NCRP Appendix Tables

Table of Contents: Supplementary Materials
Appendix A: The Omnibus Crime Control and Safe Street Act of 1968

Page 2

Appendix B: List of publications using NCRP data, 2018-2021

Page 8

Appendix C: 60-day and 30-day Federal Register Notices and comments

Page 15

Appendix D: BJS Data Protection Guidelines

Page 19

Appendix E: Data Collection Protocol

Page 30

Appendix F: Introductory letter from BJS to data respondents for collection of

Page 34

2020 NCRP data
Appendix G: Example email from data collection agent to data respondents

Page 37

for collection of 2020 NCRP data
Appendix H: Instructions for NCRP data submission, reporting year 2020

Page 39

Appendix I: NCRP frequently asked questions fact sheet

Page 108

Appendix J: Item response rates for 2019 NCRP

Page 113

Appendix K: Examples of follow-up emails to 5 states seeking clarification

Page 122

Appendix A
The Omnibus Crime Control and Safe Street Act of 1968

1

OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968 i [Public Law 90–351; 82 Stat. 197] [As
Amended Through P.L. 116–283, Enacted January 1, 2021]
[Currency: This publication is a compilation of the text of Public Law 90–351. It was last amended by the
public law listed in the As Amended Through note above and below at the bottom of each page of the
pdf version and reflects current law through the date of the enactment of the public law listed at
https:// www.govinfo.gov/app/collection/comps/]
[Note: While this publication does not represent an official version of any Federal statute, substantial
efforts have been made to ensure the accuracy of its contents. The official version of Federal law is
found in the United States Statutes at Large and in the United States Code. The legal effect to be given
to the Statutes at Large and the United States Code is established by statute (1 U.S.C. 112, 204).]
AN ACT To assist State and local governments in reducing the incidence of crime, to increase the
effectiveness, fairness, and coordination of law enforcement and criminal justice systems at all levels of
government and for other purposes.
Be it enacted by the Senate and House of Representatives of the United States of America in Congress
assembled, That this Act may be cited as the ‘‘Omnibus Crime Control and Safe Streets Act of 1968’’.[34
U.S.C. 10101 note].
1The Omnibus Crime Control and Safe Streets Act of 1968 has 11 titles (see Public 90–351 as enacted). This
compilation contains only title I of that Act. The section numbers of titles II through XI range from section 701 to
section 1601, and several of those section numbers duplicate section numbers found in title I. This Act no longer
has a table of contents. The table of sections, prior to its repeal by section 2(c)(3) of Public Law 106–561 (114 Stat.
2791), resided after the heading for title I. Public Law 113–4 provides for amendments made to this Act. Section 4
of such Public Law provides that ‘‘[e]xcept as otherwise specifically provided in this Act, the provisions of titles I, II,
III, IV, VII, and sections 3, 602, 901, and 902 of this Act shall not take effect until the beginning of the fiscal year
following the date of enactment of this Act [effective October 1, 2013]’’. The amendments have been carried out
in this version.
i

2

PART C—BUREAU OF JUSTICE STATISTICS
BUREAU OF JUSTICE STATISTICS
SEC. 301. [34 U.S.C. 10131] It is the purpose of this part to provide for and encourage the collection and
analysis of statistical information concerning crime, juvenile delinquency, and the operation of the
criminal justice system and related aspects of the civil justice system and to support the development of
information and statistical systems at the Federal, State, and local levels to improve the efforts of these
levels of government to measure and understand the levels of crime, juvenile delinquency, and the
operation of the criminal justice system and related aspects of the civil justice system. The Bureau shall
utilize to the maximum extent feasible State governmental organizations and facilities responsible for
the collection and analysis of criminal justice data and statistics. In carrying out the provisions of this
part, the Bureau shall give primary emphasis to the problems of State and local justice systems.
ESTABLISHMENT, DUTIES, AND FUNCTIONS
SEC. 302. [34 U.S.C. 10132] (a) There is established within the Department of Justice, under the general
authority of the Attorney General, a Bureau of Justice Statistics (hereinafter referred to in this part as
‘‘Bureau’’).
(b) The Bureau shall be headed by a Director appointed by the President. The Director shall have had
experience in statistical programs. The Director shall have final authority for all grants, cooperative
agreements, and contracts awarded by the Bureau. The Director shall be responsible for the integrity of
data and statistics and shall protect against improper or illegal use or disclosure. The Director shall
report to the Attorney General through the Assistant Attorney General. The Director shall not engage in
any other employment than that of serving as Director; nor shall the Director hold any office in, or act in
any capacity for, any organization, agency, or institution with which the Bureau makes any contract or
other arrangement under this Act.
(c) The Bureau is authorized to—
(1) make grants to, or enter into cooperative agreements or contracts with public agencies,
institutions of higher education, private organizations, or private individuals for purposes related to this
part; grants shall be made subject to continuing compliance with standards for gathering justice
statistics set forth in rules and regulations promulgated by the Director;
(2) collect and analyze information concerning criminal victimization, including crimes against
the elderly, and civil disputes;
(3) collect and analyze data that will serve as a continuous and comparable national social
indication of the prevalence, incidence, rates, extent, distribution, and attributes of crime, juvenile
delinquency, civil disputes, and other statistical factors related to crime, civil disputes, and juvenile
delinquency, in support of national, State, tribal, and local justice policy and decision making;
(4) collect and analyze statistical information, concerning the operations of the criminal justice
system at the Federal, State, tribal, and local levels;

3

(5) collect and analyze statistical information concerning the prevalence, incidence, rates,
extent, distribution, and attributes of crime, and juvenile delinquency, at the Federal, State, tribal, and
local levels;
(6) analyze the correlates of crime, civil disputes and juvenile delinquency, by the use of
statistical information, about criminal and civil justice systems at the Federal, State, tribal, and local
levels, and about the extent, distribution and attributes of crime, and juvenile delinquency, in the Nation
and at the Federal, State, tribal, and local levels;
(7) compile, collate, analyze, publish, and disseminate uniform national statistics concerning all
aspects of criminal justice and related aspects of civil justice, crime, including crimes against the elderly,
juvenile delinquency, criminal offenders, juvenile delinquents, and civil disputes in the various States
and in Indian country;
(8) recommend national standards for justice statistics and for insuring the reliability and
validity of justice statistics supplied pursuant to this title;
(9) maintain liaison with the judicial branches of the Federal Government and State and tribal
governments in matters relating to justice statistics, and cooperate with the judicial branch in assuring
as much uniformity as feasible in statistical systems of the executive and judicial branches;
(10) provide information to the President, the Congress, the judiciary, State, tribal, and local
governments, and the general public on justice statistics;
(11) establish or assist in the establishment of a system to provide State, tribal, and local
governments with access to Federal informational resources useful in the planning, implementation, and
evaluation of programs under this Act;
(12) conduct or support research relating to methods of gathering or analyzing justice statistics;
(13) provide for the development of justice information systems programs and assistance to the
States, Indian tribes, and units of local government relating to collection, analysis, or dissemination of
justice statistics;
(14) develop and maintain a data processing capability to support the collection, aggregation,
analysis and dissemination of information on the incidence of crime and the operation of the criminal
justice system;
(15) collect, analyze and disseminate comprehensive Federal justice transaction statistics
(including statistics on issues of Federal justice interest such as public fraud and high technology crime)
and to provide technical assistance to and work jointly with other Federal agencies to improve the
availability and quality of Federal justice data;
(16) provide for the collection, compilation, analysis, publication and dissemination of
information and statistics about the prevalence, incidence, rates, extent, distribution and attributes of
drug offenses, drug related offenses and drug dependent offenders and further provide for the
establishment of a national clearinghouse to maintain and update a comprehensive and timely data
base on all criminal justice aspects of the drug crisis and to disseminate such information;

4

(17) provide for the collection, analysis, dissemination and publication of statistics on the
condition and progress of drug control activities at the Federal, State, tribal, and local levels with
particular attention to programs and intervention efforts demonstrated to be of value in the overall
national anti-drug strategy and to provide for the establishment of a national clearinghouse for the
gathering of data generated by Federal, State, tribal, and local criminal justice agencies on their drug
enforcement activities;
(18) provide for the development and enhancement of State, tribal, and local criminal justice
information systems, and the standardization of data reporting relating to the collection, analysis or
dissemination of data and statistics about drug offenses, drug related offenses, or drug dependent
offenders;
(19) provide for improvements in the accuracy, quality, timeliness, immediate accessibility, and
integration of State and tribal criminal history and related records, support the development and
enhancement of national systems of criminal history and related records including the National Instant
Criminal Background Check System, the National Incident Based Reporting System, and the records of
the National Crime Information Center, facilitate State and tribal participation in national records and
information systems, and support statistical research for critical analysis of the improvement and
utilization of criminal history records;
(20) maintain liaison with State, tribal, and local governments and governments of other
nations concerning justice statistics;
(21) cooperate in and participate with national and international organizations in the
development of uniform justice statistics;
(22) ensure conformance with security and privacy requirement of section 812 and identify,
analyze, and participate in the development and implementation of privacy, security and information
policies which impact on Federal, tribal, and State criminal justice operations and related statistical
activities; and
(23) exercise the powers and functions set out in part H.
(d) 6 (1) IN GENERAL.—To ensure that all justice statistical collection, analysis, and dissemination is
carried out in a coordinated manner, the Director is authorized to—
(A) utilize, with their consent, the services, equipment, records, personnel, information, and
facilities of other Federal, State, local, and private agencies and instrumentalities with or without
reimbursement therefor, and to enter into agreements with such agencies and instrumentalities for
purposes of data collection and analysis;
(B) confer and cooperate with State, municipal, and other local agencies;
(C) request such information, data, and reports from any Federal agency as may be required to
carry out the purposes of this title;
(D) seek the cooperation of the judicial branch of the Federal Government in gathering data
from criminal justice records;

5

(E) encourage replication, coordination and sharing among justice agencies regarding
information systems, information policy, and data; and
(F) confer and cooperate with Federal statistical agencies as needed to carry out the purposes of
this part, including by entering into cooperative data sharing agreements in conformity with all laws and
regulations applicable to the disclosure and use of data.
(2) CONSULTATION WITH INDIAN TRIBES.—The Director, acting jointly with the Assistant Secretary for
Indian Affairs (acting through the Office of Justice Services) and the Director of the Federal Bureau of
Investigation, shall work with Indian tribes and tribal law enforcement agencies to establish and
implement such tribal data collection systems as the Director determines to be necessary to achieve the
purposes of this section.
(e) Federal agencies requested to furnish information, data, or reports pursuant to subsection
(d)(1)(C) shall provide such information to the Bureau as is required to carry out the purposes of this
section.
(f) In recommending standards for gathering justice statistics under this section, the Director
shall consult with representatives of State, tribal, and local government, including, where appropriate,
representatives of the judiciary.
(g) REPORTS.—Not later than 1 year after the date of enactment of this subsection, and
annually thereafter, the Director shall submit to Congress a report describing the data collected and
analyzed under this section relating to crimes in Indian country.

6

Appendix B
List of publications using NCRP data, 2018-2021

7

Abt NCRP Publications Since 2018

Article

Link / Publication Type

Luallen, J., Edgerton, J., & Rabideau, D. (2018). A
Quasi-Experimental Evaluation of the Impact of Public
Assistance on Prisoner Recidivism. Journal of
Quantitative Criminology, 34(3), 741-773.

https://link.springer.com/art
icle/10.1007/s10940-0179353-x

Rhodes, W., Gaes, G. G., Luallen, J., Kling, R., Rich, T., &
Cutler, C. (2018). Incidence and Cumulative Incidence
https://journals.sagepub.co
m/doi/10.1177/0011128717
as Supplemental Measures of the Scale of
731998
Imprisonment. Crime & Delinquency, 64(7), 888–916.
Luallen, J., Cutler, C. & Litwok. D. (2018) New
Explorations of Data on Prison and Post-confinement
Supervision Experiences, Corrections, 3:3, 153-169

https://www.tandfonline.co
m/doi/abs/10.1080/237746
57.2017.1357057

Rhodes., W., Gaes, G., Cutler, C., Kling, R., Luallen, J.,
Rich, T., Shively, M. & Markman, J. (2019). Event- and
Offender-Based Recidivism Methodology Using the
National Corrections Reporting Program

BJS Criminal Justice Working
Paper Series

Radakrishnan, S., Olsho, L., Swan, H. & Nadel, M.
(2019). Evidence on the Impact of the Affordable Care
Act on Prisoner Recidivism

Internal BJS paper

Shively, M., Nadel, M., Cutler, C. & Kling, R. (2019).
Exploring the Incarceration of Hate Crime Offenders in
State Prisons

Internal BJS paper

Cutler, C., Shively, M. & Kling, R. (2019) Exploring
Cross-State Differences in Sex Offender Recidivism
Using Longitudinal Data from the National Corrections
Reporting Program

BJS Criminal Justice Working
Paper Series

Rhodes, W., Gaes, G., Cutler, C., & Rich, T. (2019). A
Prison Population Projection Methodology Using
National Corrections Reporting Program Data

BJS Criminal Justice Working
Paper Series

Article

Link / Publication Type

Campbell, W, Lewenstein, A, Kling, R, & Gaes, G.
(2020). “Neighborhood Imprisonment Rates and the
Sunbelt: Variation in Imprisonment, Concentrated
Disadvantage, and Their Relationship across the
United States”. Crime & Delinquency

https://journals.sagepub.co
m/doi/abs/10.1177/001112
8719847449

Gaes, G., Rhodes, W., Campbell, W., Kling, R., Cutler, C.
& Rich, T. (2020). The Effect of Technical Violation
Revocations on Criminal Recidivism
Internal BJS paper
Rhodes, W., Kling, R., Thacker J., & Gaes, G. (2020).
Estimating Inverse Probability Weights for NCRP
Observations Available at the U.S. Census Bureau

Internal BJS and Census
Bureau paper

Olsho , L., Brodsky, S., Campbell, W., Swan, H., Rich, T.,
and Mishra, J. (2020). Medicaid Enrollment among
Adults Released from Prison in 2015

Internal BJS and Census
Bureau paper

Nadel, M., Gaes, G., Rhodes, W., & Rich T. (2020).
Estimating Interstate Recidivism: Using the National
Corrections Reporting Program to Explore In-State and
Out-of-State Returns to Prison

Internal BJS and Census
Bureau paper

Campbell, W., Nadel, M., Masters, C. & Lewenstein, A.
(2020). An Interstate Examination of the Distance
between Current Imprisonment Locations and Former
Residences of People Who Are Incarcerated

Internal BJS paper

Other NCRP Publications
Article

Link / Publication Type

Prescott, J.J., Pyle, Benjamin, Star, Sonja B. (2020).
Understanding Violent-Crime Recidivism

Journal paper; Notre Dame
Law Review;
http://ndlawreview.org/wpcontent/uploads/2020/05/9.
-Prescott-et-al..pdf

Durante, Katherine A. (2021). County-level context
and sentence lengths for Black, Latinx, and White
individuals sentenced to prison: A multi-level
assessment

Journal paper; Criminal
Justice Policy Review;
https://journals.sagepub.co
m/doi/full/10.1177/0887403
4211021893

Sherrard, Ryan. (2020) ‘Ban the Box’ Polices and
Criminal Recidivism.

