children covered by the dollar
amount of child care, and the total number of months that the family has received SP-MOE child
care assistance for families not employed. Include only the child care funded directly by the
separate state programs. Do not include child care funded under the TANF Program or the Child
Care and Development Fund.
A. Amount

21.

B. Number of Children Covered ............ C. Number of Months

Transportation and Other Supportive Services: A SSP-MOE transportation benefit or other
supportive service that is received by an employed family is not assistance and should not be
reported in this item. Unless excluded as a non-recurring, short-term benefit, a transportation
benefit that is received by a non-employed family is assistance and should be reported here.
A. Amount

22.

B. Number of Months

Transitional Services: Codes no longer in use. Enter 0000 for Amount and 000 for the number of
months.
A. Amount

23.

Other:

B. Number of Months

Codes no longer in use. Enter 0000 for Amount and 000 for the number of months.

A. Amount

B. Number of Months

REASON FOR AND AMOUNT OF REDUCTION IN ASSISTANCE
24.

Reason for and Amount of Reductions in Assistance: For each reason listed, indicate whether
the family received a reduction in assistance and enter the dollar value of the reduction.
A.

Sanctions:
i.

Total Dollar Amount of Reductions due to Sanctions: If there was no reduction
in assistance, enter 0000.

ii.

Work Requirements Sanction
1 = Yes
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2 = No

iii.

Code no longer in use; enter 0.

iv.

Teen Parent not Attending School (or Alternative Training)
1 = Yes
2 = No

Non-Cooperation with Child Support
1 = Yes
2 = No

vi.

Failure to Comply with an Individual Responsibility Plan
If an individual is sanctioned for failure to comply with work requirements,
school attendance requirements, and/or cooperation with child support
requirements, code the sanction in 24.A.ii., 24.A.iv, whichever is appropriate.
Code other sanctions for failure to comply with an individual responsibility plan
in 24.A.vi.
1 = Yes
2 = No

vii.

Other Sanction
1 = Yes
2 = No

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B.

Recoupment of Prior Overpayment: Enter the total dollar value of reduction in
assistance due to recoupment of a prior overpayment. If there was no reduction in
assistance, enter 0000.

Other:
i.

Total Dollar Amount of Reductions for Other Reasons (exclude amounts
for sanctions and recoupment): Enter the total dollar value of reduction
in assistance for reasons other than sanctions or recoupment of
overpayments. If there was no reduction in assistance, enter 0000.

ii.

Family Cap
1 = Yes
2 = No

iii.

Reduction Based on Time Limit
1 = Yes
2 = No

iv.

Other, Non-Sanction, Non-Recoupment
1 = Yes
2 = No

25.

Waiver Evaluation Experimental and Control Groups: Item no longer in use; enter 0.

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ADULT CHARACTERISTICS
This section allows for coding up to six adults (or a minor child who is either a head-of-household or
married to the head-of-household and up to five adults) in the SSP-MOE family. A minor child who is
either a head-of-household or married to the head-of-household should be coded as an adult.
If there are more than six adults in the SSP-MOE family, use the following order to identify the persons
to be coded: (1) the head-of-household; (2) parents in the eligible family receiving assistance; (3) other
adults in the eligible family receiving assistance; (4) parents not in the eligible family receiving
assistance; (5) caretaker relatives not in the eligible family receiving assistance; and (6) other persons
whose income or resources count in determining eligibility for or amount of assistance of the eligible
family receiving assistance, in descending order from the person with the most income to the person
with least income.

26.

Family Affiliation: Enter the one-digit code:
See Appendix for more about noncustodial parents. If the individual is both a parent and
caretaker, then they should be coded as a parent.
1 = Receiving SSP-MOE assistance

Not receiving SSP-MOE assistance but in the family
2 = Parent of minor child in the eligible family receiving assistance
3 = Caretaker relative of minor child in the eligible family receiving assistance
5 = Person whose income or resources are considered in determining eligibility for or amount of
assistance
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27.

Noncustodial Parent Indicator: See Appendix for more about noncustodial parents. Enter the
one-digit code:
1 = Yes, a noncustodial parent
2 = No

28.

Date of Birth: Enter the eight-digit code for date of birth for the adult in the format YYYYMMDD.

29.

Social Security Number: Enter the nine-digit Social Security Number (SSN) for the adult. If the
family affiliation (item #26) code is 1 or 2, the state must provide the SSN, unless family
affiliation is 2 with no SSN due to immigration status. If the family affiliation code is not 1 or 2,
enter 999999999.

30.

Race/Ethnicity: To allow for the multiplicity of race/ethnicity, please enter a one-digit code for
each race and for ethnicity of the SSP-MOE adult. Reporting of this item is required for
individuals whose family affiliation (item #26) code is 1, 2 or 3. Optional for individuals whose
family affiliation code is 5; if so, enter 0*. Enter the one-digit code:

Ethnicity:
A.

Hispanic or Latino
1 = Yes, Hispanic or Latino
2 = No

Race:
B.

American Indian or Alaska Native
1 = Yes, American Indian or Alaska Native
2 = No

Asian
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1 = Yes, Asian
2 = No

Black or African American
1 = Yes, Black or African American
2 = No

Native Hawaiian or Other Pacific Islander
1 = Yes, Native Hawaiian or Pacific Islander
2 = No

White
1 = Yes, White
2 = No

31.

Sex: Enter the one-digit code:
1 = Male
2 = Female

32.

Receives Disability Benefits: Enter the one-digit code:

Receives Federal Disability Insurance Benefits Under Title II of the Social Security Act
(Social Security Disability Insurance [SSDI]).
1 = Yes, receives federal disability insurance
2 = No

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B.

Code no longer in use. Enter 0.

Receives Supplemental Security Income (SSI) Under Title XVI of the Social Security
Act: States must complete this item. The territories should use code 2.
1 = Yes, receives SSI
2 = No

33.

Marital Status: Reporting of this item is required for individuals whose family affiliation (item
#26) code is 1, 2, or 3. Optional for individuals whose family affiliation code is 5; if so, enter 0*.
Enter the one-digit code for the adult’s marital status. A noncustodial parent who is remarried
should be coded as 2, regardless of whether they are living with their current spouse.
1 = Single, never married
2 = Married
4 = Widowed
5 = Divorced

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34.

Relationship to Head-of-Household: Reporting of this item is required for all family affiliations
(item #26) is 1, 2, 3, or 5. Enter the two-digit code that shows the adult’s relationship (including
by marriage) to the head of the household.
01 = Head-of-household
02 = Spouse of head-of-household
03 = Other related person (e.g., parent, child, sibling, cousin, etc.)
10 = Unrelated adult

35.

Parent with Minor Child in the Family:
A parent with a minor child in the family may be a natural parent, adoptive parent, or stepparent of a minor child in the family. Reporting of this item is required for individuals whose
family affiliation (item #26) code is 1 or 2. Optional for individuals whose family affiliation code
is 3 or 5; if so, enter 0*. Enter the one-digit code that indicates the adult’s parental status.
This item is used in determining the two-parent work participation rate. If item #9, Type of
Family for Work Participation, is coded "2", there should be two parents coded "1" for this item
(regardless of whether the family is disregarded from the two-parent families participation rate
via item #42, Work Participation Status). If a state chooses to exclude a two-parent family with
a noncustodial parent as one of the parents from the two-parent work participation rate, the
State must code the data element "Type of Family for Work Participation" with a "1.”

