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pdfTable of Contents: Supplementary Materials
Appendix A: Instructions for NCRP data submission, reporting year 2024
Page 2
Appendix B: The Omnibus Crime Control and Safe Street Act of 1968
Page 71
Appendix C: List of publications using NCRP data, 2021-2024
Page 77
Appendix D: Federal Register 60-day notice
Page 80
Appendix E: Comments to the 60-day notice
Page 84
Appendix F: Data collection protocol
Page 85
Appendix G: Example email from data collection agent to data
Page 89
respondents for collection of 2023 NCRP data
Appendix H: Introductory letter from BJS to data respondents for
Page 91
collection of 2023 NCRP data
Appendix I: NCRP frequently asked questions fact sheet
Page 94
Appendix J: Examples of follow-up emails to 5 states seeking clarification
Page 99
Appendix K: Item response rates for 2022 NCRP
Page 106
Appendix A
Instructions for NCRP data submission, reporting year 2024
34
2024 NCRP
Data Request
Instructions
Prison and Post
Confinement
Community
Supervision Records
(Parts A, B, D, E, and
F)
OMB Control No: 1121-0065
Expiration Date: TBD
December 2024
Contacts:
Melissa Nadel
NCRP Project Director
and Site Liaison
617-520-3005
melissa.nadel@abtglobal.com
Rebecca Ivester
NCRP Site Liaison
617-520-3941
rebecca.ivester@abtglobal.com
Abt Global LLC
10 Fawcett St.
Cambridge, MA 02138
2024 NCRP Data Request Instructions
Table of Contents
Overview................................................................................................................................................ 1
What’s New for 2024 ....................................................................................................................... 1
General Data Submission Instructions ............................................................................................. 2
Part A (Prison Admissions) Instructions ............................................................................................ 4
Part B (Prison Releases) Instructions ................................................................................................. 8
Part D (Prison Custody) Instructions ............................................................................................... 13
Part E (Post Confinement Community Supervision Admissions) Instructions ............................ 17
Part F (Post-Confinement Community Supervision Releases) Instructions ................................. 21
Appendix.
Additional Information on NCRP Variables .................................................... 25
Variable 1: County in Which Sentence Was Imposed ................................................................... 25
Variable 2: Inmate ID Number ...................................................................................................... 25
Variable 3: Date of Birth................................................................................................................ 26
Variable 4: Sex............................................................................................................................... 26
Variable 5: Race and/ or Ethnicity ................................................................................................. 26
Variable 7: Highest Grade Completed ........................................................................................... 28
Variable 8: Date of Admission to Prison ....................................................................................... 28
Variable 9: Type of Admission to Prison....................................................................................... 29
Variable 10: Jurisdiction on Date of Admission ............................................................................ 34
Variable 11: Prior Jail Time ........................................................................................................... 34
Variable 13: Offenses .................................................................................................................... 35
Variable 14a: Offense with Longest Maximum Sentence ............................................................. 36
Variable 14b: Sentence Length for Variable 14a Offense ............................................................. 36
Variable 15: Total Maximum Sentence Length ............................................................................. 37
Variable 17: Location Where Inmate is to Serve Sentence............................................................ 39
Variable 20: Prior Felony Incarcerations ....................................................................................... 40
Bureau of Justice Statistics
Abt Global
Contents ▌pg. i
Variable 23a: Date of Release from Prison .................................................................................... 40
Variable 23b: Location at Time of Prison Release ........................................................................ 41
Variable 24: Agencies Assuming Custody at Time of Prison Release .......................................... 42
Variable 25: Type of Release From Prison .................................................................................... 43
Variable 26: Date of Release from Post Confinement Community Supervision ........................... 46
Variable 27: Type of Release from Post Confinement Community Supervision .......................... 46
Variable 30: Inmate State ID Number ........................................................................................... 49
Variable 31a: Indeterminate Sentence ........................................................................................... 50
Variable 31b: Determinate Sentence ............................................................................................. 50
Variable 31c: Mandatory Minimum Sentence ............................................................................... 51
Variable 31d: Truth in Sentencing Restriction .............................................................................. 52
Variable 32: Length of Court-Imposed Sentence to Community Supervision .............................. 52
Variable 33: Parole Hearing / Eligibility Date ............................................................................... 53
Variable 34: Projected Release Date.............................................................................................. 54
Variable 35: Mandatory Release Date ........................................................................................... 55
Variable 36: First Name ................................................................................................................. 56
Variable 37: Last Name ................................................................................................................. 56
Variable 38: Facility Name ............................................................................................................ 57
Variable 39: FBI Number .............................................................................................................. 57
Variable 40: Prior Military Service................................................................................................ 57
Variable 41: Date of Last Military Discharge ................................................................................ 58
Variable 42: Type of Last Military Discharge ............................................................................... 58
Variable 43: Date of Admission to Post Confinement Community Supervision........................... 59
Variable 44: Type of Admission to Post Confinement Community Supervision .......................... 59
Variable 45: County Where Offender was Released / County Where PCCS Office is Located ... 60
Variable 46: Social Security Number ............................................................................................ 60
Variable 47: Last Known Address Prior to Incarceration .............................................................. 61
Variable 48: Offender Custody Level ............................................................................................ 62
Bureau of Justice Statistics
Abt Global
Contents ▌pg. ii
Variable 49: US Citizen ................................................................................................................. 63
Variable 50: Country of Citizenship .............................................................................................. 63
Variable 51: Country of Birth ........................................................................................................ 64
Bureau of Justice Statistics
Abt Global
Contents ▌pg. iii
Overview
The National Corrections Reporting Program (NCRP) collects offender-level information from state
departments of correction and community supervision on admissions to and releases from prisons and
post confinement community supervision. Abt Global is the NCRP data collection agent for the
Bureau of Justice Statistics, the federal agency that administers NCRP. BJS has administered NCRP
since 1983. For more information contact your NCRP site liaison: Melissa Nadel
(melissa.nadel@abtglobal.com / 617-520-3005), or Rebecca Ivester (Rebecca.ivester@abtglobal.com
/ 617-520-3941).
For 2024, states are asked to submit three prison files:
•
Prison Admissions (Part A): one record for each admission of a sentenced offender to the state’s
prison system during calendar year 2024.
•
Prison Releases (Part B): one record for each release of a sentenced offender from the state’s
prison system during calendar year 2024.
•
Prison Custody (Part D): one record for each sentenced offender in the physical custody of the
state’s prison system on December 31, 2024.
For 2024, states are also asked to submit two post-confinement community supervision (PCCS)
files:
•
Post Confinement Community Supervision 1 Admissions (Part E): one record for each admission
to a post-confinement community supervision program during calendar year 2024.
•
Post Confinement Community Supervision Releases (Part F): one record for each release from a
post-confinement community supervision program during calendar year 2024.
The detailed instructions below for Parts A, B, D, E, and F include the NCRP definitions of
admissions, releases, and other terminology. The NCRP definitions may vary from the definitions
your state uses.
What’s New for 2024
In accordance with OMB guidance for the collection of race and ethnicity variables, the Hispanic
origin variable (variable 6) has been removed and a redefined categorization of race and ethnicity data
is captured in one single variable (variable 5).
If redefining the variable is not possible for your state, please feel free to submit race and ethnicity
variables separately or contact the site liaisons for any questions.
If you were unable to include any of the newer variables from recent years, please try to include them
in your 2024 submission:
1
Post Confinement Community Supervision means sentenced offenders serving a period of community
supervision immediately after release from prison.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 1
•
The offender’s Social Security Number (all five Parts).
•
The offender’s last known address prior to incarceration (Parts A and E).
•
The offender’s custody level at year-end (Part D).
•
Whether the offender is a citizen of the United States (Parts A, D, and E).
•
The offender’s country of current citizenship (Parts A, D, and E).
•
The offender’s country of birth (Parts A, D, and E).
As with all NCRP variables, states may decide not to include these variables in their NCRP
submission.
General Data Submission Instructions
Is there a required format or coding scheme for the data?
•
There is no required format or file type for the data you submit; use whatever is most convenient
for you.
•
There is no required set of codes for the categorical NCRP variables (e.g., race, prison admission
type). The documentation in this manual includes suggested “NCRP format” codes, but you can
use whatever internal codes your agency uses. As necessary, Abt will re-code your internal
agency codes into the standardized NCRP codes.
What if I am unable to provide all the requested data?
•
If your agency does not collect one or more of the requested data elements or providing them
would be an excessive burden (or is not allowed under agency policy), those data elements do not
have to be included in the data submission. The instructions for each Part also highlight the
“core” data elements that are most important to NCRP.
When is the data submission due?
•
The target date for submitting NCRP data is March 31st, but we understand that agency
constraints in many states preclude meeting that target date. The Abt site liaison will work with
each state to set a realistic target date.
How do I send the data to Abt Global?
•
Use the NCRP data transfer site to submit data. This site is compliant with FIPS (Federal
Information Processing Standard) 140-2 and meets all the requirements of the Federal
Information Security Management Act (FISMA) and the Privacy Act. The data are automatically
encrypted during transit.
•
When you are ready to submit data, contact your NCRP site liaison 2 to obtain a unique link for
the secure transfer portal, or to make other submission arrangements. The link provided will be
2
Melissa Nadel, at melissa.nadel@abtglobal.com or 617-520-3005 or Rebecca Ivester, at
rebecca.ivester@abtglobal.com or 617-520-3941.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 2
unique to you. Please do not share the link with any other individuals. Instructions on how to use
the transfer site are available from your Abt site liaison.
What happens after we submit data?
•
Abt will verify the contents of the data files and conduct a series of validity checks on the data
(including comparing the submitted data to your submissions from prior years). Typically, this
will be accomplished within 1-3 weeks of receipt of your data. Your Abt site liaison will then
contact you to review the findings. Having a thorough understanding of what data you submit is
necessary in order to construct valid and reliable national NCRP datasets. At the end of the
calendar year, Abt submits all data collected during the year to BJS. BJS uses the data internally
and also transfers the data to the U.S. Census Bureau. As described in the NCRP FAQ document,
analysts authorized by BJS can access the NCRP files at the U.S. Census Bureau. Authorized
analysts can also link the NCRP data to other federal and state administrative datasets at the U.S.
Census Bureau. In addition, BJS submits de-identified NCRP data files to the National Archive of
Criminal Justice Data (http://www.icpsr.umich.edu/icpsrweb/NACJD/). Researchers whose study
has been approved by an Institutional Review Board (IRB) may request access to the deidentified NCRP data.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 3
Part A (Prison Admissions) Instructions
The data file you produce for Part A should contain one data record for each admission of a
sentenced inmate to your prison system during 2024, regardless of sentence length or
jurisdiction.
NCRP defines admissions as including:
•
new court commitments;
•
revocations from probation, parole, or other types of post-confinement community supervision;
•
transfers from other jurisdictions;
•
escape or AWOL returns;
•
returns from appeal or bond.
Include in Part A:
•
Admissions of sentenced inmates to your prison facilities. 3
•
Admissions of sentenced inmates under your jurisdiction to county or local jails.
•
Admissions of sentenced inmates under your jurisdiction to in-state private prisons, including
both privately owned facilities and facilities operated by a private entity under contract to the
state.
Exclude from Part A:
•
Admissions of sentenced inmates to one of your prison facilities who are being transferred from
another one of your prison facilities.
•
Inmates re-entering a prison facility after a temporary leave of 30 days or less (e.g., for a court
appearance, funeral furlough, or medical care).
•
Admissions of sentenced inmates under your jurisdiction to Federal facilities, another state’s
facilities, or out-of-state private facilities.
•
Admissions of unsentenced inmates to your prison facilities (e.g., inmates awaiting trial, civil
commitments)
The variables requested in the Part A data set are listed on the next page. Most of these variables are
also in the Part B and D requests. Refer to the Appendix for additional information on these variables.
3
Prison facilities include prisons, penitentiaries, and correctional institutions; boot camps; prison farms;
reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry
and conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment
facilities for prisoners. For inmates under home confinement, a private residence is not considered a prison
facility.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 4
The Part A (Prison Admissions) variables are listed below in the table. If you have limited resources for responding to this data request, please
focus on the core variables. Additional information on the variables is in the Appendix.
Category
Offender
#
2
Name
Inmate ID Number
30
39
State ID Number
FBI Number
36
37
3
4
5
First Name
Last Name
Date of Birth
Sex
Race and/ or
Ethnicity
Highest Grade
Completed
Prior Military Service
Date of Last Military
Discharge
Type of Last Military
Discharge
SSN
Last Known Address
US Citizen
Country of
citizenship
Country of birth
County in Which
Sentence was
Imposed
Prior Jail Time
7
40
41
42
46
47
49
50
Sentence
51
1
11
Bureau of Justice Statistics
Definition
A unique number that identifies an offender within the agency for this
admission and all subsequent admissions.
The offender’s unique, fingerprint-supported state identification number
The unique identification number given by the Federal Bureau of
Investigation/ Interstate Identification Index to each offender
The offender’s first name
The offender’s last name
The offender’s date of birth
The offender’s biological sex
The offender’s race and/ or ethnicity
The highest academic grade level the offender completed prior to
admission to prison on the current sentence
Did the offender ever served in the U.S. Armed Forces?
The date the offender was discharged from the U.S. Armed Forces for the
final time
The type of discharge the inmate received from the U.S. Armed Forces
The offender’s Social Security Number
The offender’s last known address prior to incarceration
Whether the offender is a citizen of the US
The offender’s current country of citizenship
Core
Variable
The offender’s country of birth
The county where the court imposing the current sentence is located
The length of time served in jail prior to the date of admission (Variable 8)
and credited to prison service for the current sentence
Abt Global
Contents ▌pg. 5
Category
#
13
Name
Offenses
14a
Offense with
Longest Maximum
Sentence
Sentence Length for
Variable 14a
Offense
Total Maximum
Sentence Length
Indeterminate
Sentence
Determinant
Sentence
Mandatory Minimum
Sentence
Truth in Sentencing
Law Restriction
14b
15
31a
31b
31c
31d
32
Prison
Admission
8
9
10
Definition
Crime(s) for which the offender was admitted to prison on the current
sentence(s), including the number of counts for each offense.
Of the crimes coded in Variable 13, the ONE crime for which the inmate
received the longest sentence
The maximum sentence as stated by the court that the offender is required
to serve for the offense listed in Variable 14a
Length of CourtImposed Sentence
to Community
Supervision
Date of Admission to
Prison
Type of Admission
to Prison
Jurisdiction on Date
of Admission
Bureau of Justice Statistics
The longest length of time as stated by the court that the offender could be
required to serve for all offenses specified in Variable 13 (Offenses)
Does the total maximum sentence (Variable 15) include an indeterminate
sentence?
Does the total maximum sentence (Variable 15) include a determinate
sentence?
Does the total maximum sentence (Variable 15) include a mandatory
minimum sentence?
Is the total maximum sentence (Variable 15) restricted by a Truth in
Sentencing Law mandating that a certain percentage of the court- imposed
sentence be served in prison?
The amount of time which the court states that the offender is required to
serve under community supervision after release from prison
The most recent date the offender was admitted into the custody of the
state prison system on the current sentence
The reason an offender entered into the physical custody of a correctional
facility on the date provided in Variable 8 (Admission Date) of the current
record
The state with the legal authority to enforce the prison sentence
Abt Global
Contents ▌pg. 6
Core
Variable
Category
#
17
Anticipated
Release
from Prison
33
34
35
Name
Location where
Offender is to Serve
Sentence
Parole
Hearing/Eligibility
Date
Projected Release
Date
Mandatory Release
Date
Bureau of Justice Statistics
Definition
The type of facility in which the offender will be incarcerated to serve time
for his/her crime.
The date the offender is eligible for review by an administrative agency
such as a parole board, to determine whether he or she will be released
from prison
The projected date on which the offender will be released from prison
The date the offender by law must be conditionally released from prison
Abt Global
Contents ▌pg. 7
Core
Variable
Part B (Prison Releases) Instructions
The data file you produce for Part B should contain one data record for each release of a sentenced
inmate from your prison system during 2024, regardless of sentence length or jurisdiction.
NCRP defines releases as including:
•
conditional releases from prison to parole, probation, or other forms of post-confinement
community supervision;
•
unconditional releases;
•
releases or transfers to other authorities;
•
deaths;
•
releases on appeal or bond if credit for time served is not given while on release;
•
escapes from custody.
Include in Part B:
•
Releases of sentenced inmates from your prison facilities 4, regardless of jurisdiction or sentence
length.
•
Releases of sentenced inmates under your jurisdiction from county or local jails.
•
Releases of sentenced inmates under your jurisdiction from in-state private prisons, including
both privately owned facilities and facilities operated by a private entity under contract to the
state.
Exclude from Part B:
•
Sentenced inmates who are being transferred from one of your facilities to another one of your
prison facilities.
•
Temporary releases of sentenced inmates of 30 days or less (e.g., for a court appearance, funeral
furlough, or medical care).
•
Releases of sentenced inmates under your jurisdiction from Federal facilities, another state’s
facilities, or out-of-state private facilities.
•
Releases of unsentenced inmates from your prison facilities (e.g., inmates awaiting trial, civil
commitments)
4
Prison facilities include prisons, penitentiaries, and correctional institutions; boot camps; prison farms;
reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry
and conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment
facilities for prisoners. For inmates under home confinement, a private residence is not considered a prison
facility.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 8
The variables requested in the Part B data set are listed on the next page. Most of these variables are
also in the Part A and D requests. Refer to the Appendix for additional information on these variables.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 9
The Part B (Prison Releases) variables are listed below in the table. If you have limited resources for responding to this data request, please
focus on the core variables. Additional information on the variables is in the Appendix.
Category
Offender
#
2
Name
Inmate ID Number
30
39
State ID Number
FBI Number
36
37
3
4
5
11
First Name
Last Name
Date of Birth
Sex
Race and/ or
Ethnicity
Highest Grade
Completed
Prior Military Service
Date of Last Military
Discharge
Type of Last Military
Discharge
Prior Felony
Incarcerations
SSN
County in Which
Sentence was
Imposed
Prior Jail Time
13
Offenses
7
40
41
42
20
Sentence
46
1
Bureau of Justice Statistics
Definition
A unique number that identifies an offender within the agency for this
admission and all subsequent admissions.
The offender’s unique, fingerprint-supported state identification number
The unique identification number given by the Federal Bureau of
Investigation/ Interstate Identification Index to each offender
The offender’s first name
The offender’s last name
The offender’s date of birth
The offender’s biological sex
The offender’s race and/ or ethnicity
The highest academic grade level the offender completed prior to
admission to prison on the current sentence
Did the offender ever served in the U.S. Armed Forces?
The date the offender was discharged from the U.S. Armed Forces for the
final time
The type of discharge the inmate received from the U.S. Armed Forces
Was the offender ever sentenced to confinement for a felony as a juvenile
or adult prior to his/her current prison admission?
The offender’s Social Security Number
The county where the court imposing the current sentence is located
Core
Variable
The length of time served in jail prior to the date of admission (Variable 8)
and credited to prison service for the current sentence
Crime(s) for which the offender was admitted to prison on the current
sentence(s), including the number of counts for each offense.
Abt Global
Contents ▌pg. 10
Category
#
14a
14b
15
31a
31b
31c
31d
32
Admission
to Prison
8
9
10
17
Name
Offense with
Longest Maximum
Sentence
Sentence Length for
Variable 14a
Offense
Total Maximum
Sentence Length
Indeterminate
Sentence
Determinant
Sentence
Mandatory Minimum
Sentence
Truth in Sentencing
Law Restriction
Length of CourtImposed Sentence
to Community
Supervision
Date of Admission to
Prison
Type of Admission
to Prison
Jurisdiction on Date
of Admission
Location where
Offender is to Serve
Sentence
Bureau of Justice Statistics
Definition
Of the crimes coded in Variable 13, the ONE crime for which the inmate
received the longest sentence
The maximum sentence as stated by the court that the offender is required
to serve for the offense listed in Variable 14a
The longest length of time as stated by the court that the offender could be
required to serve for all offenses specified in Variable 13 (Offenses)
Does the total maximum sentence (Variable 15) include an indeterminate
sentence?
Does the total maximum sentence (Variable 15) include a determinate
sentence?
Does the total maximum sentence (Variable 15) include a mandatory
minimum sentence?
Is the total maximum sentence (Variable 15) restricted by a Truth in
Sentencing Law mandating that a certain percentage of the court- imposed
sentence be served in prison?
The amount of time which the court states that the offender is required to
serve under community supervision after release from prison
The most recent date the offender was admitted into the custody of the
state prison system on the current sentence
The reason an offender entered into the physical custody of a correctional
facility on the date provided in Variable 8 (Admission Date) of the current
record
The state with the legal authority to enforce the prison sentence
The type of facility in which the offender will be incarcerated to serve time
for his/her crime.
