SUPPORTING STATEMENT FOR PAPERWORK REDUCTION SUBMISSION
Program Monitoring Data Collections for the National Science Foundation (NSF) Non-Academic Research Internships for Graduate Student (INTERN) Program
This request is to seek approval in renewing information collections for grantees of the National Science Foundation (NSF) Non-Academic Research Internships for Graduate Student (INTERN) Program. Minor changes were made to the survey instruments to update the language so to render better clarity in survey items, and to reflect changes in the program. Information collected under this data collection are intended to monitor progresses, outputs, short-term, intermediate, and long-term outcomes of the program.
The NSF INTERN Program is designed as a funding supplement to provide graduate students with experiential learning opportunities through research internships. These internships can take place in startup businesses, government agencies and national laboratories, museums, science centers, policy think tanks, and non-profit organizations. Through the internships, participants of the Program are expected to augment academic knowledge, gain relevant experience, as well as acquire core professional competencies and skills that will help them become successful for a broad range of academic and non-academic career paths in any sector of the U.S. economy.
Participants usually enter the Program by way of the Principal Investigators (PIs) of active NSF awards requesting supplemental funding through the INTERN Program. It is expected that the graduate student and the PI on the NSF grant work together to identify innovative experiences that add the most educational value for the graduate student through activities that are not already available at the student's academic institution. Further, the internship is expected to be research-focused in a STEM field or in STEM education research, and to be on-site at the host organization unless a specific exception to this is granted due to extenuating circumstances by the cognizant NSF program officer. The funding covers up to six months of support of the internship, and an additional six months could also be requested for a maximum of 12 months stay at the host organization.
In addition to deep and broad preparation in their technical areas of expertise, the INTERN Program also provides students the opportunity and experience building collaborative skills through working in teams and with diverse individuals, enhancing skills and knowledge in the areas of research, innovation, communication, networking, entrepreneurship, leadership and management, as these transferrable skills have become increasingly valuable for all sectors of the STEM workforce. Moreover, the INTERN Program is also designed with the aim for job market and/or career exploration, to allow graduate students to pursue new activities that will broaden their perspectives, expand their professional network, and increase their awareness in terms of existence and breadth of other possible career pathways (in addition to academia) so they can make more informed career decisions after graduation. With rapidly accelerating changes in technology-driven global and national economies, today's graduate students will have a wide choice of career paths to pursue over their professional lives. NSF has been investing in a number of programs to better support graduate student preparedness and adaptation for today’s Science, Technology, Engineering, and Mathematics (STEM) workforce, and the NSF INTERN Program is one of them. Finally, the Program is also tailored to and oriented towards infusing and blending academic and industry research—for students to bring new academic ideas into industry, and also for students to bring back professional knowledge, skills, and industry’s best practices back to academic laboratories.
The survey questionnaire, designed and tailored specifically for the INTERN Program will provide essential information for program monitoring. Data collected will be used for program planning, management, and evaluation. Summaries of monitoring data are used to respond to queries from Congress, the public, NSF's external merit reviewers who serve as advisors, including Committees of Visitors (COVs), and NSF's Office of the Inspector General. These data are needed for effective administration, monitoring, evaluation, and for measuring attainment of NSF’s program and strategic goals, as identified by the President’s Accountable Government Initiative, the Government Performance and Results Act Modernization of 2010, Evidence-Based Policymaking Act of 2018, and NSF’s Strategic Plan. The program-specific collection included in this request is also designed to assist in management of the INTERN Program, which engages multiple directorates across NSF.
The NSF INTERN Program Survey -- Students was designed and specifically tailored to collect information on Workforce Development, Internship Experience/Outcomes, Job Market/Career Exploration, and Partnership with Industry. This request for data collection stems from the following: (1) the desire to obtain the best data possible directly from graduate students who participated in the INTERN Program, and (2) the need for increased transparency and accountability for the Program. Since the INTERN Program is categorized as a supplemental funding to active NSF grants, the outcomes and feedback pertaining to the Program would not have been captured under the current NSF annual report requirements. Thus, the survey would be used as an instrument to collect direct feedback from program participants The data collected would provide evidence to assess its ongoing efforts as well as to consider changes for the future.
As mentioned, after reviewing the survey responses received from the past 3 years, minor changes were made to the survey instrument to better reflect the program and also to update the some of the wording to render more clarity to the survey items; these changes are:
Item 3-1. Additional item added. We ask the respondents to provide the website (URL) of the host organization so we can better code the size of the organization at the backend.
Item 3-2. Reducing the number of response options, as we observed from the responses that the respondents were overwhelmed and confused by the options.
Item 4-1. The wording describing the work activities were updated to better reflect the current languages used in the STEM field.
Item 5-8. Response options were changed to align with those that were used in item 3-2.
Item 6-1. Additional response option–Not applicable–was made available.
Item 6-2. Additional response option–Not applicable–was made available.
Items 7-1 and 7-2. Updated the categories to reflect the most recent guidance.
The NSF INTERN Program Survey -- Students was created to primarily assess and address whether the goals, expectations, and objectives of the Program have been met. The data collected are focused on program-specific qualitative and quantitative indicators.