Yes, a parent with a minor child in the family and used in two-parent participation
rate

Yes, a parent with a minor child in the family, but not used in two-parent
participation rate

No, not a parent with a minor child

36.

Needs of a Pregnant Woman: Item no longer in use; enter 0.

37.

Educational Level: Reporting of this item is required for individuals whose family affiliation (item
#26) code is 1, 2, or 3. Code 99 is not an option for individuals whose family affiliation code is 1.
Optional for individuals whose family affiliation code is 5; if so, enter 99. Enter the two-digit
code to indicate the highest level of education attained by the adult:
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01-11 = Grade level completed in primary/secondary school including secondary level vocational
school, adult high school, or homeschool
12 = 12th grade, high school diploma, GED, or National External Diploma Program
13 = Associate's Degree
14 = Bachelor's Degree
15 = Graduate degree (Master's or higher)
16 = Other credentials (degree, certificate, diploma, etc.)
98 = No formal education
99 = Unknown

38.

Citizenship/Immigration Status: Reporting of this item is required for individuals whose family
affiliation (item #26) code is 1, 2, or 3. Code 9 is not an option for individuals whose family
affiliation code is 1. Optional for individuals whose family affiliation code is 5; if so, enter 9.
Enter the one-digit code:
1 = U.S. citizen, including naturalized citizen
2 = Qualified alien
3 = Non-qualified alien
9 = Unknown

39.

Cooperated with Child Support: Reporting of this item is required for individuals whose family
affiliation (item #26) code is 1, 2, or 3; code 9 is not an option. Optional for individuals whose
family affiliation code is 5; if so, enter 9. Enter the one-digit code:
1 = Yes, has cooperated with child support
2 = No
9 = Not applicable

40.

Employment Status: Reporting of this item is required for individuals whose family affiliation
(item #26) code is 1, 2, 3. Optional for individuals whose family affiliation code is 5; if so, enter
0*. Enter the one-digit code:

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1 = Employed
2 = Unemployed, looking for work
3 = Not in labor force (i.e., unemployed, not looking for work)

41.

Work-Eligible Individual Indicator:
Work-eligible individual (WEI) means an adult receiving assistance under a separate state
program or a non-recipient parent living with a child receiving such assistance unless the parent
is: (1) a minor parent and not the head-of-household; (2) ineligible to receive assistance due to
his or her immigration status; or (3) at state option on a case-by-case basis, a recipient of
Supplemental Security Income (SSI) benefits or Aid to the Aged, Blind, or Disabled (AABD) in the
territories. The term also excludes: (1) a parent providing care for a disabled family member
living in the home, provided that there is medical documentation to support the need for the
parent to remain in the home to care for the disabled family member; (2) at state option on a
case-by-case basis, a parent who is a recipient of Social Security Disability Insurance (SSDI)
benefits; and (3) an individual in a family receiving MOE-funded assistance under an approved
Tribal TANF program, unless the state includes the Tribal family in calculating work participation
rates, as permitted under section 45 CFR 261.25.
If an individual’s status changes from work-eligible to non work-eligible or vice versa during the
report month, see “Change in Circumstances” in the Appendix for coding instructions. Also see
the Appendix for more on noncustodial parents.

Enter the two-digit code that indicates if the adult is a work-eligible individual (WEI).
01 = Yes, a WEI who is an adult receiving assistance
02 = Yes, a WEI who is a non-recipient parent due to a sanction
03 = Yes, a WEI who is a non-recipient parent due to a time limit
04 = Yes, a WEI who is a non-recipient parent receiving SSI, SSDI, or AABD or a recipient parent
receiving SSDI; and state or territory opts to include (code consistently with response to
item #32)
05 = Yes, a non-recipient parent due to other reasons
06 = No, not a WEI because not a parent (or a noncustodial parent) and not a recipient (code
consistently with responses to item #26 and #35)
07 = No, not a WEI due to immigration status (code consistently with response to item #38)
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08 = No, not a WEI because a parent receiving SSI, SSDI, or AABD and state or territory opts to
exclude (code consistently with response to item #32)
09 = No, not a WEI because a parent caring for a disabled family member in the home (code
consistently with response to item #35 =1 or 2)
11 = No, not a WEI because a minor parent who is not head-of-household (code consistently
with age <19 and item #34 not equals to 1)
12 = No, not a WEI because a deceased individual who died in a month preceding the report
month and, due to state requirements to provide timely notification to the family before
reducing the grant or other reasons (e.g., the family failed to report the death to the TANF
agency), the family’s grant for the report month included the deceased individual’s needs

42.

Work Participation Status:
Disregarded from the federal work participation rate calculation means the SSP-MOE family is
not included in the calculation of the work participation rate.
Exempt means that the individual will not be penalized by the state for failure to engage in work
(i.e., the individual has a good cause exception); however, the SSP-MOE family is included in the
calculation of the work participation rate.
A state is not required to disregard all families that could be disregarded. This item is required
for individuals whose family affiliation (item #26) code is 1 or 2. Optional for individuals whose
family affiliation code is 3 or 5; if so, enter 99. Enter the first 2-digit code that applies.
99 = Not applicable if not a work-eligible individual.
01 = Disregarded from participation rate, single custodial parent with child under 12 months.
There is a 12-month lifetime limit on disregarding a family from the all families work
participation rate (i.e., the overall work participation rate) for this reason.
02 = Disregarded from participation rate because both of the following apply: required to
participate, but not participating and subject to sanction for refusing to participate in work
activities for the reporting month, but not subject to sanction for more than 3 months
within the preceding 12-month period.
05 = Disregarded from participation rate based on participation in a Tribal Work Program.
07 = Excluded from two-parent work participation rate, disabled (using the state’s definition of
“disabled”).
09 = Exempt, under a federally recognized good cause domestic violence waiver.

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15 = Deemed engaged in work -- single teen head-of-household or married teen who maintains
satisfactory school attendance.
16 = Deemed engaged in work -- single teen head-of-household or married teen who
participates in education directly related to employment for an average of at least 20 hours
per week during the reporting month.
17 = Deemed engaged in work -- parent or relative (who is the only parent or caretaker relative
in the family) with child under age 6 and parent engaged in core work activities for at least
20 hours per week.
18 = Required to participate and none of the above options applied

ADULT WORK PARTICIPATION ACTIVITIES
The TANF statute imposes some restrictions on when certain activities may count toward the state’s
work participation rate. Specifically, under the law, for a family to count in the state’s overall work
participation rate for a month, a WEI in the family must participate for an average of 30 hours per week,
of which at least an average of 20 hours per week must be in one or more of the nine “core” activities.
The three other “non-core” activities may count for any remaining hours beyond the “core hours”
requirement. For the two-parent rate, 30 of the 35 average weekly hours (or 50 of 55 hours for a family
receiving federally subsidized child care) must come from the same nine “core” work activities.