Abt Global
Contents ▌pg. 11
Core
Variable
Category
Release
from prison
#
23a
25
23b
24
Name
Date of Release
from Prison
Type of Release
from Prison
Location at Time of
Prison Release
Agencies Assuming
Custody at Time of
Prison Release
Bureau of Justice Statistics
Definition
The most recent calendar date that the state's prison custody terminated
The method of, or reason for, departure from the custody of your prison
system on the reported date of release
The type of facility that had been used for the custody or care of the
offender just prior to release
The type and location of agency that assumes custody (physical or
supervisory) over an inmate's freedom at the time of prison release
Abt Global
Contents ▌pg. 12
Core
Variable
Part D (Prison Custody) Instructions
The data file you produce for Part D should contain one data record for each sentenced inmate
under physical custody, regardless of sentence length or jurisdiction, on December 31, 2024.
Include in Part D:
•
Sentenced inmates in your prison facilities 5, regardless of jurisdiction or sentence length.
•
Sentenced inmates under your jurisdiction held in county or local jails.
•
Sentenced inmates under your jurisdiction held in in-state or out-of-state private prisons,
including both privately owned facilities and facilities operated by a private entity under contract
to the state.
•
Any inmate in the above categories who was temporarily released (less than 30 days) from a
facility.
Exclude from Part D:
•
Sentenced inmates under your jurisdiction held in Federal facilities or another state’s facilities.
•
Unsentenced inmates held in your prison facilities (e.g., civil commitments, inmates awaiting
trial).
•
Inmates who have escaped and are not in custody.
The variables requested in the Part D data set are listed on the next page. Most of these variables are
also in the Part A and B requests. Refer to the Appendix for additional information on these variables.
5
Prison facilities include prisons, penitentiaries, and correctional institutions; boot camps; prison farms;
reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry
and conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment
facilities for prisoners. For inmates under home confinement, a private residence is not considered a prison
facility.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 13
The Part D (Prison Custody) variables are listed below in the table. If you have limited resources for responding to this data request, please
focus on the core variables. Additional information on the variables is in the Appendix.
Category
Offender
#
2
Name
Inmate ID Number
30
39
State ID Number
FBI Number
36
37
3
4
5
First Name
Last Name
Date of Birth
Sex
Race and/ or
Ethnicity
Highest Grade
Completed
Prior Military Service
Date of Last Military
Discharge
Type of Last Military
Discharge
Prior Felony
Incarcerations
SSN
US Citizen
Country of
citizenship
Country of birth
County in Which
Sentence was
Imposed
7
40
41
42
20
46
49
50
Sentence
51
1
Bureau of Justice Statistics
Definition
A unique number that identifies an offender within the agency for this
admission and all subsequent admissions.
The offender’s unique, fingerprint-supported state identification number
The unique identification number given by the Federal Bureau of
Investigation/ Interstate Identification Index to each offender
The offender’s first name
The offender’s last name
The offender’s date of birth
The offender’s biological sex
The offender’s race and/ or ethnicity
The highest academic grade level the offender completed prior to
admission to prison on the current sentence
Did the offender ever served in the U.S. Armed Forces?
The date the offender was discharged from the U.S. Armed Forces for the
final time
The type of discharge the inmate received from the U.S. Armed Forces
Was the offender ever sentenced to confinement for a felony as a juvenile
or adult prior to his/her current prison admission?
The offender’s Social Security Number
Whether the offender is a citizen of the US
The offender’s current country of citizenship
Core
Variable
The offender’s country of birth
The county where the court imposing the current sentence is located
Abt Global
Contents ▌pg. 14
Category
#
11
Name
Prior Jail Time
13
Offenses
14a
Offense with
Longest Maximum
Sentence
Sentence Length for
Variable 14a
Offense
Total Maximum
Sentence Length
Indeterminate
Sentence
Determinant
Sentence
Mandatory Minimum
Sentence
Truth in Sentencing
Law Restriction
14b
15
31a
31b
31c
31d
32
Prison
Admission
8
9
10
Length of CourtImposed Sentence
to Community
Supervision
Date of Admission to
Prison
Type of Admission
to Prison
Jurisdiction on Date
of Admission
Bureau of Justice Statistics
Definition
The length of time served in jail prior to the date of admission (Variable 8)
and credited to prison service for the current sentence
Crime(s) for which the offender was admitted to prison on the current
sentence(s), including the number of counts for each offense.
Of the crimes coded in Variable 13, the ONE crime for which the inmate
received the longest sentence
The maximum sentence as stated by the court that the offender is required
to serve for the offense listed in Variable 14a
The longest length of time as stated by the court that the offender could be
required to serve for all offenses specified in Variable 13 (Offenses)
Does the total maximum sentence (Variable 15) include an indeterminate
sentence?
Does the total maximum sentence (Variable 15) include a determinate
sentence?
Does the total maximum sentence (Variable 15) include a mandatory
minimum sentence?
Is the total maximum sentence (Variable 15) restricted by a Truth in
Sentencing Law mandating that a certain percentage of the court- imposed
sentence be served in prison?
The amount of time which the court states that the offender is required to
serve under community supervision after release from prison
The most recent date the offender was admitted into the custody of the
state prison system on the current sentence
The reason an offender entered into the physical custody of a correctional
facility on the date provided in Variable 8 (Admission Date) of the current
record
The state with the legal authority to enforce the prison sentence
Abt Global
Contents ▌pg. 15
Core
Variable
Category
#
17
Anticipated
Release
from Prison
33
34
35
Facility
38
48
Name
Location where
Offender is to Serve
Sentence
Parole
Hearing/Eligibility
Date
Projected Release
Date
Mandatory Release
Date
Facility Name
Custody Level
Bureau of Justice Statistics
Definition
The type of facility in which the offender will be incarcerated to serve time
for his/her crime.
Core
Variable
The date the offender is eligible for review by an administrative agency
such as a parole board, to determine whether he or she will be released
from prison
The projected date on which the offender will be released from prison
The date the offender by law must be conditionally released from prison
Name of the facility holding the offender at year-end
The custody level to which the offender is assigned at year-end
Abt Global
Contents ▌pg. 16
Part E (Post Confinement Community Supervision Admissions)
Instructions
The data file you produce for Part E should contain one data record for each admission of an
offender to a term of post-confinement community supervision (PCCS) to your state during
2024. PCCS means sentenced offenders serving a period of community supervision immediately after
release from prison. Only include admissions to PCCS of offenders under the legal authority of your
state; do not include interstate compact cases in which only supervisory responsibility is transferred to
your state but legal authority is retained by another state.
Include in Part E:
•
•
Admissions to community supervision for the purpose of completing a prison term in the
community. Most states refer to this as parole; your state may use other terminology. Examples
include:
−
An offender is released from a prison facility by the decision of a parole board or other
authority to the caseload of a community supervision authority (e.g., parole agency,
probation agency, corrections department). Most states call this a discretionary prison
release.
−
An offender has a mandatory release from prison to the caseload of a community
supervision authority (e.g., parole agency, probation agency, corrections department).
Admissions to community supervision resulting from a community supervision sentence that
begins immediately upon release from prison. This includes what some states refer to as a split
sentence or shock probation. Examples include:
−
An offender begins serving a court-imposed sentence of community supervision
following release from prison.
•
Re-admissions to community supervision following a revocation from community supervision
and a subsequent release from prison to complete the sentence in the community.
•
Admissions of offenders to community supervision in your state following a term of confinement
in another state when that state transfers legal authority of the offender to your state.
Exclude from Part E:
•
Admissions to community supervision that are not immediately preceded by a term of
confinement.
•
Admissions to prison facilities. 6
6
Prison facilities include prisons, penitentiaries, and correctional institutions; boot camps; prison farms;
reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry
and conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment
facilities for prisoners.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 17
•
Inmates re-entering parole or supervised release after a leave that was NOT a revocation.
−
•
Example: An offender serving a term of supervision is picked up on a technical violation
and sent back to prison for a “shock” term. The offender is never released from
supervision and the supervising agency has jurisdiction over the offender the entire time.
Interstate compact cases where only supervisory responsibility is transferred to your state but
legal jurisdiction is retained by another state.
The variables requested in the Part E data set are listed below. Refer to the Appendix for additional
information on these variables.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 18
The Part E (Post-Confinement Community Supervision Admissions) variables are listed below in the table. If you have limited resources for
responding to this data request, please focus on the core variables. Additional information on the variables is in the Appendix.
Category
Offender
#
2
Name
Inmate ID Number
30
39
State ID Number
FBI Number
36
37
3
4
5
First Name
Last Name
Date of Birth
Sex
Race and/ or
Ethnicity
Highest Grade
Completed
Prior Military Service
Date of Last Military
Discharge
Type of Last Military
Discharge
SSN
Last Known Address
US Citizen
Country of
citizenship
Country of birth
County in Which
Sentence was
Imposed
Offenses
7
40
41
42
46
47
49
50
Sentence
51
1
13
Bureau of Justice Statistics
Definition
A unique number that identifies an offender within the agency for this
admission and all subsequent admissions.
The offender’s unique, fingerprint-supported state identification number
The unique identification number given by the Federal Bureau of
Investigation/ Interstate Identification Index to each offender
The offender’s first name
The offender’s last name
The offender’s date of birth
The offender’s biological sex
The offender’s race and/ or ethnicity
The highest academic grade level the offender completed prior to
admission to prison on the current sentence
Did the offender ever served in the U.S. Armed Forces?
The date the offender was discharged from the U.S. Armed Forces for the
final time
The type of discharge the inmate received from the U.S. Armed Forces
The offender’s Social Security Number
The offender’s last known address prior to incarceration
Whether the offender is a citizen of the US
The offender’s current country of citizenship
Core
Variable
The offender’s country of birth
The county where the court imposing the current sentence is located
Crime(s) for which the offender was admitted to prison on the current
sentence(s)
Abt Global
Contents ▌pg. 19
Category
Release
from Prison
#
23a
25
24
Admission
to PCCS
43
44
Name
Date of Release
from Prison
Type of Release
from Prison
Agencies Assuming
Custody at Time of
Prison Release
Date of Admission to
Post-Confinement
Community
Supervision
Type of Admission
to Post-Confinement
Community
Supervision
Bureau of Justice Statistics
Definition
The most recent calendar date that the state's prison custody terminated
The method of, or reason for, departure from the custody of your prison
system on the reported date of release
The type and location of the agency that assumes custody (physical or
supervisory) over an inmate's freedom at the time of prison release
Core
Variable
The date an offender entered into post-confinement community supervision
The reason an offender entered into post-confinement community
supervision on the date provided in Variable 43 (Date of Admission to PostConfinement Community Supervision) of the current record
Abt Global
Contents ▌pg. 20
Part F (Post-Confinement Community Supervision Releases)
Instructions
The data file you produce for Part F should contain one data record for each release of an offender
serving a term of post-confinement community supervision (PCCS) during 2024. PCCS means
sentenced offenders serving a period of community supervision immediately after release from
prison. Only include releases from PCCS of offenders under the legal jurisdiction of your state; do not
include interstate compact cases in which your state only had supervisory responsibility and another
state retained legal jurisdiction over the offender.
NCRP defines PCCS releases as including:
•
Discharges
•
Returns to prison or jail resulting from a revocation, pending revocation, or a new sentence
•
Transfer of legal authority over an offender from your state to another state
•
Deaths
Include in Part F:
•
•
•
Releases from community supervision when the offender was completing his prison sentence.
Examples include:
−
An offender is returned to prison while on parole, supervised release, mandatory
supervised release, or other types of post-confinement community supervision.
−
An offender is discharged after completing parole, supervised release, mandatory
supervised release, or other types of conditional release.
−
An offender is discharged after completing parole, supervised release, mandatory
supervised release, or other types of conditional release, but then begins serving a courtimposed sentence of community supervision.
Releases from community supervision that resulted from a separate sentence that began following
release from prison. Examples include:
−
An offender completes a court-imposed term of probation after serving a term of
incarceration.
−
An offender is returned to prison while serving a court-imposed term of probation after
serving a prison term.
Transfer of legal authority from your state to another state of an offender on community
supervision following a prison term.
Exclude from Part F:
•
Releases from community supervision when the offender did not serve a term of incarceration
immediately preceding the term of community supervision.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 21
•
Releases from prison facilities. 7
•
Temporary revocations where the inmate is not removed from supervision, and not re-admitted
into a facility.
−
Example: An offender serving a term of supervision is picked up on a technical violation
and sent back to prison for a “shock” term. The offender is never released from
supervision and the supervising agency has jurisdiction over the offender the entire time.
•
Releases of un-sentenced inmates who are being supervised in the community but who have not
served a sentenced term of incarceration.
•
Interstate compact cases in which your state only had supervisory responsibility and another state
retained legal jurisdiction over the offender.
The variables requested in the Part F data set are listed below. Refer to the Appendix for additional
information on these variables.
7
Prison facilities include prisons, penitentiaries, and correctional institutions; boot camps; prison farms;
reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry
and conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment
facilities for prisoners.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 22
The Part F (Post-Confinement Community Supervision Releases) variables are listed below in the table. If you have limited resources for
responding to this data request, please focus on the core variables. Additional information on the variables is in the Appendix.
Category
Offender
#
2
Name
Inmate ID Number
30
39
State ID Number
FBI Number
36
37
3
4
5
First Name
Last Name
Date of Birth
Sex
Race and/ or
Ethnicity
Highest Grade
Completed
Prior Military Service
Date of Last Military
Discharge
Type of Last Military
Discharge
SSN
County in Which
Sentence was
Imposed
Offenses
7
40
41
42
Sentence
46
1
13
Release
from Prison
23a
25
Date of Release
from Prison
Type of Release
from Prison
Bureau of Justice Statistics
Definition
A unique number that identifies an offender within the agency for this
admission and all subsequent admissions.
The offender’s unique, fingerprint-supported state identification number
The unique identification number given by the Federal Bureau of
Investigation/ Interstate Identification Index to each offender
The offender’s first name
The offender’s last name
The offender’s date of birth
The offender’s biological sex
The offender’s race and/ or ethnicity
The highest academic grade level the offender completed prior to
admission to prison on the current sentence
Did the offender ever served in the U.S. Armed Forces?
The date the offender was discharged from the U.S. Armed Forces for the
final time
The type of discharge the inmate received from the U.S. Armed Forces
The offender’s Social Security Number
The county where the court imposing the current sentence is located
Core
Variable
Crime(s) for which the offender was admitted to prison on the current
sentence(s)
The most recent calendar date that the state's prison custody terminated.
The method of, or reason for, departure from the custody of your prison
system on the reported date of release
Abt Global
Contents ▌pg. 23
Category
#
24
Admission
to PCCS
43
44
Release
from PCCS
26
27
45
Name
Agencies Assuming
Custody at Time of
Prison Release
Date of Admission to
Post-Confinement
Community
Supervision
Type of Admission
to Post-Confinement
Community
Supervision
Date of Release
from PostConfinement
Community
Supervision
Type of Release
from PostConfinement
Community
Supervision
County Where
Offender was
Released / County
Where PCCS Office
is Located
Bureau of Justice Statistics
Definition
The type and location of the agency that assumes custody (physical or
supervisory) over an inmate's freedom at the time of prison release
Core
Variable
The date an offender entered into post-confinement community supervision.
The reason an offender entered into post-confinement community
supervision on the date provided in Variable 43 (Date of Admission to PostConfinement Community Supervision) of the current record
The date of discharge or termination from post-confinement community
supervision jurisdiction for any reason, including returning the offender to
prison
The reason for the termination of post-confinement community supervision
jurisdiction that occurred on the date provided in Variable 26
The county where the offender was released from post-confinement
community supervision on the date in Variable 26. If not available, report
the county where the PCCS office to which the offender reported before exit
is located.
Abt Global
Contents ▌pg. 24
Appendix.
Additional Information on NCRP Variables
Variable 1: County in Which Sentence Was Imposed
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
The county where the court imposing the current sentence is located. If there are multiple
counties of commitment, use the one which corresponds with the offense for which the person
received the longest maximum sentence.
Codes / Coding Information
•
If possible, use either the name of the county or the 5-digit county FIPS code (available at
https://www.census.gov/geographies/reference-files/2020/demo/popest/2020-fips.html).
Variable 2: Inmate ID Number
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
•
A unique number that identifies an offender within the state department of corrections.
Parole or other community supervision agencies that do not have access to the department of
corrections inmate identification number can provide their own agency’s unique identification
number for the offender.
Additional Information
•
Do not use sequence numbers for identification numbers unless you can identify each inmate by
the sequence number and use the same sequence number for the inmate's every movement into or
out of the corrections system.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 25
•
All information that can identify individuals will be held strictly confidential by Abt Global and
the Bureau of Justice Statistics, per the requirements of Title 34, United States Code, Sections
10134 and 10231.
Variable 3: Date of Birth
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
•
The offender’s date of birth
Report partial dates if the day or month is not known.
Variable 4: Sex
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
The offender’s biological sex
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)
Male
Female
Not known
Variable 5: Race and/ or Ethnicity
Applies To
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 26
•
•
•
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
The offender’s race and/ or ethnicity
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
American Indian or Alaska Native: Individuals with origins in any of the original peoples
of North, Central, and South America, including, for example, Navajo Nation, Blackfeet
Tribe of the Blackfeet Indian Reservation of Montana, Native Village of Barrow Inupiat
Traditional Government, Nome Eskimo Community, Aztec, and Maya.
Asian: Individuals with origins in any of the original peoples of Central or East Asia,
Southeast Asia, or South Asia, including, for example, Chinese, Asian Indian, Filipino,
Vietnamese, Korean, and Japanese.
Black or African American: Individuals with origins in any of the Black racial groups of
Africa, including, for example, African American, Jamaican, Haitian, Nigerian, Ethiopian,
and Somali.
Hispanic or Latino: Includes individuals of Mexican, Puerto Rican, Salvadoran, Cuban,
Dominican, Guatemalan, and other Central or South American or Spanish culture or
origin.
Middle Eastern or North African: Individuals with origins in any of the original peoples
of the Middle East or North Africa, including, for example, Lebanese, Iranian, Egyptian,
Syrian, Iraqi, and Israeli.
Native Hawaiian or Pacific Islander: Individuals with origins in any of the original
peoples of Hawaii, Guam, Samoa, or other Pacific Islands, including, for example, Native
Hawaiian, Samoan, Chamorro, Tongan, Fijian, and Marshallese.
White: Individuals with origins in any of the original peoples of Europe, including, for
example, English, German, Irish, Italian, Polish, and Scottish.
Other categories in your information system. Other single-race categories not listed above
which are in your information system.
Not known. Racial category is not known.
Additional Information
•
•
For more information on the standards for maintaining, collecting, and presenting federal data on
race and ethnicity see spd15revision.gov.
If the inmate’s race can be determined but does not fit one of the above categories, then code as
“other categories in your information system.”
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 27
Variable 7: Highest Grade Completed
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
The highest academic grade level completed by the offender before being admitted to prison on
the current sentence.
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(99)
8th Grade or Less (level of education did not exceed 8th grade, including having never
attended school).
Some High School (grade unspecified or grade completed is not available but it is known
that the inmate entered high school or started 9th grade).
9th Grade
10th Grade
11th Grade
12th Grade or GED
Some College (any person who attended college but did not graduate).
College Degree (any person who completed college or had some post-graduate
education).
Special/Ungraded (including Special education, vocational education/rehabilitation,
occupational education/rehabilitation, academic in an ungraded system, technical
training, or education in an ungraded system).
Not known (level of education is not known).
Additional Information
•
•
Do not report any educational work completed during incarceration on the current sentence.
Do not report competency level.
Variable 8: Date of Admission to Prison
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 28
Definition
•
•
The most recent date the inmate was admitted into the custody of the state prison system on the
current sentence.
Report partial dates if the day or month is not known.
Additional Information
•
•
•
Do not provide the sentencing date as the date of admission unless correctional custody began
immediately after sentencing. Admission date should never be prior to the sentencing date.
Offenders exiting from post confinement community supervision and returning to prison as
violators should be included in both the Part A (prison admission) and Part F (post confinement
community supervision release) files.
Prisoner admission data should be provided for sentenced state prisoners housed in local jails.
The date of admission for prison inmates housed in local jails is the date on which the prison
system assumed jurisdiction, often the date of sentencing. Once you submit an admission record
to NCRP for a sentenced state prisoner who is housed in a local jail, do not later report his/her
transfer from jail to prison as an admission.
Examples
•
•
•
A person held in a local jail is sentenced on April 3, 2019. Due to prison overcrowding, he begins
serving his sentence in the local jail immediately after sentencing. The date of admission to prison
is reported as April 3, 2019.
A prisoner held in a local jail is sentenced on April 3, 2019. Due to prison overcrowding, she
begins serving her sentence in a local jail immediately after sentencing. She is transferred and
physically enters prison on October 28, 2019. No record of any kind is created for the October
transfer. Instead, a Part A record is created with April 3, 2019 as the date of admission.
A person was admitted originally on June 11, 2013. He was released to parole supervision in
2015 and readmitted to prison August 7, 2019 as the result of a parole revocation. For the Part A
(prison admission) record, the date of admission is August 7, 2019.