Research Paper;
https://papers.ssrn.com/sol
3/papers.cfm?abstract_id=3
515048

Xiong, Heyu (2018). Displacement in the Criminal
Labor Market: Evidence from Drug Legalization

Job Market Paper;
https://intranet.weatherhea
d.case.edu/documentupload/docs/1665.pdf

Hinds, Oliver; Lu, Olive; Wallace-Lee, James; KangBrown, Jacob. (2020). Reconstructing How Counties
Contribute to State Prisons

Vera Institute of Justice

Kang-Brown, Jacob, Schattner-Elmaleh, Eital,
Henrichson, Christian. (2019) Incarceration Trends in
Local Jails and State Prisons: Data and Methods for
State Fact Sheets

Vera Institute of Justice;
https://www.vera.org/downl
oads/publications/incarcerat
ion-trends-fact-sheets-dataand-methods.pdf

Marshall Project;
https://www.themarshallpro
ject.org/2020/03/19/thischart-shows-why-the-prisonLi, Weihua; Lewis, Nicole. (2020). This chart shows why population-is-so-vulnerablethe prison population is so vulnerable to COVID-19
to-covid-19

Article

Oliver, Pamela. (2020) What the numbers say about
how to reduce imprisonment: Offenses, returns, and
turnover.

Link / Publication Type

Marquette Law Review;
https://scholarship.law.marq
uette.edu/mulr/vol103/iss3/
16/

Beckett, Katherine, Beach, Lindsey.
(2021) Understanding the place of punishment:
Disadvantage, politics, and the geography of
imprisonment in 21st century America.

Journal;
https://onlinelibrary.wiley.c
om/doi/full/10.1111/lapo.12
161

Clegg, John, Usmani, Adaner. (2019). The Economic
Origins of Mass Incarceration.

Journal; https://catalystjournal.com/2019/12/theeconomic-origins-of-massincarceration

Lerman, Amy E., Mooney, Alyssa C. (2021) The
downside of downsizing: Persistence of racial
disparities following state prison reform.

Journal; Punishment and
Society
https://journals.sagepub.co
m/doi/full/10.1177/1462474
5211006039

Liu, Sitian (2021) Mass Incarceration and Stopped
Convergence in Black-White Educational Attainment

Paper; https://www.sitianliu.com/uploads/1/2/5/2/12
5284595/liu_education.pdf

Nosrati E, Kang-Brown J, Ash M, McKee M, Marmot M,
King LP. (2021) Incarceration and mortality in the
United States.

Journal;
https://pubmed.ncbi.nlm.nih
.gov/34150979/

Bjerk, David, Helland, Eric (2018) What can DNA
exonerations tell us about racial differences in
wrongful-conviction rates?.

Journal;
https://www.iza.org/publica
tions/dp/11837/what-candna-exonerations-tell-usabout-racial-differences-inwrongful-conviction-rates

Article

Link / Publication Type

Zimring, Franklin E. (2020). Crime, law enforcement,
and sentencing in an era of prison expansion. The
Insidious Momentum of American Mass Incarceration.
Oxford, England: Oxford University Press

Book;
https://oxford.universitypres
sscholarship.com/view/10.1
093/oso/9780197513170.00
1.0001/oso-9780197513170

Alper, Mariel (2019). Is desistance invariant across
time and geography? Examining desistance in released
prisoners from 30 states over 9 years.

Journal; Journal of
Developmental and LifeCourse Criminology

Chung, Pil H., Hepburn, Peter (2018). Mass
imprisonment and the extended family.

Journal;
https://sociologicalscience.c
om/articles-v5-15-335/

Engen, Rodney (2018). Does reducing the prison
population reduce racial disproportionality in
imprisonment? Implications of the recent decline in
US imprisonment rates.

Book; Handbook on
Punishment Decisions:
Locations of Disparity.
Routledge.

Appendix C
60-day and 30-day Federal Register Notices and Comments in response

10

jbell on DSKJLSW7X2PROD with NOTICES

Federal Register / Vol. 86, No. 131 / Tuesday, July 13, 2021 / Notices
of Commerce (‘‘Commerce’’) that
imports of seamless carbon and alloy
steel standard, line, and pressure pipe
from Korea and Russia were being
subsidized by the governments of Korea
and Russia and imports of seamless
carbon and alloy steel standard, line,
and pressure pipe from Czechia were
being sold in the United States at less
than fair value (‘‘LTFV’’).2 Notice of the
scheduling of the final phase of the
Commission’s investigations and of a
public hearing to be held in connection
therewith was given by posting copies
of the notice in the Office of the
Secretary, U.S. International Trade
Commission, Washington, DC, and by
publishing the notice in the Federal
Register on December 31, 2020, (85 FR
86946). In light of the restrictions on
access to the Commission building due
to the COVID–19 pandemic, the
Commission conducted its hearing
through written testimony and video
conference on March 4, 2021. All
persons who requested the opportunity
were permitted to appear in person or
by counsel.
The Commission subsequently issued
its final determination that an industry
in the United States was materially
injured by reason of imports of seamless
carbon and alloy steel standard, line,
and pressure pipe from Czechia that
Commerce had determined were sold at
LTFV in the United States.3 On July 2,
2021, Commerce issued its final
affirmative determinations that imports
of seamless carbon and alloy steel
standard, line, and pressure pipe from
Korea, Russia, and Ukraine were being
sold at LTFV in the United States and
subsidized by the governments of Korea
and Russia.4 Accordingly, the
Commission currently is issuing a
supplemental schedule for its
antidumping and countervailing duty
investigations on imports of seamless
carbon and alloy steel standard, line,
and pressure pipe from Korea, Russia,
and Ukraine.
This supplemental schedule is as
follows: The deadline for filing
supplemental party comments on
Commerce’s final antidumping and
countervailing duty determinations is
July 9, 2021. Supplemental party
comments may address only
Commerce’s final antidumping and
countervailing duty determinations
regarding imports of seamless carbon
and alloy steel standard, line, and
pressure pipe from Korea, Russia, and
Ukraine. These supplemental final

comments may not contain new factual
information and may not exceed five (5)
pages in length. The supplemental staff
report in the final phase of these
investigations regarding subject imports
from Korea, Russia, and Ukraine will be
placed in the nonpublic record on July
23, 2021; and a public version will be
issued thereafter.
For further information concerning
these investigations see the
Commission’s notice cited above and
the Commission’s Rules of Practice and
Procedure, part 201, subparts A and B
(19 CFR part 201), and part 207,
subparts A and C (19 CFR part 207).
Please note the Secretary’s Office will
accept only electronic filings during this
time. Filings must be made through the
Commission’s Electronic Document
Information System (EDIS, https://
edis.usitc.gov.) No in-person paperbased filings or paper copies of any
electronic filings will be accepted until
further notice.
Additional written submissions to the
Commission, including requests
pursuant to section 201.12 of the
Commission’s rules, shall not be
accepted unless good cause is shown for
accepting such submissions, or unless
the submission is pursuant to a specific
request by a Commissioner or
Commission staff.
In accordance with sections 201.16(c)
and 207.3 of the Commission’s rules,
each document filed by a party to the
investigation must be served on all other
parties to the investigation (as identified
by either the public or BPI service list),
and a certificate of service must be
timely filed. The Secretary will not
accept a document for filing without a
certificate of service.
Authority: These investigations are being
conducted under authority of title VII of the
Tariff Act of 1930; this notice is published
pursuant to section 207.21 of the
Commission’s rules.
By order of the Commission.
Issued: July 7, 2021.
Lisa Barton,
Secretary to the Commission.
[FR Doc. 2021–14809 Filed 7–12–21; 8:45 am]
BILLING CODE 7020–02–P

2 85 FR 80024 and 85 FR 80007, December 11,
2020; 85 FR 83059, December 21, 2020.
3 86 FR 21763, April 23, 2021.
4 86 FR 35263–35274, July 2, 2021.

36773

DEPARTMENT OF JUSTICE
Office of Justice Programs
[OMB Number 1121–0065]

Agency Information Collection
Activities; Proposed eCollection
eComments Requested; Extension of a
Currently Approved Collection:
National Corrections Reporting
Program
Bureau of Justice Statistics,
Department of Justice.
ACTION: 60-Day notice.
AGENCY:

The Department of Justice
(DOJ), Office of Justice Programs,
Bureau of Justice Statistics, will be
submitting the following information
collection request to the Office of
Management and Budget (OMB) for
review and approval in accordance with
the Paperwork Reduction Act of 1995.
DATES: Comments are encouraged and
will be accepted for 60 days until
September 13, 2021.
FOR FURTHER INFORMATION CONTACT: If
you have additional comments
especially on the estimated public
burden or associated response time,
suggestions, or need a copy of the
proposed information collection
instrument with instructions or
additional information, please contact
Danielle Kaeble, Statistician, Bureau of
Justice Statistics, 810 Seventh Street
NW, Washington, DC 20531 (email:
Danielle.Kaeble@usdoj.gov; telephone:
202–598–1024).
SUPPLEMENTARY INFORMATION: Written
comments and suggestions from the
public and affected agencies concerning
the proposed collection of information
are encouraged. Your comments should
address one or more of the following
four points:
—Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the Bureau of Justice
Statistics, including whether the
information will have practical utility;
—Evaluate the accuracy of the agency’s
estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
—Evaluate whether and if so how the
quality, utility, and clarity of the
information to be collected can be
enhanced; and
—Minimize the burden of the collection
of information on those who are to
respond, including through the use of
appropriate automated, electronic,
mechanical, or other technological
collection techniques or other forms
SUMMARY:

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Federal Register / Vol. 86, No. 131 / Tuesday, July 13, 2021 / Notices

jbell on DSKJLSW7X2PROD with NOTICES

of information technology, e.g.,
permitting electronic submission of
responses.
Overview of This Information
Collection
(1) Type of Information Collection:
Extension of a Currently Approved
Collection.
(2) The Title of the Form/Collection:
National Corrections Reporting Program.
The collection includes the following
parts: Prisoner Admission Report,
Prisoner Release Report, Prisoners in
Custody at Year-end Report, PostCustody Community Supervision Entry
Report, Post-Custody Community
Supervision Exit Report.
(3) The agency form number, if any,
and the applicable component of the
Department sponsoring the collection:
Form number(s): NCRP–1A, NCRP–1B,
NCRP–1D, NCRP–1E, NCRP–1F. The
applicable component within the
Department of Justice is the Bureau of
Justice Statistics (Corrections Unit), in
the Office of Justice Programs.
(4) Affected public who will be asked
or required to respond, as well as a brief
abstract: Primary: 50 state departments
of corrections (DOCs) and 7 parole
boards (in six states and the District of
Columbia). The National Corrections
Reporting Program (NCRP) is the only
national data collection furnishing
annual individual-level information for
state prisoners at five points in the
incarceration process: Prison admission,
prison release, annual year-end prison
custody census, entry to post-custody
community corrections supervision, and
exits from post-custody community
corrections supervision. The Bureau of
Justice Statistics (BJS), the U.S.
Congress, researchers, and criminal
justice practitioners use these data to
describe annual movements of adult
offenders through state correctional
systems, as well as to examine long-term
trends in time served in prison,
demographic and offense characteristics
of inmates, sentencing practices in the
states that submit data, transitions
between incarceration and community
corrections, and recidivism. Providers of
the data are personnel in the states’
Departments of Corrections and Parole,
and all data are submitted on a
voluntary basis. The NCRP collects the
following administrative data on each
inmate in participating states’ custody:
• County of sentencing
• State and federal inmate identification
numbers
• Dates of: Birth, prison admission,
prison release, projected prison
release, mandatory prison release,
eligibility hearing for post-custody
community corrections supervision,

post-custody community corrections
supervision entry, post-custody
community corrections supervision
exit
• First, middle, and last names
• Demographic information: Sex, race,
Hispanic origin, education level, prior
military service, date and type of last
discharge from military
• Offense type and number of counts
per inmate for a maximum of three
convicted offenses per inmate
• Total sentence length imposed
• Type of facility where inmate is
serving sentence (for year-end custody
census records only, the name of the
facility is also requested)
• Country of current citizenship,
country of birth, and status of current
U.S. citizenship
• Type of prison admission
• Type of prison release
• Location of post-custody community
supervision exit or post-custody
community supervision office (postcustody community supervision
records only)
• Social security number
• Address of last residence prior to
incarceration
• Prison security level at which the
inmate is held
BJS is not proposing making additions
or deletions from the previously
approved collection.
BJS uses the information gathered in
NCRP in published reports and
statistics. The reports will be made
available to the U.S. Congress, Executive
Office of the President, practitioners,
researchers, students, the media, others
interested in criminal justice statistics,
and the general public via the BJS
website.
(5) An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: BJS anticipates 57 respondents
to NCRP by 2024: 50 state DOC
respondents and seven separate parole
boards (in six states and the District of
Columbia). Burden hours for the three
collection years (2022–2024) differ
based on whether a state has previously
submitted NCRP prison and PCCS data
in recent years. All 50 DOCs have
recently submitted NCRP prison data,
but currently, only 35 DOCs have
submitted PCCS data in the last four
years.
Burden Hours for Prison Records
(NCRP–1A, NCRP–1B, NCRP–1D)
All 50 DOCs have recently submitted
NCRP prison data, so the average time
needed to continue providing prison
data is expected to be 7 hours per
respondent for both prisoner admissions
and releases (NCRP–1A and NCRP–1B)