Enter the actual (not scheduled) average weekly hours of participation by work-eligible individuals in a
month by activity. For unpaid work activities, include hours counted due to excused absences and
holidays, subject to the limits on counting such hours.
For the purposes of calculating the work participation rates for a month, actual hours may include the
hours for which an individual was paid, including paid holidays and sick leave. For participation in unpaid
work activities, it may include excused absences for hours missed due to a maximum of 10 holidays in
the preceding 12-month period and up to 80 hours of additional excused absences in the preceding 12month period, no more than 16 hours of which may occur in a month, for each work-eligible individual.
Each state must designate the days that it wishes to count as holidays for those in unpaid activities. It
may designate no more than 10 such days. In order to count a holiday or an additional excused absence
as actual hours of participation, the individual must have been scheduled to participate in a countable
work activity for the period of the absence that the state reports as participation. A state must describe
its holiday and additional excused absence policies and definitions as part of its Work Verification Plan,
specified at 45 CFR 261.62.

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During the first or last month of any spell of assistance, a family may receive assistance for only part of
the month. If a family receives assistance for only part of a month, the state may count it as a month of
participation if a work-eligible individual is engaged in work for the minimum average number of hours
for any full week(s) that the family receives assistance in that month.
Each of the eight non-paid countable work activities has three components: Hours of (A) Participation;
(B) Excused Absences; and (C) Holidays. For each non-paid, work activity in which the work eligible
individual participated during the reporting month, enter in the “Hours of Participation” item the
average number of hours per week of participation, except as noted for “Job Search and Job Readiness
Assistance” and “Vocational Educational Training” below.
For each work activity in which the work-eligible individual did not participate, enter 00 as the average
number of hours per week of participation.

43.

Unsubsidized Employment
Unsubsidized employment means full- or part-time employment in the public or private sector
that is not subsidized by TANF or any other public program.
Hours of unsubsidized employment.

44.

Subsidized Private-Sector Employment
Core activity. Subsidized private sector employment means employment in the private sector for
which the employer receives a subsidy from SSP-MOE or other public funds to offset some or all
of the wages and costs of employing an individual.
Hours of subsidized private-sector employment.

45.

Subsidized Public-Sector Employment

Subsidized public sector employment means employment in the public sector for which an
employer receives a subsidy from SSP-MOE or other public funds to offset some or all the wages
and costs of employing an individual.
Hours of subsidized public-sector employment.

46.

Work Experience
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Work experience (including work associated with the refurbishing of publicly assisted housing) if
sufficient private sector employment is not available means a work activity, performed in return
for welfare, that provides an individual with an opportunity to acquire the general skills,
knowledge, and work habits necessary to obtain employment.
Hours of:
A. Participation

47.

B. Excused Absences

C. Holidays

On-the-job Training
On-the-job training means training in the public or private sector that is given to a paid
employee while engaged in productive work and that provides knowledge and skills essential to
the full and adequate performance of the job.
Hours of on-the-job training.

48.

Job Search and Job Readiness Assistance
Job search and job readiness assistance means the act of seeking or obtaining employment,
preparation to seek or obtain employment, including life skills training, and substance abuse
treatment, mental health treatment, or rehabilitation activities. The statute limits the counting
of participation in job search and job readiness training in four ways; see the Appendix. Enter, in
this item, the average number of hours per week of participation in job search and job readiness
assistance that are within the statutory limitations. Count any hours of participation beyond the
statutory limits in the item “Other Work Activities.”
Hours of:
A. Participation

49.

B. Excused Absences

C. Holidays

Community Service Programs
Community service programs mean structured programs and embedded activities in which
individuals perform work for the direct benefit of the community under the auspices of public or
nonprofit organizations. Community service programs must be limited to projects that serve a
useful community purpose in fields such as health, social service, environmental protection,
education, urban and rural redevelopment, welfare, recreation, public facilities, public safety,
and child care.
Hours of:
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A. Participation

50.

B. Excused Absences

C. Holidays

Vocational Educational Training
Vocational educational training (not to exceed 12 months with respect to any individual) means
organized educational programs that are directly related to the preparation of individuals for
employment in current or emerging occupations. Do not count hours of participation in
vocational educational training beyond the TANF 12-month life-time limit in this item. Instead,
count the hours of participation beyond the TANF limit in the item “Other Work Activities.” See
appendix for special rules.
Hours of:
A. Participation

51.

B. Excused Absences

C. Holidays

Job Skills Training Directly Related to Employment
Job skills training directly related to employment means training or education for job skills
required by an employer to provide an individual with the ability to obtain employment or to
advance or adapt to the changing demands of the workplace. Job skills training must be
supervised on an ongoing basis no less frequently than once each day in which the individual is
scheduled to participate.
Hours of:
A. Participation

52.

B. Excused Absences

C. Holidays

Education Directly Related to Employment for an Individual with NO High School Diploma or
Certificate of High School Equivalency
Education directly related to employment, in the case of a recipient who has not received a high
school diploma or a certificate of high school equivalency, means education related to a specific
occupation, job, or job offer.
Hours of:
A. Participation

53.

B. Excused Absences

C. Holidays

Satisfactory School Attendance for Individuals with No High School Diploma or Certificate of
High School Equivalency
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Satisfactory school attendance at secondary school or in a course of study leading to a
certificate of general equivalence, in the case of a recipient who has not completed secondary
school or received such a certificate means regular attendance, in accordance with the
requirements of the secondary school or course of study, at a secondary school or in a course of
study leading to a certificate of general equivalence, in the case of a work-eligible individual who
has not completed secondary school or received such a certificate. This activity must be
supervised on an ongoing basis no less frequently than once each day in which the individual is
scheduled to participate.
Hours of:
A. Participation

54.

B. Excused Absences

C. Holidays

Providing Child Care Services to an Individual Who Is Participating in a Community Service
Program
Providing child care services to an individual who is participating in a community service
program means providing child care to enable another TANF or SSP recipient to participate in a
community service program. It does not include providing child care to enable a TANF or SSPMOE recipient to participate in any of the other eleven allowable work activities. This activity
must be supervised on an ongoing basis no less frequently than once each day in which the
individual is scheduled to participate.
Hours of:
A. Participation

55.

B. Excused Absences

C. Holidays

Hours of Other Work Activities
This item collects information on work activities that are beyond the statutory limits for
counting toward the work participation rates. Reporting on this item is optional, in which case
enter 00.
Hours of Other Work Activities

56.

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hours do not fulfill the “core” hour participation requirement, we will “deem” the core hour
requirement to be met.
This policy is limited to States that combine their SSP and SNAP benefit amounts when
calculating maximum hours. This can be done by adopting the mini-Simplified SNAP Program
option that simply permits states (see Appendix for the list of states) to count the value of SNAP
in determining maximum hours. Enter 00.

57.

AMOUNT OF INCOME, BY TYPE
58.

Amount of Earned Income:
Enter the dollar amount of the adult's earned income for the reporting month or for the month
used to budget for the reporting month. Include wages, salaries, and other earned income in
this item.

59.

Code no longer in use. Enter 0000.

Social Security: Enter the dollar amount of Social Security benefits (Retirement,
Survivors, and Disability Insurance (RSDI)) that the adult in the TANF family received.

SSI (Supplemental Security Income): Enter the dollar amount of SSI that the adult in
the TANF family received. Include the federal payment plus any state supplemental
payment.
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c.

Worker’s Compensation: Enter the dollar amount of Worker's Compensation that the
adult in the TANF family received.