Variable 9: Type of Admission to Prison
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition
•
The reason an offender entered into the physical custody of a correctional facility on the date
provided in Variable 8 of the current record.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 29
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(10)
Court Commitment. A person being admitted to prison on one or more new sentences; the
person is being confined for the first time on this/these particular sentence(s) and is not
being re-admitted on any previous sentences still in effect.
(20)
Returned from Appeal or Bond. An offender's re-entry into prison after an absence on
appeal bond during which his/her sentence time was not running. Do not create a new
admission record upon an inmate's return if the inmate's sentence time continued to run
while he/she was on appeal bond.
(30)
Transfer. The admission of a person from the custody of another detaining authority to
continue serving the same sentence.
(46)
Discretionary Release Revocation, New Sentence. Discretionary release occurs when an
inmate is conditionally released by the decision of a parole board or other authority.
Revocation is the administrative action of a supervising agency removing a person from
supervision status in response to a violation of conditions of supervision. If
discretionary release is revoked because of a new sentence, use code 46.
Discretionary Release Revocation, No New Sentence. Discretionary release occurs when
an inmate is conditionally released by the decision of a parole board or other authority.
Revocation is the administrative action of a supervising agency removing a person from
supervision status in response to a violation of conditions of supervision. If
discretionary release is revoked because of a technical violation, use code 47.
Discretionary Release Revocation, No Information. Discretionary release occurs when an
inmate is conditionally released by the decision of a parole board or other authority.
Revocation is the administrative action of a supervising agency removing a person from
supervision status in response to a violation of conditions of supervision. If
discretionary release has been revoked and the reason is not known, use code 49.
(47)
(49)
(56)
(57)
(59)
Mandatory Conditional Release Revocation, New Sentence. Mandatory conditional
release occurs when an inmate must, by law, be conditionally released from prison to
serve the remainder of their sentence in the community. Revocation is the administrative
action of a supervising agency removing a person from supervision status in response to a
violation of conditions of supervision. This type of release may also be called "mandatory
parole" or "supervised mandatory release." Use code 56 if mandatory conditional
release is revoked because of a new sentence.
Mandatory Conditional Release Revocation, No New Sentence. Mandatory conditional
release occurs when an inmate must, by law, be conditionally released from prison to
serve the remainder of their sentence in the community. Revocation is the administrative
action of a supervising agency removing a person from supervision status in response to a
violation of conditions of supervision. This type of release may also be called "mandatory
parole" or "supervised mandatory release." Use code 57 if mandatory conditional is
revoked because of a technical violation.
Mandatory Conditional Release Revocation, No Information. Mandatory conditional
release occurs when an inmate must, by law, be conditionally released from prison to
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 30
serve the remainder of their sentence in the community. Revocation is the administrative
action of a supervising agency removing a person from supervision status in response to a
violation of conditions of supervision. This type of release may also be called "mandatory
parole" or "supervised mandatory release. Use code 59 if mandatory conditional
release is revoked and the reason is not known.
(65)
Court Commitment/Suspended Sentence Imposed. Use this code if the admission is the
result of the court's imposition of a previously suspended sentence.
(66)
Escapee/AWOL Returned, New Sentence. Use this code if an escaped inmate is returned
with a new sentence. The new sentence may be for escaping or another offense.
Escapee/AWOL Returned, No New Sentence. Use this code if an escaped inmate is
returned and there is no new sentence.
Escapee/AWOL Returned, No Information. Use this code if an escaped inmate is returned
and it is not known if there is a new sentence.
(67)
(69)
(70)
(80)
(90)
(86)
(87)
(89)
Court Commitment/Discretionary Release Status, Pending Revocation. Use this code if
the inmate has violated the conditions of discretionary release supervision but his/her
discretionary release has not been formally revoked.
Court Commitment/Mandatory Conditional Release Status, Pending Revocation. Use this
code if the inmate has violated the conditions of mandatory conditional release
supervision, but his/her conditional release has not been formally revoked.
Court Commitment/Probation Status, Pending Revocation. Use this code if the inmate
has violated the conditions of probation, but his/her probation has not been formally
revoked.
Probation Revocation, New Sentence. Probation Revocation is a court order taking away
a person's probationary status in response to a violation of conditions of probation. Use
this code if the probation was revoked as a result of a new sentence.
Probation Revocation, No New Sentence. Probation Revocation is a court order taking
away a person's probationary status in response to a violation of conditions of probation.
Use this code if probation is revoked due to a technical violation.
Probation Revocation, No Information. Probation Revocation is a court order taking
away a person's probationary status in response to a violation of conditions of probation.
Use this code if the probation was revoked and the reason is not known.
(88)
Other. If a unique code cannot be assigned, use code 88 and document the types of
admission included in this category.
(92)
Unsentenced Commitment.
(99)
Not Known. Use this code if the type of admission is Not Known.
Additional Information
•
For Code 10 (Court Commitment):
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 31
Include as a court commitment inmates sentenced to prison for brief periods of time,
usually 90-180 days, after which they are either released to probation or remain in prison.
If, at the end of the "shock" period, the court commits the offender to prison to continue
serving sentence, do not report him/her again as an admission.
− Exclude from the court commitment category: all revocations of probation, parole or
other conditional release with or without a new sentence for a new offense; all transfers
unless the inmate has completed all previous sentences and is beginning to serve time on
a new sentence; and all returns from escape or unauthorized departures.
For Code 30 (Transfer):
− Include inmates admitted from a long term stay in a hospital, mental health facility or
another state or federal prison.
− Do not provide records for movements from prison facility to prison facility within your
state.
− Do not report the return of an inmate sent temporarily to another state to stand trial.
− Do not include inmates who have completed a sentence in another state and are
transferred to your state to begin serving a different sentence. Code them as court
commitments, post-confinement community release revocations or other, as appropriate.
Codes 46, 47, and 49 (Discretionary Release Revocation) are limited to those cases where
revocation proceedings have been completed.
Codes 56, 57, and 59 (Mandatory Conditional Release) also are only applicable to those cases
where revocation proceedings have been completed.
−
•
•
•
Examples
•
•
•
Court Commitment (Code 10)
− A person is sentenced by the court for murder and transported to a state correctional
institution to begin serving her sentence. The correct code is "10" court commitment.
− A person is sentenced by the court for murder and transported to a state correctional
facility to begin serving his/her sentence. This person is still on parole for a robbery he
committed four years ago but his parole revocation hearing has not been held yet. This
admission is not a court commitment. Use code 70 or 80 to report admission type for this
inmate.
− A person is sentenced in 2016 to serve three years for burglary. She is conditionally
released after one year and completes her time on parole. She is now being incarcerated
for a burglary for which she has never served a sentence. The correct code is 10, "court
commitment."
− An offender receives a sentence of five years, the first 120 days to be served in prison,
the remainder on probation. A Prison Admission record should be created and Variable 9
coded as 10, "court commitment."
Returned from Appeal or Bond (Code 20)
− An inmate in prison is granted an appeal and released on bond. His sentence time is not
running. His guilt and sentence are later reaffirmed and he returns to prison to resume
serving his sentence. The admission type is code 20, "return from appeal bond."
Transfer (Code 30)
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 32
An inmate serving a prison sentence was declared insane and surrendered to the custody
of the State Department of Mental Health. This movement constituted a transfer release.
This year the inmate is found sane and returns to prison to resume serving the sentence. A
Prison Admission record should be created and the type of admission coded as 30,
"Transfer."
− An inmate is sentenced in California to serve 5 years for burglary and enters a California
prison to begin serving her sentence. During the report year, she is transferred to a
Nevada prison for protective custody. This movement is a prison release type, "Transfer"
for California. Nevada would report this inmate's admission as code 30, "Transfer."
− An inmate serving a prison sentence in Rhode Island is temporarily released to Vermont
to stand trial for charges in that state. The inmate is found guilty and returned one week
later to Rhode Island to continue serving his/her time. No admission or release record is
created by either state.
− A Rhode Island inmate is serving a two-year sentence. After serving one year of his
sentence, he is sent to Vermont to serve the balance of his sentence. The correct response
for each state is as follows:
Rhode Island creates a prison release record - Variable 25 (type of prison release)
is coded as 15, "Transfer."
Vermont creates a prison admission record - Variable 9 is coded 30, "Transfer."
− In February of the report year, an inmate is admitted to a Maryland State prison to begin
serving a three year sentence for armed robbery. In June of the same year, he is
transferred to a county detention facility for safekeeping. An admission record is created
when the inmate is admitted in February. No admission or release record is created when
the inmate is transferred to the county facility because he is still serving the state sentence
at the county facility and he is still in the state of Maryland.
− A Maine inmate is transferred during the report year from the Maine Correctional Center
(a state facility) to the Maine State Prison. The correct response is to create no admission
or release record for inmates that are transferred among state facilities within your state.
Discretionary Release Revocations (Codes 46, 47, 49)
− While on discretionary release, the offender commits an armed robbery and is sentenced
to serve time for that offense. His discretionary release is revoked, and he enters prison to
begin serving time on the new sentence. Code 46, "discretionary release revocation, new
sentence" is the correct code.
Mandatory Conditional Release Revocations(Codes 56, 57, 59):
− While on mandatory conditional release, an offender fails to report to his/her supervising
authority. Her conditional release is revoked and she returns to prison to continue serving
time on the original sentence. Code 57, "mandatory conditional release revocation, no
new sentence" is the correct code to use in this instance.
Escape/AWOL Return (Codes 66, 67, 69):
− An inmate escaped from prison in December, last year. A release record was created for
that calendar year. He was located and returned to prison in June this year with no new
sentence. An admission record is created and the admission type is coded 67, "escapee
returned, no new sentence."
−
•
•
•
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 33
An inmate escaped from prison in June. While on escape status, he commits a burglary
and is arrested and placed in jail. He is found guilty of burglary, sentenced, and returned
to prison in December. His admission type is code 66, "escapee returned, new sentence."
Court Commitment/Discretionary Release Status, Pending Revocation (Code 70)
− An offender violates the conditions of his discretionary release and is accused of
committing a new offense. He is returned to prison. The new charges are pending. The
discretionary release revocation hearing has not been held yet. The correct code is 70,
"discretionary release status, pending revocation."
−
•
Variable 10: Jurisdiction on Date of Admission
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition:
•
The state with the legal authority to enforce the prison sentence on the date of admission in
Variable 8.
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
• State FIPS Codes (available at https://www.census.gov/geographies/referencefiles/2020/demo/popest/2020-fips.html)
(52)
Jurisdiction is shared between states
(57)
Federal Prison System has jurisdiction
(60)
State not known
(99)
Not known
Examples
•
An inmate is convicted of murder in Maryland and sentenced to a 10-year prison term. He begins
serving his sentence in a Virginia prison to ensure protective custody. Maryland is the correct
value.
Variable 11: Prior Jail Time
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 34
•
The length of time served in jail prior to the date of admission (provided in Variable 8) and
credited to prison service for the current sentence.
Examples
•
•
•
A man was arrested and charged with burglary on January 1 of this year. He spent two months in
jail awaiting trial. He was convicted on March 1 and was sentenced to serve two years in prison.
The judge allows his time in jail to be credited toward his total sentence. The correct value for
Variable 11 is two months.
A man was arrested and charged with burglary on January 1 of this year. He spent two months in
jail awaiting trial. He was convicted and sentenced on March 1. The judge states that his prison
time begins running as of his date of sentencing. The correct code for Variable 11 is zero days,
because no time in jail was credited toward his sentence.
On July 1, 2015 an inmate was admitted to a local jail, due to overcrowding, to begin serving a
5-year sentence for drug trafficking. He was released to post-confinement community supervision
(PCCS) on December 15, 2016. He is now being admitted to prison on a PCCS revocation and
must serve the remainder of his drug trafficking sentence in prison. The time he served in jail for
this offense, prior to his release to PCCS, counts toward his total time incarcerated on the current
sentence and must be reported. The correct value to report is one year, five months, and 15 days.
(There is no Variable 12)
Variable 13: Offenses
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
•
Crime(s) for which the offender was admitted to prison on the current sentence(s).
Include the number of counts of each offense.
Codes / Coding Information
•
Use your state's own offense codes. NCRP staff will re-code your state’s offense codes into the
NCRP offense codes (available in the NCRP codebook at
https://www.icpsr.umich.edu/web/NACJD/series/38).
Additional Information
•
Please submit offense code documentation along with data submission. This documentation
should include all of your states' offense codes and a description of each offense.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 35
•
For persons readmitted to prison, the original crime(s) in addition to any new crime(s) resulting in
the current sentence(s) should be indicated.
Variable 14a: Offense with Longest Maximum Sentence
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition
•
Of the crimes reported in Variable 13, this is the ONE crime for which the inmate received the
longest sentence.
Additional Information
•
If the inmate received the same maximum sentence length for two different offenses, provide the
one your state would designate as the "controlling," "driving," or "most serious" offense.
Variable 14b: Sentence Length for Variable 14a Offense
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition
•
The maximum sentence as stated by the court, that the offender is required to serve for the
offense listed in Variable 14a.
Codes / Coding Information
Report a life or a death sentence using either your agency’s codes or the following NCRP codes.
(99996)
(99997)
(99994)
(99993)
Maximum sentence is Life.
Maximum sentence is Death.
Maximum sentence is Life plus additional years.
Maximum sentence is Life without discretionary release.
Additional Information
•
This is the maximum sentence imposed by the court for one specific offense and should not
reflect any statutory or administrative sentence reductions.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 36
•
•
•
If the inmate has more than one sentence for the same type of offense, such as 2 years for one
burglary (or one count of burglary) and 3 years for another burglary (on another count of
burglary), the 3-year sentence would be reported for Variable 14b.
If the offense reported in Variable 14a is one for which the inmate was previously placed on postconfinement community supervision (e.g. parole or probation), provide the original maximum
sentence not the part of the sentence remaining to be served.
Please document any other code for life or death sentences that may appear on your file.
Examples
•
•
•
A man enters prison to begin serving time for three sentences. He received 5 years for burglary, 3
years for auto theft, and 1 year for a minor drug violation. The sentences are to be served
consecutively and result in a TOTAL maximum sentence of 9 years. However, for Variable 14a
and 14b, you need to indicate the one specific offense with the longest sentence. The correct
response for Variable 14a is your state code for burglary, and for 5 years for Variable 14b.
A man enters prison to begin serving time for two sentences. He received 5 years for burglary and
5 years for drug trafficking, both sentences to be served concurrently. In your state, burglary is
considered more serious and to be the "controlling" offense. Therefore, for Variable 14a, you
would provide your state code for burglary, and 5 years for Variable 14b.
A woman enters prison to begin serving time for three counts of burglary. She received 6 years
for the first count, 6 years for the second, and 4 years for the third, all to be served consecutively.
In Variable 14a, would be your state code for burglary, and 6 years for Variable 14b. Each count
is to be considered separately when it carries its own sentence length.
Variable 15: Total Maximum Sentence Length
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition
•
The longest length of time as stated by the court that the offender could be required to serve for
all offenses.
Codes / Coding Information
Report a life or a death sentence using either your agency’s codes or the following NCRP codes.
(99996)
(99997)
(99994)
(99993)
Maximum sentence is Life.
Maximum sentence is Death.
Maximum sentence is Life plus additional years.
Maximum sentence is Life without discretionary release.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 37
Additional Information
•
•
•
•
•
•
•
This is the maximum sentence imposed by the court and should not reflect any statutory or
administrative sentence reductions.
Do not subtract time credits or prior jail or prison time.
If all or a portion of a maximum sentence has been conditionally suspended (that is, the sentenced
person may in the future be required to serve the suspended sentence or only a portion under
certain circumstances), set the "Maximum Sentence" to the sum of the unsuspended and
suspended portions of the maximum sentence of each offense for which the inmate is currently in
prison.
Do not report unconditionally suspended sentences.
If all or a portion of a maximum sentence has been unconditionally suspended (that is, the person
cannot be required to serve the suspended sentence or any portion under any circumstances), use
as the "Maximum Sentence" only the unsuspended portions of the sentences.
For a split sentence or shock probation, set the maximum sentence to the sum of the prison and
probation segments of the sentence(s).
Provide the sum of sentences to be served consecutively. Do not add sentences to be served
concurrently.
Examples
•
•
•
•
•
•
An inmate receives a sentence of 3 years for possession of marijuana, 2 years conditionally
suspended. He will be released to post-confinement community supervision after being
imprisoned for one year. The correct value for Variable 15 is 3 years; that is, if his behavior is not
satisfactory, he will serve 3 years in prison.
A person receives a sentence of 5 years for burglary, one year unconditionally suspended. He will
receive no supervision during the one year regardless of his behavior. The correct value for
Variable 15 is 4 years.
A person receives a 10-year sentence for armed robbery, is paroled after 3 years, but returns to
prison on a technical violation 6 months later. The correct value for Variable 15 is 10 years,
reflecting his original maximum sentence.
A first offender receives a 5-year sentence for manslaughter, 90 days to be served in prison and
the remainder on probation. The correct value for Variable 15 is 5 years.
An offender enters prison to serve 6 years on a burglary conviction and 5 years on a drug
conviction. The two sentences are to be served consecutively. The correct value for Variable 15 is
11 years.
An offender enters prison to serve 6 years on a burglary conviction and 5 years on a drug
conviction. The two sentences are to be served concurrently. The correct value for Variable 15 is
6 years.
(There is no Variable 16)
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 38
Variable 17: Location Where Inmate is to Serve Sentence
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition
•
•
The type of facility in which the offender will be incarcerated to serve time for his crime.
The name of the facility can be provided instead. In this case, provide information in a separate
file that will enable NCRP staff to re-code the name of facility into the NCRP facility type
categories listed below.
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(3)
(4)
(5)
(6)
(57)
(99)
State Prison Facility. A state administered confinement facility having custodial
authority over persons sentenced to confinement.
Local Jail. A confinement facility administered by an agency of the local government
intended for adults but sometimes also houses juveniles, which holds persons detained
pending adjudication and persons committed after adjudication usually with sentences of
a year or less.
Other Specify. All other facilities except those specified above which house sentenced
prisoners. Provide documentation for the type of facility included in this category.
Mental Hospital. A confinement facility for the diagnosis or treatment of mentally ill
patients.
Medical Hospital. A facility designed for the treatment of persons with illnesses other
than mental disorders.
Rehabilitation Unit. A residential treatment facility designed for the care of patients with
drug or alcohol problems.
Federal Prison. A confinement facility administered by the Federal government having
custodial authority over persons sentenced to confinement.
Not Known. Location where the inmate is to serve his/her sentence is not known.
Examples
•
•
•
An offender is sentenced to serve 5 years for a possession of marijuana conviction. Due to prison
overcrowding he is to be housed in the local jail. The correct code is "local jail."
An offender is admitted to prison to serve 5 years for a possession of marijuana conviction. She is
then placed in a drug treatment facility and will stay there through the completion of the program
- a minimum of 1 year. The correct code is "Rehabilitation Unit."
An offender is sentenced to serve 5 years for a possession of marijuana conviction. He is to serve
his sentence in a Federal penitentiary. The correct code is "Federal Prison."
(There is no Variable 18 or 19)
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 39
Variable 20: Prior Felony Incarcerations
Applies To
•
•
Prison Releases (Part B)
Prison Custody (Part D)
Definition
•
An offender who has ever been sentenced to confinement for a felony as a juvenile or adult prior
to his/her current prison admission (Variable 8).
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)
Yes
No
Don’t Know
Additional Information
•
•
Do not include detention before trial or sentencing.
Do not report non-incarceration sentences such as probation, unless at some point prison time
occurred.
Examples
•
Ten years ago, a man served 3 years in prison for robbery and was released, having satisfied the
conditions of his sentence. He is once again being admitted to begin serving time on a new
sentence. The correct code is "Yes."
(There is no Variable 21 or 22)
Variable 23a: Date of Release from Prison
Applies To
•
•
•
Prison Releases (Part B)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
•
The most recent calendar date that the state's prison custody terminated.
Report partial dates if the day or month is not known.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 40
Additional Information
•
On post confinement community supervision release (Part F) records, “Date of Release from
Prison” is the most recent prison release date prior to the post confinement community
supervision release date.
Variable 23b: Location at Time of Prison Release
Applies To
•
Prison Releases (Part B)
Definition
•
•
The type of facility that had been used for the custody or care of the offender just prior to release.
The name of the facility can be provided instead. In this case, provide information in a separate
file that will enable NCRP staff to re-code the name of facility into the NCRP facility type
categories listed below.
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
State Prison Facility. A confinement facility administered by the state with custodial
authority over adults sentenced to confinement.
Local Jail. A confinement facility administered by an agency of the local government,
(2)
intended for adults but sometimes also containing juveniles (holds persons detained
pending adjudication and/or persons committed after adjudication, usually with sentences
of a year or less).
(3)
Other – Specify. All facilities except those listed above which house sentenced prisoners.
Provide documentation for the types of facilities you include in this category.
(4)
Halfway House. A long-term residential facility in which residents are allowed extensive
contact with the community (e.g., attending school).