and 7 hours for data on persons in
prison at year-end (NCRP–1D). For
2022–2024, the total burden estimate of
14 hours per DOC for a total of 700
hours annually for the 50 DOCs (14
hours*50 = 70 hours). This is the same
estimate as given for the 2021 collection
since BJS is not requesting changes to
the collection.
Burden Hours for PCCS Records (NCRP–
1E, NCRP–1F)
There are currently 37 jurisdictions
submitting PCCS data (32 DOCs and 5
parole boards), and BJS estimates that
extraction and submission of both the
PCCS entries and exits takes an average
of 8 hours per jurisdiction. In 2022, BJS
anticipates that 3 additional DOCs and
one parole board will submit data, with
the burden for each new jurisdiction
being 24 hours to set up extraction
programs and make the submission.
Thus, the burden for PCCS records is
296 hours for those already submitting
(8 hours*37 = 296 hours), and 96 hours
for new submissions (24 hours*4 = 96).
The total amount of time for all PCCS
submissions in 2022 is 392 hours.
In 2023, BJS hope to recruit an
additional 7 DOCs and the remaining
parole board to submit NCRP PCCS
data. The total estimate for submission
of PCCS for new jurisdictions in 2023 is
192 hours (24 hours*8 = 192 hours). For
those 40 DOCs and 6 parole boards
currently responding, provision of the
PCCS data in 2023 will total 368 hours
(8 hours*46 = 368 hours). The total
amount of time for all PCCS
submissions in 2023 is 560 hours.
Similarly, BJS hopes that the
remaining 2 DOCs will submit PCCS
data for the first time in 2024. The
remaining non-reporting DOCs would
need a total of 48 hours to create data
extraction programs and begin data
submission (24 hours*2 = 48 hours).
Those jurisdictions (42 DOCs and 7
parole boards) who provided NCRP
PCCS data in 2023 will require 392
hours total to do the same in 2024 (8
hours*49 = 392 hours). The total
amount of time for all PCCS
submissions in 2024 is 440 hours.
Burden Hours for Data Review/FollowUp Consultations
Follow-up consultations with
respondents are usually necessary while
processing the data to obtain further
information regarding the definition,
completeness and accuracy of their
report. The duration of these follow-up
consultations will vary based on the
number of record types submitted, so
BJS has estimated an average of 3 hours
per jurisdiction to cover all of the
records (prison and/or PCCS) submitted.
12

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36775

Federal Register / Vol. 86, No. 131 / Tuesday, July 13, 2021 / Notices
In 2022, BJS anticipates that one of the
two parole boards not currently
submitting PCCS data will begin to
submit, so the number of jurisdictions
requiring follow-up consultations is 51
(50 DOCs submitting at least the prison
data, and one parole board submitting
only PCCS data). This yields a total of
153 hours of follow-up consultation
after submission (3 hours*51 = 153
hours).
This total estimate of 153 hours for
data review/follow-up consultations
remains the same for 2023 and 2024.
Total Burden Hours for Submitting
NCRP Data
BJS anticipates that the total burden
for provision and data follow-up of all
NCRP data across the participating
jurisdictions in 2022–2024 to be 1,293
hours (700 hours for prison records, 440
hours for PCCS records, and 153 hours
for follow-up consultation).
(6) An estimate of the total public
burden (in hours) associated with the
collection: There are an estimated 1,293
total burden hours associated with this
collection in 2022–2024.
If additional information is required
contact: Melody Braswell, Department
Clearance Officer, United States
Department of Justice, Justice
Management Division, Policy and
Planning Staff, Two Constitution
Square, 145 N Street NE, 3E.405A,
Washington, DC 20530.
Dated: July 8, 2021.
Melody Braswell,
Department Clearance Officer for PRA, U.S.
Department of Justice.
[FR Doc. 2021–14831 Filed 7–12–21; 8:45 am]
BILLING CODE 4410–18–P

DEPARTMENT OF LABOR
Agency Information Collection
Activities; Submission for OMB
Review; Comment Request; Fair Labor
Standards Act Special Employment
Provisions
Notice of availability; request
for comments.

ACTION:

The Department of Labor
(DOL) is submitting this Wage and Hour
Division (WHD)-sponsored information
collection request (ICR) to the Office of
Management and Budget (OMB) for
review and approval in accordance with
the Paperwork Reduction Act of 1995
(PRA). Public comments on the ICR are
invited.
DATES: The OMB will consider all
written comments that agency receives
on or before August 12, 2021.

jbell on DSKJLSW7X2PROD with NOTICES

SUMMARY:

Written comments and
recommendations for the proposed
information collection should be sent
within 30 days of publication of this
notice to www.reginfo.gov/public/do/
PRAMain. Find this particular
information collection by selecting
‘‘Currently under 30-day Review—Open
for Public Comments’’ or by using the
search function.
Comments are invited on: (1) Whether
the collection of information is
necessary for the proper performance of
the functions of the Department,
including whether the information will
have practical utility; (2) if the
information will be processed and used
in a timely manner; (3) the accuracy of
the agency’s estimates of the burden and
cost of the collection of information,
including the validity of the
methodology and assumptions used; (4)
ways to enhance the quality, utility and
clarity of the information collection; and
(5) ways to minimize the burden of the
collection of information on those who
are to respond, including the use of
automated collection techniques or
other forms of information technology.

ADDRESSES:

FOR FURTHER INFORMATION CONTACT:

Crystal Rennie by telephone at 202–
693–0456 or by email at DOL_PRA_
PUBLIC@dol.gov.
This
information collection pertains to the
Fair Labor Standards Act (FLSA), 29
U.S.C. 201, et seq., special employment
provisions. These provisions relate to
restrictions on industrial homework and
to the use of special certificates that
allow for the employment of categories
of workers who may be paid less than
the general Federal statutory minimum
wage to the extent necessary to prevent
curtailment of their employment
opportunities. For this revision request
specifically, the Department proposes to
revise forms WH–226 (Application for
Authority to Employ Workers with
Disabilities at Special Minimum Wages)
and WH–226A (Supplemental Data
Sheet for Application for Authority to
Employ Workers with Disabilities at
Special Minimum Wages). The
proposed change is to provide an
electronic form for the public’s use
when completing the WH–226 and/or
WH–226A forms. An online platform
has been created so the WH–226 and
WH–226A forms may be submitted
electronically. The substance of the
proposed electronic forms is
substantially the same with minor word
changes to accommodate the type of
submission (electronic versus paper).
For additional substantive information
about this ICR, see the related notice

SUPPLEMENTARY INFORMATION:

published in the Federal Register on
March 17, 2021 (86 FR 14648).
This information collection is subject
to the PRA. A Federal agency generally
cannot conduct or sponsor a collection
of information, and the public is
generally not required to respond to an
information collection, unless the OMB
approves it and displays a currently
valid OMB Control Number. In addition,
notwithstanding any other provisions of
law, no person shall generally be subject
to penalty for failing to comply with a
collection of information that does not
display a valid OMB Control Number.
See 5 CFR 1320.5(a) and 1320.6.
DOL seeks PRA authorization for this
information collection for three (3)
years. OMB authorization for an ICR
cannot be for more than three (3) years
without renewal. The DOL notes that
information collection requirements
submitted to the OMB for existing ICRs
receive a month-to-month extension
while they undergo review.
Agency: DOL–WHD.
Title of Collection: Fair Labor
Standards Act Special Employment
Provisions.
OMB Control Number: 1235–0001.
Affected Public: Private Sector,
Businesses or other for-profits, Not-forprofit.
Total Estimated Number of
Respondents: 335,271.
Total Estimated Number of
Responses: 1,329,967.
Total Estimated Annual Time Burden:
684,595 hours.
Total Estimated Annual Other Costs
Burden: $1,085.
Authority: 44 U.S.C. 3507(a)(1)(D).
Crystal Rennie,
Senior PRA Analyst.
[FR Doc. 2021–14813 Filed 7–12–21; 8:45 am]
BILLING CODE 4510–27–P

NATIONAL CREDIT UNION
ADMINISTRATION
Submission for OMB Review;
Comment Request
National Credit Union
Administration (NCUA).
ACTION: Notice.
AGENCY:

The National Credit Union
Administration (NCUA) will submit the
following information collection request
to the Office of Management and Budget
(OMB) for review and clearance in
accordance with the Paperwork
Reduction Act of 1995, on or after the
date of publication of this notice.
DATES: Comments should be received on
or before August 12, 2021 to be assured
of consideration.
SUMMARY:

13
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Appendix D
BJS Data Protection Guidelines

14

U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Statistics
Washington, D.C. 20531

BUREAU OF JUSTICE STATISTICS
DATA PROTECTION GUIDELINES
OVERVIEW
The Bureau of Justice Statistics (BJS) is a federal statistical agency1 and the nation’s primary
source for criminal justice data.2 BJS is a component of the Office of Justice Programs (OJP) in
the U.S. Department of Justice (DOJ). BJS’s mission is to collect, analyze, publish, and
disseminate statistical information on crime, criminal offenders, victims of crime, and the
operation of justice systems at all levels of government. These data are critical to federal, state,
and local policymakers in combating crime and ensuring that justice is both efficient and
evenhanded.
The BJS Data Protection Guidelines, developed in coordination with OJP’s Office of the General
Counsel and Office of the Chief Information Officer, are intended to provide a summary of the
many federal statutes, regulations, and other authorities that govern BJS.3 As discussed in greater
detail below, the guidelines require BJS to: adhere to strict confidentiality requirements
regarding data collected at BJS’s direction; ensure that the collected data be used only for
statistical purposes; commit to wide dissemination of BJS data for public benefit; and strive to
maximize the utility, objectivity, and integrity of the information BJS disseminates and archives
for public use.

I.

DATA PROTECTIONS IN FEDERAL STATUTES

Pursuant to its statutory responsibilities, BJS must maintain the confidentiality of all information
identifiable to a private person4 (personally identifiable information, or PII) that it collects.
The Office of Management and Budget (OMB) recognizes BJS as one of thirteen principal federal statistical
agencies that have statistical work as their principal mission.
2
For the purpose of this document, “information” and “data” are used synonymously.
3
This document is intended to provide a general overview of the statutory, regulatory, and policy framework under
which BJS employees and its data collection agents operate. Nothing herein is intended to, or does, create any rights,
substantive or procedural, enforceable at law by any party in any matter civil or criminal. Any specific questions
regarding the application of these statutes, regulations, policies, and guidelines should be addressed in writing to
BJS directly. The BJS Data Protection Guidelines will be reviewed and updated periodically to reflect changes to
current or newly implemented statutes, regulations, and other authorities and the most current version will be
available on the BJS website - https://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf.
4
Under BJS’ confidentiality regulations, “information identifiable to a private person means information which
either— (1) Is labelled by name or other personal identifiers, or (2) Can, by virtue of sample size or other factors, be
reasonably interpreted as referring to a particular private person. 28 C.F.R. § 22.2(e).
1

1
15

Specifically, in accordance with BJS’s authorizing statute, the Director of BJS “shall be
responsible for the integrity of data and statistics and shall protect against improper or illegal use
or disclosure.” 34 U.S.C. § 10132(b).
Further, under 34 U.S.C. § 10231(a), no officer or employee of the federal government,
including BJS employees or award recipients that operate as BJS data collection agents,5 may
use or reveal any research or statistical information furnished in connection with a BJS data
collection, including data identifiable to any specific private person, by any person for any
purpose other than the purpose for which it was furnished.
Additionally, under that statute, statistical information provided to BJS that is identifiable to a
private person is immune from legal process, and may not, without the consent of the person
furnishing such information, be admitted as evidence or be used for any purpose in any action,
suit, or other judicial, legislative, or administrative proceedings. Any person violating these
confidentiality provisions may be punished by a fine not to exceed $10,000 in addition to any
other penalty imposed by law.
Further confidentiality protections for statistical data are contained in 18 U.S.C § 1905.
Penalties for violating this statue include mandatory termination from employment, as well as a
fine, term of imprisonment of not more than one year, or both.
II.

DATA USE RESTRICTIONS IN FEDERAL STATUTES AND REGULATIONS

BJS operates under a statute which specifically states that it may only use the data it collects for
statistical or research purposes. Title 34 U.S.C. § 10134, states that “[d]ata collected by the
Bureau shall be used only for statistical or research purposes, and shall be gathered in a manner
that precludes their use for law enforcement or any purpose relating to a private person6 or public
agency other than statistical or research purposes.” The term “statistical purpose,” as defined in
Section 502(9)(A) of the E-Government Act of 2002, means “the description, estimation, or
analysis of the characteristics of groups, without identifying the individuals or organizations that
comprise such groups.” 7 Statistical purposes exclude “any administrative, regulatory, law
enforcement, adjudicatory, or other purpose that affects the rights, privileges, or benefits of a
particular identifiable respondent.” Id. at 502(5)(A).