Other Unearned Income: Enter the dollar amount of other unearned income that the
adult in the TANF family received that is used to determine amount of or eligibility for
benefits.

MINOR CHILD CHARACTERISTICS
This section allows for coding the child characteristics for up to ten children in the SSP-MOE family. A
minor child who is either head-of-household or married to the head-of-household should be coded as
an adult, not as a minor child. The youngest child should be coded as the first child in the family, the
second youngest child as the second child, and so on.
If there are more than ten children in the SSP-MOE family, use the following order to identify the
persons to be coded: (1) children in the SSP family receiving assistance in order from youngest to oldest;
(2) minor siblings of child in the SSP-MOE family receiving assistance from youngest to oldest; and (3)
any other children.

60.

61.

Date of Birth: Enter the eight-digit code for date of birth for this child under the Separate State
Program in the format YYYYMMDD.

62.

Social Security Number: Enter the nine-digit Social Security Number (SSN) for the child. If the
Family Affiliation code is 1, the state must provide the SSN. If the SSN is unknown and the family
affiliation code is not 1, enter 999999999.

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63.

Race/Ethnicity: Reporting of this item is required for children whose family affiliation (item #60)
code is 1 or 2. To allow for the multiplicity of race/ethnicity, please enter a one-digit code for
each race and for ethnicity of the SSP child. Optional for children whose family affiliation code is
4; if so, enter 0*. Enter the one-digit code
Ethnicity
A.

Hispanic or Latino
1 = Yes, Hispanic or Latino
2 = No

Race:
B.

American Indian or Alaska Native
1 = Yes, American Indian or Alaska Native
2 = No

Asian
1 = Yes, Asian
2 = No

Black or African American
1 = Yes, Black or African American
2 = No

Native Hawaiian or Other Pacific Islander
1 = Yes, Native Hawaiian or Pacific Islander
2 = No

White
1 = Yes

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2 = No

64.

Sex: Enter the one-digit code:
1 = Male
2 = Female

65.

Receives Disability Benefits
a.

Receives Benefits Based on Federal Disability Status Under Non-Social
Security Act Programs:
1 = Yes
2 = No

Receives Supplemental Security Income (SSI) or Aid to Aged, Blind, and Disabled
(AABD) Under Title XVI or Titles I, X, and XIV or Title XVI of the Social Security Act:
1 = Yes
2 = No

66.

Relationship to Head-of-Household: Reporting of this item is required for children whose family
affiliation (item #60) code is 1 or 2. Optional for children whose family affiliation code is 4; if so,
enter 00*. Enter two-digit code:
04 = Child
05 = Stepchild
06 = Grandchild or great grandchild
07 = Other relative (e.g., sibling, cousin, etc.)
08 = Foster child
09 = Unrelated child

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67.

Parental status of minor who is not a head-of-household or spouse of the head-of-household:
Reporting of this item is required for children whose family affiliation (item #60) code is 1 or 2.
Optional for children whose family affiliation code is 4; if so, enter 0. Enter the one-digit code:

2 = Yes, a parent with a minor child in the family, but not a head-of-household or spouse of
head-of-household
3 = No, not a parent with a minor child in the family

68.

Educational Level: Enter the two-digit code to indicate the highest level of education attained by
the child. Code 99 is not an option for children whose family affiliation (item #60) code is 1.
Optional for children whose family affiliation code is 4; if so, enter 99.
01-11 = Grade level completed in primary/secondary school including secondary level vocational
school, adult high school, or homeschool
12 = 12th grade, High school diploma, GED, or National External Diploma Program
13 = Associate’s Degree
14 = Bachelor’s Degree
15 = Graduate degree (Master’s or higher)
16 = Other credentials (degree, certificate, diploma, etc.)
98 = No formal education
99 = Unknown

69.

Citizenship/Immigration Status: Enter the one-digit code that indicates the child’s citizenship
status. Reporting of this item is required for children whose family affiliation (item #60) code is 1
or 2. Optional for children whose family affiliation code is 4; if so, enter 9.

1 = U.S. citizen, including naturalized citizen
2 = Qualified alien
3 = Non-qualified alien

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9 = Unknown

70.

SSI: Enter the dollar amount of SSI that the child in the SSP-MOE family has received
for the reporting month or for the month used to budget for the reporting month.

Other Unearned Income: Enter the dollar amount of other unearned income that the
child in the SSP-MOE family has received for the reporting month or for the month
used to budget for the reporting month.

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SSP-MOE Data Report | Section Two
Disaggregated Data Collection for Families No Longer Receiving
Assistance under the Separate State Program(s)
INSTRUCTIONS AND DEFINITIONS
The state agency should collect and report data for each item. The data must be complete and accurate
(unless “unknown” is listed as an acceptable response or the item is marked as “optional”).
A closed case is a family whose assistance was terminated for the reporting month, but received
assistance under the state’s SSP-MOE Program in the prior month. States are not expected to track
closed cases in order to collect information on families for months after the family has left the rolls.
Rather, states are to report based on the last month of assistance.

GENERAL INFORMATION
1.

State FIPS Code: Enter your two-digit state code. See Appendix for FIPS codes.

County FIPS Code: Enter the three-digit code; see a list of codes on the Census website:
https://www.census.gov/library/reference/code-lists/ansi.html#county.

Reporting Year and Month: Enter the four-digit year and two-digit month (YYYYMM) code for
the period for which the data are being reported.

Stratum: A state that submits sample data must provide the ACF Regional Office with a listing of
the numeric stratum codes (from 00 to 99) for each stratum and submit section 4 of the SSPMOE data report. A state that submits data for its entire caseload should enter 00 for each
family.

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FAMILY-LEVEL DATA
For reporting purposes, the SSP-MOE family means (a) all individuals receiving assistance as part of a
family under the state's SSP-MOE Program; and (b) the following additional persons living in the family,
if not included under (a) above:

(1)

Parent(s) or caretaker relative(s) of any minor child receiving assistance;

(2)

Minor child; and

(3)

Any person whose income or resources would be counted in determining the family’s eligibility
for or amount of assistance.

Case Number: Enter the eleven-character case number. If the case number is less than the
allowable eleven characters, use lead zeros to fill in the number. Do not use the Social Security
number as part of the case number.

ZIP Code: Enter the five-digit ZIP code for the family’s place of residence.

Disposition: Enter 1 to indicate that the data reported is complete and accurate. States that
submit sample data should not report cases that are “listed-in-error”.

Reason for Closure: A closed case is a family whose assistance was terminated for the reporting
month but received assistance under the state’s SSP-MOE Program in the prior month. A
temporarily suspended case is not a closed case. If there is more than one applicable reason for
closure, determine the principal (i.e., most relevant) reason. If two or more reasons are equally
relevant, use the reason with the lowest numeric code. Enter the two-digit code:
01 = Employment and/or excess earnings
02 = Marriage
03 = Federal five-year time limit

Sanctions
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04 = Work-related sanction
05 = Child support sanction
06 = Teen parent failing to meet school attendance requirement
07 = Teen parent failing to live in an adult setting
08 = Failure to finalize an individual responsibility plan (e.g., did not sign plan)
09 = Failure to meet individual responsibility plan provision or other behavioral requirements
(e.g., immunize a minor child, attend parenting classes)

State Policies
10 = State time limit, if different than Federal
11 = Child support collected
12 = Excess unearned income (exclusive of child support collected)
13 = Excess resources
14 = Youngest child too old to qualify for assistance
15 = Minor child absent from the home for a significant time period
16 = Failure to appear at eligibility/redetermination appointment, submit required verification
materials, and/or cooperate with eligibility requirements
17 = Transfer to state TANF program
18 = Family served by a Tribal TANF program or Tribal New program

Other
19 = Family voluntarily closes the case
99 = Other/Unknown

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ASSISTANCE RECEIVED BY THE FAMILY
9.