(5)
Community Work Center or Work Release. A residential facility in which residents are
employed and allowed extensive contact with the community.
(6)
Pre-release Center. A residential facility in which inmates may be placed in order to seek
employment, housing, etc.
(12)
Federal Prison. A confinement facility administered by the Federal government with
custodial authority over persons sentenced to confinement.
(99)
Unknown. Information on the facility from which the inmate is released is not known.
Examples
•
An offender served a 2-year prison term for burglary in the local jail due to overcrowding at the
state penitentiary. This would be coded as Local Jail.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 41
•
An offender was sentenced to 18 months for a drug offense. The first 12 months were served in a
drug rehabilitation program in a county hospital. The offender then served the rest of his sentence
in prison. This would be coded as State Prison Facility.
Variable 24: Agencies Assuming Custody at Time of Prison Release
Applies To
•
•
•
Prison Releases (Part B)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
Type and location of the agency/agencies that assumes custody (physical or supervisory) over an
inmate at the time of prison release.
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(00)
None
(01)
Other Prison Outside of State
(02)
Other Prison - Federal System
(03)
Parole Within State (Include Parole Agencies in DOC)
(04)
Parole Outside State
(05)
Parole - Federal System
(06)
Probation within State
(07)
Probation Outside State
(08)
Probation Federal System
(09)
Mental/Medical Facility within State
(10)
Mental/Medical Facility Outside of State
(11)
Mental/Medical Facility - Federal
(12)
Other Within State – Specify
(13)
Other Outside State – Specify
(14)
Other - Federal – Specify
(99)
Not Known
Examples
•
•
An inmate is released from a state prison to a detainer from Federal authorities. He is transported
to a Federal prison in another state. "Other Prison, Federal" is the correct value to report.
After serving two-thirds of his sentence, an offender is required by law to be placed on mandatory
conditional release. He will be supervised by the paroling authority of that state. "Parole, Within
State" is the correct value to report.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 42
Variable 25: Type of Release From Prison
Applies To
•
•
•
Prison Releases (Part B)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
Method of or reason for departure from the custody of your prison system on the reported date of
release (in Variable 23a of the current record).
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(01)
Discretionary Release Decision. A conditional release granted by a parole board or other
agency that has the authority to release adult prisoners to post-confinement community
supervision.
(02)
Mandatory Conditional Release. A conditional release from prison which is mandated by
law rather than granted by a discretionary authority.
(03)
Probation Release. A conditional release to court supervision or supervision by a
probation authority after the inmate is confined usually for a brief period in a prison
facility. These cases are often called "Split Sentences" or "Shock Probation."
(04)
Other Conditional Releases – Specify. All other conditional releases not covered by the
preceding categories. Always describe the nature of the release in your documentation.
(05)
(06)
(07)
(08)
(09)
(10)
(11)
(12)
(13)
(14)
Expiration of Sentence. The termination of the period of time an offender has been
required to serve in a state prison.
Commutation/Pardon. A reduction of the term of confinement or an executive order
excusing the remainder of the sentence and pardon resulting in immediate unconditional
release.
Release to Custody, Detainer, or Warrant. Unconditionally releasing an inmate to
custody of another authority. The original prison authority relinquishes all claims upon
the inmate.
Other Unconditional Release – Specify. All unconditional releases not covered by the
preceding three categories. Always document the nature of the release.
Death by Natural Causes. Death due to illness, old age, AIDS, etc.
Death by Suicide.
Death by Homicide by Another Inmate.
Death by Other Homicide. The death of an inmate caused by a person who is not an
inmate that is not legally justifiable.
Death by Execution
Death by Other – Specify. All deaths not covered by the preceding six categories. Always
document the manner of death. Use code 14 "Other" to report an inmate's death which is
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 43
(27)
due to accidental injury caused by another person (whether the other person is an inmate
or not).
Death by Accidental Injury to Self. Death caused by the inmate accidentally injuring
himself.
(15)
Transfer. The movement of a person from the custody of your state's correctional system
to the custody of another authority while serving the same sentence. Transfers are
permanent or indefinite releases for such purposes as long-term mental health
commitment, safekeeping in another state, or housing in a Federal facility.
(16)
Release on Appeal or Bond. An offender is released to seek or participate in an appeal of
his case and is not receiving credit on his sentence while out of confinement. If the
inmate is being given credit on the remainder of his time while out of confinement or
bond, or appealing his case, do not report a release.
(25)
AWOL/Escape. An inmate who is absent from your state's custody without leave or has
escaped from state prison. If your state reports AWOLs and Escapes as releases, you
must report their recapture as admissions.
(17)
Other – Specify. All other releases not specifically defined in the above categories.
Specify in your documentation the type of releases included in this category.
(99)
Not Known. The type of release from prison is not known.
Additional Information
•
•
•
•
•
•
•
•
•
•
Verify that all releases included in the Other category are releases from the custody of this prison
system and releases of sentenced persons.
For Code 16 (Release on Appeal or Bond) do not include temporary movements to court (e.g., to
testify or appear at a brief hearing).
Do include transfers to other states to continue serving a sentence.
Do not include movements from prison facility to prison facility within your state.
Do not include movements of state prisoners to local jails because the prison is crowded or for
such reasons as overcrowding, safekeeping, etc.
State inmates housed in local jails are to be considered as state prison inmates.
Do not include temporary absences for such reasons as court appearances, training or medical
care.
A detainer is an official notice from one authority agency to another authority agency requesting
that a person wanted by them, but subject to the other agency's jurisdiction, not be released or
discharged without notification to the authority agency requesting the person.
The placing of a detainer is often, but not always, prior to the issuing of a warrant. Typical
reasons for the detainer are that the person is wanted for trial in the requesting jurisdiction or is
wanted to serve a sentence.
Conditional Release is the release from a federal or state correctional facility of a prisoner who
has not completed his/her sentence, and whose freedom is contingent upon obeying specified
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 44
•
•
rules of behavior while in the community. The offender can be re-incarcerated on current
sentence(s).
Persons on mandatory supervised release are usually subject to the same conditions as offenders
released to post-confinement community supervision via discretionary release, and can be
returned to prison for technical violations of release conditions. However, the difference is that
the release is not a discretionary decision of a parole board or other authority.
If you need to report a type of release not defined by one of the codes provided, assign a unique
code and define it in your documentation.
Examples
•
•
•
•
•
•
•
For Code 01 (Discretionary Release Decision),
− An inmate is granted a release by the Parole Board after serving 3 years of a 10 year
sentence. Use code "Discretionary Release Decision."
For Code 02 (Mandatory Conditional Release),
− An inmate received a 3 year sentence for heroin possession. The law requires that the
inmate be released to post-confinement community supervision after serving a year. Use
code "Mandatory Conditional Release."
For Code 03 (Probation Release),
− An offender serves 180 days in prison and returns to court for a hearing. The judge
allows him to serve the remainder of his sentence on probation. The correct code is
"Probation Release."
For Code 05 (Expiration of Sentence),
− A person given a maximum sentence of 5 years for robbery is released, without parole
supervision, after serving 5 years. His release is code 05, "Expiration of Sentence."
− A person given a maximum sentence of 5 years for robbery is released without parole
supervision, after serving 3 1/2 years and receiving 1 1/2 years of irrevocable "Good
Time.” His release is "Expiration of Sentence."
For Code 06 (Commutation/Pardon),
− After the legislature reduced marijuana offenses from felonies to misdemeanors, the 15
year sentence of a person is reduced by the Governor to actual time served, 2 1/2 years,
and the inmate is unconditionally released. The correct code is "Commutation/Pardon."
For Code 07 (Release to Custody, Detainer, or Warrant),
− A man is serving three years for armed robbery in Maine. Extradition papers from Texas
on another armed robbery charge await him, however, so he is released to Texas custody.
The correct code is "Release to Custody, Detainer, or Warrant."
For Code 15 (Transfer),
− An inmate is threatened by other inmates. He is transferred to the custody of another state
to complete his sentence. Use code "Transfer."
− On June 10th of the report year, a Texas inmate is sent from the state prison to the
Department of Corrections training school. On June 24th of the report year, the training is
completed and the inmate is sent back to the state prison. No admission or release
movement should be reported.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 45
−
−
Due to crowding, a Maine inmate is transferred on June 6th of the report year from the
Maine State Correctional Center to the Maine State Prison. No admission or release
movement should be reported.
An inmate is admitted to a Rhode Island prison on February 1st of the report year, to
begin serving a three year sentence for armed robbery. On June 5th of the report year, the
inmate is transferred to a county detention facility for safekeeping. No admission or
release movement should be reported.
Variable 26: Date of Release from Post Confinement Community Supervision
Applies To
•
Post Confinement Community Supervision Releases (Part F)
Definition
•
The date of discharge or termination from post-confinement community supervision for any
reason, including returning the offender to prison.
•
Report partial dates if the day or month is not known.
Examples
•
•
An offender is discharged after completing his term of post-confinement community supervision
(PCCS) on August 1, 2018. The date of release from PCCS is August 1, 2018.
While on parole, an offender commits an armed robbery and is sentenced to serve time for that
offense. His parole is revoked, and he enters prison to begin serving time on the new sentence on
March 20, 2020. The date of release from PCCS is March 20, 2020.
Variable 27: Type of Release from Post Confinement Community Supervision
Applies To
•
Post Confinement Community Supervision Releases (Part F)
Definition
•
The reason for the termination of post-confinement community supervision that occurred on the
date provided in Variable 26.
Codes/Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 46
(01)
(02)
(03)
(04)
(05)
(06)
(07)
Discharged, Completion of Term. The release of offenders on Post Confinement
Community Supervision (PCCS) who have served full-term sentences or who have been
released early due to a discretionary decision, commutation or pardon.
Discharged, Absconder. The release of offenders on PCCS while known to be on
absconder status, regardless of whether a warrant has been issued. Code 02 (Discharged,
Absconder) should be used only if the offender has been formally discharged by the
supervising agency or if PCCS jurisdiction has been relinquished.
Discharged to Custody, Detainer or Warrant. Your state supervising authority or agency
relinquishes its jurisdiction over the offender on PCCS. Another agency or authority (in
or out of your state) assumes jurisdiction and perhaps custody over the person. The
agency that assumes jurisdiction or jurisdiction and custody may be a non-correctional
agency, e.g., a mental hospital.
Returned to Prison or Jail, New Sentence. The re-admission of an offender on PCCS into
a prison or jail after receiving a sentence for a new offense(s). If PCCS has been revoked
and the person is admitted to prison or jail with a new sentence, the type of release is
code 04, "Returned to Prison or Jail, New Sentence."
Returned to Prison or Jail, PCCS Revocation. The re-admission of an offender on PCCS
into a prison or jail due to the violation of the conditions of supervision, and the PCCS
has been revoked.
Returned to Prison or Jail, PCCS Revocation Pending. The re-admission of an offender
on PCCS into a prison or jail for the alleged violation of the conditions of supervision. A
revocation hearing will be held in the future and a decision to revoke or not revoke the
person's PCCS will be made.
Returned to Prison or Jail, Charges Pending. The re-admission of an offender on PCCS
into a prison or jail for an alleged new offense, pending trial, conviction, or sentence.
(08)
Transferred to Another Jurisdiction. Jurisdiction over the offender on PCCS is
transferred to another state from your authority.
(09)
Death
(10)
Other – Specify. For any other removal from PCCS not covered in the previous
categories, code as 10. Please provide documentation for all PCCS exits included in this
category.
(99)
Not Known. Information on type of release from PCCS is not available.
Additional Information
•
•
Do not include those interstate compact cases where only supervisory responsibility is transferred
but legal jurisdiction is retained by your state parole authority, i.e., parole termination is still
determined by your state.
If the supervising agency changes the absconder from active to inactive status without
relinquishing jurisdiction over the person, a PCCS release should not be reported in Code 02.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 47
•
•
•
•
•
•
•
A detainer is an official notice from one authority agency to another authority agency requesting
that a person wanted by them, but subject to the other agency's jurisdiction, not be released or
discharged without notification to the authority agency requesting the person.
The placing of a detainer is often, but not always, prior to the issuance of a warrant. Typical
reasons for detainers are that the offender is wanted for trial in the requesting jurisdiction.
If an offender on PCCS has had his supervision status revoked because he violated conditions of
supervision but was not sentenced for another crime, code as 05, "Returned to Prison or Jail,
PCCS Revocation."
Count persons returned to prison or jail with revocation pending in Code 06 only if termination of
PCCS jurisdiction is pending in your state.
Use one of the codes 04-07 for absconders who have been released from PCCS because he was
returned to jail or prison.
For parolees who have already received new sentences at the time of release from PCCS, code as
04, "Returned to Prison or Jail, New Sentence."
Count persons returned to prison or jail with charges pending in Code 07.
Examples
•
•
•
•
•
For Code 01 (Discharged, Completion of Term),
− A parolee, released from prison, is required to serve three years on parole. He finishes the
three years and is discharged by the Adult Parole Authority. Use code 01, "Discharged,
Completion of Term."
− An offender, released from prison, is required to serve three years on mandatory
conditional release. He finishes two years and receives an early discharge by the
supervising agency. Use code 01, "Discharged, Completion of Term."
For Code 02 (Discharged, Absconder),
− Wyoming parolee moved to New Mexico last year without the permission of the
Wyoming Board of Parole. After six months, the Wyoming Parole Board relinquished
jurisdiction. Use code 02, "Discharged, Absconder."
− An offender on post-confinement community supervision in Nevada moved to New
Mexico last year without permission of the Nevada supervising agency. As of December
31 of the report year, the Nevada supervising agency had not relinquished jurisdiction.
Do not submit a PCCS exit record for this offender.
For Code 03 (Discharged to Custody, Detainer or Warrant),
− A Wisconsin probationer is discharged as a result of an extradition request from Texas.
He is released to Texas custody on a warrant. Use code 03, "Discharged to Custody,
Detainer or Warrant."
For Code 04 (Returned to Prison or Jail, New Sentence),
− While out on supervised release, an offender commits a crime and is sentenced to serve
two years in prison. PCCS is revoked. Use code 04, "Returned to Prison or Jail, New
Sentence."
For Code 05 (Returned to Prison or Jail, PCCS Revocation),
− A probationer in Wisconsin violates the conditions of his probation. The supervising
agency formally revokes his probation and the offender is returned to the county jail to
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 48
•
•
•
continue serving his sentence. Use code 05, "Returned to Prison or Jail, PCCS
Revocation."
For Code 06 (Returned to Prison or Jail, Revocation Pending),
− A parolee is accused of violating conditions of his parole. He is sent to the state prison to
await a decision from the Parole Authority concerning possible revocation. Use code 06,
"Returned to Prison or Jail, Revocation Pending."
For Code 07 (Returned to Prison or Jail, Charges Pending),
− An offender on supervised release is charged with committing a new offense. He is held
in the local jail to await trial on the new charge. Use code 07, "Returned to prison or jail,
charges pending."
For Code 08 (Transferred to Another Jurisdiction),
− A parolee in Mississippi finds a new job in Alabama. The Mississippi Parole Board
arranges for the parolee to be supervised in Alabama through an interstate compact
agreement. Your state parole authority has not relinquished jurisdiction; therefore no
parole exit has occurred. Use code 08, "Transferred to Another Jurisdiction."
− An offender on PCCS in Mississippi finds a new job in Alabama. The Alabama Board of
Pardons and Paroles agrees to assume jurisdiction over the parolee; Mississippi then
terminates jurisdiction. Use code 08, "Transferred to Another Jurisdiction."
(There is no Variable 28 or 29)
Variable 30: Inmate State ID Number
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
The inmate's unique, fingerprint-supported State Identification (SID) Number assigned by the
state’s criminal history repository.
Additional Information
•
All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics as required by Title 34, United States Code,
Sections 10134 and 10231.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 49
Variable 31a: Indeterminate Sentence
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition
•
Report if any part of the total maximum sentence reported in Variable 15 an indeterminate
sentence (a sentence in which the judge specifies a minimum and maximum prison term)
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)
Yes, any part of the total maximum sentence (Variable 15) is an indeterminate sentence
No, no part of the total maximum sentence (Variable 15) is an indeterminate sentence
Don’t Know
Examples
•
•
An offender is serving a 10-year determinate sentence for robbery under a truth in sentencing law,
and a 5-year sentence for drug trafficking under a mandatory minimum law.
− “No” for variable 31a (indeterminate sentence),
− “Yes” for variable 31b (determinate sentence),
An offender is serving a 10 to 15-year indeterminate sentence for vehicular homicide, a 5-year
determinate sentence for reckless endangerment, and a 3-year determinate sentence for driving
under the influence of drugs. The 10 to 15-year indeterminate sentence for vehicular homicide is
restricted by a truth in sentencing law. The vehicular homicide sentence is not a mandatory
minimum, nor is the 5-year sentence for reckless endangerment. It is not known whether the 3year sentence for driving under the influence of drugs is a mandatory minimum sentence. The
correct entry is:
− Variable 31a (indeterminate sentence) –Yes.
− Variable 31b (determinate sentence) –Yes.
Variable 31b: Determinate Sentence
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 50
Definition
•
Report if any part of the total maximum sentence reported in variable 15 a determinate sentence
(a sentence in which the judge sets a fixed prison term). The sentence may be reduced by good
time credits or earned time.
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)
Yes, any part of the total maximum sentence (Variable 15) is a determinate sentence
No, no part of the total maximum sentence (Variable 15) is a determinate sentence
Don’t Know
Examples
•
•
An offender is serving a 10-year determinate sentence for robbery under a truth in sentencing law,
and a 5-year sentence for drug trafficking under a mandatory minimum law.
− “No” for variable 31a (indeterminate sentence),
− “Yes” for variable 31b (determinate sentence),
An offender is serving a 10 to 15-year indeterminate sentence for vehicular homicide, a 5-year
determinate sentence for reckless endangerment, and a 3-year determinate sentence for driving
under the influence of drugs. The 10 to 15-year indeterminate sentence for vehicular homicide is
restricted by a truth in sentencing law. The vehicular homicide sentence is not a mandatory
minimum, nor is the 5-year sentence for reckless endangerment. It is not known whether the 3year sentence for driving under the influence of drugs is a mandatory minimum sentence. The
correct entry is:
− Variable 31a (indeterminate sentence) –Yes.
− Variable 31b (determinate sentence) –Yes.
Variable 31c: Mandatory Minimum Sentence
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition
•
Is any part of the total maximum sentence reported in variable 15 a mandatory minimum sentence
(a minimum sentence specified by statute for a particular crime)?
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 51
(1)
(2)
(9)
Yes
No
Don’t Know
Examples (see Variable 31a)
Variable 31d: Truth in Sentencing Restriction
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition
•
Is any part of the total maximum sentence reported in Variable 15 restricted by a Truth in
Sentencing Law (a statute which mandates that a certain percentage of the court-imposed
sentence be served in prison)?
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
Yes
(2)
No
(9)
Don’t Know
Examples (see Variable 31a)
Variable 32: Length of Court-Imposed Sentence to Community Supervision
Applies To
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Definition
•
The amount of time which the court states that the offender is required to serve under community
supervision after release from prison.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 52
Additional Information
•
•
This variable is applicable only if the court imposed a sentence to community supervision that is
separate from the sentence to prison.
The sentence to post-incarceration community supervision may be in the form of parole,
probation, or other supervision in the community, as ordered by the court.
Examples
•
•
The offender is sentenced by the court to serve a 5-year fixed prison term and an additional 2year term on community supervision after release from prison. The correct value to report is 2
years.
The offender is sentenced by the court to serve a 2 to 10-year sentence in prison. The court did
not sentence the offender to a separate term of community supervision. The term of community
supervision will be determined by an administrative agency, such as a parole board, when the
offender is approved for release from prison. The correct value to report is “not applicable.”
Variable 33: Parole Hearing / Eligibility Date
Applies To
•
•
Prison Admissions (Part A)
Prison Custody (Part D)
Definition
•
•
The date the offender is eligible for review by an administrative agency such as a parole board, to
determine whether he or she will be released from prison.
Report partial dates if the day or month is not known.
Additional Information
•
•
This variable is applicable only if the decision to release an offender is controlled by an
administrative agency such as a parole board.
The parole hearing eligibility date should be calculated from the total maximum sentence
(variable 15) for all offenses. For the year-end custody record, report the next date the inmate will
be eligible for a parole hearing.
Examples
•
An offender was admitted to prison on January 1, 2009, with a 15 years to life sentence for
second degree murder. The law states the offender is eligible for parole board release after
serving 85% of the minimum 15-year sentence (or 12 years 9 months). The parole eligibility date
is calculated by adding 12 years 9 months to the date of admission. The offender will be eligible
for parole board release on October 1, 2021.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 53
•
•
•
A judge sentences an offender to serve 2 to 4 years in prison for theft. The offender is eligible for
parole board release after the minimum 2-year sentence has been served. The offender was
admitted to prison on January 1, 2020, with 6 months in jail time credits. The parole eligibility
date is calculated by adding two years to the date of admission, and subtracting six months for
credited jail time. The parole eligibility date is July 1, 2020.