Collection of these data serves several purposes, including:
Providing information in terms of workforce development, partnership with academia and industry, and advancements in science, innovation, and technology
Monitoring the participation of graduate students from underrepresented groups such as women, persons with disabilities, underrepresented minorities in science, technology, engineering, and mathematics (STEM), veterans, and persons from economically disadvantaged backgrounds
Collect structured responses and feedback from participants to identify areas of strengths and improvements for the Program
Identify outputs, impacts, and success stories for outreach and reporting
The information collected allow managing Program Directors of the INTERN supplements to ensure that the awards are in good standing, and that the student, PI, and the university are complying with Program requirements as specified in the solicitation. The INTERN Program uses this information to remain responsive to the nation’s changing science, technology, and economic environment, to secure future Program funding, and to continue Program growth. Data collected is also used for recommending changes to improve and strengthen the Program, as well as for internal reports, impact assessments, and historical comparisons.
All components in the collection will utilize electronic forms to minimize data errors and respondent burden. In some cases, Program Directors, NSF staff, and/or NSF authorized representatives may contact the respondents for clarifications or follow-up questions to ensure quality assurance, and use these conversations to increase the robustness on the data.
The NSF INTERN Program Survey -- Students does not duplicate other efforts undertaken by NSF, other federal agencies, or other data collection agents.
N/A
Data collected for this clearance will be used primarily to manage the INTERN Program, monitor progress, inform program evaluations, coordinate with federal and non-federal partners, provide Congress with information about government-supported activities, and report for GPRA and other requirements.
If the information were not collected, NSF would be unable to (1) meet its accountability requirements, (2) assess the degree to which Program are meeting its designed objectives and targeted goals over time, and (3) document outcomes and impacts of the INTERN Program.
Data collected for the NSF INTERN Program Survey -- Students will comply with 5 CFR 1320.6. All data under this collection ask program participants to respond once (upon completion of the Program), and occasionally at longer intervals for post-award monitoring. As many potential outcomes and impacts of investments in the INTERN Program realized sometimes years after the award supplement is made, it is necessary to capture some of these outcomes and impacts via post-award monitoring. In the case of the Student survey, we expect to collect post-award data after their participation of the INTERN Program, with the possibility to capture more data points 1 year to 3 years after they participated. This is because most important indicators for outcomes and impacts may become apparent at shorter intervals post-participation.
These data collections are voluntary.
The agency’s notice, as required by 5 CFR 1320.8(d), was published in the Federal Register on April 2, 2024, at 89 FR 22750, and no comments were received.
Not applicable
Respondents will be informed that any information on specific individuals is maintained in accordance with the Privacy Act of 1974. Every data collection instrument will display both OMB and Privacy Act notices.
Respondents will be told that data collected are available to NSF officials and staff, and authorized contractors and/or grantees, who manage the data and data collection software. Data will be processed according to federal and state privacy statutes. The system will limit access to personally identifiable information to authorized users. Data submitted will be used in accordance with criteria established by NSF for monitoring research and education grants and in response to Public Law 99-383 and 42 USC 1885c.
In the NSF INTERN Program Survey -- Students, information from survey correspondents (also the student participant of the INTERN Program), including name, affiliated organization, enrollment status, highest academic degree seeking, and email address are requested. These data are collected for verification, as well as for connecting the student’s participation to the corresponding NSF grant number in case further clarification is needed from the PI (of the award).
Questions pertaining to gender, demographics, disability, and veteran status are strictly voluntary.
Individual-level data that are collected will be provided only to managing Program Directors, NSF management, and supporting staff conducting analyses using the data as authorized by NSF. Any public reporting of data will be in aggregate form, and all personal identifiers will be removed.
Collection Component |
Number of Respondents |
Number of Hours per Respondent |
Burden (Hours) |
NSF INTERN Program Survey – Students |
1000 |
0.33 |
330 hours |
Total |
|
|
330 hours |
As shown in Table 1 above, the response burden for the collections under this request is no more than 330 hours for the next 3 years, which is about 110 hours per year. This estimate includes reading the instructions, completing the questionnaire, and submitting the survey.
The respondents are graduate students that have at least completed their first year of their graduate curricula.
The following table shows the annualized estimate of costs to the respondents, who are generally graduate students. This estimated hourly rate is based on an article published in Science that a typical annual stipend for graduate students in the sciences is around $20,000 to $30,000.
If we take the midpoint of that range, $25,000, and divided that by the number of standard annual work hours (2,080), this calculates to approximately $12 per hour.
Respondent Type |
Number of Respondents |
Total Burden (Hours) |
Average Hourly Rate |
Estimated Annual Cost |
Graduate Student |
1000 |
330 |
$12 |
$4,000 |
Not applicable.
Assuming the salary of an analyst is $75,000, divided that by the number of standard annual work hours (2,080), this calculates to approximately $36 per hour. The analyst would need about 80 hours a year to send out the survey, coordinate the results, clean and analyze the data, which means it would cost the government $2,880.
Some of the aggregate results derived from the survey data might be published in outreach materials and on the program website for marketing purposes.
Not applicable.
No exceptions apply.
Part B.
Not applicable.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Griswold, Shannon |
| File Modified | 0000-00-00 |
| File Created | 2024-09-11 |