For the purpose of these guidelines, the term “award recipient” refers to the entity (e.g., a private organization or
an institution of higher learning) that receives funding from BJS through a cooperative agreement, grant, contract,
subaward award, or subcontract to perform exclusively statistical or research activities (e.g., collecting, receiving,
handling, maintaining, transferring, processing, storing, or disseminating data). The term “data collection agent”
refers to an individual who works under BJS’s authority through such an award to collect or maintain information
collected in conjunction with the funded project(s). Both the entity that receives the funding and the data collection
agents that operate under the conditions of the award are subject to the requirements described in the BJS Data
Protection Guidelines and may be used interchangeably herein.
6
The term “private person” means “any individual (including an individual acting in his official capacity) and any
private partnership, corporation, association, organization, or entity (or any combination thereof)." 34 U.S.C. §
10251(a)(27).
7
Section V of the E-Government Act of 2002 is also known as the “Confidential Information Protection and
Statistical Efficiency Act of 2002,” (CIPSEA). See, 44 U.S.C. § 3501 note.
5

16

All BJS data collection agents working with identifiable information collected or maintained at
BJS’s direction are required to comply with all confidentiality requirements of 34 U.S.C. §
10231, the privacy certification requirements of 28 C.F.R. § 22.23, and the requirement to
destroy identifiable data as set forth in 28 C.F.R. § 22.25.

III.

FOIA REQUESTS AND FEDERAL CONFIDENTIALITY PROTECTIONS

BJS data collections also have protections under a broader federal statute that affects the
confidentiality of information in the Privacy Act of 1974 and the Freedom of Information Act
(FOIA), 5 U.S.C. § 552. Although FOIA is generally cited as establishing the public’s right of
access to federal records and information, there are nine established FOIA exemptions which
permit executive branch agencies to withhold certain types of information from release. For
example, one such exemption may allow BJS to withhold information when public release would
reveal information accusing a person of a crime.8 Another example may allow BJS to refuse to
disclose information if the information sought would “disclose investigatory records compiled
for law enforcement purposes, or if the disclosure might have similar implications.”9

IV. FEDERAL REGULATIONS ON THE CONFIDENTIALITY OF IDENTIFIABLE
DATA
Data collected by BJS and its data collection agents are maintained under the confidentiality
provisions outlined in 28 C.F.R. Part 22.10 Relevant provisions include −
•

Data identifiable to a private person may be used or revealed only for research or statistical
purposes, or where prior consent is obtained from an individual

•

Identifiable information will be used or revealed only to employees on a need-to-know basis,
and only if the recipient is legally bound to use it solely for research and statistical purposes
and to take adequate administrative and physical precautions to ensure confidentiality

•

BJS award recipients are required by federal law, as a condition of funding, to submit a
Privacy Certificate that describes the precautions in place to adequately safeguard the
administrative and physical security of identifiable data, as applicable

•

Individuals, including BJS data collection agents, with access to data on a need-to-know
basis are advised in writing of the confidentiality requirements and must certify in writing to
abide by these requirements.

V.

INFORMATION SYSTEM SECURITY AND PRIVACY REQUIREMENTS

5 U.S.C. § 552b(b)(5).
5 U.S.C. § 552b(b)(7).
10
While the confidentiality provisions of Part 22 discussed herein are extensive, these regulations do not apply to
any records from which identifiable research or statistical information was originally obtained; or to any records
which are designated under existing statutes as public; or to any information extracted from any records designated
as public.
8
9

17

BJS/OJP maintains a robust IT security program in compliance with the DOJ Cybersecurity
Program11 and the DOJ IT Cybersecurity and Privacy Rules of Behavior (ROB) for General
Users12 to facilitate the privacy, security, confidentiality, integrity, and availability of BJS/OJP’s
computer systems, networks, and data in accordance with applicable federal and Department
policies, procedures, and guidelines. BJS award recipients are similarly required to maintain the
appropriate administrative, physical, and technical safeguards to protect identifiable data and
ensure that information systems are adequately secured and protected against unauthorized
disclosure.
Specifically, BJS and its award recipients are required to, where applicable −
•

Assess and secure information systems in accordance with the Federal Information Security
Modernization Act of 2014 (FISMA; Pub. L. No. 113-283) Pub. L. No. 107-347)

•

Adhere to National Institute of Standards and Technology (NIST) guidelines to categorize
the sensitivity of all information collected or maintained on behalf of BJS

•

Once the system has been categorized, secure data in accordance with the Risk Management
Framework specified in NIST SP 800-37 rev. 2

•

Employ adequate controls to ensure data are not comingled with any other dataset or product
without the express written consent of BJS (applicable to BJS data collection agents)

•

Reduce the volume of personally identifiable information collected, used, or retained to the
minimum necessary

•

Limit access to identifiable data to only those individuals who must have such access,
including requisite IT security administrators

•

Limit the use of identifiable data to only the purposes for which its use was approved

•

Ensure all cooperative agreements and contracts involving the processing and storage of PII
comply with DOJ policies on remote access and security incident reporting

•

Employ formal sanctions for anyone failing to comply with DOJ policies and procedures, in
accordance with applicable laws and regulations

The provisions of DOJ Order 0904, Cybersecurity Program, apply to all DOJ components, personnel, and IT
systems used to process, store, or transmit Departmental information, as well as to contractors and other users of IT
systems supporting the operations and assets of DOJ. The provisions discussed herein provide a summary of DOJ’s
information technology security requirements and policies.
12
The DOJ IT Security ROB for General Users apply to all DOJ components, personnel, and contractors and pertain
to the use, security, and acceptable level of risk for DOJ systems and applications. The provisions discussed herein
provide an overview of DOJ’s information technology security requirements and policies. For a more extensive
description of specific DOJ policies, requirements, roles, and responsibilities, consult the DOJ IT Security ROB for
General Users in full.
11

18

•

Complete data security and confidentiality trainings.

All on-site, physical BJS data files are stored in a secure building in Washington, D.C. which
houses only OJP (including BJS) and is staffed by armed guards 24 hours a day, 7 days a week.
Federal employees and contractors must pass through an electronic badge swipe to verify their
identity, and non-federal visitors must be sponsored by DOJ employees, pass through a metal
detector, record information in a central log book, and wear a visitor's badge. Onsite servers
containing BJS data are stored in a locked room with access limited only to OJP IT personnel,
and require a badge swipe to enter. Data stored on CD-ROMs reside in a locked office with
limited key access to authorized individuals, and all data use in the room is logged.
Technical control of BJS data is maintained through a system of firewalls and encryption. OJP
employs an Intrusion Detection System at the perimeter of the network to supplement its
defense-in-depth approach to security. BJS maintains data on a secure hard drive behind the
DOJ firewall, and the data are encrypted to meet Federal Information Process Standard (FIPS)
Publication 140-2 requirements. Access to this drive and its files require username and password
verification. Access to individual files is restricted to BJS project staff and the requisite OJP IT
security administrators.
Furthermore, OJP is required to periodically assess its security controls to determine their
effectiveness, monitor and correct deficiencies, reduce or eliminate vulnerabilities in IT systems,
and monitor IT system security controls.
BJS award recipients must employ similar administrative, physical, and technical controls to
adequately secure their FISMA-defined information systems from unauthorized disclosure. OJP
also reserves the right to audit during the project period any FISMA-defined information system
used by BJS data collection agents to collect, receive, handle, maintain, transfer, process, store,
or disseminate data products in support of the project to assess compliance with federal laws and
regulations related to data management and security.
The Cybersecurity Enhancement Act of 2015 (codified in relevant part at 6 U.S.C. §
151) requires the Department of Homeland Security (DHS) to provide cybersecurity protection
for federal civilian agency information technology systems and to conduct cybersecurity
screening of the Internet traffic going in and out of these systems to look for viruses, malware,
and other cybersecurity threats. DHS has implemented this requirement by instituting procedures
such that, if a potentially malicious malware signature were found, the Internet packets that
contain the malware signature would be further inspected, pursuant to any required legal process,
to identify and mitigate the cybersecurity threat. In accordance with the Act’s provisions, DHS
conducts these cybersecurity screening activities solely to protect federal information and
information systems from cybersecurity risks. To comply with the Act’s requirements and to
increase the protection of information from cybersecurity threats, OJP facilitates, through the
DOJ Trusted Internet Connection and DHS’s EINSTEIN 3A system, the inspection of all
information transmitted to and from OJP systems including, but not limited to, respondent data
collected and maintained at BJS’s direction.

19

VI.

DISSEMINATION OF DATA

The BJS authorizing statute reads, in relevant part, that BJS is authorized to “provide information
to the President, the Congress, the judiciary, state, tribal, and local governments, and the general
public on justice statistics.”13 A robust dissemination program is essential to the execution of this
statutory mandate. BJS uses its website for data dissemination, including public access to data
releases of aggregate statistics in the form of updated time series, cross-tabulations of aggregated
characteristics of respondents, analytic reports, briefs of key findings, and technical reports.
Aggregated data are typically made available in spreadsheet format and through online tabulation
tools.14
Micro (raw) data published under BJS’s authority and the related study documentation are made
available to external parties at the University of Michigan’s National Archive of Criminal Justice
Data (NACJD) for statistical and research purposes, though the level and format of access
depends on the type of data being requested (see Section VII).
BJS follows established information dissemination practices, including those outlined in OMB’s
Guidelines for Ensuring and Maximizing the Quality, Objectivity, Utility, and Integrity of
Information Disseminated by Federal Agencies15 as well as those outlined in BJS’s Data Quality
Guidelines.
BJS also adheres to OMB’s Statistical Policy Directive No. 4, Release and Dissemination of
Statistical Products Produced by Federal Statistical Agencies, and the standards on
dissemination of information products set forth in OMB’s Statistical Policy Directive No. 2,
Standards and Guidelines for Statistical Surveys.

VII. DATA ARCHIVAL PRACTICES
BJS archives data at the NACJD to encourage and support the facilitation of research in the field
of criminal justice. To the extent necessary and practical, BJS removes, masks, or collapses
direct and indirect identifiers prior to sending data to NACJD to protect respondent
confidentiality. In consultation with BJS, NACJD takes additional precautions to mitigate
compromising the confidentiality of data, including conducting a comprehensive disclosure risk
review to determine the appropriate level of security that should be applied to the data. In
addition to the NACJD disclosure risk review, BJS may also request to suppress additional
variables due to the sensitive nature of the data and/or to further protect confidentiality, if
appropriate. Data that do not contain personally identifiable information are available for public
access download. Prior to public release, NACJD routinely checks all data collections for
conditions that could violate the confidentiality of data. NACJD protects respondent
confidentiality by removing, masking, blanking, or collapsing direct or indirect variables and
records within public-use versions of the dataset.
34 U.S.C. § 10132(c)(10).
Some older publications that are not machine readable may only be available on the BJS website via scanned pdf
files.
15
67 Fed. Reg. 8,452 (February 22, 2002).
13
14

20

NACJD applies stringent security to restricted data where some risk of respondents’ identity
disclosure remains (e.g., variables used in conjunction with one another or linking to other data
files) and provides four access options for these types of data: restricted access; physical data
enclave; online analysis; virtual data enclave.16 Prospective users of such data must follow
NACJD’s application and approval processes, including the submission of a research proposal
and additional measures as required such as IRB approval or waiver, information about users of
the data, a restricted data use agreement, and a data security plan. Additionally, users of data in
the physical enclave must travel to the University of Michigan to analyze data on a NACJD
computer in a secure room without internet and printer capabilities, and output is screened to
ensure results are aggregated to a level that prevents individual identification.
BJS datasets stored at OJP and archived at the NACJD are periodically audited to determine if
their security profiles have changed and protections need to be updated based on changes in
policy, updates to OJP systems, or the availability of other linked data.

VIII. DATA DISPOSITION PRACTICES
BJS and its award recipients follow federal regulations requiring the disposition of data
containing identifiable information.17 Where applicable, BJS complies with all federal
government data destruction guidelines regarding the technical and physical wiping of data from
servers and destruction of existing CD-ROMs or paper documents. BJS award recipients are
required to return to BJS or destroy PII collected in conjunction with BJS-funded activities upon
delivery of the data to BJS and project completion.

IX.

INCIDENT RESPONSE PROCEDURES

DOJ has established incident response plans and notification procedures in the event of an actual
or suspected data breach involving PII and/or loss of any devices containing these data. These
procedures apply to all BJS employees and its award recipients, and all PII regardless of format
(e.g., paper, electronic, etc.), and follow the requirements set forth in applicable federal statutes,
policies, regulations, and other authorities, including the Privacy Act of 1974, the E-Government
Act of 2002, the FISMA, and OMB Memorandum M-17-12, Preparing for and Responding to a
Breach of Personally Identifiable Information.
In the event of a real or suspected data security incident by BJS or one of its data collection
agents, BJS shall follow the requirements set forth in OMB Memorandum M-17-12, Preparing
for and Responding to a Breach of Personally Identifiable Information, including •

Notify, within one hour of discovery, the appropriate DOJ officials and law enforcement
agencies

The NACJD website provides specific details about its processes and requirements related to receiving and
handling restricted data, including types of access and application requirements.
17
28 C.F.R. § 22.25.
16

21

•

Provide DOJ forensics and law enforcement personnel, including the DOJ Inspector
General, access to media and devices required for investigation, as appropriate

•

Assist with digital forensic and other investigations on electronic devices and/or
associated media, as required

•

Record the handling and transfer of media and devices to support forensic and other
investigations

•

Notify individuals potentially impacted by the incident.

In the event of a breach involving PII, BJS may consult with the appropriate DOJ officials to develop
mitigation options and assess the need to provide additional measures of protection, including
analyzing whether a particular data loss appears to be resulting in identify theft and providing credit
monitoring services to those impacted by the data incident.
Additionally, to further assist investigative and remedial efforts, BJS may disclose a limited amount
of PII to the appropriate agencies, entities, and persons to assist in DOJ’s response efforts or to
prevent, minimize, or remedy harm to impacted individuals when it suspects or has confirmed an
incident involving PII collected or maintained under BJS’s authority. BJS may also provide a limited
amount of PII to another federal agency or federal entity to assist their response efforts.

X.