An offender is admitted to prison on January 1, 2015, with a 10-year sentence for aggravated
robbery. The law requires violent offenders to serve 50% of the sentence before they are eligible
for parole board release. Good time credits may be accrued only after 50% of the sentence has
been served. The parole eligibility date is 5 years from the date of admission, or January 1, 2020.
While on parole, an offender is arrested for aggravated assault and is sentenced to a 10-year
prison term for the new offense. At sentencing, the offender’s parole is revoked with 2 years
remaining on a previous robbery sentence. The offender is admitted to prison on January 1, 2014
as a parole violator, with a 12-year total maximum sentence for both convictions. Good time
credits may be accrued only after 50% of the sentence has been served. The parole eligibility date
is 6 years from the date of admission, or January 1, 2020.
Variable 34: Projected Release Date
Applies To
•
•
Prison Admissions (Part A)
Prison Custody (Part D)
Definition
•
•
The projected date on which the offender will be released from prison.
Report partial dates if the day or month is not known.
Additional Information
•
•
Statutory requirements, good time credits, jail time credit, and any other factors which might
modify the prison release date should be included in this calculation.
If an offender is serving time for more than one offense, the projected release date should be
calculated from the total maximum sentence (variable 15) for all offenses.
Examples
•
•
An offender enters prison on January 1, 2012, with a 10-year sentence for armed robbery. At
sentencing, the offender received 6 months credit for time served in jail prior to being admitted to
prison. While in prison, the State allows inmate to earn one day work credit for every 3 days
served, not to exceed 15% of the sentence. The projected release date is calculated by subtracting
the 6 months jail credit and the 1 ½ years of available work credit from the 10-year prison
sentence. The offender’s projected release date is 8 years from the date of admission or January 1,
2020.
A judge sentences an offender to serve 10 years in prison for armed robbery. The offender is
admitted to prison on January 1, 2012, and is required by State law to serve 6/7 of the 10-year
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 54
•
•
•
sentence (8.57 years, or 8 years 6 months and 26 days). The offender’s projected release date is 8
years 6 months and 26 days from the date of admission or July 26, 2020.
A judge sentences an offender to serve 2 to 6 years in prison for theft. The offender is admitted to
prison on January 1, 2017, and is given 3 years of good time credit (one-half the maximum
sentence). Assuming the offender does not lose any good time while incarcerated, he or she is
projected to be released after serving the remaining 3 years of the maximum sentence. The
projected release date is calculated as January 1, 2020.
A judge sentences an offender to serve 5 to 10 years in prison for aggravated robbery. The
offender is admitted to prison on January 1, 2010, and given 5 years of good time credit (one-half
the maximum sentence). After serving 8 years the offender has lost all good time credits due to
disciplinary actions. The offender is expected to expire the sentence, or serve the entire 10-year
maximum sentence, and be released unconditionally from prison. The projected release date is 10
years from the date of admission or January 1, 2020.
While on parole, an offender is arrested and convicted for armed robbery and sentenced to a 10year prison term for the new offense. The offender’s parole is revoked with 2 years remaining on
a pervious robbery sentence. The offender is admitted to prison on January 1, 2014 as a parole
violator, with a 12-year total maximum sentence for both robbery convictions. The offender is
given 6 years of good time credit at admission (one-half the total maximum sentence). The
projected release date is 6 years from the date of admission, or January 1, 2020.
Variable 35: Mandatory Release Date
Applies To
•
•
Prison Admissions (Part A)
Prison Custody (Part D)
Definition
•
•
The date the offender by law must be conditionally released from prison.
Report partial dates if the day or month is not known.
Additional Information
•
•
•
•
This date should reflect jail time credits and any statutory or administrative sentence reductions,
including good time.
The mandatory release date should be calculated from the total maximum sentence (variable 15)
for all offenses.
This variable is intended to capture mandatory conditional release policies structured around good
time and other administrative sentence reductions.
Do not set to the date the offender’s sentence will expire (serve the entire sentence and be
released unconditionally from prison).
Examples
•
An offender is admitted to prison on January 1, 2016, with a 5 to 10-year prison sentence for
fraud. The law requires mandatory release for non-violent offenders when good time credits plus
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 55
actual time served in prison equals the maximum sentence. The offender is allowed to earn a
maximum of 45 days good time credit for every 30 days served. The mandatory release date is
calculated by determining the date the offender’s actual time served plus good time will equal the
maximum sentence. After serving 4 years, the offender will have earned a maximum of 6 years in
good time credit. The mandatory release date is 4 years from the date of admission, or January 1,
2020.
Variable 36: First Name
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
The first name of the offender.
Additional Information
•
All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics, in accordance with Title 34, United States
Code, Sections 10134 and 10231.
Variable 37: Last Name
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
The last name of the offender.
Additional Information
•
All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics, in accordance with Title 34, United States
Code, Sections 10134 and 10231.
•
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 56
Variable 38: Facility Name
Applies To
•
Prison Custody (Part D)
Definition
•
Name of the facility in which the prisoner will be incarcerated at yearend.
Variable 39: FBI Number
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
The unique identification number given by the Federal Bureau of Investigation/ Interstate
Identification Index to each offender.
Codes / Coding Information
•
All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics as required by Title 34, United States Code,
Sections 10134 and 10231.
Variable 40: Prior Military Service
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
Report if the inmate ever serve in the U.S. Armed Forces.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 57
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)
Yes. Inmate served in the U.S. Armed Forces. Does not require that the inmate receive
veterans’ benefits, nor that the inmate served in a conflict situation. Includes all branches
of the military, including the Coast Guard.
No. Inmate never served in the U.S. Armed Forces.
Don’t Know
Variable 41: Date of Last Military Discharge
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
•
The date the inmate was discharge from the U.S. Armed Forces for the final time.
Report partial dates if the day or month is not known.
Variable 42: Type of Last Military Discharge
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
The type of discharge the offender received from the U.S. Armed Forces on the date in Variable
41.
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable. If using your own
codes, please provide their definitions to the NCRP data collection agent.
(1)
(2)
Honorable. Offender received a rating from good to excellent for their service.
General (honorable conditions). Offender’s military performance was satisfactory.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 58
(3)
(4)
(5)
(6)
(7)
(9)
General (not honorable conditions). Offender’s military performance was satisfactory but
marked by a considerable departure in duty performance and conduct expected of
military members.
Other than honorable. Offender’s military performance was a serious departure from the
conduct and performance expected of all military members.
Bad conduct. Only given by a court martial.
Dishonorable. May be rendered only by conviction at a general court-martial for serious
offenses that call for dishonorable discharge as part of the sentence.
Other.
Not Known.
Variable 43: Date of Admission to Post Confinement Community Supervision
Applies To
•
•
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
•
The date the offender was most recently admitted to post-confinement community supervision on
the current sentence.
Report partial dates if the day or month is not known.
Variable 44: Type of Admission to Post Confinement Community Supervision
Applies To
•
•
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Definition
•
•
The reason an offender entered into post-confinement community supervision on the date
provided in Variable 43 (Date of Admission to Post-Confinement Community Supervision) of the
current record.
As necessary, provide information in a separate file that will enable Abt Global to re-code your
agency’s PCCS admission type codes into the NCRP PCCS admission type categories listed
below.
Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable. If using your own
codes, please provide their definitions to the NCRP data collection agent.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 59
(1)
(2)
(3)
(4)
(5)
(6)
(9)
Discretionary release from prison. An offender being admitted to PCCS based on the
decision of the Governor, the department of correction, or parole board, or commutation
of sentence.
Mandatory conditional release from prison. An offender being admitted to PCCS based
on a determinate sentencing statute or good-time provision
Reinstatement of PCCS. Offenders returned to PCCS status, including discharged
absconders whose cases were reopened, revocations with immediate reinstatement, and
offenders re-admitted to PCCS at any time under the same sentence.
Court-imposed sentence to PCCS that begins upon release from prison. An offender
being admitted to PCCS based on a judicial sentence of a period of incarceration
immediately followed by a period of PCCS.
Transferred from another jurisdiction. An offender admitted following a term of
confinement or community supervision in another state when that state transfers legal
authority of the offender to your state.
Other.
Not known.
Variable 45: County Where Offender was Released / County Where PCCS
Office is Located
Applies To
•
Post Confinement Community Supervision Releases (Part F)
Definition
•
•
The county where the offender was released from post-confinement community supervision on
the date in Variable 26.
If this information is not available, please report the county where the post-confinement
community supervision (PCCS) office to which the offender reported before exit is located.
Codes / Coding Information
•
If possible, use either the name of the county or the 5-digit county FIPS code (available at
https://www.census.gov/geographies/reference-files/2020/demo/popest/2020-fips.html).
Variable 46: Social Security Number
Applies To
•
•
•
•
•
Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 60
Definition
•
The offender’s nine-digit Social Security Number (SSN).
Codes / Coding Information
•
•
•
All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics, as required by Title 34, United States Code,
Sections 10134 and 10231.
If your agency can only provide the last four digits of the SSN, please submit the last four digits.
Contact your NCRP data collection agent site liaison if your agency requires additional
information or a signed Data Use Agreement before including SSNs in your NCRP submission.
Additional Information
•
SSNs allow BJS to link the NCRP data to a variety of Federal administrative datasets that contain
information on income, employment, mortality, and public assistance histories of prisoners and
their families before and after incarceration. This will enable researchers and policymakers to
broaden their understanding of the factors that contribute to recidivism or successful reentry into
society, and enable analysts to better understand the inter-relationship among poverty, health,
crime, and other social-economic indicia.
Variable 47: Last Known Address Prior to Incarceration
Applies To
•
•
Prison Admissions (Part A)
Post Confinement Community Supervision Admissions (Part E)
Definition
•
The offender’s last known address prior to incarceration.
Codes / Coding Information
•
•
•
All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics, as required by Title 34, United States Code,
Sections 10134 and 10231.
Please provide the street address (number, name, and suffix), city, state, and zip code in separate
fields or delimit them in some way.
If your agency does not allow release of the offender’s last known address, please consider
submitting less detailed geographic information, such as the zip code or the county where the
offender resided prior to incarceration.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 61
•
Contact your NCRP data collection agent site liaison if your agency requires additional
information or a signed Data Use Agreement before including the offender’s last known address
in your NCRP submission.
Additional Information
•
This information allows BJS to produce more accurate imprisonment rates for areas smaller than
states and to link NCRP data to other Federal administrative records.
Variable 48: Offender Custody Level
Applies To
•
Prison Custody (Part D)
Definition
•
The offender’s custody level at yearend. Custody level is used to determine the types of facilities
where the offender can be assigned and whether the offender is available for work assignments
outside security fences (and, if so, under what circumstances).
Codes / Coding Information
Use either your agency’s custody level codes or the following NCRP codes for this variable. If using
your own codes, please provide their definitions to the NCRP data collection agent.
(1)
(2)
(3)
(4)
(5)
Community – is assigned to offenders posing the least threat to public safety. They
include offenders assigned to community or residential facilities outside institutional
perimeters and those who participate in work, education, or other activities in the
community. They are generally permitted to move unescorted for program and work
assignments.
Minimum – is assigned to offenders who are not eligible for placement at a community
residential facility and are typically housed in facilities characterized by a fenced or
"posted" perimeter. Normal entry and exit are under visual surveillance.
Medium – is assigned to offenders needing more supervision than what is provided in
minimum security prisons. They are typically housed in facilities characterized by a
single or double fenced perimeter with armed coverage by towers or patrols. Typically,
offenders’ inside movement and call-outs require passes and/or supervision, and
movement outside of institutional perimeters requires restraints and/or armed supervision
for work or program assignments.
Maximum, close, or high – is assigned to offenders requiring the highest degree of
supervision because they pose a danger to others and to the institution; or because their
well-being would be in jeopardy if they refused protective custody. These prisoners
cannot participate in activities requiring outside movement, and their inside movement is
closely observed.
Not classified. The offender has not yet been assigned a custody level.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 62
(9)
Not known.
Variable 49: US Citizen
Applies To
•
•
•
Prison Admissions (Part A)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Definition
•
Whether the offender is currently a citizen of the United States.
Codes / Coding Information
(1)
(2)
(9)
Yes. Offender is currently a citizen of the United States.
No. Offender is not currently a citizen of the United States.
Not Known.
Additional Information
•
•
If your offender management system does not have a US citizen Yes/No flag but has the
offender’s country of citizenship, include the country of current citizenship in your submission
and the NCRP data collection agent will derive the US Citizen variable from the country of
citizenship.
Submission of this variable is voluntary.
Variable 50: Country of Citizenship
Applies To
•
•
•
Prison Admissions (Part A)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Definition
•
The offender’s country of current citizenship
Codes / Coding Information
•
Include either the name of the country or a country code (and include the meaning of the country
codes with your submission).
Additional Information
•
Submission of this variable is voluntary.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 63
Variable 51: Country of Birth
Applies To
•
•
•
Prison Admissions (Part A)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Definition
•
The offender’s country of birth
Codes / Coding Information
•
Include either the name of the country or a country code (and include the meaning of the country
codes with your submission).
Additional Information
•
Submission of this variable is voluntary.
Bureau of Justice Statistics
Abt Global
Contents ▌pg. 64
Appendix B
The Omnibus Crime Control and Safe Street Act of 1968
1
OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968 i [Public Law 90–351; 82 Stat. 197] [As
Amended Through P.L. 117–325, Enacted December 22, 2022]
[Currency: This publication is a compilation of the text of Public Law 90–351. It was last amended by the
public law listed in the As Amended Through note above and below at the bottom of each page of the
pdf version and reflects current law through the date of the enactment of the public law listed at
https://www.ojp.gov/pdffiles1/Digitization/128360NCJRS.pdf]
[Note: While this publication does not represent an official version of any Federal statute, substantial
efforts have been made to ensure the accuracy of its contents. The official version of Federal law is
found in the United States Statutes at Large and in the United States Code. The legal effect to be given
to the Statutes at Large and the United States Code is established by statute (1 U.S.C. 112, 204).]
AN ACT To assist State and local governments in reducing the incidence of crime, to increase the
effectiveness, fairness, and coordination of law enforcement and criminal justice systems at all levels of
government and for other purposes.
Be it enacted by the Senate and House of Representatives of the United States of America in Congress
assembled, That this Act may be cited as the ‘‘Omnibus Crime Control and Safe Streets Act of 1968’’.[34
U.S.C. 10101 note].
The Omnibus Crime Control and Safe Streets Act of 1968 has 11 titles (see Public 90–351 as enacted). This
compilation contains only title I of that Act. The section numbers of titles II through XI range from section 701 to
section 1601, and several of those section numbers duplicate section numbers found in title I. This Act no longer
has a table of contents. The table of sections, prior to its repeal by section 2(c)(3) of Public Law 106–561 (114 Stat.
2791), resided after the heading for title I. Public Law 113–4 provides for amendments made to this Act. Section 4
of such Public Law provides that ‘‘[e]xcept as otherwise specifically provided in this Act, the provisions of titles I, II,
III, IV, VII, and sections 3, 602, 901, and 902 of this Act shall not take effect until the beginning of the fiscal year
following the date of enactment of this Act [effective October 1, 2013]’’. The amendments have been carried out in
this version.
i
2
PART C—BUREAU OF JUSTICE STATISTICS
BUREAU OF JUSTICE STATISTICS
SEC. 301. [34 U.S.C. 10131] It is the purpose of this part to provide for and encourage the collection and
analysis of statistical information concerning crime, juvenile delinquency, and the operation of the
criminal justice system and related aspects of the civil justice system and to support the development of
information and statistical systems at the Federal, State, and local levels to improve the efforts of these
levels of government to measure and understand the levels of crime, juvenile delinquency, and the
operation of the criminal justice system and related aspects of the civil justice system. The Bureau shall
utilize to the maximum extent feasible State governmental organizations and facilities responsible for
the collection and analysis of criminal justice data and statistics. In carrying out the provisions of this
part, the Bureau shall give primary emphasis to the problems of State and local justice systems.
ESTABLISHMENT, DUTIES, AND FUNCTIONS
SEC. 302. [34 U.S.C. 10132] (a) There is established within the Department of Justice, under the general
authority of the Attorney General, a Bureau of Justice Statistics (hereinafter referred to in this part as
‘‘Bureau’’).
(b) The Bureau shall be headed by a Director appointed by the President. The Director shall have had
experience in statistical programs. The Director shall have final authority for all grants, cooperative
agreements, and contracts awarded by the Bureau. The Director shall be responsible for the integrity of
data and statistics and shall protect against improper or illegal use or disclosure. The Director shall
report to the Attorney General through the Assistant Attorney General. The Director shall not engage in
any other employment than that of serving as Director; nor shall the Director hold any office in, or act in
any capacity for, any organization, agency, or institution with which the Bureau makes any contract or
other arrangement under this Act.
(c) The Bureau is authorized to—
(1) make grants to, or enter into cooperative agreements or contracts with public agencies,
institutions of higher education, private organizations, or private individuals for purposes related to this
part; grants shall be made subject to continuing compliance with standards for gathering justice
statistics set forth in rules and regulations promulgated by the Director;
(2) collect and analyze information concerning criminal victimization, including crimes against
the elderly, and civil disputes;
(3) collect and analyze data that will serve as a continuous and comparable national social
indication of the prevalence, incidence, rates, extent, distribution, and attributes of crime, juvenile
delinquency, civil disputes, and other statistical factors related to crime, civil disputes, and juvenile
delinquency, in support of national, State, tribal, and local justice policy and decision making;
(4) collect and analyze statistical information, concerning the operations of the criminal justice
system at the Federal, State, tribal, and local levels;
3
(5) collect and analyze statistical information concerning the prevalence, incidence, rates,
extent, distribution, and attributes of crime, and juvenile delinquency, at the Federal, State, tribal, and
local levels;
(6) analyze the correlates of crime, civil disputes and juvenile delinquency, by the use of
statistical information, about criminal and civil justice systems at the Federal, State, tribal, and local
levels, and about the extent, distribution and attributes of crime, and juvenile delinquency, in the Nation
and at the Federal, State, tribal, and local levels;
(7) compile, collate, analyze, publish, and disseminate uniform national statistics concerning all
aspects of criminal justice and related aspects of civil justice, crime, including crimes against the elderly,
juvenile delinquency, criminal offenders, juvenile delinquents, and civil disputes in the various States
and in Indian country;
(8) recommend national standards for justice statistics and for insuring the reliability and
validity of justice statistics supplied pursuant to this title;
(9) maintain liaison with the judicial branches of the Federal Government and State and tribal
governments in matters relating to justice statistics, and cooperate with the judicial branch in assuring
as much uniformity as feasible in statistical systems of the executive and judicial branches;
(10) provide information to the President, the Congress, the judiciary, State, tribal, and local
governments, and the general public on justice statistics;
(11) establish or assist in the establishment of a system to provide State, tribal, and local
governments with access to Federal informational resources useful in the planning, implementation, and
evaluation of programs under this Act;
(12) conduct or support research relating to methods of gathering or analyzing justice statistics;
(13) provide for the development of justice information systems programs and assistance to the
States, Indian tribes, and units of local government relating to collection, analysis, or dissemination of
justice statistics;
(14) develop and maintain a data processing capability to support the collection, aggregation,
analysis and dissemination of information on the incidence of crime and the operation of the criminal
justice system;
(15) collect, analyze and disseminate comprehensive Federal justice transaction statistics
(including statistics on issues of Federal justice interest such as public fraud and high technology crime)
and to provide technical assistance to and work jointly with other Federal agencies to improve the
availability and quality of Federal justice data;
(16) provide for the collection, compilation, analysis, publication and dissemination of
information and statistics about the prevalence, incidence, rates, extent, distribution and attributes of
drug offenses, drug related offenses and drug dependent offenders and further provide for the
establishment of a national clearinghouse to maintain and update a comprehensive and timely data
base on all criminal justice aspects of the drug crisis and to disseminate such information;
4
(17) provide for the collection, analysis, dissemination and publication of statistics on the
condition and progress of drug control activities at the Federal, State, tribal, and local levels with
particular attention to programs and intervention efforts demonstrated to be of value in the overall
national anti-drug strategy and to provide for the establishment of a national clearinghouse for the
gathering of data generated by Federal, State, tribal, and local criminal justice agencies on their drug
enforcement activities;
(18) provide for the development and enhancement of State, tribal, and local criminal justice
information systems, and the standardization of data reporting relating to the collection, analysis or
dissemination of data and statistics about drug offenses, drug related offenses, or drug dependent
offenders;
(19) provide for improvements in the accuracy, quality, timeliness, immediate accessibility, and
integration of State and tribal criminal history and related records, support the development and
enhancement of national systems of criminal history and related records including the National Instant
Criminal Background Check System, the National Incident Based Reporting System, and the records of
the National Crime Information Center, facilitate State and tribal participation in national records and
information systems, and support statistical research for critical analysis of the improvement and
utilization of criminal history records;
(20) maintain liaison with State, tribal, and local governments and governments of other
nations concerning justice statistics;
(21) cooperate in and participate with national and international organizations in the
development of uniform justice statistics;
(22) ensure conformance with security and privacy requirement of section 812 and identify,
analyze, and participate in the development and implementation of privacy, security and information
policies which impact on Federal, tribal, and State criminal justice operations and related statistical
activities; and
(23) exercise the powers and functions set out in part H.