10.

11.

Received Assistance from the Supplemental Nutrition Assistance Program (SNAP): Enter the
one-digit code:
1 = Yes, received SNAP
2 = No

12.

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PERSON-LEVEL DATA
This section allows for coding up to sixteen persons in the SSP-MOE family. If there are more than
sixteen persons in the family, use the following order to identify the persons to be coded: (1) the headof-household; (2) parents in the eligible family receiving assistance; (3) children in the eligible family
receiving assistance; (4) other adults in the eligible family receiving assistance; (5) parents not in the
eligible family receiving assistance; (6) caretaker relatives not in the eligible family receiving assistance;
(7) minor siblings of a child in the eligible family; and (8) other persons, whose income or resources
count in determining eligibility for or amount of assistance of the eligible family receiving assistance, in
descending order from the person with the most income to the person with the least income.

13.

Family Affiliation: Enter the one-digit code:
1 = Received assistance

Did not receive assistance, but in the family
2 = Parent of minor child in the eligible family that received assistance
3 = Caretaker relative of minor child in the eligible family that received assistance
4 = Minor child
5 = Person whose income or resources are considered in determining eligibility for or amount of
assistance

14.

Date of Birth: Enter the eight-digit code for date of birth in the format YYYYMMDD.

15.

Social Security Number:
Enter the nine-digit Social Security Number (SSN) for the individual. If the family affiliation (item
#13) code is 1 or 2, the state must provide the SSN, unless family affiliation code is 2 with no SSN
due to immigration status. If the SSN is unknown and the family affiliation code is not 1 or 2,
enter 999999999.

16.

Race/Ethnicity: Reporting of this item is required for individuals whose family affiliation (item
#13) code is 1, 2, or 3. To allow for the multiplicity of race/ethnicity, please enter a one-digit
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code for each race and for ethnicity of the SSP individual. Optional for individuals whose family
affiliation code is 4 or 5; if so, enter 0*. Enter the one-digit code:
Ethnicity:
A.

Hispanic or Latino
1 = Yes, Hispanic or Latino
2 = No

Race:
B.

American Indian or Alaska Native
1 = Yes, American Indian or Alaska Native
2 = No

Asian
1 = Yes, Asian
2 = No

Black or African American
1 = Yes, Black or African American
2 = No

Native Hawaiian or Other Pacific Islander
1 = Yes, Native Hawaiian or Pacific Islander
2 = No

White
1 = Yes, White
2 = No
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17.

Sex: Enter the one-digit code:
1 = Male
2 = Female

18.

Received Disability Benefits
Enter the one-digit code:
A.

Received Federal Disability Insurance Benefits Under Title II of the Social Security Act
(the OASDI Program):
This item is not required to be coded for a child.
1 = Yes, received federal disability insurance
2 = No

Received Benefits Based on Federal Disability Status Under Non-Social Security Act
Programs:
These programs include Veteran’s disability benefits, Worker's disability
compensation, and Black Lung Disease disability benefits.
This item should be coded for each adult and child with family affiliation code 1.
1 = Yes, received benefits based on Federal disability status
2 = No

Received Aid to the Aged, Blind, and Disabled (AABD) Under Titles I, X, and XIV or Title
XVI of the Social Security Act:
Titles I, X, and XIV and Title XVI are applicable only in the territories. States should use
code 2. This item is not required to be coded for a child.
1 = Yes, received AABD
2 = No

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D.

Code no longer in use. Enter 0.

19.

Marital Status:

Reporting of this item is required for individuals whose family affiliation (item# 13) code is 1, 2,
or 3. Optional for individuals whose family affiliation code is 4 or 5; if so, enter 0*.
Enter the one-digit code for the marital status of the individuals. A noncustodial parent who is
remarried should be coded as 2, regardless of whether they are living with their current spouse.
1 = Single, never married
2 = Married
4 = Widowed
5 = Divorced

20.

Relationship to Head-of-Household:
Enter the two-digit code that shows the individual’s relationship (including by marriage) to the
head of the household. If a minor child head-of-household, enter code 01.
01 = Head-of-household
02 = Spouse
03 = Parent
04 = Child
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05 =Stepchild
06 = Grandchild or great grandchild
07 = Other related person (e.g. sibling or cousin)
08 = Foster child
09 = Unrelated child
10 = Unrelated adult

21.

22.

Needs of a Pregnant Woman: Item no longer in use; enter 0.

23.

Educational Level: Reporting of this item is required for individuals whose family affiliation (item
#13) code is 1, 2, or 3. Code 99 is not an option for individuals whose family affiliation code is 1.
Enter the two-digit code to indicate the highest level of education attained by the individual.
Optional for individuals whose family affiliation code is 4 or 5; if so, enter 99.
01-11 = Grade level completed in primary/secondary school including secondary level vocational
school, adult high school, or homeschool
12 = 12th grade, High school diploma, GED, or National External Diploma Program
13 = Associate's Degree
14 = Bachelor’s Degree
15 = Graduate degree (Master’s or higher)
16 = Other credentials (degree, certificate, diploma, etc.)
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98 = No formal education
99 = Unknown

24.

Citizenship/Immigration Status:
Reporting of this item is required for individuals whose family affiliation (item #13) code is 1, 2,
or 3. Optional for individuals whose family affiliation code is 4 or 5; if so, enter 9. Enter the onedigit code:
1 = U.S. citizen, including naturalized citizens
2 = Qualified alien
3 = Non-qualified alien
9 = Unknown

25.

Employment Status: An employed adult (or minor child head-of-household) should have earned
income (item #26 > 0). Reporting of this item is required for individuals whose family affiliation
(item #13) code is not 5.
1 = Employed
2 = Unemployed, looking for work
3 = Not in labor force (i.e., unemployed, not looking for work)

AMOUNT OF INCOME, BY TYPE
26.

27.

Amount of Unearned Income: Enter the dollar amount of the individual’s unearned income for
the last month on assistance or for the month used to budget for the last month on assistance.

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SSP-MOE Data Report | Section Three
Aggregated Data Collection for Families Receiving Assistance
under the Separate State Program(s)
INSTRUCTIONS AND DEFINITIONS
The state agency must collect and report data for each item, unless explicitly instructed to leave the field
blank. Monthly caseload counts (e.g., number of families, number of two-parent families, and number of
closed cases) and number of recipients must be unduplicated monthly totals.

GENERAL INFORMATION
1.

State FIPS Code: Enter your two-digit state code. See Appendix for FIPS codes.

Calendar Quarter: The four calendar quarters are as follows:
First quarter
Second quarter
Third quarter
Fourth quarter

January - March
April - June
July - September
October - December

ACTIVE CASES (FAMILIES RECEIVING ASSISTANCE)
For purposes of completing this report, include all eligible families receiving assistance under the
separate State programs, i.e., SSP-MOE families. All counts of families and recipients should be
unduplicated monthly totals.