INDEMNIFICATION

Any person who unlawfully discloses PII collected or maintained under BJS’s authority shall be
in violation of, and punished under the provisions of, the confidentiality statutes referenced
above in Section I. “Data Protections in Federal Statutes.”
BJS will not agree to insure, defend, or indemnify the data provider. BJS will, consistent with
DOJ authorities, cooperate with the other party in the investigation and resolution of
administrative claims and/or litigation arising from conduct related to the provisions of the
separate data use agreement.

XI.

BJS STATISTICAL STANDARDS AND PRACTICES

Among BJS’s fundamental responsibilities as a statistical agency is its duty to protect the trust of
individual respondents and data providers by ensuring the confidentiality and exclusive statistical
use of their responses.18 As the nation’s premier source of reliable criminal justice data, BJS is
committed to employing robust data security protocols and data stewardship practices to protect
the privacy and confidentiality of the data collected and maintained.

See, also, OMB M-15-03 Statistical Policy Directive No. 1: Fundamental Responsibilities of Federal Statistical
Agencies and Recognized Statistical Units.
18

22

To uphold public trust in the integrity of the data and ensure continued cooperation from data
providers and respondents, BJS adheres to a set of statistical principles and practices19 that guide
its mission to compile, analyze, and disseminate information on crime, criminal offenders,
victims of crime, and the operation of justice systems at all levels of government. These
principles and standards include maintaining −
•

Relevance to policy issues

•

Credibility among and cooperation with data users

•

Trust among data providers

•

A clearly defined and well-accepted mission

•

Independence from political and other undue external influence

•

Necessary authority to protect independence

•

Use of multiple data sources that meet user needs

•

Openness about the sources of data and their limitations

•

Wide dissemination of data

•

Respect for the privacy and autonomy of data providers

•

Protection of the confidentiality of data providers’ information

•

Commitment to quality and professional standards of practice

•

Coordination and cooperation with other federal statistical agencies.
.

XI.

BJS DATA QUALITY GUIDELINES

BJS has implemented and published the BJS Data Quality Guidelines that govern all justice data
that BJS produces and disseminates for the general public in accordance with the provisions of
the DOJ Information Quality Guidelines and OMB government-wide guidance for information
dissemination, including the Paperwork Reduction Act (44 U.S.C. § 3501 et seq.). The BJS Data
Quality Guidelines apply to a wide variety of substantive information and dissemination
activities and topics, including −
The BJS Statistical Principles and Practices were informed by Principles and Practices for a Federal Statistical
Agency, 6th edition, National Research Council (2017), issued by the National Research Council of the National
Academy of Sciences, which has guided managerial and technical decisions made by national and international
statistical agencies for decades.
19

23

•

Privacy and maintaining confidentiality of data

•

Initiating surveys, censuses, and other data collections

•

Survey design and data collections

•

Data transparency, analysis, and processing

•

Content and verification of BJS data

•

Dissemination.

The BJS Data Quality Guidelines were established to ensure and maximize the utility,
objectivity, and integrity of the information BJS disseminates and to provide a framework to give
persons an opportunity to seek and obtain correction of information maintained and disseminated
by BJS that does not comply with these guidelines.

Issue Date: May 20, 2016
Updated: January 12, 2021

24

Appendix E
NCRP 2020 Data Collection Protocol

25

NCRP 2020 Data Collection Protocol
Get Abt IRB approval
• In October, get IRB approval for the new year of data collection (both NCRP and NPS)
• IRB materials are in K:\Projects\NCRP\Tom\admin\IRB
• Submit Form D, once you have funding secured to do a new year of data collection – typically in
October.
• If necessary (if there are new variables), submit Form E, once all the changes to the upcoming year’s
data collection have been finalized (i.e., new variables or Parts).
• When you get the official approval forms from the IRB, submit them to the BJS Program Manager.
Create folder structure for new year
• Create folder K:\NCRP\Data Collection 20XX, using the same subfolder structure as the previous
year.
Update contact list
• List is in K:\Projects\NCRP\20XX Data Collection
• The list contains POCs for both NCRP and NPS – in only a couple states are they different.
• Update contacts based on latest available information from the states.
• Send list to the BJS Program Manager.
Get IRB approval from California
• A pre-requisite for approval is having the agency-wide BJS/CDCR DUA in place. BJS does this. DUA is
in K:\Projects\NCRP\State Summary Data\California
• NCRP is approved in February/March.
Produce BJS letters requesting participation
• Create a draft, based on last year’s; send to BJS for review.
• Mail merge the BJS-approved letter, using the contact list.
• Letters are kept in K:\Projects\NCRP\20XX Data Collection\NCRP data collection materials to send to
states\BJS letters to states
Update the NCRP FAQ
• The FAQ is kept in K:\Projects\NCRP\20XX Data Collection\NCRP data collection materials to send to
states
• Modify last year’s, as necessary.
• The FAQ is useful for agency/unit leads that need to approve participation. Change the date in the
header and other parts, as necessary.
Update the Data Request Manuals
• Make a copy of last year’s. Word versions are kept in K:\Projects\NCRP\20XX Data Collection\NCRP
data collection materials to send to states\Word versions of materials
• Be sure to update the “What’s New” section at the beginning). Make changes in Word and then
create PDFs. Three versions are created:

26

•

o All 5 parts
o Just ABD (if the agency only submits ABD – AL, GA, MA, NV, SC)
o Just EF (if the agency is a PCCS agency – GA, MA, NV, SC)
Create PDF versions for distribution. PDFs are kept in K:\Projects\NCRP\20XX Data Collection\NCRP
data collection materials to send to states

Initialize a new tracking sheet
• K:\Projects\NCRP\20XX data collection\20XX data collection status.xlsx
Check the File Upload Website account status
• As necessary, log in to the transfer site (transfer.abtassoc.com) accounts, to re-set their active status
for another year (logins expire if not used for a year).
• Note: when there’s a new person, delete the account and create one for the new person.
Identify special requests for states
• Formulate the key extra things are to ask for, from each state –e.g., ask them if they can submit a
Part that they’ve never submitted before. Put these in the body of the email with the official
request.
Special cases – New York
• Need to send a separate letter to the New York State DOCCS Commissioner, who has to approve
participation each year. BJS sends this.
Send POC the NCRP request during the first week of January
• Include in the email:
o A mail merged letter from BJS
o The appropriate data collection manual (ABDEF, ABD, or EF)
o The FAQ
• For some states, the requests go to the person who submits the data files; for others, requests go to
that person plus their supervisor (to keep the supervision in the loop).
• Suggested subject line: 20XX NCRP data request
• Suggested body of the email (tailored, as appropriate)
Thank you very much for participating in the Bureau of Justice Statistics’ National Corrections
Reporting Program (NCRP). I especially appreciate _____ work in preparing last year’s
submission.
Attached is the request from BJS for 20XX NCRP data, Parts ABDEF. Instructions and an NCRP
FAQ are also attached. If possible, we would appreciate receiving your 20XX submission by
March 31, 20XX. Please remember to submit your data via the secure NCRP Transfer Site
(https://transfer.abtassoc.com/).
There are a couple things I wanted to highlight (these are just examples):
You’ll be happy to hear that there are no new variables – the 20XX request is the same
as the 20XX-1 request.

27

In addition to 20XX Parts ABD, is there any chance you could prepare Parts E and/or F
(post confinement community supervision admissions and releases)? I don’t know if
you have access to these data.
Please let me know if you have any questions. Thank you again for participating in NCRP
•

Watch for undeliverable emails … you’ll need to identify a new POC.

28

Appendix F
Introductory letter from BJS to data respondents for collection of 2018 NCRP data

29

January 4, 2021
<>
<>
<<Department>>
Dear <<salutation>>,
I am writing to request your continued participation in the National Corrections Reporting Program
(NCRP). Data are now being collected for the 2020 reporting year by Abt Associates, our data collection
agent. We ask that if possible, states submit data by March 31, 2021. The Bureau of Justice Statistics
(BJS) very much appreciates your past participation in NCRP.
BJS will maintain the confidentiality of your personally identifiable information, and will protect it to the
fullest extent under federal law. BJS, BJS employees, and BJS data collection agents will use the
information for statistical purposes only, and will not disclose the information in identifiable form to
anyone outside of the BJS project team without your consent. All data collected under BJS’s authority
are protected under the confidentiality provisions of 34 U.S.C. § 10132, and any person who violates
these provisions may be punished by a fine up to $10,000, in addition to any other penalties imposed by
law. Further, per the Cybersecurity Enhancement Act of 2015 (codified in relevant part at 6 U.S.C. §
151), federal information systems are protected from malicious activities through cybersecurity
screening of transmitted data. For more information on the federal statutes, regulations, and other
authorities that govern how BJS, BJS employees, and data collection agents use, handle, and protect
your information, see the BJS Data Protection Guidelines at
https://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf.
The NCRP collection underwent its 3-year clearance review by the Office of Management and Budget in
2018 and was approved (OMB Control No: 1121-0065; Expiration Date: 11/30/2021). You may read the
application and review comments at the NCRP page at the OMB website
(https://www.reginfo.gov/public/do/PRAOMBHistory?ombControlNumber=1121-0065).
Please note that there are no new variables in this year’s NCRP request.
Again, this year BJS intends to extend the utility of NCRP data by linking it to other federal and state
datasets to produce national estimates of prisoner and former prisoner economic, social, and health
characteristics. If you provide prisoner names and/or social security information, BJS will transfer the
data to the Census Bureau’s Center for Economic Studies (CES; https://www.census.gov/programssurveys/ces.html) for linkage. The attached FAQ describes the linkage process and destruction of
personally identifiable information (PII). Statistics generated from these linked records may include
estimates of post-prison mortality, employment and wages, government benefits and health insurance
enrollment, or residential mobility. BJS does not intend to publish estimates of these measures at the

30

state level or call out individual states, although in some cases BJS may group several states by
population size, sentencing statutes, whether the state can impose the death penalty, etc. No other
federal agency or individual will have access to NCRP data while they are at CES without written BJS
approval and only after passing a background investigation and extensive training on data security
and confidentiality.
If you do not wish for your data to be linked, please inform the BJS Statistician Danielle Kaeble
(Danielle.Kaeble @ojp.usdoj.gov, (202) 305-2017), by January 31, 2021.
In addition, BJS submits de-identified NCRP data files to the National Archive of Criminal Justice Data
(http://www.icpsr.umich.edu/icpsrweb/NACJD/). Researchers whose study has been approved by an
Institutional Review Board (IRB) may request access to the de-identified NCRP data.
Finally, we would like to remind you that if you are the respondent for other annual BJS data collections,
you will receive separate cover letters for these collections, which may include the National Prisoner
Statistics (NPS), Annual Probation and Parole Surveys (APS), and Capital Punishment.
We truly appreciate the amount of time and energy that you expend in providing us these data.
Without your assistance, BJS would not be able to provide comprehensive and accurate statistics on the
correctional populations in the United States.
If you have any questions about the NCRP or this data request, please feel free to contact the Abt
Project Director, Tom Rich, at (617) 349-2753 or Tom_Rich@abtassoc.com or BJS Corrections Statistician
Danielle Kaeble at (202) 305-2017 or danielle.kaeble@ojp.usdoj.gov. Once again, many thanks for your
participation in BJS’s NCRP program.
Sincerely,

Richard Klückow, DSW
Chief, Corrections Unit
Bureau of Justice Statistics

31

Appendix G
Introductory letter from data collection agent to data respondents for collection of 2020 NCRP data

32

As an example of communication, here’s the email Tom Rich sent to Linda Mitterling, North Carolina
NCRP point of contact:
Hello Linda,
Thank you very much for participating in the Bureau of Justice Statistics’ National Corrections
Reporting Program (NCRP). I appreciate all your work in preparing last year’s submission.
Attached is the request from BJS for 2020 NCRP data, Parts ABDEF. Instructions and an NCRP
FAQ are also attached. If possible, we would appreciate receiving your 2020 submission by
March 31, 2021. Please remember to submit your data via the secure NCRP Transfer Site
(https://transfer.abtassoc.com/).
You’ll be happy to know that there are no new variables this year – the 2020 request is the same
as the 2019 request.
Please let me know if you have any questions. Thank you again for participating in NCRP.
Thanks,
Tom
Tom Rich | Principal Associate | Abt Associates
10 Fawcett Street | Cambridge, MA 02138
C: 781.254.5999 | www.abtassociates.com

33

Appendix H
Instructions for NCRP data submission, reporting year 2020

34

2020 NCRP
Data Request
Instructions
Prison and Post
Confinement
Community
Supervision Records
(Parts A, B, D, E, and
F)
OMB Control No: 1121-0065
Expiration Date: 11/30/2021
December 2020

Contacts:
Tom Rich
NCRP Project Director
and Site Liaison
617-349-2753
tom_rich@abtassoc.com
Walter Campbell
NCRP Site Liaison
617-520-2347
walter_campbell@abtassoc.com
Abt Associates Inc.
10 Fawcett St.
Cambridge, MA 02138

35

2020 NCRP Data Request Instructions
Table of Contents
Overview................................................................................................................................................ 1
What’s New for 2020 ....................................................................................................................... 1
General Data Submission Instructions ............................................................................................. 2
Part A (Prison Admissions) Instructions ............................................................................................ 4
Part B (Prison Releases) Instructions ................................................................................................. 8
Part D (Prison Custody) Instructions ............................................................................................... 13
Part E (Post Confinement Community Supervision Admissions) Instructions ............................ 17
Part F (Post-Confinement Community Supervision Releases) Instructions ................................. 21
Appendix.