(d) 6 (1) IN GENERAL.—To ensure that all justice statistical collection, analysis, and dissemination is
carried out in a coordinated manner, the Director is authorized to—
(A) utilize, with their consent, the services, equipment, records, personnel, information, and
facilities of other Federal, State, local, and private agencies and instrumentalities with or without
reimbursement therefor, and to enter into agreements with such agencies and instrumentalities for
purposes of data collection and analysis;
(B) confer and cooperate with State, municipal, and other local agencies;
(C) request such information, data, and reports from any Federal agency as may be required to
carry out the purposes of this title;
(D) seek the cooperation of the judicial branch of the Federal Government in gathering data
from criminal justice records;
5
(E) encourage replication, coordination and sharing among justice agencies regarding
information systems, information policy, and data; and
(F) confer and cooperate with Federal statistical agencies as needed to carry out the purposes of
this part, including by entering into cooperative data sharing agreements in conformity with all laws and
regulations applicable to the disclosure and use of data.
(2) CONSULTATION WITH INDIAN TRIBES.—The Director, acting jointly with the Assistant Secretary for
Indian Affairs (acting through the Office of Justice Services) and the Director of the Federal Bureau of
Investigation, shall work with Indian tribes and tribal law enforcement agencies to establish and
implement such tribal data collection systems as the Director determines to be necessary to achieve the
purposes of this section.
(e) Federal agencies requested to furnish information, data, or reports pursuant to subsection
(d)(1)(C) shall provide such information to the Bureau as is required to carry out the purposes of this
section.
(f) In recommending standards for gathering justice statistics under this section, the Director
shall consult with representatives of State, tribal, and local government, including, where appropriate,
representatives of the judiciary.
(g) REPORTS.—Not later than 1 year after the date of enactment of this subsection, and
annually thereafter, the Director shall submit to Congress a report describing the data collected and
analyzed under this section relating to crimes in Indian country.
6
Appendix C
List of publications using NCRP data, 2021-2024
7
Abt NCRP Publications since 2021
Article
Link/Publication Type
Rhodes, W., Gaes, G., Kling, R., Luallen, J., Rich,
T. (2021). The NCRP Data as a Research
Platform: Evaluation Design Considerations
The NCRP Data as a Research Platform:
Evaluation Design Considerations (ojp.gov)
Carson, A., Nadel, M., & Gaes, G. (2022). Impact
of COVID-19 on State and Federal Prisons,
March 2020 – February 2021
Impact of COVID-19 on State and Federal
Prisons, March 2020–February 2021 | Bureau of
Justice Statistics (ojp.gov)
Other NCRP Publications
Durante, Katherine A., Trocchio, Sarah, Martinez,
Cynthia (2024) Doomed by the data? Latina/o/x
racialization and sentencing outcomes in
Florida. Critical Criminology.
Doomed by the Data? Latina/o/x Racialization and
Sentencing Outcomes in Florida | Critical
Criminology (springer.com)
Rhodes, William, Gaes, Gerald, Sabol, William
(2024) Studying parole revocation practices:
Accounting for dependency between competing
events. Evaluation Review.
Studying Parole Revocation Practices: Accounting
for Dependency Between Competing Events William Rhodes, Gerald Gaes, William Sabol, 2024
(sagepub.com)
Abramitzky, Ran, Boustan, Leah, Jacome, Elisa,
Perez, Santiago, Torres, Juan D. (2023) LawAbiding Immigrants: The Incarceration Gap
Between Immigrants and the US-Born, 18502020. NBER Working Paper 31440. Cambridge,
MA: National Bureau of Economic Research
w31440.pdf (nber.org)
Dove, John A., Dove, Laura R.(2023) Institutions
and incarceration: The role of economic freedom
at the MSA level. Social Science Quarterly.
Institutions and incarceration: The role of
economic freedom at the MSA level - Dove - 2023
- Social Science Quarterly - Wiley Online Library
Robey, Jason P., Massoglia, Michael, Light,
Michael T. (2023) A generational shift: Race and
the declining lifetime risk of
imprisonment. Demography. 60, (4), 977-1003.
A Generational Shift: Race and the Declining
Lifetime Risk of Imprisonment | Demography |
Duke University Press (dukeupress.edu)
Snopkowski, Kristin, Turner, Hallie (2023) The
association of sex ratio on suicide rates in United
States counties: An exploration of
mechanisms. Social Sciences. 12, (7).
Social Sciences | Free Full-Text | The Association
of Sex Ratio on Suicide Rates in United States
Counties: An Exploration of Mechanisms
(mdpi.com)
Bjerk, David, Bushway, Shawn (2022) The longterm incarceration consequences of coming-ofage in a crime boom. Journal of Quantitative
Criminology.
The Long-Term Incarceration Consequences of
Coming-of-Age in a Crime Boom | Journal of
Quantitative Criminology (springer.com)
McLaughlin, Heather, Shannon, Sarah K.S.
(2022) Gender equality and the shifting gap in
female-to-male prison admission
rates. Criminology.
Gender equality and the shifting gap in female-tomale prison admission rates* - McLaughlin - 2022
- Criminology - Wiley Online Library
Roehrkasse, Alexander F., Wildeman, Christopher
(2022) Lifetime risk of imprisonment in the
United States remains high and starkly
unequal. Science Advances. 8, (48).
Lifetime risk of imprisonment in the United States
remains high and starkly unequal | Science
Advances
The Sentencing Project (2022) How Many People
Are Spending Over a Decade in Prison?
How Many People Are Spending Over a Decade in
Prison? – The Sentencing Project
Brouillette, Jean-Felix, Jones, Charles I., Klenow,
Peter J. (2021) Race and economic well-being in
the United States. NBER Working Paper 29539.
Cambridge, MA: National Bureau of Economic
Research
w29539.pdf (nber.org)
Appendix D
Federal Register 60-Day Notice
55280
Federal Register / Vol. 89, No. 128 / Wednesday, July 3, 2024 / Notices
permitting electronic submission of
responses.
Abstract: Pursuant to 8 U.S.C.
1229(a)(1)(F)(ii) and 8 CFR
l003.15(d)(2), individuals in EOIR
immigration proceedings must provide
the Immigration Court or Board of
Immigration Appeals (BIA) with written
notice of changes to the individual’s
address and contact information within
five days of any change. To assist
individuals in providing such written
notice to the agency, EOIR created the
Form EOIR–33. The form collects the
individual’s name, alien registration
number (A-number), former and current
contact information (address, phone
number, and email address), and
signature. The form instructs that an
individual must serve a copy of the
Form EOIR–33 on the opposing party.
This information collection is required
when an individual in EOIR
immigration proceedings changes their
address or contact information. The
Form EOIR–33 is used by EOIR to
maintain up to date mailing addresses
and contact information of individuals
who are subjects of immigration
proceedings before the Immigration
Courts and BIA so that individuals
receive official communications about
their immigration proceedings from
EOIR and the opposing party. EOIR
created two versions of the Form EOIR–
33, one for submission to the
Immigration Court (EOIR–33/IC) and
one for submission to the BIA (EOIR–
33/BIA). Both versions of the form are
available in seven languages (English,
Spanish, Chinese, Haitian Creole,
Portuguese, Punjabi, and Russian) and
may be filed with the agency and served
on the opposing party electronically or
by mail or hand delivery.
Overview of This Information
Collection
1. Type of Information Collection:
New mandatory collection.
2. The Title of the Form/Collection:
Change of Address/Contact Information
Form.
3. The agency form number, if any,
and the applicable component of the
Department sponsoring the collection:
The agency form numbers are EOIR–33/
IC and EOIR–33/BIA, and the Executive
Office for Immigration Review is the
Department component sponsoring the
collection.
4. Affected public who will be asked
or required to respond, as well as the
obligation to respond: Individuals and
households. The obligation to respond
is mandatory.
5. An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: The total estimated number of
respondents for the EOIR–33/IC and
EOIR–33/BIA is 321,457. It is estimated
that each respondent will complete the
form in approximately 5 minutes.
6. An estimate of the total annual
burden (in hours) associated with the
collection: The estimated total annual
burden hours for the EOIR–33/IC and
EOIR–33/BIA is 26,681.
7. An estimate of the total annual cost
burden associated with the collection, if
applicable: The estimated public cost is
zero. There are no capital or start-up
costs associated with this information
collection. There are no fees associated
with filing the form. There are also no
required printing costs associated with
filing the form because electronic filing
and service options are available.
TOTAL BURDEN HOURS
Number of
respondents
Activity
EOIR–33/IC .......................................
EOIR–33/BIA .....................................
315,511
5,946
I
If additional information is required
contact: Darwin Arceo, Department
Clearance Officer, United States
Department of Justice, Justice
Management Division, Policy and
Planning Staff, Two Constitution
Square, 145 N Street NE, 4W–218,
Washington, DC.
Dated: June 28, 2024.
Darwin Arceo,
Department Clearance Officer for PRA, U.S.
Department of Justice.
[FR Doc. 2024–14616 Filed 7–2–24; 8:45 am]
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1/annually .........................................
I1/annually ......................................... I
DEPARTMENT OF JUSTICE
[OMB Number 1121–0065]
Agency Information Collection
Activities; Proposed eCollection
eComments Requested; Extension of a
Currently Approved Collection:
National Corrections Reporting
Program
Bureau of Justice Statistics,
Department of Justice.
ACTION: 60-Day notice.
AGENCY:
The Department of Justice
(DOJ), Office of Justice Programs,
Bureau of Justice Statistics, will be
submitting the following information
collection request to the Office of
Management and Budget (OMB) for
review and approval in accordance with
the Paperwork Reduction Act of 1995.
DATES: Comments are encouraged and
will be accepted for 60 days until
September 3, 2024.
FOR FURTHER INFORMATION CONTACT: If
you have additional comments
especially on the estimated public
SUMMARY:
PO 00000
Frm 00065
Fmt 4703
Sfmt 4703
Time per
response
(min)
Total annual
responses
Frequency
315,511
5,946
I
Total annual
burden
(hours)
5
5
I
26,187
494
burden or associated response time,
suggestions, or need a copy of the
proposed information collection
instrument with instructions or
additional information, please contact
Derek Mueller, Ph.D., Statistician,
Bureau of Justice Statistics, 810 Seventh
Street NW, Washington, DC 20531
(email: Derek.Mueller@usdoj.gov;
telephone: 202–353–5216).
Written
comments and suggestions from the
public and affected agencies concerning
the proposed collection of information
are encouraged. Your comments should
address one or more of the following
four points:
SUPPLEMENTARY INFORMATION:
—Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the Bureau of Justice
Statistics, including whether the
information will have practical utility;
—Evaluate the accuracy of the agency’s
estimate of the burden of the
proposed collection of information,
E:\FR\FM\03JYN1.SGM
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including the validity of the
methodology and assumptions used;
—Evaluate whether and if so how the
quality, utility, and clarity of the
information to be collected can be
enhanced; and
—Minimize the burden of the collection
of information on those who are to
respond, including through the use of
appropriate automated, electronic,
mechanical, or other technological
collection techniques or other forms
of information technology, e.g.,
permitting electronic submission of
responses.
Abstract: The National Corrections
Reporting Program (NCRP, OMB
Number 1121–0065) is the only national
data collection furnishing annual
individual-level information for state
prisoners at five points in the
incarceration process: prison admission,
prison release, annual year-end prison
custody census, entry to post-custody
community corrections supervision, and
exits from post-custody community
corrections supervision. BJS, the U.S.
Congress, researchers, and criminal
justice practitioners use these data to
describe annual movements of adult
persons through state correctional
systems, as well as to examine long-term
trends in time served in prison,
demographic and offense characteristics
of persons in prison, sentencing
practices in the states that submit data,
transitions between incarceration and
community corrections, and recidivism.
Providers of the data are personnel in
the states’ Departments of Corrections
and Parole, and all data are submitted
on a voluntary basis. The NCRP collects
the following administrative data on
each person in participating states’
custody:
• County of sentencing
• State and federal inmate
identification numbers
• Dates of: birth, prison admission,
prison release, projected prison release,
mandatory prison release, eligibility
hearing for post-custody community
corrections supervision, post-custody
community corrections supervision
entry, post-custody community
corrections supervision exit
• First, middle, and last names
• Demographic information: sex, race,
Hispanic origin, education level, prior
military service, date and type of last
discharge from military
• Offense type and number of counts
per inmate for a maximum of three
convicted offenses per person
• Total sentence length imposed
• Type of facility where person is
serving sentence (for year-end custody
census records only, the name of the
facility is also requested)
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• Country of current citizenship,
country of birth, and status of current
U.S. citizenship
• Type of prison admission
• Type of prison release
• Location of post-custody
community supervision exit or postcustody community supervision office
(post-custody community supervision
records only)
• Social security number
• Address of last residence prior to
incarceration
• Prison security level at which the
inmate is held
BJS is not proposing making additions
or deletions from the previously
approved collection. BJS uses the
information gathered in NCRP in
published reports and statistics. The
reports will be made available to the
U.S. Congress, Executive Office of the
President, practitioners, researchers,
students, the media, others interested in
criminal justice statistics, and the
general public via the BJS website.
Overview of This Information
Collection
1. Type of Information Collection:
Extension of a Currently Approved
Collection.
2. The Title of the Form/Collection:
National Corrections Reporting Program.
The collection includes the following
parts: Prisoner Admission Report,
Prisoner Release Report, Prisoners in
Custody at Year-end Report, PostCustody Community Supervision Entry
Report, Post-Custody Community
Supervision Exit Report.
3. The agency form number, if any,
and the applicable component of the
Department sponsoring the collection:
Form number(s): NCRP–1A, NCRP–1B,
NCRP–1D, NCRP–1E, NCRP–1F. The
applicable component within the
Department of Justice is the Bureau of
Justice Statistics (Prisons Statistics
Unit), in the Office of Justice Programs.
4. Affected public who will be asked
or required to respond, as well as a brief
abstract: Primary: 50 state departments
of corrections (DOCs) and 7 parole
boards (in six states and the District of
Columbia). The obligation to respond is
voluntary.
5. An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: BJS anticipates 57 respondents
to NCRP by 2027: 50 state DOC
respondents and seven separate parole
boards (in six states and the District of
Columbia). Burden hours for the three
collection years (2025–2027) differ
based on whether a state has previously
submitted NCRP prison and PCCS data
in recent years. In the last four years, 47
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Fmt 4703
Sfmt 4703
55281
DOCs have submitted NCRP prison data,
but currently, only 35 respondents have
submitted PCCS data.
Burden Hours for Prison Records
(NCRP–1A, NCRP–1B, NCRP–1D)
All 50 DOCs have submitted NCRP
prison data in the past, so the average
time needed to continue providing
prison data is expected to be 7 hours per
respondent for both prisoner admissions
and releases (NCRP–1A and NCRP–1B)
and 7 hours for data on persons in
prison at year-end (NCRP–1D). For
2025–2027, the total burden estimate is
14 hours per DOC for a total of 700
hours annually for the 50 DOCs (14
hours*50 = 700 hours). This is the same
estimate as given for the 2024 collection
since BJS is not requesting changes to
the collection.
Burden Hours for PCCS Records (NCRP–
1E, NCRP–1F)
In 2023, there were 35 jurisdictions
submitting 2022 PCCS data (31 DOCs
and 4 parole supervising agencies), and
BJS estimates that extraction and
submission of both the PCCS entries and
exits takes an average of 8 hours per
jurisdiction. For 2025–2027, BJS hopes
to recruit an additional five jurisdictions
to submit NCRP PCCS data. For those 35
supervising agencies currently
responding, provision of the PCCS data
in 2022–2024 will total 280 hours (8
hours*35 = 280 hours) annually. The
total estimate for submission of PCCS
for new jurisdictions in 2022–2024 is
120 hours (24 hours*5 = 120 hours). For
new agencies, BJS assumes the initial
submission will take about three times
longer than established reporters to
account for programming, questions,
and submission. The total amount of
time for all PCCS submissions annually
is 400 hours.
Burden Hours for Data Review/FollowUp Consultations
Follow-up consultations with
respondents are usually necessary while
processing the data to obtain further
information regarding the definition,
completeness and accuracy of their
report. The duration of these follow-up
consultations will vary based on the
number of record types submitted, so
BJS has estimated an average of 3 hours
per jurisdiction to cover all of the
records (prison and/or PCCS) submitted.
In 2025, BJS anticipates that one of the
two parole boards not currently
submitting PCCS data will begin to
submit, so the number of jurisdictions
requiring follow-up consultations is 51
(50 DOCs submitting at least the prison
data, and one parole board submitting
only PCCS data). This yields a total of
E:\FR\FM\03JYN1.SGM
03JYN1
55282
Federal Register / Vol. 89, No. 128 / Wednesday, July 3, 2024 / Notices
153 hours of follow-up consultation
after submission (3 hours*51 = 153
hours). This total estimate of 153 hours
for data review/follow-up consultations
remains the same for 2026 and 2027.
Total Burden Hours for Submitting
NCRP Data
BJS anticipates that the total burden
for provision and data follow-up of all
NCRP data across the participating
jurisdictions in 2025–2027 to be 1,235
hours (700 hours for prison records, 400
hours for PCCS records, and 153 hours
for follow-up consultation).
6. An estimate of the total public
burden (in hours) associated with the
collection: There are an estimated 1,235
total burden hours associated with this
collection in 2025–2027.
7. An estimated of the total annual
cost burden associated with the
collection, if applicable: $48,696.
TOTAL BURDEN HOURS
Number of
respondents
Activity
Time per
survey
(hours)
Time for
follow-up
(hours)
Total annual
burden
(hours)
NCRP Prison (NCRP–1A, 1B, 1D) ..........
NCRP PCCS (NCRP 1E, 1F) ..................
NCRP PCCS New ...................................
50
35
5
1
1
1
50
35
5
14
8
24
1.5
1.5
1.5
15.5
9.5
25.5
Unduplicated Totals ..........................
........................
........................
........................
........................
........................
1,235
If additional information is required,
contact: Darwin Arceo, Department
Clearance Officer, Policy and Planning
Staff, Justice Management Division,
United States Department of Justice,
Two Constitution Square, 145 N Street
NE, 3E.206, Washington, DC 20530.
Dated: June 28, 2024.
Darwin Arceo,
Department Clearance Officer for PRA, Policy
and Planning Staff, Office of the Chief
Information Officer, U.S. Department of
Justice.
[FR Doc. 2024–14629 Filed 7–2–24; 8:45 am]
BILLING CODE 4410–18–P
[Notice: 24–046]
Heliophysics Advisory Committee;
Space Weather Council; Meeting
National Aeronautics and
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ACTION: Notice of meeting.
AGENCY:
In accordance with the
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amended, the National Aeronautics and
Space Administration (NASA)
announces a meeting of the Space
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Thursday, August 8, 2024, and
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and missions
DATES:
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ADDRESSES:
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Directorate, NASA Headquarters,
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or karshelia.kinard@nasa.gov.
FOR FURTHER INFORMATION CONTACT:
This
meeting will only be available by Webex
or telephonically for members of the
public. Any interested person may join
via Webex at https://nasa
enterprise.webex.com/nasaenterprise/
j.php?MTID=m5d235ac79e6801fcb676
f4905f35be60, the meeting number is
2826 208 8023, and the password is
SWCSummer2024# (case sensitive),
both days. To join by telephone call, use
US Toll +1–415–527–5035 (Access
code: 2826 208 8023), both days, to
participate in this meeting by telephone.
The agenda for the meeting includes
the following topics:
SUPPLEMENTARY INFORMATION:
NATIONAL AERONAUTICS AND
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khammond on DSKJM1Z7X2PROD with NOTICES
Total annual
responses
Frequency
• Discussion of SWC future advisory
topics and activities such as
Æ Coordination of Space Weather
Council with other Space Weather
Groups
Æ Domestic and International
collaboration in the NASA Space
Weather Program
Æ Impact of revisions of space
weather scales on NASA science
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Carol J. Hamilton,
Acting Advisory Committee Management
Officer, National Aeronautics and Space
Administration.
[FR Doc. 2024–14676 Filed 7–2–24; 8:45 am]
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NATIONAL SCIENCE FOUNDATION
Committee Management; Renewals
The National Science Foundation
(NSF) management officials having
responsibility for the advisory
committees listed below have
determined that renewing these groups
for another two years is necessary and
in the public interest in connection with
the performance of duties imposed upon
the Director, National Science
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E:\FR\FM\03JYN1.SGM
03JYN1
Appendix E
Comments to the 60-Day Notice
BJS did not receive any comments on the 60-Day notice published in the Federal Register on July 3, 2024.