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Total Number of Families:
The total in this item should equal the sum of the number of two-parent families (in item #4),
the number of one-parent families (in item #5) and the number of no-parent families (in item
#6). Enter the number of families receiving assistance under the state TANF program for each
month of the quarter.
A. First Month:

B. Second Month:

C. Third Month:

Total Number of Two-parent Families:
There is no definition of a two-parent family in statute. The TANF rules allow states to define a
two-parent family as long as their definition includes the following minimum definition. For
purposes of calculating the two-parent families work participation rate, a two-parent family
includes, at a minimum, all families with two natural or adoptive parents (of the same minor
child) who are work-eligible individuals and living in the home, unless both are minors and
neither is a head-of-household. States may expand on this definition.
Include in the count of two-parent families, all families that meet the state’s definition of a twoparent family. Also, included all families with a noncustodial parent (as the second parent) that
the state opted to include in the two-parent families work participation rate. Enter the total
number of two-parent families receiving assistance for each month.
A. First Month:

C. Third Month

Total Number of One-Parent Families: Enter the total number of one-parent families receiving
assistance for each month.
A. First Month:

B. Second Month:

C. Third Month:

Total Number of No-Parent Families:
The count of no-parent families includes child-only families and families with a caretaker relative
as the head-of-household. Enter the total number of no-parent families receiving assistance
under the separate State programs for each month of the quarter.
A. First Month:

B. Second Month:

C. Third Month:

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7.

Total Number of Recipients: Enter the total number of recipients receiving assistance under the
separate state programs for each month of the quarter. The total in this item should equal the
sum of the number of adult recipients (in item #8) and the number of child recipients (in item
#9).
A. First Month:

B. Second Month:

C. Third Month:

Total Number of Child Recipients: Enter the total number of child recipients receiving assistance
under the separate State programs for each month of the quarter.
A. First Month:

10.

C. Third Month:

Total Number of Adult Recipients: Enter the total number of adult recipients receiving assistance
under the separate State programs for each month of the quarter.
A. First Month:

B. Second Month:

C. Third Month:

Total Number of Noncustodial Parents Participating in Work Activities:
Enter the total number of noncustodial parents participating in work activities under the
separate State programs for each month of the quarter. The monthly totals for this element may
be estimated from samples.
A. First Month:

11.

B. Second Month:

C. Third Month:

Total Amount of Assistance: Enter the dollar value of all SSP-MOE assistance (cash and non-cash)
provided to families under the separate State programs for each month of the quarter. Round
the amount of assistance to the nearest dollar.
A. First Month:

B. Second Month:

C. Third Month:

CLOSED CASES (FAMILIES NO LONGER RECEIVING ASSISTANCE)
12.

Total Number of Closed Cases: Enter the total number of closed cases for each month of the
quarter.
A. First Month:

B. Second Month:

C. Third Month:

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SSP-MOE Data Report | Section Four
Number of Families by Stratum for States that Report
Disaggregated Data Based on a Stratified Sample
INSTRUCTIONS AND DEFINITIONS
The state agencies are to collect disaggregated data (SDR - Sections One and Two) monthly and report
the data quarterly. At state option, a state may report the disaggregated data in the SDR for its entire
caseload or for a sample of families. If a state submits the quarterly data based on a stratified sample,
the state must also submit the total number of families by stratum for each month of the quarter. The
total number of families by stratum is needed for estimating purposes (i.e., to weight disaggregated
data in estimating totals, averages, percentages, etc.).
This report is not required from a state that reports the disaggregated data (in SDR – Sections One and
Two) for its entire caseload or reports the disaggregated data based on a non-stratified sample.

GENERAL INFORMATION
1.

State FIPS Code: Enter your two-digit state code in the header record. See the Appendix for FIPS
codes.

Calendar Quarter: The four calendar quarters are as follows:
First quarter
Second quarter
Third quarter
Fourth quarter

January - March
April - June
July - September
October - December

ACF-209 SSP-MOE Data Reporting Instructions | Section 4 | Page 88

INFORMATION FOR EACH STRATA
The information for items #4 through #6 is required for each stratum that the state uses in its
stratified SSP sample(s) for SDR - Sections One and Two .

SDR Section Indicator: Enter the one-digit code that indicates whether the caseload data by
stratum is for active case sample (SDR – Section one) or for the closed case sample (SDR –
Section two).
1. = Active Case Sample
2. = Closed Case Sample

Stratum:
In designing a stratified sample, a state divides its universe of families into groups such that
every family is in one and only one of the two or more groups. These groups are referred to as
strata. Sampling occurs within each stratum. Valid stratum codes may range from 00 to 99. A
state with a stratified sample must complete item six, Total Number of Families, for each
stratum for each reporting month.
Enter the two-digit stratum code.

Total Number of Families: Enter the number of families receiving assistance for stratum coded in
item 5 under the SSP-MOE for each month of the quarter.
A. First Month:

B. Second Month:

C. Third Month:

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TANF Data Report (TDR) and SSP-MOE Data Report
(SDR) Appendix
State FIPS Codes.......................................................................................................................................... 90
Newly Approved Applicant ......................................................................................................................... 91
Noncustodial Parents .................................................................................................................................. 91
Assistance.................................................................................................................................................... 92
Work-Eligible Individual .............................................................................................................................. 93
Adult Work Participation Activities ............................................................................................................. 94
Job Search & Job Readiness ........................................................................................................................ 96
Vocational Educational Training ................................................................................................................. 97
Mini-Simplified SNAP Program ................................................................................................................... 97

State FIPS Codes
(Applies to TDR, SDR Section I - IV)
State
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Guam
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana

Code
01
02
04
05
06
08
09
10
11
12
13
66
15
16
17
18
19
20
21
22

State
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah

TANF Data Report and SSP-MOE Data Report Appendix | Page 90

Code
30
31
32
33
34
35
36
37
38
39
40
41
42
72
44
45
46
47
48
49

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Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri

23
24
25
26
27
28
29

Vermont
Virgin Islands
Virginia
Washington
West Virginia
Wisconsin
Wyoming

50
78
51
53
54
55
56

Newly Approved Applicant
(TDR Section 1: item #10)
In forming the monthly frame for data collection and reporting, a state must include all families that
receive assistance for the month through the end of the month. We do this because states have only 45
days after the close of the quarter to report the data. For a state that provides assistance to newlyapproved applicants back to the date of application, the initial assistance issued may include assistance
for one or more prior months. However, the month in which the state issued the initial assistance is the
first month the state is required to include the family on the monthly frame. Thus, it is the month in
which the family is a newly-approved applicant.
At state option, the family could be included on a prior monthly frame for a month that assistance was
issued retroactively. If the state included the family on a prior month frame, then the prior month would
be the month in which the family is a newly-approved applicant. For example, a family applies for
assistance on March 25 and is approved to receive assistance on May 10. The state provides cash
assistance back to date of application and issues a check for March, April, and May on May 11. The state
must include the family on the May frame, but is not required to include the family on the March or
April frames. If the family is not on the March or April frame, the family is a newly-approved applicant
for May. However, if the state opts to include the family on the April frame, the family is a newlyapproved applicant for April, not May.