Additional Information on NCRP Variables .................................................... 25

Variable 1: County in Which Sentence Was Imposed ................................................................... 25
Variable 2: Inmate ID Number ...................................................................................................... 25
Variable 3: Date of Birth................................................................................................................ 26
Variable 4: Sex............................................................................................................................... 26
Variable 5: Race............................................................................................................................. 26
Variable 6: Hispanic Origin ........................................................................................................... 27
Variable 7: Highest Grade Completed ........................................................................................... 28
Variable 8: Date of Admission to Prison ....................................................................................... 29
Variable 9: Type of Admission to Prison....................................................................................... 30
Variable 10: Jurisdiction on Date of Admission ............................................................................ 34
Variable 11: Prior Jail Time ........................................................................................................... 35
Variable 13: Offenses .................................................................................................................... 35
Variable 14a: Offense with Longest Maximum Sentence ............................................................. 36
Variable 14b: Sentence Length for Variable 14a Offense ............................................................. 36
Variable 15: Total Maximum Sentence Length ............................................................................. 37
Variable 17: Location Where Inmate is to Serve Sentence............................................................ 39

36

Variable 20: Prior Felony Incarcerations ....................................................................................... 40
Variable 23a: Date of Release from Prison.................................................................................... 41
Variable 23b: Location at Time of Prison Release ........................................................................ 41
Variable 24: Agencies Assuming Custody at Time of Prison Release .......................................... 42
Variable 25: Type of Release From Prison .................................................................................... 43
Variable 26: Date of Release from Post Confinement Community Supervision ........................... 46
Variable 27: Type of Release from Post Confinement Community Supervision .......................... 46
Variable 30: Inmate State ID Number ........................................................................................... 49
Variable 31a: Indeterminate Sentence ........................................................................................... 50
Variable 31b: Determinate Sentence.............................................................................................. 50
Variable 31c: Mandatory Minimum Sentence ............................................................................... 51
Variable 31d: Truth in Sentencing Restriction .............................................................................. 52
Variable 32: Length of Court-Imposed Sentence to Community Supervision .............................. 52
Variable 33: Parole Hearing / Eligibility Date ............................................................................... 53
Variable 34: Projected Release Date.............................................................................................. 54
Variable 35: Mandatory Release Date ........................................................................................... 55
Variable 36: First Name ................................................................................................................. 56
Variable 37: Last Name ................................................................................................................. 56
Variable 38: Facility Name ............................................................................................................ 57
Variable 39: FBI Number .............................................................................................................. 57
Variable 40: Prior Military Service................................................................................................ 57
Variable 41: Date of Last Military Discharge ................................................................................ 58
Variable 42: Type of Last Military Discharge ............................................................................... 58
Variable 43: Date of Admission to Post Confinement Community Supervision........................... 59
Variable 44: Type of Admission to Post Confinement Community Supervision .......................... 59
Variable 45: County Where Offender was Released / County Where PCCS Office is Located ... 60
Variable 46: Social Security Number ............................................................................................ 60
Variable 47: Last Known Address Prior to Incarceration .............................................................. 61

37

Variable 48: Offender Custody Level ............................................................................................ 62
Variable 49: US Citizen ................................................................................................................. 63
Variable 50: Country of Citizenship .............................................................................................. 63
Variable 51: Country of Birth ........................................................................................................ 64

38

Overview
The National Corrections Reporting Program (NCRP) collects offender-level information from state
departments of correction and community supervision on admissions to and releases from prisons and
post confinement community supervision. Abt Associates is the NCRP data collection agent for the
Bureau of Justice Statistics, the federal agency that administers NCRP. BJS has administered NCRP
since 1983. Contact your NCRP site liaison (Tom Rich, at tom_rich@abtassoc.com or 617-349-2753
or Walter Campbell, at walter_campbell@abtassoc.com or 617-520-2347) for more information.
For 2020, states are asked to submit three prison files:
•

Prison Admissions (Part A): one record for each admission of a sentenced offender to the state’s
prison system during calendar year 2020.

•

Prison Releases (Part B): one record for each release of a sentenced offender from the state’s
prison system during calendar year 2020.

•

Prison Custody (Part D): one record for each sentenced offender in the physical custody of the
state’s prison system on December 31, 2020.

For 2020, states are also asked to submit two post-confinement community supervision (PCCS)
files:
•

Post Confinement Community Supervision1 Admissions (Part E): one record for each admission
to a post-confinement community supervision program during calendar year 2020.

•

Post Confinement Community Supervision Releases (Part F): one record for each release from a
post-confinement community supervision program during calendar year 2020.

The detailed instructions below for Parts A, B, D, E, and F include the NCRP definitions of
admissions, releases, and other terminology. The NCRP definitions may vary from the definitions
your state uses.

What’s New for 2020
There are no changes for 2020 – the variables in the 2020 request are the same as in the 2019 request.
However, if you were unable to include any of the new variables from recent years, please try to
include them in your 2020 submission:
•

The offender’s Social Security Number (all five Parts).

•

The offender’s last known address prior to incarceration (Parts A and E).

•

The offender’s custody level at year-end (Part D).

•

Whether the offender is a citizen of the United States (Parts A, D, and E).

1

Post Confinement Community Supervision means sentenced offenders serving a period of community
supervision immediately after release from prison.

39

•

The offender’s country of current citizenship (Parts A, D, and E).

•

The offender’s country of birth (Parts A, D, and E).

As with all NCRP variables, states may decide not to include these variables in their NCRP
submission.

General Data Submission Instructions
Is there a required format or coding scheme for the data?
•

There is no required format or file type for the data you submit; use whatever is most convenient
for you.

•

There is no required set of codes for the categorical NCRP variables (e.g., race, prison admission
type). The documentation in this manual includes suggested “NCRP format” codes, but you can
use whatever internal codes your agency uses. As necessary, Abt will re-code your internal
agency codes into the standardized NCRP codes.

What if I am unable to provide all the requested data?
•

If your agency does not collect one or more of the requested data elements or providing them
would be an excessive burden (or is not allowed under agency policy), those data elements do not
have to be included in the data submission. The instructions for each Part also highlight the
“core” data elements that are most important to NCRP.

When is the data submission due?
•

The target date for submitting NCRP data is March 31st, but we understand that agency
constraints in many states preclude meeting that target date. The Abt site liaison will work with
each state to set a realistic target date.

How do I send the data to Abt Associates?
•

Use the NCRP data transfer site (transfer.abtassoc.com) to submit data. This site is compliant
with FIPS (Federal Information Processing Standard) 140-2 and meets all the requirements of the
Federal Information Security Management Act (FISMA) and the Privacy Act. The data are
automatically encrypted during transit.

•

When you are ready to submit data, contact your NCRP site liaison2 to obtain a unique username
and password for the transfer portal, or to make other submission arrangements. Please protect
your transfer portal username and password. Instructions on how to use the transfer site are
available from your Abt site liaison.

What happens after we submit data?
•

Abt will verify the contents of the data files and conduct a series of validity checks on the data
(including comparing the submitted data to your submissions from prior years). Typically, this

2

Tom Rich, at tom_rich@abtassoc.com or 617-349-2753, or Walter Campbell, at
walter_campbell@abtassoc.com or 617-520-2347

40

will be accomplished within 1-3 weeks of receipt of your data. Your Abt site liaison will then
contact you to review the findings. Having a thorough understanding of what data you submit is
necessary in order to construct valid and reliable national NCRP datasets. At the end of the
calendar year, Abt submits all data collected during the year to BJS. BJS uses the data internally
and also transfers the data to the U.S. Census Bureau’s Center for Economic Studies (CES). As
described in the NCRP FAQ document, analysts authorized by BJS can access the NCRP files at
the CES. Authorized analysts can also link the NCRP data to other federal and state
administrative datasets at CES. In addition, BJS submits de-identified NCRP data files to the
National Archive of Criminal Justice Data (http://www.icpsr.umich.edu/icpsrweb/NACJD/).
Researchers whose study has been approved by an Institutional Review Board (IRB) may request
access to the de-identified NCRP data.

41

Part A (Prison Admissions) Instructions
The data file you produce for Part A should contain one data record for each admission of a
sentenced inmate to your prison system during 2020, regardless of sentence length or
jurisdiction.
NCRP defines admissions as including:
•

new court commitments;

•

revocations from probation, parole, or other types of post-confinement community supervision;

•

transfers from other jurisdictions;

•

escape or AWOL returns;

•

returns from appeal or bond.

Include in Part A:
•

Admissions of sentenced inmates to your prison facilities. 3

•

Admissions of sentenced inmates under your jurisdiction to county or local jails.

•

Admissions of sentenced inmates under your jurisdiction to in-state private prisons, including
both privately owned facilities and facilities operated by a private entity under contract to the
state.

Exclude from Part A:
•

Admissions of sentenced inmates to one of your prison facilities who are being transferred from
another one of your prison facilities.

•

Inmates re-entering a prison facility after a temporary leave of 30 days or less (e.g., for a court
appearance, funeral furlough, or medical care).

•

Admissions of sentenced inmates under your jurisdiction to Federal facilities, another state’s
facilities, or out-of-state private facilities.

•

Admissions of unsentenced inmates to your prison facilities (e.g., inmates awaiting trial, civil
commitments)

The variables requested in the Part A data set are listed on the next page. Most of these variables are
also in the Part B and D requests. Refer to the Appendix for additional information on these variables.

3

Prison facilities include prisons, penitentiaries, and correctional institutions; boot camps; prison farms;
reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry
and conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment
facilities for prisoners. For inmates under home confinement, a private residence is not considered a prison
facility.

42

The Part A (Prison Admissions) variables are listed below in the table. If you have limited resources for responding to this data request, please
focus on the core variables. Additional information on the variables is in the Appendix.
Category
Offender

#
2

Name
Inmate ID Number

30
39

State ID Number
FBI Number

36
37
3
4
5
6
7

First Name
Last Name
Date of Birth
Sex
Race
Hispanic Origin
Highest Grade
Completed
Prior Military Service
Date of Last Military
Discharge
Type of Last Military
Discharge
SSN
Last Known Address
US Citizen
Country of
citizenship
Country of birth
County in Which
Sentence was
Imposed
Prior Jail Time

40
41
42
46
47
49
50

Sentence

51
1
11

Definition
A unique number that identifies an offender within the agency for this
admission and all subsequent admissions.
The offender’s unique, fingerprint-supported state identification number
The unique identification number given by the Federal Bureau of
Investigation/ Interstate Identification Index to each offender
The offender’s first name
The offender’s last name
The offender’s date of birth
The offender’s biological sex
The offender’s race
Is the offender of Hispanic origin?
The highest academic grade level the offender completed prior to
admission to prison on the current sentence
Did the offender ever served in the U.S. Armed Forces?
The date the offender was discharged from the U.S. Armed Forces for the
final time
The type of discharge the inmate received from the U.S. Armed Forces
The offender’s Social Security Number
The offender’s last known address prior to incarceration
Whether the offender is a citizen of the US
The offender’s current country of citizenship

Core
Variable
















The offender’s country of birth
The county where the court imposing the current sentence is located

The length of time served in jail prior to the date of admission (Variable 8)
and credited to prison service for the current sentence

43

Category

#
13

Name
Offenses

14a

Offense with
Longest Maximum
Sentence
Sentence Length for
Variable 14a
Offense
Total Maximum
Sentence Length
Indeterminate
Sentence
Determinant
Sentence
Mandatory Minimum
Sentence
Truth in Sentencing
Law Restriction

14b
15
31a
31b
31c
31d
32

Prison
Admission

8
9
10

Length of CourtImposed Sentence
to Community
Supervision
Date of Admission to
Prison
Type of Admission
to Prison
Jurisdiction on Date
of Admission

Definition
Crime(s) for which the offender was admitted to prison on the current
sentence(s), including the number of counts for each offense.
Of the crimes coded in Variable 13, the ONE crime for which the inmate
received the longest sentence
The maximum sentence as stated by the court that the offender is required
to serve for the offense listed in Variable 14a
The longest length of time as stated by the court that the offender could be
required to serve for all offenses specified in Variable 13 (Offenses)
Does the total maximum sentence (Variable 15) include an indeterminate
sentence?
Does the total maximum sentence (Variable 15) include a determinate
sentence?
Does the total maximum sentence (Variable 15) include a mandatory
minimum sentence?
Is the total maximum sentence (Variable 15) restricted by a Truth in
Sentencing Law mandating that a certain percentage of the court- imposed
sentence be served in prison?
The amount of time which the court states that the offender is required to
serve under community supervision after release from prison
The most recent date the offender was admitted into the custody of the
state prison system on the current sentence
The reason an offender entered into the physical custody of a correctional
facility on the date provided in Variable 8 (Admission Date) of the current
record
The state with the legal authority to enforce the prison sentence

Core
Variable










44

Category

#
17

Anticipated
Release
from Prison

33
34
35

Name
Location where
Offender is to Serve
Sentence
Parole
Hearing/Eligibility
Date
Projected Release
Date
Mandatory Release
Date

Definition
The type of facility in which the offender will be incarcerated to serve time
for his/her crime.

Core
Variable

The date the offender is eligible for review by an administrative agency
such as a parole board, to determine whether he or she will be released
from prison
The projected date on which the offender will be released from prison
The date the offender by law must be conditionally released from prison

45

Part B (Prison Releases) Instructions
The data file you produce for Part B should contain one data record for each release of a sentenced
inmate from your prison system during 2020, regardless of sentence length or jurisdiction.
NCRP defines releases as including:
•

conditional releases from prison to parole, probation, or other forms of post-confinement
community supervision;

•

unconditional releases;

•

releases or transfers to other authorities;

•

deaths;

•

releases on appeal or bond if credit for time served is not given while on release;

•

escapes from custody.

Include in Part B:
•

Releases of sentenced inmates from your prison facilities 4, regardless of jurisdiction or sentence
length.

•

Releases of sentenced inmates under your jurisdiction from county or local jails.

•

Releases of sentenced inmates under your jurisdiction from in-state private prisons, including
both privately owned facilities and facilities operated by a private entity under contract to the
state.

Exclude from Part B:
•

Sentenced inmates who are being transferred from one of your facilities to another one of your
prison facilities.

•

Temporary releases of sentenced inmates of 30 days or less (e.g., for a court appearance, funeral
furlough, or medical care).

•

Releases of sentenced inmates under your jurisdiction from Federal facilities, another state’s
facilities, or out-of-state private facilities.

