OLHCHH - All Competitive NOFOs

From:
Sent: Wednesday, April 24, 2024, 6:20 PM
To:
Subject: Sample Radon Negotiation Email Notification
Dear Authorizing Official’s Name:
Welcome to the FY2023 Radon Testing and Mitigation Demonstration for Public Housing
(RTMD) Grant Program! You have been assigned the following grant number: Grant Number.
Please confirm receipt of this email and return the attached documents to the negotiation team
by April 1, 2024. It is recommended that you first read the “Welcome Letter” attachment.
The following attached documents are required as part of your formal negotiation meeting. To
expedite the negotiation process, send all the requested documents in one email and include your
organization’s grant number in the email subject line.

This package should be fully completed and emailed back to the negotiation team by
5:00 PM EDT April 1, 2024.
1. Welcome Letter.
2. Negotiation Questions - Thoroughly review the word document and answer each question
accordingly. Additional explanations may be necessary. Select “N/A” for any sections that
are not applicable.
3. 424CBW Budget – See the PRA and Instructions tab for using the 424CBW budget. The
worksheet lists the typical items that a grant will support depending on the project
objectives, allowable costs, and restrictions. Complete the Name and Address of Applicant
section at the top of the Workbook tab. Be sure to add the date and grant number Grant
Number. A budget worksheet needs to be completed for each subgrantee/subrecipient or
partner that will receive more than 10% of the budget. Any cost associated with executing
the grant should be listed on the worksheet. Save document file name as: Grantee number,
form name and date.
4. Budget Narrative - This document explains/justifies the estimated costs by line item or
category in the budget. The Budget Narrative should explain how the costs associated with
each line item or category relate to the implementation of the grant. Any costs listed in the
Budget Workbook should have a corresponding detailed explanation in the Budget
Narrative. See the attached Budget Narrative Instructions. Save document file name
as: Grantee number, form name and date.
5. HHGMS Access and Contact List - The information on this form is used to grant access to
Healthy Homes Grant Management System (HHGMS), which is the web-based system used
to manage the grant. Save document file name as: Grantee number, form name and date.
We kindly ask that each organization follows these steps in all correspondence:

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Designate one (1) point of contact (POC) for this process.
Always include the grant number in the subject line of all emails with HUD.
Do not change the names of the files unless you are adding your organization name to the
file. (i.e., save document file name as: Grantee number, form name and date.)
Send all documents back in one email and please do not combine documents into one
PDF, however, Zip files are acceptable.

The following link is available to assist you in OLHCHH program implementation and
compliance:
OLHCHH – Resources regarding program policy, contacts, and general information
If you have any further questions, please do not hesitate to email me.

Thank You,

OLHCHH Grantee Training site
https://www.gotostage.com/channel/f4a0dda684424a94be27d697e2d04326