Noncustodial Parents
(TDR Section 1: items #12, #30, #31, and #48; SDR Section 1: items #9, 26, 27 and #41)
A noncustodial parent is defined in 45 CFR 260.30 as a parent of a minor child who: (1) lives in the state
and (2) does not live in the same household as the minor child. The state must report information on the
noncustodial parent if the noncustodial parent: (1) is receiving assistance as defined in 45 CFR 260.31;
(2) is participating in work activities as defined in section 407(d) of the Act; or (3) has been designated
by the State as a member of a family receiving assistance. If the noncustodial parent is the only member
of the family receiving assistance, the state must report the disaggregated and aggregated information
on the entire family. If the noncustodial parent is only participating in work activities and the other
members of the family are not receiving assistance, the state must report only the aggregated
information on the noncustodial parent.
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A noncustodial parent, who is receiving assistance, is a work-eligible individual and a non-recipient,
noncustodial parent is not. A family with two parents, who are work-eligible individuals, one of whom is
a noncustodial parent, does not meet the minimum definition of a two-parent family. However, the
state may use an expanded definition of two-parent family which could include this family within the
definition and thus, choose whether a two-parent family with a noncustodial parent (who is receiving
assistance) as one of the two parents is a two-parent family for the purposes of calculating the twoparent work participation rate. If a state chooses to exclude such a family with a noncustodial parent as
one of the parents from the two-parent work participation rate, the State must code the item “Type of
Family for Work Participation” with a 1.

Assistance
The term “assistance” includes cash, payments, vouchers, and other forms of benefits designed to meet
a family's ongoing basic needs (i.e., for food, clothing, shelter, utilities, household goods, personal care
items, and general incidental expenses). It includes such benefits even when they are provided in the
form of payments by a TANF agency, or other agency on its behalf, to individual recipients and are
conditioned on their participation in work experience or community service (or any other work activity
(i.e., under 45 CFR 261.30). It also includes supportive services such as transportation and child care
provided to families who are not employed.
The term "assistance" excludes:
(1)

Nonrecurrent, short-term benefits (such as payments for rent deposits or appliance repairs)
that:
(i)

Are designed to deal with a specific crisis situation or episode of need;

(ii)

Are not intended to meet recurrent or ongoing needs; and

(iii)

Will not extend beyond four months.

(2)

Work subsidies (i.e., payments to employers or third parties to help cover the costs of employee
wages, benefits, supervision, and training);

(3)

Supportive services such as child care and transportation provided to families who are
employed;

(4)

Refundable earned income tax credits;

(5)

Contributions to, and distributions from, Individual Development Accounts;

(6)

Services such as counseling, case management, peer support, child care information and
referral, transitional services, job retention, job advancement, and other employment-related
services that do not provide basic income support; and

(7)

Transportation benefits provided under an Access to Jobs or Reverse Commute project,
pursuant to section 404(k) of the Act, to an individual who is not otherwise receiving assistance.
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The exclusion of nonrecurrent, short-term benefits under (1) of this paragraph also covers supportive
services for recently employed families, for temporary periods of unemployment, in order to enable
continuity in their service arrangements.

Work-Eligible Individual
(TDR Section 1 item #48; SDR Section 1 item #41)
Change in Circumstance: If an individual’s status changes from work-eligible to non work-eligible or vice
versa during the report month, the state must code the individual as a work-eligible individual for the
report month and the family will be included in the denominator of the work participation rate.
However, in determining the average number of hours of participation per week for the report month,
State may apply the same approach we use for partial months of receipt of assistance. The preamble to
the original TANF rule stated that “the participation rates are based on monthly data of families
receiving assistance that include an adult. Therefore, a family that receives assistance for even one day
contributes to the total number of families receiving assistance in that month.” Under the new rules, the
rates are based on monthly data of families that include a work-eligible individual, so the same
discussion applies to families with a work-eligible individual that applied before to families receiving
assistance that include an adult.
Although the family will be in the denominator for the month if an adult is “work-eligible” for any time
in that month, it may also be possible to include the family in the numerator that month and count it
toward the participation rate even if the work-eligible status of the adult changes in the course of the
month. 45 CFR 261.22(d)(1) says “If a family receives assistance for only part of a month, we will count it
as a month of participation if a work-eligible individual is engaged in work for the minimum average
number of hours in each full week that the family receives assistance in that month.” Similarly, if a
family includes a work-eligible individual for only part of a month, we will consider the family to have
met the participation standard for the month and include it in the numerator if the adult engaged in
work for the minimum average hours required in each full week that he or she was a work-eligible
individual in that month.
In some cases, there may have been a change in circumstances that took place prior to the report
month, but the State did not learn of the change until a subsequent month. In such a situation, the State
should revise its data to the extent possible. For example, the definition of a work-eligible individual
does not explicitly refer to a deceased individual, but it is clear that such an individual cannot meet the
work requirements and is not “work-eligible.” If an adult (or minor child head-of-household) who was
receiving assistance died prior to the report month, the deceased individual is not a work-eligible
individual for the report month. This is true even if the family’s grant for the report month included the
needs of the deceased individual, for example because the State must provide timely notification to a
family before reducing the grant or the family failed to report the death to the TANF agency. However, if

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a work-eligible individual died in the report month, the State should treat it as it would any other change
in circumstances, following the guidance above.

Adult Work Participation Activities
A State must report the actual hours that an individual participates in an activity, subject to the
qualifications in 45 CFR 261.60 paragraphs (b) and (c) and § 261.61(c). It is not sufficient to report the
hours an individual is scheduled to participate in an activity.
45 CFR 261.60 paragraph (b) reads as follows: For the purposes of calculating the work participation
rates for a month, actual hours may include the hours for which an individual was paid, including paid
holidays and sick leave. For participation in unpaid work activities, it may include excused absences for
hours missed due to a maximum of 10 holidays in the preceding 12-month period and up to 80 hours of
additional excused absences in the preceding 12-month period, no more than 16 hours of which may
occur in a month, for each work-eligible individual. Each state must designate the days that it wishes to
count as holidays for those in unpaid activities. It may designate no more than 10 such days. In order to
count a holiday or an additional excused absence as actual hours of participation, the individual must
have been scheduled to participate in a countable work activity for the period of the absence that the
State reports as participation. A state must describe its holiday and additional excused absence policies
and definitions as part of its Work Verification Plan, specified at 45 CFR 261.62.
45 CFR 261.60 paragraph (c) reads as follows: For unsubsidized employment, subsidized employment,
and OJT, a State may report projected actual hours of employment participation for up to six months
based on current, documented actual hours of work. Any time a State receives information that the
client’s actual hours of work have changed, or no later than the end of any six-month period, the State
must re-verify the client’s current actual average hours of work, and may report these projected actual
hours of participation for another six-month period.
A State may not count more hours toward the participation rate for a self-employed individual than the
number derived by dividing the individual’s self-employment income (gross income less business
expenses) by the Federal minimum wage. A State may propose an alternative method of determining
self-employment hours as part of its Work Verification Plan.
A State may count supervised homework time and up to one hour of unsupervised homework time for
each hour of class time. Total homework time counted for participation cannot exceed the hours
required or advised by a particular educational program.
A State must support each individual’s hours of participation through documentation in the case file. In
accordance with 45 CFR 261.62, a State must describe in its Work Verification Plan the documentation it
uses to verify hours of participation in each activity.

