General Services Acquisition Regulation; Contract Administration and Quality Assurance-- GSAR Sections Affected: 542, 546, 552.242-70 & 552.546-70, and GSA Forms 308 & 1678)

Forms and Documents

Document Name	Status
Form GSA 308 Source Inspection Requirements Form and Instruction	Modified
Form GSA 1678 Status Report of Orders and Shipments Form and Instruction	Modified
3090-0027 Supporting Statement_2024.docx Supporting Statement A	2024-11-19

IC Document Collections

IC ID	Document Title	Status
32376	Source Inspection Requirements Form and Instruction	Modified
232788	Status Report of Orders and Shipments Form and Instruction	Modified

ICR Details

OMB Control No: 3090-0027	ICR Reference No: 202411-3090-005
Status: Received in OIRA	Previous ICR Reference No: 202109-3090-001
Agency/Subagency: GSA	Agency Tracking No:
Title: General Services Acquisition Regulation; Contract Administration and Quality Assurance-- GSAR Sections Affected: 542, 546, 552.242-70 & 552.546-70, and GSA Forms 308 & 1678)
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 11/19/2024

	Requested	Previously Approved
Expiration Date	36 Months From Approved	11/30/2024
Responses	252,600	252,600
Time Burden (Hours)	126,300	2,208
Cost Burden (Dollars)	3,698,064	57,607

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Abstract: This information collection supports the monitoring, delivery, and inspection of stock and special order program items via: GSA Form 1678, Status Report of Orders and Shipments, via GSAR clause 552.242-70, Status Report of Orders and Shipments GSAR clause 552.242-70, Status Report of Orders and Shipments, was established to monitor the current delivery status of orders placed with supply contractors to ensure that timely corrective action could be taken by the Government in the event the contractor’s performance was delinquent. The GSA Form 1678, Status Report of Orders and Shipments, was developed for supply contractors to use to meet the requirements of the clause. When GSA issues direct delivery orders, data from this form is the only notification to FAS that timely shipment has been made to customer agencies. GSAR clause 552.246-70, Source Inspection by Quality Approved Manufacturer GSAR clause 552.246-70, Source Inspection by Quality Approved Manufacturer, is used when source inspection is performed by a quality approved manufacturer. The use of this clause allows GSA to make the most efficient use of its inspectors by devoting them to the contracts that require inspection by the Government, to checking contracts that require inspection by the Government, to checking the contractors’ inspection system, and to inspecting supplies under contracts where complaints are received regarding the quality or supplies. The clause requires contractors to document and retain inspection and testing records. This requirement should minimize the paperwork burden on contractors, while continuing to protect the Government interests. GSA Form 308, Notice of Inspection, via GSAR clause 552.246-71, Source Inspection by Government The GSAR clause 552.246-71, Source Inspection by Government , is used when source inspection is performed by Government personnel. Through this clause, GSA established a program providing for Government reliance on contractors to inspect supplies under certain contracts that provide for source inspection instead of relying on Government personnel to inspect supplies. For deliveries to civilian facilities, the clause requires the use of GSA Form 308. For delivery to military facilities (or computer formatted equivalents), the Department of Defence DD Form 250 is required.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 73418	09/10/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 91398	11/19/2024
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Source Inspection Requirements	GSA 308	Notice of Inspection
Status Report of Orders and Shipments	GSA 1678	Status Report of Orders and Shipments

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	252,600	252,600	0	0	0	0
Annual Time Burden (Hours)	126,300	2,208	0	124,092	0	0
Annual Cost Burden (Dollars)	3,698,064	57,607	0	3,640,457	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: ● The hourly rate (plus fringe) was updated to reflect the rates effective January 2024, as opposed to January 2021 for annual public cost burden. ● The hourly rate (plus fringe) was updated to reflect the rates effective January 2024, as opposed to January 2021 for annual cost burden to the Government. ● For Form 1678, an upwards adjustment of the time to review (non-government) from 30 seconds (.08 of an hour) to 30 minutes (.50 of an hour).

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Annual Cost to Federal Government: $83,642

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/19/2024

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