Appendix F
NCRP 2024 Data Collection Protocol
25
Annual NCRP Protocol
Get Abt IRB Approval-Done by Abt Global
•
•
•
•
In October, get IRB approval for the new year of data collection (both NCRP and NPS)
Submit Form D, once you have funding secured to do a new year of data collection – typically in
October.
If necessary (if there are new variables), submit Form E, once all the changes to the upcoming year’s
data collection have been finalized (i.e., new variables or Parts).
When you get the official approval forms from the IRB, submit them to the BJS Program Manager.
Update contact list
•
•
•
The list contains Points of Contact (POCs) for both NCRP and NPS – in only a couple states are they
different.
Update contacts based on latest available information from the states.
Send list to the BJS Program Manager.
Produce BJS letters requesting participation
•
•
Create a draft, based on last year’s; send to BJS for review.
Mail merge the BJS-approved letter, using the contact list.
Update the NCRP FAQ
•
•
Modify last year’s, as necessary.
The FAQ is useful for agency/unit leads that need to approve participation. Change the date in the
header and other parts, as necessary.
Update the Data Request Manuals
•
•
Be sure to update the “What’s New” section at the beginning). Make changes in Word and then
create PDFs. Three versions are created:
o All 5 parts
o Just ABD (if the agency only submits ABD – AL, GA, MA, NV, SC)
o Just EF (if the agency is a PCCS agency – GA, MA, NV, SC)
Create PDF versions for distribution.
Submit updated contact list to Abt digital team for file upload site
•
•
Submit the updated contact list to the Abt digital team in preparation for upload links to be sent to
all site contacts after initial NCRP request is sent.
Test site by having digital team send a test submission request email to Abt team members. Check
(1) email language is correct; (2) link in the email works correctly; (3) language on upload page is
correct; and (4) test data downloads into correct data folder on ACE3.
Identify special requests for states
•
Formulate the key extra things are to ask for, from each state –e.g., ask them if they can submit a
Part that they’ve never submitted before. Put these in the body of the email with the official
request.
Special cases – New York
•
Need to send a separate letter to the New York State DOCCS Commissioner, who has to approve
participation each year. BJS sends this.
Send POC the NCRP request during the first week of January
•
•
•
•
Include in the email:
o A mail merged letter from BJS
o The appropriate data collection manual (ABDEF, ABD, or EF)
o The FAQ
For some states, the requests go to the person who submits the data files; for others, requests go to
that person plus their supervisor (to keep the supervision in the loop).
Suggested subject line: 20XX NCRP data request
Suggested body of the email (tailored, as appropriate)
Thank you very much for participating in the Bureau of Justice Statistics’ National Corrections
Reporting Program (NCRP). I especially appreciate _____ work in preparing last year’s
submission.
Attached is the request from BJS for 20XX NCRP data, Parts ABDEF. Instructions and an NCRP
FAQ are also attached. If possible, we would appreciate receiving your 20XX submission by
March 31, 20XX. Please remember to submit your data via the secure NCRP Transfer Site
(https://transfer.abtassoc.com/).
There are a couple things I wanted to highlight (these are just examples):
You’ll be happy to hear that there are no new variables – the 20XX request is the same
as the 20XX-1 request.
In addition to 20XX Parts ABD, is there any chance you could prepare Parts E and/or F
(post confinement community supervision admissions and releases)? If you don’t have
access to these files, can you please help identify who might be able to help us gather
this information.
Please let me know if you have any questions. Thank you again for participating in NCRP.
•
In cases of undeliverable emails, you’ll need to identify a new point of contact.
Non-Response and Data Quality Follow-up
Non-Response
•
In early summer (right after the Memorial Day holiday), begin non-response email follow-up:
In the example below from Rebecca, our site contact was the same for both NCRP and NPS, so she starts
with a thank you for the NPS data before jumping in to the NCRP reminder. That line would be removed
if our contacts are different for NPS and NCRP.
•
Example NCRP Reminder Script
Hi [Name],
Thank you again for submitting the NPS survey data!
I just wanted to check in and see if you had an idea of when you’d be able to submit the NCRP
data and if you have any questions or concerns about doing so. As a reminder, when you are
ready to submit, please remember to do so via the secure NCRP file upload site. You should have
received an email with your unique link to the site in January, but please let me know if you
need the link to be sent again.
Let me know what I can do to help! Thank you again for your participation!
Best,
Rebecca
•
Data Quality Follow-up
•
Abt will accept data in any format so that states do not need to process the data to meet specific BJS
submission standards.
•
BJS and its collection agent contact data providers solely for the purposes of submission follow-up
and clarification and are careful to not place undue burden on respondents. Examples of the followup contact from data reporting year 2022 can be found in the separate document: “Examples of
follow-up emails to 5 states seeking clarification on NCRP data submitted in 2024 (2023 data year)”.
•
If Abt is sending questions to a state about their data, it's a good time to take the opportunity to ask
about submitting any missing years or parts, include questions about PCCS data availability.
Appendix G
Example email from data collection agent to data respondents for collection of 2023 NCRP data
32
As an example of communication, here’s an example of an email Rebecca Ivester would send to Rhode
Island NCRP points of contact:
Hello Keith and Waverly,
Thank you very much for participating in the Bureau of Justice Statistics’ National Corrections
Reporting Program (NCRP). I appreciate all your work in preparing last year’s submission.
Attached here is the request from BJS for 2024 NCRP data, Parts ABDEF, as well as instructions and an
NCRP FAQ. If possible, we would appreciate receiving your 2024 submission by March 31, 2025. Please
remember to submit your data via the secure NCRP Transfer Site you set up last year through the
ncrp_fileupload@abtsurvey.com email. If you have any issues accessing, you can email me for access
(Rebecca_Ivester@abtglobal.com).
You’ll be happy to know that there are no new variables this year – the 2024 request is almost the same
as the 2023 request. There have been some changes in the way that BJS will process race and ethnicity
data that are explained in the instructions.
Please let me know if you have any questions. Thank you again for participating in NCRP.
Best,
Rebecca
Rebecca Ivester | Senior Analyst | she/her
+1 617-520-3941 | Work Hours: 9:00 am – 5:00 pm (EST)
Abt Global | 6130 Executive Blvd, Rockville MD 20852
abtglobal.com | @abtglobalimpact
Abt Associates is now Abt Global
Appendix H
Introductory letter from BJS to data respondents for collection of 2023 NCRP data
29
January 2, 2024
<>
<>
<<Department>>
Dear <<salutation>>,
I am writing to request your continued participation in the National Corrections Reporting Program
(NCRP). Data are now being collected for the 2023 reporting year by Abt Associates, our data collection
agent. We ask that if possible, states submit data by March 31, 2024. The Bureau of Justice Statistics
(BJS) very much appreciates your past participation in NCRP.
BJS will maintain the confidentiality of your personally identifiable information, and will protect it to the
fullest extent under federal law. BJS, BJS employees, and BJS data collection agents will use the
information for statistical purposes only, and will not disclose the information in identifiable form to
anyone outside of the BJS project team without your consent. All data collected under BJS’s authority
are protected under the confidentiality provisions of 34 U.S.C. § 10132, and any person who violates
these provisions may be punished by a fine up to $10,000, in addition to any other penalties imposed by
law. Further, per the Cybersecurity Enhancement Act of 2015 (codified in relevant part at 6 U.S.C. §
151), federal information systems are protected from malicious activities through cybersecurity
screening of transmitted data. For more information on the federal statutes, regulations, and other
authorities that govern how BJS, BJS employees, and data collection agents use, handle, and protect
your information, see the BJS Data Protection Guidelines at
https://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf.
The NCRP collection underwent its 3-year clearance review by the Office of Management and Budget in
2021 and was approved (OMB Control No: 1121-0065; Expiration Date: 11/30/2024). You may read the
application and review comments at the NCRP page at the OMB website
(https://www.reginfo.gov/public/do/PRAOMBHistory?ombControlNumber=1121-0065).
Please note that there are no new variables in this year’s NCRP request.
Again, this year BJS intends to extend the utility of NCRP data by linking it to other federal and state
datasets to produce national estimates of prisoner and former prisoner economic, social, and health
characteristics. If you provide prisoner names and/or social security information, BJS will transfer the
data to the Census Bureau (https://www.census.gov/programs-surveys/ces.html) for linkage. The
attached FAQ describes the linkage process and destruction of personally identifiable information (PII).
Statistics generated from these linked records may include estimates of post-prison mortality,
employment and wages, government benefits and health insurance enrollment, or residential mobility.
BJS does not intend to publish estimates of these measures at the state level or call out individual states,
Page 2
although in some cases BJS may group several states by population size, sentencing statutes, whether
the state can impose the death penalty, etc. No other federal agency or individual will have access to
NCRP data while they are at CES without written BJS approval and only after passing a background
investigation and extensive training on data security and confidentiality.
If you do not wish for your data to be linked, please inform the BJS Statistician Danielle Kaeble
(Danielle.Kaeble @ojp.usdoj.gov, (202) 598-1024), by January 31, 2024.
In addition, BJS submits de-identified NCRP data files to the National Archive of Criminal Justice Data
(http://www.icpsr.umich.edu/icpsrweb/NACJD/). Researchers whose study has been approved by an
Institutional Review Board (IRB) may request access to the de-identified NCRP data.
Finally, we would like to remind you that if you are the respondent for other annual BJS data collections,
you will receive separate cover letters for these collections, which may include the National Prisoner
Statistics (NPS), Annual Surveys of Probation and Parole (ASPP), and Capital Punishment.
We truly appreciate the amount of time and energy that you expend in providing us these data.
Without your assistance, BJS would not be able to provide comprehensive and accurate statistics on the
correctional populations in the United States.
If you have any questions about the NCRP or this data request, please feel free to contact the Abt
Project Director, Melissa Nadel, at (617) 520-3005 or melissa_nadel@abtassoc.com or BJS Corrections
Statistician Danielle Kaeble at (202) 598-1024 or danielle.kaeble@ojp.usdoj.gov. Once again, many
thanks for your participation in BJS’s NCRP program.
Sincerely,
Kevin M. Scott, Ph.D.
Acting Director
Bureau of Justice Statistics
Appendix I
NCRP frequently asked questions fact sheet
103
National Corrections Reporting Program (NCRP) FAQs
December 2023
What is the National Corrections Reporting Program (NCRP)?
NCRP collects offender-level data on admissions to and releases from prisons and post-confinement community
supervision. The Bureau of Justice Statistics has administered the NCRP since 1983. State departments of correction
and community supervision provide these data, which are used at the federal and state levels to monitor correctional
populations and address policy questions related to recidivism, prisoner reentry, and trends in demographic
characteristics of the incarcerated and paroled populations.
What is the Bureau of Justice Statistics?
The Bureau of Justice Statistics (BJS), a component of the Office of Justice Programs in the U.S. Department of
Justice, is the United States' primary source for criminal justice statistics. BJS’s mission is to collect, analyze, publish,
and disseminate information on crime, criminal offenders, victims of crime, and the operation of justice systems at all
levels of government. These data are critical to federal, state, and local policymakers in combating crime and ensuring
that justice is both efficient and evenhanded.
What is Abt Associates’ role in NCRP?
Abt Associates has been collecting NCRP on behalf of BJS since 2010. Prior to then, the U.S. Census Bureau was
the NCRP data collection agent. Abt is responsible for collecting, processing and analyzing data submitted by state
departments of corrections and community supervision. Working with BJS, Abt has implemented BJS’s vision to
enhance and expand the NCRP system. Abt has over 40 years of experience working with the U.S. Department of
Justice and other criminal justice agencies across the country.
What data are collected under NCRP?
States submit NCRP data annually, for prisoners or individuals on community supervision during the previous
calendar year. State departments of correction are asked to provide three data files:
Prison Admissions (Part A): one record for each admission of a sentenced offender to the state’s prison system.
Prison Releases (Part B): one record for each release of a sentenced offender from the state’s prison system.
Prison Custody (Part D): one record for each sentenced offender in the physical custody of the state’s prison
system at year end.
State agencies responsible for supervising offenders on a term of community supervision immediately after release
from prison are asked to provide two data files:
Post Confinement Community Supervision Admissions (Part E): one record for each admission to a postconfinement community supervision program.
Post Confinement Community Supervision Releases (Part F): one record for each release from a postconfinement community supervision program.
The NCRP data request documentation contains complete information on all the requested data elements. While the
data elements differ somewhat across the five data files, they generally include:
Offender characteristics (e.g., unique agency identifier, name, last known address, SSN, date of birth, race, sex,
veteran status, country of citizenship, country of birth)
Sentence characteristics (e.g., county where sentence imposed, offenses, sentence length)
Date and type of admission to prison
Date and type of release from prison
Date and type of admission to post-confinement community supervision
Date and type of release from post-confinement community supervision
What if all of the data can’t be provided?
BJS understands that the requested data elements may not be collected by all agencies or some agencies’ policies
may not allow sharing of certain data. You many provide a portion of the requested items. The data request
documentation also highlights the “core” data elements that are most important to NCRP.
How long will it take to respond to the NCRP?
The amount of time depends on the characteristics of your agency’s offender information system, the type of data
extraction tools available for the system, and the level of expertise agency staff have in using those tools. The biggest
time commitment is in the first year of participation, when data extract procedures must be developed. BJS estimates
the time needed to develop computer programs to extract data and to prepare a response to be 24 hours, on average,
per type of database containing the information needed for the first year of participation, and 8 hours, per type of
database, during the second and subsequent years. Feedback during data processing and review is estimated to
take 3 hours. Average total burden for reporting year 2022 is 25 hours per state. Send comments regarding this
burden estimate or any other aspects of the collection of this information, including suggestions for reducing this
burden, to the Director, Bureau of Justice Statistics, 810 Seventh Street, NW, Washington, DC 20531, and to the
Office of Management and Budget, OMB number 1121-0065, Washington, DC 20503. For more information on the
NCRP reporting burden (OMB No. 1121-0065 Exp. 11/30/2024), see the NCRP's OMB submission. 1
When is the data submission due?
The submission date for NCRP data is March 31 of each year. If it is not possible to meet this date, the Abt NCRP
site liaison assigned to your state will work with you to determine a submission date.
Is there a specific format or coding scheme for the data?
There is no required format or coding scheme for the data you submit. The codes provided in the NCRP Data Request
Instructions are suggested, but BJS and its data collection agent can convert state-specific codes to the standard
NCRP ones if you provide documentation for the codes you submit.
How are data submitted to the NCRP?
Use the NCRP data transfer site (https://ft.abtassoc.com) to submit data. This site is compliant with FIPS (Federal
Information Processing Standard) 140-2 and meets all the requirements of the Federal Information Security
Management Act (FISMA) and the Privacy Act. The data are automatically encrypted during transit.
How does BJS keep the NCRP data secure?
BJS and Abt are bound by federal law (34 USC 10231) which provides that, “No officer or employee of the Federal
Government, and no recipient of assistance under the provisions of this chapter shall use or reveal any research or
statistical information furnished under this chapter by any person and identifiable to any specific private person for
any purpose other than the purpose for which it was obtained in accordance with this chapter. Such information and
copies thereof shall be immune from legal process, and shall not, without the consent of the person furnishing such
information, be admitted as evidence or used for any purpose in any action, suit, or other judicial, legislative, or
administrative proceedings.” Both BJS and Abt are required to follow the BJS Data Protection Guidelines
(https://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf).
What happens after data are submitted?
Abt will verify the contents of the data files and conduct a series of validity checks, including comparing the submitted
data to your submissions from prior years. Typically, this will be accomplished within 1 to 3 weeks of receipt of your
data. Your Abt site liaison will then contact you to review the findings.
How will the NCRP data be used?
NCRP data are used at the federal and state levels to address policy questions related to recidivism, prisoner reentry,
and trends in demographic characteristics of correctional and community supervision populations. BJS uses NCRP
1
http://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=201208-1121-005
data to monitor these issues at the national level. Abt Associates actively solicits ideas from state NCRP contacts on
how NCRP data can be used in their state. Researchers at universities and other institutions can access NCRP data
– minus offender unique identifiers and names – at the National Archive of Criminal Justice Data
(http://www.icpsr.umich.edu/icpsrweb/NACJD/), following a review by an Institutional Review Board (IRB).
Why is BJS requesting SSNs?
One of the unique features of the NCRP is the potential to link individual offender records to other administrative
records. By adding SSNs to the NCRP, BJS will be able to link NCRP data to records from a variety of federal
administrative datasets that contain information on income, employment, mortality, or public assistance histories of
prisoners and their families before and after incarceration. This will enable a broader understanding of the factors that
contribute to successful prisoner reentry into society, and a better understanding of the inter-relationship of poverty,
health, crime, and other social-economic indicators. Linking will be performed in a way that protects personal
information. BJS will produce state-level statistical reports from the linked datasets and provide these back to the
state departments of corrections’ separately.
How will NCRP data be linked to other administrative data sets?
BJS has partnered with the U.S. Census Bureau, which has obtained person-level data from other federal agencies,
including data on supplemental security income from the Social Security Administration, assistance from Temporary
Assistance for Needy Families (TANF), and subsidized health insurance from the Centers for Medicare and Medicaid
Services. Linking occurs only behind the U.S. Census Bureau’s firewall at Federal Statistical Research Data Centers
by individuals who have gone through a security background check, taken data security training, and received BJS
and U.S. Census Bureau approval for individual projects. Currently, these individuals are from BJS and its NCRP
data collection agent (Abt Associates), but state officials may also request access to the Federal Statistical Research
Data Centers.
Once a link is made, all personally identifiable information (PII) that you provide to us for NCRP (names, SSNs, inmate
IDs, FBI IDs, addresses) are deleted from the NCRP data file housed at the U.S. Census Bureau.
How are offenders’ SSN, last known address, and other personal information protected?
NCRP computer files containing SSNs and other personal information are protected at each point in the process,
from submission by states to linking the data at the U.S. Census Bureau. See the FAQ on page 2 “How does BJS
keep the NCRP data secure?” for further information.
In addition, only aggregate analyses of linked data are permitted, and the U.S. Census Bureau carefully screens all
output to ensure that it does not contain any personal identifiers or information that could be used to reconstruct the
identity of an individual.
Are there any legal impediments to including SSNs in the NCRP?
From the federal government’s perspective, there are no legal impediments and the federal Office of Management
and Budget (OMB) approved BJS’s request to include SSNs and addresses in the NCRP beginning on 10/31/2015.
As necessary, BJS and its data collection agent will sign a Data Use Agreement that specifies how SSNs can be
used.
What if nine-digit SSNs can’t legally be provided? Is it ok to provide only the last four digits?
Yes. The U.S. Census Bureau is also set up to link records using only the last four digits of the SSN. However, the
linkage rate is higher with the full SSN, so if your agency can legally provide all 9 digits, we ask that you do so.
Why is BJS requesting the offender’s last known address prior to incarceration?
Collection of an inmate’s home address prior to imprisonment, helps link NCRP to other sources of administrative
data and it allows BJS to produce accurate imprisonment rates for areas smaller than states. The only other
geographic variables captured in NCRP are the custodial state where the inmate is held, the state with legal authority
over the inmate, and the county in which the inmate was sentenced.
Can other federal agencies and researchers get access to the NCRP data through the U.S. Census
Bureau?
No. BJS has requested that the U.S. Census Bureau classify the NCRP data as ‘restricted,’ meaning BJS must
approve any request to use the data. Only those people designated by BJS and given Special Sworn Status by the
U.S. Census Bureau will be able to access the NCRP data.
Are there any new NCRP variables this year?
No. The requested variables for 2023 are the same as the requested variables for 2022.
Who do we contact for more information?
Melissa Nadel (Abt Associates Project Director and site liaison) – melissa_nadel@abtassoc.com or 617-520-3005
Charlotte Lopez-Jauffret (Abt Associates site liaison) – charlotte_lopezjauffret@abtassoc.com or 301-347-5721
Rebecca Ivester (Abt Associates site liaison) – rebecca_ivester@abtassoc.com or 617-520-3941
Danielle Kaeble (BJS Corrections Unit Statistician) – danielle.kaeble@usdoj.gov or 202-598-1024
Appendix J
Examples of follow-up emails to 5 states seeking clarification on NCRP data submitted in 2024 (2023
data year)
117
From: Rebecca rvester<Rebecca lvester@abtassoc.com>
Sent: Monday, April 8, 2024 3:06 PM
To: [Respondent]
Subject: RE: NCRP - New FileTransfer Site for Kansas (KS)
EXTERNAL:This email originated from outside of theorganization. Do not click any links or open any attachments unless you trust the sernder and knowthe content
is safe.
Iii Sarah andChase.
Thank you so much for your data submission! We justdid an initial review of thedata and we tiave a few follow up questions.
PanA admission records:
• las.t year we received the variable for Controlling Max Year (SSMCXY) and Prim Latest Guidelines Release Mth (SSMLGM). Are you able to to resubmit the file, so that it also
includes these two variables?