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For an employed individual, the documentation may consist of, but is not limited to pay stubs, employer
reports, or time and attendance records substantiating hours of participation. A State may presume that
an employed individual participated for the total number of hours for which that individual was paid.
The State must document all hours of participation in an activity; however, if a State is reporting
projected hours of actual employment in accordance with 45 CFR 261.60(c), it need only document the
hours on which it bases the projection.
For an individual who is self-employed, the documentation must comport with standards set forth in the
State’s approved Work Verification Plan. Self-reporting by a participant without additional verification is
not sufficient documentation.
For an individual who is not employed, the documentation for substantiating hours of participation may
consist of, but is not limited to, time sheets, service provider attendance records, or school attendance
records. For homework time, the state must also document the homework or study expectations of the
educational program.
To ensure accuracy in the reporting of work activities by work-eligible individuals on the TANF Data
Report and, if applicable, the SSP-MOE Data Report, each state must:
(1) Establish and employ procedures for determining whether its work activities may count for
participation rate purposes; (2) Establish and employ procedures for determining how to count and
verify reported hours of work; (3) Establish and employ procedures for identifying who is a work-eligible
individual; (4) Establish and employ internal controls to ensure compliance with the procedures; and (5)
Submit to the Secretary for approval the State’s Work Verification Plan in accordance with 45 CFR
261.62 (b).
To calculate the average number of hours per week of participation in a work activity, add the number
of hours of participation across all weeks in the month and divide by the number of weeks in the month.
Round the result to the nearest whole number.
Some weeks have days in more than one month. Include such a week in the calculation for the month
that contains the most days of the week (e.g., the week of August 27 - September 2, 2006 would be
included in the August calculation). Acceptable alternatives to this approach must account for all weeks
in the fiscal year. One acceptable alternative is to include the week in the calculation for the month in
which the Friday falls (i.e., the JOBS approach). A second acceptable alternative is to count each month
as having 4.33 weeks. States may propose an alternative method for calculating the average number of
hours of participation per week, but need to have approval of their method before implementation. The
same method of calculating the average number of hours per week of participation for the report month
must be used for each month in the fiscal year.
During the first or last month of any spell of assistance, a family may receive assistance for only part of
the month. If a family receives assistance for only part of a month, the state (Tribe) may count it as a
month of participation if an adult (or minor child head-of-household) in the family (both adults, if they
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are both required to work) is engaged in work for the minimum average number of hours for any full
week(s) that the family receives assistance in that month.
For the four paid countable work activities (i.e., Unsubsidized Employment, Subsidized Private-Sector
Employment, Subsidized Public-Sector Employment, and On-the–Job Training) enter the average
number of hours of participation per week for the report month. If the adult (or minor child head-ofhousehold) did not participate in the paid work activity, enter zero. Each of the eight non-paid countable
work activities has three components: (A) Hours of Participation; (B) Excused Absences; and (C)
Holidays. For each non-paid, work activity in which the adult (or minor child head-of-household)
participated during the reporting month, enter in the “Hours of Participation” component the average
number of hours per week of participation, except as noted for “Job Search and Job Readiness
Assistance” and “Vocational Educational Training” below. For each non-paid, work activity in which the
adult (or minor child head-of-household) did not participate, enter zero as the average number of hours
per week of participation.
For each non-paid, work activity in which the adult (or minor child head-of-household) was given an
excused absence, enter in the “Excused Absences” component the average number of hours per week
for the reporting month of excused absences. Otherwise, enter zero for this component.
For each non-paid, work activity in which the adult (or minor child head-of-household) is excused from
participation in schedule hours due to a holiday, specified in the State’s Work Verification Plan, enter in
the “Holidays” component the average number of hours per week of scheduled participation that was
excused due to holidays in the reporting month. Otherwise, enter zero for this component.
These work activity items are applicable only for individuals whose family affiliation code is 1 or 2.

Job Search & Job Readiness
(TDR Section 1: item #55; SDR Section 1: item #48)
Limitations: The four limitations concerning job search and job readiness are: (1) Job search and job
readiness assistance only counts for 6 weeks in the preceding 12-month period; (2) A work eligible
individual's participation in job search and job readiness assistance counts for no more than 4
consecutive weeks; (3) If the state's total unemployment rate is at least 50 percent greater than the
United States' total unemployment rate or the state is a needy state (within the meaning of section 403
(b)(6)), then an individual's participation in job search and job readiness assistance counts for up to 12
weeks in the 12-month period; and (4) A state may count 3 or 4 days of job search and job readiness
assistance during a week as a full week of participation, but only once for any individual in a 12-month
period.
An work-eligible individual's participation in job search and job readiness assistance counts for a
maximum of six weeks in the preceding 12-month period. The 6-week limit is converted to hours and
operates like an accrual system. A week equals 20 hours for a work-eligible individual who is a single
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custodial parent with a child under six years of age and equals 30 hours for all other work-eligible
individuals. Thus, for 6 weeks, these limits are 120 hours and 180 hours, respectively. For those months
in which a state can count 12 weeks of this activity, these limits are 240 hours and 360 hours,
respectively.
The 4-consecutive-week limitation operates differently. Reporting any hours in a week uses a week of
participation, that is, every 5th consecutive week it cannot count hours in this activity.

For each week in which a work eligible individual exceeds any of these limitations, use “0” as the
number of hours in calculating the average number of hours per week of job search and job readiness,
even if (s)he may be engaged in job search or job readiness activities.
States may report the hours of work participation that are beyond the statutory limits on job search and
job readiness assistance under the work activity “Other Work Activities.”

Vocational Educational Training
(TDR Section 1: item #57; SDR Section 1: item #50)
Vocational educational training must be supervised on an ongoing basis no less frequently than once
each day in which the individual is scheduled to participate.
Each work-eligible individual has a life-time limit for vocational educational training. Vocational
educational training may only count as a work activity for a total of 12 months. For any work-eligible
individual that has exceeded this limit, enter 0 as the average number of hours per week of participation
in vocational education training, even if (s)he is engaged in vocational education training. The additional
participation in vocational education training may be coded under “Other Work Activities.”

Mini-Simplified SNAP Program
(TDR Section 1: item #63 and #64; SDR Section 1: item #56)
States can adopt the mini-Simplified SNAP Program option that simply allows them to count the value
of SNAP in determining maximum hours.
States that adopted Mini–Simplified SNAP Program as of February 2023
Alabama

Louisiana

North Dakota

Arizona

Maine

Ohio

California

Maryland

Oregon

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Colorado

Massachusetts

Pennsylvania

Delaware

Michigan

Puerto Rico

District of Columbia

Minnesota

Rhode Island

Florida

Mississippi

South Carolina

Georgia

Missouri

Tennessee

Hawaii

Nebraska

Texas

Idaho

Nevada

Utah

Illinois

New Hampshire

Vermont

Indiana

New Jersey

Virgin Islands

Iowa

New Mexico

Virginia

Kansas

New York

Washington

Kentucky

North Carolina

West Virginia

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File Type	application/pdf
File Modified	2025-01-31
File Created	2025-01-31