Protection of Visibility: Amendments to Requirements for State Plans

SPeCS for SIPs
For Preparers and Certifiers: Preparing and Submitting a
Supplemental Submission
Note: Supplemental submissions can be made to provide additional information or
clarification related to an official submission and should be coordinated with your EPA
Regional Office. Preparers can create a supplemental submission and enter necessary
information, but only Certifiers can submit supplemental submissions to EPA. An official
submission must be submitted to EPA prior to creating an associated supplemental
submissions.

1. On the SPeCS for SIPs state landing page, click on the ‘Supplement’ button associated
with the submission you would like to supplement in the Plans Submitted table (see
Figure 1).
Figure 1: State Landing Page

2. The Supplemental Submission page will then appear. By default, the title of the official
submission for which you are submitting supplemental information will appear at the top
of the page (in the gray bar) and cannot be modified.

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3. In the first text box on the page, enter a reason for the supplemental submission (see
Figure 2). This is a required field.
4. Upload an official letter from your organization notifying EPA of the supplemental
submission, and upload any other supporting documentation. You are required to upload
at least one file related to the supplemental submission (see Figure 2). See the
“Uploading Documents” job aide for more information on uploading documents.
5. Verify that you have coordinated with your EPA Regional Office prior to submitting the
supplemental submission by selecting the checkbox below the file upload section (see
Figure 2). This is a required field.
Note: Steps 6-10 apply only to Certifiers.
6. If you are registered as a Certifier, select the ‘Submit’ button to electronically sign and
submit the supplemental submission (see Figure 2).
a. If you are registered as a Preparer, a ‘Ready for Certification’ button appears
instead of the ‘Submit’ button. Select the ‘Ready for Certification’ button to
complete the preparation of the submission and notify certifiers in your state that
the submission is ready for review and official submission.
Figure 2: Supplemental Submission Page

7. A certification statement appears in a pop-up box. You are required to agree to the
certification statement, in compliance with CROMERR standards. Read the statement
and select the ‘Accept’ button to continue (see Figure 3).

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Figure 3: Certification Statement

8. Once the eSignature Widget appears, enter your CDX user name and password. Note that
the password is case-sensitive.
9. As a second security measure, you may either choose to answer a security question
associated with your account, or receive a text message from CDX with a PIN code (see
Figure 4).
Figure 4: eSignature Widget Secret Question Verification

Enter secret question
response here

a. If you would like to answer the security question, select the ‘Answer Secret
Question’ radio button, enter the answer that you provided during CDX
registration, and select the ‘Answer’ button. The answer that you provide is not
case-sensitive (see Figure 4).
b. If you prefer to receive a text message from CDX with a PIN code, select the
‘Send Text Message’ radio button. A partially hidden instance of your mobile
number will appear on the widget. Once you verify the mobile number, select the
‘Send’ button. Shortly after, you will receive a text message from CDX with a
PIN code. Enter the PIN in the ‘Enter PIN below’ box on the eSignature Widget
and select the ‘Verify’ button (see Figure 5).

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Figure 5: eSignature Widget SMS Verification

Enter SMS pin here

c. Please note: If this radio button option does not appear on your eSignature
Widget, you do not have a mobile number added as a verification method on your
account. To add a mobile number, navigate to the MyCDX page by selecting the
‘Return to CDX’ hyperlink from the navigation bar. Select the ‘My Profile’ tab
from the homepage, and navigate to the ‘Verification Methods’ section. Select the
‘Modify Verification Methods’ button to edit or add a mobile number to your
account (see Figure 6).

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Figure 6: MyCDX Verification Methods

10. Once you have verified your account, select the ‘Sign’ button that appears on the
eSignature Widget (see Figure 7).
Figure 7: eSignature Widget Signature Process

11. A submission confirmation pop-up box appears with additional details about your
submission. You may select the ‘Print’ button to save an HTML copy of your submission
details for your records (see Figure 8).
12. The submission now will be denoted as a Supplemental submission in the “Plans
Submitted” table on the state landing page.

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Figure 8: Submission Confirmation

Support
If you have any questions related to submission development, please contact your EPA Regional
Office contact, as listed on your state landing page.
If you have any questions related to CDX or the SPeCS for SIPs program service, please contact
the CDX Help Desk at helpdesk@epacdx.net or by telephone at 888-890-1995.

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