•

Releases of unsentenced inmates from your prison facilities (e.g., inmates awaiting trial, civil
commitments)

4

Prison facilities include prisons, penitentiaries, and correctional institutions; boot camps; prison farms;
reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry
and conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment
facilities for prisoners. For inmates under home confinement, a private residence is not considered a prison
facility.

46

The variables requested in the Part B data set are listed on the next page. Most of these variables are
also in the Part A and D requests. Refer to the Appendix for additional information on these variables.

47

The Part B (Prison Releases) variables are listed below in the table. If you have limited resources for responding to this data request, please
focus on the core variables. Additional information on the variables is in the Appendix.
Category
Offender

#
2

Name
Inmate ID Number

30
39

State ID Number
FBI Number

36
37
3
4
5
6
7

11

First Name
Last Name
Date of Birth
Sex
Race
Hispanic Origin
Highest Grade
Completed
Prior Military Service
Date of Last Military
Discharge
Type of Last Military
Discharge
Prior Felony
Incarcerations
SSN
County in Which
Sentence was
Imposed
Prior Jail Time

13

Offenses

40
41
42
20

Sentence

46
1

Definition
A unique number that identifies an offender within the agency for this
admission and all subsequent admissions.
The offender’s unique, fingerprint-supported state identification number
The unique identification number given by the Federal Bureau of
Investigation/ Interstate Identification Index to each offender
The offender’s first name
The offender’s last name
The offender’s date of birth
The offender’s biological sex
The offender’s race
Is the offender of Hispanic origin?
The highest academic grade level the offender completed prior to
admission to prison on the current sentence
Did the offender ever served in the U.S. Armed Forces?
The date the offender was discharged from the U.S. Armed Forces for the
final time
The type of discharge the inmate received from the U.S. Armed Forces
Was the offender ever sentenced to confinement for a felony as a juvenile
or adult prior to his/her current prison admission?
The offender’s Social Security Number
The county where the court imposing the current sentence is located

Core
Variable

















The length of time served in jail prior to the date of admission (Variable 8)
and credited to prison service for the current sentence
Crime(s) for which the offender was admitted to prison on the current
sentence(s), including the number of counts for each offense.



48

Category

#
14a

14b
15
31a
31b
31c
31d
32

Admission
to Prison

8
9
10
17

Name
Offense with
Longest Maximum
Sentence
Sentence Length for
Variable 14a
Offense
Total Maximum
Sentence Length
Indeterminate
Sentence
Determinant
Sentence
Mandatory Minimum
Sentence
Truth in Sentencing
Law Restriction
Length of CourtImposed Sentence
to Community
Supervision
Date of Admission to
Prison
Type of Admission
to Prison
Jurisdiction on Date
of Admission
Location where
Offender is to Serve
Sentence

Definition
Of the crimes coded in Variable 13, the ONE crime for which the inmate
received the longest sentence
The maximum sentence as stated by the court that the offender is required
to serve for the offense listed in Variable 14a
The longest length of time as stated by the court that the offender could be
required to serve for all offenses specified in Variable 13 (Offenses)
Does the total maximum sentence (Variable 15) include an indeterminate
sentence?
Does the total maximum sentence (Variable 15) include a determinate
sentence?
Does the total maximum sentence (Variable 15) include a mandatory
minimum sentence?
Is the total maximum sentence (Variable 15) restricted by a Truth in
Sentencing Law mandating that a certain percentage of the court- imposed
sentence be served in prison?
The amount of time which the court states that the offender is required to
serve under community supervision after release from prison
The most recent date the offender was admitted into the custody of the
state prison system on the current sentence
The reason an offender entered into the physical custody of a correctional
facility on the date provided in Variable 8 (Admission Date) of the current
record
The state with the legal authority to enforce the prison sentence

Core
Variable









The type of facility in which the offender will be incarcerated to serve time
for his/her crime.

49

Category
Release
from prison

#
23a
25
23b
24

Name
Date of Release
from Prison
Type of Release
from Prison
Location at Time of
Prison Release
Agencies Assuming
Custody at Time of
Prison Release

Definition
The most recent calendar date that the state's prison custody terminated
The method of, or reason for, departure from the custody of your prison
system on the reported date of release
The type of facility that had been used for the custody or care of the
offender just prior to release
The type and location of agency that assumes custody (physical or
supervisory) over an inmate's freedom at the time of prison release

Core
Variable



50

Part D (Prison Custody) Instructions
The data file you produce for Part D should contain one data record for each sentenced inmate
under physical custody, regardless of sentence length or jurisdiction, on December 31, 2020.
Include in Part D:
•

Sentenced inmates in your prison facilities 5, regardless of jurisdiction or sentence length.

•

Sentenced inmates under your jurisdiction held in county or local jails.

•

Sentenced inmates under your jurisdiction held in in-state or out-of-state private prisons,
including both privately owned facilities and facilities operated by a private entity under contract
to the state.

•

Any inmate in the above categories who was temporarily released (less than 30 days) from a
facility.

Exclude from Part D:
•

Sentenced inmates under your jurisdiction held in Federal facilities or another state’s facilities.

•

Unsentenced inmates held in your prison facilities (e.g., civil commitments, inmates awaiting
trial).

•

Inmates who have escaped and are not in custody.

The variables requested in the Part D data set are listed on the next page. Most of these variables are
also in the Part A and B requests. Refer to the Appendix for additional information on these variables.

5

Prison facilities include prisons, penitentiaries, and correctional institutions; boot camps; prison farms;
reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry
and conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment
facilities for prisoners. For inmates under home confinement, a private residence is not considered a prison
facility.

51

The Part D (Prison Custody) variables are listed below in the table. If you have limited resources for responding to this data request, please
focus on the core variables. Additional information on the variables is in the Appendix.
Category
Offender

#
2

Name
Inmate ID Number

30
39

State ID Number
FBI Number

36
37
3
4
5
6
7

First Name
Last Name
Date of Birth
Sex
Race
Hispanic Origin
Highest Grade
Completed
Prior Military Service
Date of Last Military
Discharge
Type of Last Military
Discharge
Prior Felony
Incarcerations
SSN
US Citizen
Country of
citizenship
Country of birth
County in Which
Sentence was
Imposed

40
41
42
20
46
49
50

Sentence

51
1

Definition
A unique number that identifies an offender within the agency for this
admission and all subsequent admissions.
The offender’s unique, fingerprint-supported state identification number
The unique identification number given by the Federal Bureau of
Investigation/ Interstate Identification Index to each offender
The offender’s first name
The offender’s last name
The offender’s date of birth
The offender’s biological sex
The offender’s race
Is the offender of Hispanic origin?
The highest academic grade level the offender completed prior to
admission to prison on the current sentence
Did the offender ever served in the U.S. Armed Forces?
The date the offender was discharged from the U.S. Armed Forces for the
final time
The type of discharge the inmate received from the U.S. Armed Forces
Was the offender ever sentenced to confinement for a felony as a juvenile
or adult prior to his/her current prison admission?
The offender’s Social Security Number
Whether the offender is a citizen of the US
The offender’s current country of citizenship

Core
Variable
















The offender’s country of birth
The county where the court imposing the current sentence is located


52

Category

#
11

Name
Prior Jail Time

13

Offenses

14a

Offense with
Longest Maximum
Sentence
Sentence Length for
Variable 14a
Offense
Total Maximum
Sentence Length
Indeterminate
Sentence
Determinant
Sentence
Mandatory Minimum
Sentence
Truth in Sentencing
Law Restriction

14b
15
31a
31b
31c
31d
32

Prison
Admission

8
9
10

Length of CourtImposed Sentence
to Community
Supervision
Date of Admission to
Prison
Type of Admission
to Prison
Jurisdiction on Date
of Admission

Definition
The length of time served in jail prior to the date of admission (Variable 8)
and credited to prison service for the current sentence
Crime(s) for which the offender was admitted to prison on the current
sentence(s), including the number of counts for each offense.
Of the crimes coded in Variable 13, the ONE crime for which the inmate
received the longest sentence
The maximum sentence as stated by the court that the offender is required
to serve for the offense listed in Variable 14a
The longest length of time as stated by the court that the offender could be
required to serve for all offenses specified in Variable 13 (Offenses)
Does the total maximum sentence (Variable 15) include an indeterminate
sentence?
Does the total maximum sentence (Variable 15) include a determinate
sentence?
Does the total maximum sentence (Variable 15) include a mandatory
minimum sentence?
Is the total maximum sentence (Variable 15) restricted by a Truth in
Sentencing Law mandating that a certain percentage of the court- imposed
sentence be served in prison?
The amount of time which the court states that the offender is required to
serve under community supervision after release from prison
The most recent date the offender was admitted into the custody of the
state prison system on the current sentence
The reason an offender entered into the physical custody of a correctional
facility on the date provided in Variable 8 (Admission Date) of the current
record
The state with the legal authority to enforce the prison sentence

Core
Variable











53

Category

#
17

Anticipated
Release
from Prison

33
34
35

Facility

38
48

Name
Location where
Offender is to Serve
Sentence
Parole
Hearing/Eligibility
Date
Projected Release
Date
Mandatory Release
Date
Facility Name
Custody Level

Definition
The type of facility in which the offender will be incarcerated to serve time
for his/her crime.

Core
Variable

The date the offender is eligible for review by an administrative agency
such as a parole board, to determine whether he or she will be released
from prison
The projected date on which the offender will be released from prison
The date the offender by law must be conditionally released from prison
Name of the facility holding the offender at year-end
The custody level to which the offender is assigned at year-end




54

Part E (Post Confinement Community Supervision Admissions)
Instructions
The data file you produce for Part E should contain one data record for each admission of an
offender to a term of post-confinement community supervision (PCCS) to your state during
2020. PCCS means sentenced offenders serving a period of community supervision immediately after
release from prison. Only include admissions to PCCS of offenders under the legal authority of your
state; do not include interstate compact cases in which only supervisory responsibility is transferred to
your state but legal authority is retained by another state.
Include in Part E:
•

•

Admissions to community supervision for the purpose of completing a prison term in the
community. Most states refer to this as parole; your state may use other terminology. Examples
include:
−

An offender is released from a prison facility by the decision of a parole board or other
authority to the caseload of a community supervision authority (e.g., parole agency,
probation agency, corrections department). Most states call this a discretionary prison
release.

−

An offender has a mandatory release from prison to the caseload of a community
supervision authority (e.g., parole agency, probation agency, corrections department).

Admissions to community supervision resulting from a community supervision sentence that
begins immediately upon release from prison. This includes what some states refer to as a split
sentence or shock probation. Examples include:
−

An offender begins serving a court-imposed sentence of community supervision
following release from prison.

•

Re-admissions to community supervision following a revocation from community supervision
and a subsequent release from prison to complete the sentence in the community.

•

Admissions of offenders to community supervision in your state following a term of confinement
in another state when that state transfers legal authority of the offender to your state.

Exclude from Part E:
•

Admissions to community supervision that are not immediately preceded by a term of
confinement.

•

Admissions to prison facilities.6

6

Prison facilities include prisons, penitentiaries, and correctional institutions; boot camps; prison farms;
reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry
and conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment
facilities for prisoners.

55

•

Inmates re-entering parole or supervised release after a leave that was NOT a revocation.
−

•

Example: An offender serving a term of supervision is picked up on a technical violation
and sent back to prison for a “shock” term. The offender is never released from
supervision and the supervising agency has jurisdiction over the offender the entire time.

Interstate compact cases where only supervisory responsibility is transferred to your state but
legal jurisdiction is retained by another state.

The variables requested in the Part E data set are listed below. Refer to the Appendix for additional
information on these variables.

56

The Part E (Post-Confinement Community Supervision Admissions) variables are listed below in the table. If you have limited resources for
responding to this data request, please focus on the core variables. Additional information on the variables is in the Appendix.
Category
Offender

#
2

Name
Inmate ID Number

30
39

State ID Number
FBI Number

36
37
3
4
5
6
7

First Name
Last Name
Date of Birth
Sex
Race
Hispanic Origin
Highest Grade
Completed
Prior Military Service
Date of Last Military
Discharge
Type of Last Military
Discharge
SSN
Last Known Address
US Citizen
Country of
citizenship
Country of birth
County in Which
Sentence was
Imposed
Offenses

40
41
42
46
47
49
50

Sentence

51
1
13

Definition
A unique number that identifies an offender within the agency for this
admission and all subsequent admissions.
The offender’s unique, fingerprint-supported state identification number
The unique identification number given by the Federal Bureau of
Investigation/ Interstate Identification Index to each offender
The offender’s first name
The offender’s last name
The offender’s date of birth
The offender’s biological sex
The offender’s race
Is the offender of Hispanic origin?
The highest academic grade level the offender completed prior to
admission to prison on the current sentence
Did the offender ever served in the U.S. Armed Forces?
The date the offender was discharged from the U.S. Armed Forces for the
final time
The type of discharge the inmate received from the U.S. Armed Forces
The offender’s Social Security Number
The offender’s last known address prior to incarceration
Whether the offender is a citizen of the US
The offender’s current country of citizenship

Core
Variable
















The offender’s country of birth
The county where the court imposing the current sentence is located

Crime(s) for which the offender was admitted to prison on the current
sentence(s)



57

Category
Release
from Prison

#
23a
25
24

Admission
to PCCS

43

44

Name
Date of Release
from Prison
Type of Release
from Prison
Agencies Assuming
Custody at Time of
Prison Release
Date of Admission to
Post-Confinement
Community
Supervision
Type of Admission
to Post-Confinement
Community
Supervision

Definition
The most recent calendar date that the state's prison custody terminated
The method of, or reason for, departure from the custody of your prison
system on the reported date of release
The type and location of the agency that assumes custody (physical or
supervisory) over an inmate's freedom at the time of prison release

Core
Variable



The date an offender entered into post-confinement community supervision

The reason an offender entered into post-confinement community
supervision on the date provided in Variable 43 (Date of Admission to PostConfinement Community Supervision) of the current record



58

Part F (Post-Confinement Community Supervision Releases)
Instructions
The data file you produce for Part F should contain one data record for each release of an offender
serving a term of post-confinement community supervision (PCCS) during 2020. PCCS means
sentenced offenders serving a period of community supervision immediately after release from
prison. Only include releases from PCCS of offenders under the legal jurisdiction of your state; do not
include interstate compact cases in which your state only had supervisory responsibility and another
state retained legal jurisdiction over the offender.
NCRP defines PCCS releases as including:
•

Discharges

•

Returns to prison or jail resulting from a revocation, pending revocation, or a new sentence

•

Transfer of legal authority over an offender from your state to another state

•

Deaths

Include in Part F:
•

•

•

Releases from community supervision when the offender was completing his prison sentence.
Examples include:
−

An offender is returned to prison while on parole, supervised release, mandatory
supervised release, or other types of post-confinement community supervision.