Pan A admissions convictions:
i
• We received SO variabtes. las.t year; this. year we only received 4 variables. . Are you able to resubm t this file with the full set? (If you need me to pull the set of variables that was.
included last. year, just let me know!}
• Also, there are significantly fewer records in this file than we received in this. same file last year (see chart below). Do you know wt\at explains. this.?
Pan 8 release records:
i
• Similarly, we rece ved 52 variables last year but only 12 this. year. Are you able to resubmit this. file with the full s.et?
• Also, we see a significant increase in the number of records as compared to las.t year's file (see chart below}. Do you know what explains. this?
Pan B release convictions:
• There are significantly more records. in this. file than in the one that we received last year. Do you know what explains this?
Pan F PCCS releases.:
i
• We had 39 var ables. last year and 13 this. year. Are you able to resubmit with the full set?
F offense reoords
• We are seeing a significant increase in the number of records as compared to last year's file (see table below). Do you know what explains. this?
Data dictionaries
i
i
• las.tty, last year you were able to provide a data dictionary for each of the data files you subm tted. Are you able to do the same again th s year?
Record counts·
A
Aoff
8
8off
D
Doff
E
Eoff
F
Foff
2022
4128
17371
3534
15009
8693
42850
3298
14199
2218
9981
2023
4379
4379
134511
307048
9118
44993
3236
14508
2195
307059
Thank you again for all your work on this submission!
Best,
Rebecca
Re: NCRP Data Submission
•
To
O Rebecca Ivester
I I�
@
Reply
Cc C Melissa Nadel; 0 Charlotte Lopez-Jauffret
<�
Reply All
➔
Forward
11�1 0
Wed 5/22/2024 12:22 PM
(Dvou replied to this message on 5/22/202412:53 PM.
If there are problems with how this message is displayed, click here to view it in a web browser.
On Wed, May 22, 2024 at 9:36 AM Rebecca Ivester <Rebecca.lvester@abtglobal.com> wrote:
Hi Osman,
The files came through!
I just reviewed and the E and F files look great; however, the B record offense file (Prison Releases Part B Offenses.xlsx)
_
you just submitted
contains the B record data that is not related to offenses-i.e., it is identical to the Prison Releases Part B.xlsxfile that you submitted originally.
When you have a chance could amend this one?
Best,
Rebecca
From: Charlotte Lopez-Jauffret <Charlotte.LopezJauffret@abtglobal.com>
Sent: Wednesday, April 17, 2024 11:17 AM
Cc: Rebecca Ivester <Rebecca.lvester@abtglobal.com>; Melissa Nadel <Melissa.Nadel@abtglobal.com>
Subject: [EXTERNAL] RE: NCRP - New File Transfer Site - Montana
Hello Janice and Cody,
I hope you are doing well! Thank you for having submitted the NCRP data! After initial review of the data, we noticed that the E record file (which
should be the l'CCS admission) was actually a duplicate of the D records. If you could please resubmit the E record file using the instructions
detailed in my earlier email I would greatly appreciate it!
Please do not hesitate to reach out if you have any questions!
Thanks,
Charlotte
Charlotte Lopez-Jauffret I Criminal Justice Associate
C: 301.347.5721 [ Washington, D.C.
Abt Global
I
abtglobal.com (abtglobal.com)
Abt Associates Is now Abt Global
I
she/her
I @abtgloballmpact
RE: Indiana 2023 NCRP Data Request
O
Rebecca Ivester
I I�
@
Reply
<� Reply All
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11�1 0
Thu 3/28/2024 1 :47 PM
From: Rebecca Ivester <Rebecca lvester@abtassoc.com>
Sent: Thursday, March 28, 2024 11:40 AM
To: [Respondent]
Cc: [Respondent]
Subject: RE: Indiana 2023 NCRP Data Request
•••• This is an EXTERNAL email. Exercise caution. DO NOT open attachments or click links from unknown senders or unexpected
email.••••
Hi Scott,
Thank you again for your prompt submission.
I just completed my initial review, and the data look great! 1 have just a few follow-up questions:
•
•
1 noticed a large increase in the number of prison admissions between last year's (n = 9,607) and this year's (n = 11,911) A record file. 1
realize that numbers could still be bouncing back post-COVID, but I just wanted to confirm that this seemed correct to you.
The A, B, and D records have a variable called "LOCATl ON_WHERE_OFFEND ER_TO_SERVE_SENTENCE" which has values like "No
Recommendation" and "No Recommendation; [Low/Moderate/Greatest]." I just wanted to confirm that these are the intended values for
this variable.
The B records have a variable called "LOCATION_AT_TIME_OF_PRISON_RELEASE " with values like "Low," "Moderate," and "Greatest."
Again, I just wanted to confirm that these are the intended values for this variable.
1 noticed that the F records have a lot of missing info for the observations in lines 6492 to the end of the file (line 6871). There is no data
for columns F though P and there is high missingness in other columns. It's fine if this is a fact of the data, but I just wanted to make sure
that there wasn't an export issue on your end.
We may have more questions as we begin to go through processing your data. I imagine we will have completed our first processing attempt
within the next 4-5 weeks. We will follow-up with any additional questions at that time.
We really appreciate all you do for the NCRP!
Best,
Rebecca
Re: Indiana 2023 NCRP Data Request
• To O Rebecca Ivester;
_,
(D You repl ied to this message on 3/28/2024 1 :46 PM.
If there are problems with how this message is displayed, click here to view it in a web browser.
I@ I �
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Thu 3/28/2024 12:04 PM
arning from Abt: External email. Be careful opening l inks and attachments.
Hello Rebecca,
1. I can double check with other queries about the admissions numbers. Trying to reproduce the admissions and releases in the
exact way our old system did has been challenge overall. All of our movement codes were remapped, so we have been trying
to reproduce this.
2. LOCATION_WHERE_OFFENDER_TO_SERVE_SENTENCE in the manual says "The type of facility in which the offender will be
incarcerated to serve time
for his/her crime." What I used was the judicial security level recommendation ; current facility security level. This
tells you the security level the court recommended, and the security level they are currently in.
3. "LOCATION_AT_TIME_OF_PRISON_RELEASE" in the manual says "The type of facility that had been used for the custody or care
of the
offender just prior to release" For this I used the security level of the facility they were released from. So, Greatest
would be like Maximum security, etc....
4. The end of the list are offenders with 8 digit ID Numbers. These are out of state offenders. Most of them have the admissions
transfer reason that they were transferred out of state. That is why they are missing a lot of data.
I hope that helps!
[Respondent Name]
Applications Systems Analyst/ Programming Supetvisor
Indiana Department of Correction
Division of Data Science and Aliatytics
From: Rebecca Ivester <Rebecca lvester@abtassoc.com>
Sent: Friday, December 1, 2023 2:00 PM
To: [Respondent]
Subject: [EXTERNAL] RE: NCRP dataset
Hi Sabrina,
Thank you! I just reviewed the data, and it looks perfectly consistent with the structure of the 2022 data set. {Also, the data for both these years looks
much cleaner than in the earlier years of NJ data that we received which will really help our team this year!)
For when you get back from your time off:
I just did a deeper investigation of the data so I could let you know what it would be helpful to get clarity on.
• What the following variables represent:
o OFFENCE_CODE-the actual alpha-numeric codes look like what has been submitted in the past, but I noticed that the codes now have
a suffix of, for example, "*2" Does the "*If' indicate the counts for the offense?
o PRIOR
o CUSTODY_STS
o MAX_TERM- is this the total maximum sentence length for all offenses or just the one offense listed in the offender-level data set?
o ACTUAL_PED
• The meanings for the variable values for the following variables:
o RACE
o CITIZEN
o MILITARY
o CUSTODY_STS
o CURRENT_LOCATION
o We can probably take first stab at your CNTRY and BIRTHCTRY codes, but we may ask you to review
• How to merge the data in the offense sheets with the data in the offender-level sheets. My guess was that the offense sheets contain the full
list of offenses per offender and does so in long form (so there is row per offense per offender). However, if looks like the main data sets aren't
necessarily unique by SBI. I am wondering if there is a second variable we need to include when merging. Do you have advice on how to combine
these? Maybe when the same SBI number is observed multiple times in the offender level data, we merge to the one with the latest admission
date?
• In the offense sheets, is the DESCRIPTION variable the same as the COUNTYOFCOMMITTMENT variable?
• In the offense sheets, what does the CHARGE_SEQ variable indicate? Within SBI, is "1" necessarily the most serious offense? Does "1" always
correspond to the single offense listed in the offender-level data sets? {I did a spot check, and this appears to be the case, but I just want to
confirm.)
I know there are a lot of questions here. I am happy to chat about these in whatever way is easiest for you (email or call). I'm really excited to have
such clean data for these two years, and I think once we sort out the above, processing your state's data should be very easy and straightforward going
forward!
Best,
Rebecca
Appendix K
Item response rates for 2022 NCRP
108
Variable Variable Name
Number
1
2
3
4
5
County in Which
Sentence was
Imposed
Inmate ID
Number
Date of Birth
Sex
Race
Descrip on
Year added
to NCRP
data
collec on
Record type
that
includes
variable
# states
repor ng
variable
in 2022
% of 2022
submi ed records
with non‐missing
value for variable a
The county where the
court imposing the
current sentence is
located
1983
A
43/45
99.58%
B
45/47
99.37%
D
43/46
99.76%
E
30/35
96.62%
F
29/34
98.51%
A
45/45
100.00%
B
47/47
100.00%
D
46/46
100.00%
E
34/35
100.00%
F
33/34
100.00%
A
45/45
99.95%
B
47/47
99.78%
D
46/46
99.99%
E
35/35
98.22%
F
34/34
99.93%
A
45/45
99.99%
B
47/47
99.83%
D
46/46
100.00%
E
35/35
98.22%
F
34/34
100.00%
A
45/45
98.09%
B
47/47
98.42%
D
46/46
98.24%
E
35/35
96.11%
F
34/34
97.72%
1983
A unique number that
iden fies an offender
within the agency for
this admission and all
subsequent admissions.
The offender’s date of
birth
The offender’s
biological sex
The offender’s race
1983
1983
1983
Variable Variable Name
Number
6
7
8
9
10
11
Hispanic Origin
Highest Grade
Completed
Date of
Admission to
Prison
Type of
Admission to
Prison
Jurisdic on on
Date of
Admission
Prior Jail Time
Descrip on
Year added
to NCRP
data
collec on
Record type
that
includes
variable
# states
repor ng
variable
in 2022
% of 2022
submi ed records
with non‐missing
value for variable a
Is the offender of
Hispanic origin?
1983
A
45/45
93.51%
B
47/47
90.93%
D
46/46
93.10%
E
35/35
89.97%
F
34/34
92.41%
A
35/45
69.28%
B
37/47
69.28%
D
36/46
75.54%
E
27/35
67.89%
F
26/34
67.75%
A
45/45
100.00%
B
45/47
99.61%
D
45/46
99.84%
A
42/45
99.03%
B
41/47
96.72%
D
39/46
98.79%
A
37/45
95.00%
B
38/47
94.91%
D
35/46
96.10%
A
25/45
89.58%
1983
The highest academic
grade level the offender
completed prior to
admission to prison on
the current sentence
The most recent date
the offender was
admi ed into the
custody of the state
prison system on the
current sentence
1983
The reason an offender
entered into the
physical custody of a
correc onal facility on
the date provided in
the current record
1983
The state with the legal
authority to enforce
the prison sentence
1983
Variable Variable Name
Number
Descrip on
Year added
to NCRP
data
collec on
The length of me
served in jail prior to
the date of admission
and credited to prison
service for the current
sentence
13
14a
14b
15
17
Offenses
Offense with
Longest
Maximum
Sentence
1983
Crime(s) for which the
offender was admi ed
to prison on the current
sentence(s), including
the number of counts
for each offense.
Of the crimes, the ONE
crime for which the
inmate received the
longest sentence
1983
Sentence Length
for Offense with
Longest
Maximum
Sentence
The maximum sentence 1983
as stated by the court
that the offender is
required to serve for
the offense with
longest maximum
sentence
Total Maximum
Sentence Length
The longest length of
me as stated by the
court that the offender
could be required to
serve for all offenses.
1983
The type of facility in
which the offender will
be incarcerated to
1983
Record type
that
includes
variable
# states
repor ng
variable
in 2022
% of 2022
submi ed records
with non‐missing
value for variable a
B
25/47
94.31%
D
24/46
97.77%
A
45/45
99.65%
B
47/47
99.51%
D
46/46
97.85%
E
34/35
97.53%
F
34/34
98.05%
A
45/45
99.51%
B
47/47
99.48%
D
46/46
97.79%
E
34/35
97.41%
F
34/34
97.78%
A
41/45
98.70%
B
40/47
98.76%
D
40/46
99.25%
A
45/45
99.21%
B
47/47
99.05%
D
46/46
99.35%
A
28/45
98.88%
B
28/47
98.20%
Variable Variable Name
Number
Loca on where
Offender is to
Serve Sentence
20
23a
Descrip on
Year added
to NCRP
data
collec on
serve me for his/her
crime.
Prior Felony
Incarcera ons
Was the offender ever
sentenced to
confinement for a
felony as a juvenile or
adult prior to his/her
current prison
admission?
1983
Date of Release
from Prison
The most recent
calendar date that the
state's prison custody
terminated
1983
Record type
that
includes
variable
# states
repor ng
variable
in 2022
% of 2022
submi ed records
with non‐missing
value for variable a
D
26/46
99.69%
B
18/47
98.59%
D
14/46
99.41%
B
47/47
100.00%
E
32/35
97.44%
F
29/34
98.60%
23b
Loca on at Time The type of facility that
of Prison Release had been used for the
custody or care of the
offender just prior to
release
1983
B
31/47
96.60%
24
Agencies
Assuming
Custody at Time
of Prison Release
The type and loca on
of agency that assumes
custody (physical or
supervisory) over an
inmate's freedom at
the me of prison
release
1983
B
23/47
97.37%
E
19/35
97.89%
F
19/34
97.82%
Type of Release
from Prison
The method of, or
reason for, departure
from the custody of
your prison system on
1983
B
46/47
98.92%
E
31/35
94.70%
F
27/34
95.79%
25
Variable Variable Name
Number
Descrip on
Year added
to NCRP
data
collec on
Record type
that
includes
variable
# states
repor ng
variable
in 2022
% of 2022
submi ed records
with non‐missing
value for variable a
the reported date of
release
26
Date of Release
from Post‐
Confinement
Community
Supervision
The date of discharge
or termina on from
post‐confinement
community supervision
jurisdic on for any
reason, including
returning the offender
to prison
1983
F
34/34
100.00%
27
Type of Release
from Post‐
Confinement
Community
Supervision
The reason for the
termina on of post‐
confinement
community supervision
jurisdic on that
occurred on the date
provided in Variable 26
1983
F
28/34
99.82%
30
State ID Number
The offender’s unique,
fingerprint‐supported
state iden fica on
number
1983
A
36/45
91.43%
B
37/47
92.40%
D
37/46
93.46%
E
29/35
92.94%
F
28/34
94.63%
A
19/45
99.54%
B
20/47
99.15%
D
19/46
99.79%
A
19/45
99.54%
B
20/47
99.15%
D
19/46
99.79%
31a
31b
Indeterminate
Sentence
Determinant
Sentence
Does the total
maximum sentence
include an
indeterminate
sentence?
1983
Does the total
maximum sentence
include a determinate
sentence?
1983
Variable Variable Name
Number
31c
31d
32
33
34
Mandatory
Minimum
Sentence
Truth in
Sentencing Law
Restric on
Descrip on
Year added
to NCRP
data
collec on
Record type
that
includes
variable
# states
repor ng
variable
in 2022
% of 2022
submi ed records
with non‐missing
value for variable a
Does the total
maximum sentence
include a mandatory
minimum sentence?
1983
A
13/45
99.63%
B
14/47
99.27%
D
13/46
99.91%
A
13/45
99.83%
B
14/47
99.09%
D
13/46
99.20%
A
13/45
93.91%
B
12/47
94.05%
D
12/46
94.55%
A
27/45
47.03%
D
30/46
54.38%
A
31/45
72.80%
D
32/46
85.66%
1983
Is the total maximum
sentence restricted by a
Truth in Sentencing Law
manda ng that a
certain percentage of
the court‐ imposed
sentence be served in
prison?
Length of Court‐
Imposed
Sentence to
Community
Supervision
1983
The amount of me
which the court states
that the offender is
required to serve under
community supervision
a er release from
prison
Parole
Hearing/Eligibilit
y Date
The date the offender is 1983
eligible for review by an
administra ve agency
such as a parole board,
to determine whether
he or she will be
released from prison
Projected
Release Date
1983
The projected date on
which the offender will
be released from prison
Descrip on
Year added
to NCRP
data
collec on
Record type
that
includes
variable
# states
repor ng
variable
in 2022
% of 2022
submi ed records
with non‐missing
value for variable a
Mandatory
Release Date
The date the offender
by law must be
condi onally released
from prison
1983
A
28/45
69.29%
D
31/46
67.64%
First Name
The offender’s first
name
2009
A
43/45
99.94%
B
44/47
99.82%
D
44/46
99.99%
E
32/35
97.90%
F
31/34
99.93%
A
43/45
99.95%
B
44/47
99.82%
D
44/46
100.00%
E
33/35
98.05%
F
32/34
99.94%
Variable Variable Name
Number
35
36
37
Last Name
The offender’s last
name
2009
38
Facility Name
Name of the facility
holding the offender at
year‐end
2009
D
42/46
94.91%
39
FBI Number
2012
The unique
iden fica on number
given by the Federal
Bureau of
Inves ga on/ Interstate
A
35/45
89.23%
B
36/47
91.62%
D
36/46
89.02%
E
28/35
93.48%
Variable Variable Name
Number
Descrip on
Year added
to NCRP
data
collec on
Iden fica on Index to
each offender
40
41
42
43
44
Prior Military
Service
Date of Last
Military
Discharge
Type of Last
Military
Discharge
Did the offender ever
served in the U.S.
Armed Forces?
The date the offender
was discharged from
the U.S. Armed Forces
for the final me
The type of discharge
the inmate received
from the U.S. Armed
Forces
# states
repor ng
variable
in 2022
% of 2022
submi ed records
with non‐missing
value for variable a
27/34
96.51%
A
37/45
56.39%
B
39/47
57.86%
D
39/46
61.59%
E
25/35
48.81%
F
26/34
49.66%
A
16/45
2.51%
B
17/47
3.29%
D
17/46
4.51%
E
12/35
3.34%
F
10/34
3.41%
A
29/45
2.23%
B
30/47
2.69%
D
30/46
3.83%
E
23/35
2.54%
F
22/34
2.87%
E
35/35
100.00%
F
33/34
99.89%
31/35
98.43%
27/34
97.05%
Record type
that
includes
variable
F
2012
2012
2012
Date of
Admission to
Post‐
Confinement
Community
Supervision
The date an offender
entered into post‐
confinement
community supervision
2012
Type of
Admission to
Post‐
Confinement
The reason an offender
entered into post‐
confinement
community supervision
2012
E
F
Variable Variable Name
Number
45
46
47
48
Descrip on
County Where
Offender was
Released /
County Where
PCCS Office is
Located
The county where the
offender was released
from post‐confinement
community
supervision. If not
available, report the
county where the PCCS
office to which the
offender reported
before exit is located.
2012
SSN
The offender’s Social
Security Number
2015
Custody Level
The custody level to
which the offender is
assigned at year‐end
23/34
94.36%
A
34/45
89.66%
B
35/47
91.01%
D
34/46
89.75%
E
28/35
88.85%
F
27/34
91.79%
A
23/45
80.81%
B
3/47
94.00%
E
12/35
84.06%
F
1/34
97.86%
D
36/46
91.68%
F
on the date provided in
the current record
The offender’s last
known address prior to
incarcera on
% of 2022
submi ed records
with non‐missing
value for variable a
Record type
that
includes
variable
Community
Supervision
Last Known
Address
# states
repor ng
variable
in 2022
Year added
to NCRP
data
collec on
2015
2015
Variable Variable Name
Number
49
50
51
US Ci zen
County of
Ci zenship
Country of Birth
Descrip on
Year added
to NCRP
data
collec on
Record type
that
includes
variable
# states
repor ng
variable
in 2022
% of 2022
submi ed records
with non‐missing
value for variable a
Whether the offender
is a US ci zen
2018
A
26/45
85.48%
D
27/46
92.05%
E
21/35
91.21%
A
18/45
81.94%
D
20/46
90.03%
E
14/35
93.73%
A
25/45
90.70%
D
26/46
94.73%
E
20/35
95.16%
The offender’s country
of current ci zenship
The offender’s country
of birth
2018
2018
Percent is based on those states that submi ed records with this variable.
a
</pre><Table class="table"><tr><Td>File Type</td><td>application/pdf</td></tr><tr><Td>Author</td><td>Carson, Elizabeth</td></tr><tr><Td>File Modified</td><td>2024-09-04</td></tr><tr><Td>File Created</td><td>2018-11-13</td></tr></table></div></div></div><hr>
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