−

An offender is discharged after completing parole, supervised release, mandatory
supervised release, or other types of conditional release.

−

An offender is discharged after completing parole, supervised release, mandatory
supervised release, or other types of conditional release, but then begins serving a courtimposed sentence of community supervision.

Releases from community supervision that resulted from a separate sentence that began following
release from prison. Examples include:
−

An offender completes a court-imposed term of probation after serving a term of
incarceration.

−

An offender is returned to prison while serving a court-imposed term of probation after
serving a prison term.

Transfer of legal authority from your state to another state of an offender on community
supervision following a prison term.

Exclude from Part F:
•

Releases from community supervision when the offender did not serve a term of incarceration
immediately preceding the term of community supervision.

59

•

Releases from prison facilities. 7

•

Temporary revocations where the inmate is not removed from supervision, and not re-admitted
into a facility.
−

Example: An offender serving a term of supervision is picked up on a technical violation
and sent back to prison for a “shock” term. The offender is never released from
supervision and the supervising agency has jurisdiction over the offender the entire time.

•

Releases of un-sentenced inmates who are being supervised in the community but who have not
served a sentenced term of incarceration.

•

Interstate compact cases in which your state only had supervisory responsibility and another state
retained legal jurisdiction over the offender.

The variables requested in the Part F data set are listed below. Refer to the Appendix for additional
information on these variables.

7

Prison facilities include prisons, penitentiaries, and correctional institutions; boot camps; prison farms;
reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry
and conservation camps; vocational training facilities; prison hospitals; and drug and alcohol treatment
facilities for prisoners.

60

The Part F (Post-Confinement Community Supervision Releases) variables are listed below in the table. If you have limited resources for
responding to this data request, please focus on the core variables. Additional information on the variables is in the Appendix.
Category
Offender

#
2

Name
Inmate ID Number

30
39

State ID Number
FBI Number

36
37
3
4
5
6
7

First Name
Last Name
Date of Birth
Sex
Race
Hispanic Origin
Highest Grade
Completed
Prior Military Service
Date of Last Military
Discharge
Type of Last Military
Discharge
SSN
County in Which
Sentence was
Imposed
Offenses

40
41
42

Sentence

46
1

13
Release
from Prison

23a
25

Date of Release
from Prison
Type of Release
from Prison

Definition
A unique number that identifies an offender within the agency for this
admission and all subsequent admissions.
The offender’s unique, fingerprint-supported state identification number
The unique identification number given by the Federal Bureau of
Investigation/ Interstate Identification Index to each offender
The offender’s first name
The offender’s last name
The offender’s date of birth
The offender’s biological sex
The offender’s race
Is the offender of Hispanic origin?
The highest academic grade level the offender completed prior to
admission to prison on the current sentence
Did the offender ever served in the U.S. Armed Forces?
The date the offender was discharged from the U.S. Armed Forces for the
final time
The type of discharge the inmate received from the U.S. Armed Forces
The offender’s Social Security Number
The county where the court imposing the current sentence is located

Core
Variable
















Crime(s) for which the offender was admitted to prison on the current
sentence(s)
The most recent calendar date that the state's prison custody terminated.
The method of, or reason for, departure from the custody of your prison
system on the reported date of release





61

Category

#
24

Admission
to PCCS

43

44

Release
from PCCS

26

27

45

Name
Agencies Assuming
Custody at Time of
Prison Release
Date of Admission to
Post-Confinement
Community
Supervision
Type of Admission
to Post-Confinement
Community
Supervision
Date of Release
from PostConfinement
Community
Supervision
Type of Release
from PostConfinement
Community
Supervision
County Where
Offender was
Released / County
Where PCCS Office
is Located

Definition
The type and location of the agency that assumes custody (physical or
supervisory) over an inmate's freedom at the time of prison release

Core
Variable

The date an offender entered into post-confinement community supervision.

The reason an offender entered into post-confinement community
supervision on the date provided in Variable 43 (Date of Admission to PostConfinement Community Supervision) of the current record
The date of discharge or termination from post-confinement community
supervision jurisdiction for any reason, including returning the offender to
prison





The reason for the termination of post-confinement community supervision
jurisdiction that occurred on the date provided in Variable 26


The county where the offender was released from post-confinement
community supervision on the date in Variable 26. If not available, report
the county where the PCCS office to which the offender reported before exit
is located.



62

Appendix.

Additional Information on NCRP Variables

Variable 1: County in Which Sentence Was Imposed
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

The county where the court imposing the current sentence is located. If there are multiple
counties of commitment, use the one which corresponds with the offense for which the person
received the longest maximum sentence.

Codes / Coding Information
•

If possible, use either the name of the county or the 5-digit county FIPS code (available at
https://www.census.gov/geographies/reference-files/2017/demo/popest/2017-fips.html).

Variable 2: Inmate ID Number
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•
•

A unique number that identifies an offender within the state department of corrections.
Parole or other community supervision agencies that do not have access to the department of
corrections inmate identification number can provide their own agency’s unique identification
number for the offender.

Additional Information
•

Do not use sequence numbers for identification numbers unless you can identify each inmate by
the sequence number and use the same sequence number for the inmate's every movement into or
out of the corrections system.

63

•

All information that can identify individuals will be held strictly confidential by Abt Associates
and the Bureau of Justice Statistics, per the requirements of Title 34, United States Code, Sections
10134 and 10231.

Variable 3: Date of Birth
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•
•

The offender’s date of birth
Report partial dates if the day or month is not known.

Variable 4: Sex
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

The offender’s biological sex

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)

Male
Female
Not known

Variable 5: Race
Applies To
•
•

Prison Admissions (Part A)
Prison Releases (Part B)

64

•
•
•

Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

The offender’s race

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(9)

White. A person having origins in any of the original people of Europe, North Africa, or
the Middle East.
Black. A person having origins in any of the black racial groups of Africa.
American Indian / Alaskan Native. A person having origins in any of the original people
of North America and South America (including Central America), and who maintains
tribal affiliations or community attachment.
Asian. A person having origins in any of the original peoples of the Far East, Southeast
Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Native Hawaiian / Pacific Islander. A person having origins in any of the original
peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Other categories in your information system. Other single-race categories not listed
above which are in your information system.
Two or more races. A person who identifies with more than one racial category and/or a
person who identifies as multi-racial.
Not known. Racial category is not known.

Additional Information
•

•

Hispanic origin is a cultural characteristic rather than racial characteristic (see Variable 6).
Persons of Hispanic origin can be black, white or some other racial group. When the information
is available, please code the racial characteristic of persons of Hispanic origin.
If the inmate’s race can be determined but does not fit one of the above categories, then code as
“other categories in your information system.”

Variable 6: Hispanic Origin
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

65

Definition
•

Whether the offender is of Hispanic origin

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)

Hispanic or Latino origin. A person of Mexican, Puerto Rican, Cuban, Central American,
South American, or other Spanish culture or origin, regardless of race.
Not of Hispanic origin.
Not known (Hispanic origin is not known).

Variable 7: Highest Grade Completed
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

The highest academic grade level completed by the offender before being admitted to prison on
the current sentence.

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(99)

8th Grade or Less (level of education did not exceed 8th grade, including having never
attended school).
Some High School (grade unspecified or grade completed is not available but it is known
that the inmate entered high school or started 9th grade).
9th Grade
10th Grade
11th Grade
12th Grade or GED
Some College (any person who attended college but did not graduate).
College Degree (any person who completed college or had some post-graduate
education).
Special/Ungraded (including Special education, vocational education/rehabilitation,
occupational education/rehabilitation, academic in an ungraded system, technical
training, or education in an ungraded system).
Not known (level of education is not known).

66

Additional Information
•
•

Do not report any educational work completed during incarceration on the current sentence.
Do not report competency level.

Variable 8: Date of Admission to Prison
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

Definition
•
•

The most recent date the inmate was admitted into the custody of the state prison system on the
current sentence.
Report partial dates if the day or month is not known.

Additional Information
•
•

•

Do not provide the sentencing date as the date of admission unless correctional custody began
immediately after sentencing. Admission date should never be prior to the sentencing date.
Offenders exiting from post confinement community supervision and returning to prison as
violators should be included in both the Part A (prison admission) and Part F (post confinement
community supervision release) files.
Prisoner admission data should be provided for sentenced state prisoners housed in local jails.
The date of admission for prison inmates housed in local jails is the date on which the prison
system assumed jurisdiction, often the date of sentencing. Once you submit an admission record
to NCRP for a sentenced state prisoner who is housed in a local jail, do not later report his/her
transfer from jail to prison as an admission.

Examples
•

•

•

A person held in a local jail is sentenced on April 3, 2009. Due to prison overcrowding, he begins
serving his sentence in the local jail immediately after sentencing. The date of admission to prison
is reported as April 3, 2009.
A prisoner held in a local jail is sentenced on April 3, 2009. Due to prison overcrowding, she
begins serving her sentence in a local jail immediately after sentencing. She is transferred and
physically enters prison on October 28, 2009. No record of any kind is created for the October
transfer. Instead, a Part A record is created with April 3, 2009 as the date of admission.
A person was admitted originally on June 11, 2003. He was released to parole supervision in
2005 and readmitted to prison August 7, 2009 as the result of a parole revocation. For the Part A
(prison admission) record, the date of admission is August 7, 2009.

67

Variable 9: Type of Admission to Prison
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

Definition
•

The reason an offender entered into the physical custody of a correctional facility on the date
provided in Variable 8 of the current record.

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(10)
Court Commitment. A person being admitted to prison on one or more new sentences; the
person is being confined for the first time on this/these particular sentence(s) and is not
being re-admitted on any previous sentences still in effect.
(20)

Returned from Appeal or Bond. An offender's re-entry into prison after an absence on
appeal bond during which his/her sentence time was not running. Do not create a new
admission record upon an inmate's return if the inmate's sentence time continued to run
while he/she was on appeal bond.

(30)

Transfer. The admission of a person from the custody of another detaining authority to
continue serving the same sentence.

(46)

Discretionary Release Revocation, New Sentence. Discretionary release occurs when an
inmate is conditionally released by the decision of a parole board or other authority.
Revocation is the administrative action of a supervising agency removing a person from
supervision status in response to a violation of conditions of supervision. If
discretionary release is revoked because of a new sentence, use code 46.
Discretionary Release Revocation, No New Sentence. Discretionary release occurs when
an inmate is conditionally released by the decision of a parole board or other authority.
Revocation is the administrative action of a supervising agency removing a person from
supervision status in response to a violation of conditions of supervision. If
discretionary release is revoked because of a technical violation, use code 47.
Discretionary Release Revocation, No Information. Discretionary release occurs when an
inmate is conditionally released by the decision of a parole board or other authority.
Revocation is the administrative action of a supervising agency removing a person from
supervision status in response to a violation of conditions of supervision. If
discretionary release has been revoked and the reason is not known, use code 49.

(47)

(49)

(56)

Mandatory Conditional Release Revocation, New Sentence. Mandatory conditional
release occurs when an inmate must, by law, be conditionally released from prison to
serve the remainder of their sentence in the community. Revocation is the administrative

68

(57)

(59)

action of a supervising agency removing a person from supervision status in response to a
violation of conditions of supervision. This type of release may also be called "mandatory
parole" or "supervised mandatory release." Use code 56 if mandatory conditional
release is revoked because of a new sentence.
Mandatory Conditional Release Revocation, No New Sentence. Mandatory conditional
release occurs when an inmate must, by law, be conditionally released from prison to
serve the remainder of their sentence in the community. Revocation is the administrative
action of a supervising agency removing a person from supervision status in response to a
violation of conditions of supervision. This type of release may also be called "mandatory
parole" or "supervised mandatory release." Use code 57 if mandatory conditional is
revoked because of a technical violation.
Mandatory Conditional Release Revocation, No Information. Mandatory conditional
release occurs when an inmate must, by law, be conditionally released from prison to
serve the remainder of their sentence in the community. Revocation is the administrative
action of a supervising agency removing a person from supervision status in response to a
violation of conditions of supervision. This type of release may also be called "mandatory
parole" or "supervised mandatory release. Use code 59 if mandatory conditional
release is revoked and the reason is not known.

(65)

Court Commitment/Suspended Sentence Imposed. Use this code if the admission is the
result of the court's imposition of a previously suspended sentence.

(66)

Escapee/AWOL Returned, New Sentence. Use this code if an escaped inmate is returned
with a new sentence. The new sentence may be for escaping or another offense.
Escapee/AWOL Returned, No New Sentence. Use this code if an escaped inmate is
returned and there is no new sentence.
Escapee/AWOL Returned, No Information. Use this code if an escaped inmate is returned
and it is not known if there is a new sentence.

(67)
(69)
(70)
(80)
(90)

(86)
(87)

Court Commitment/Discretionary Release Status, Pending Revocation. Use this code if
the inmate has violated the conditions of discretionary release supervision but his/her
discretionary release has not been formally revoked.
Court Commitment/Mandatory Conditional Release Status, Pending Revocation. Use this
code if the inmate has violated the conditions of mandatory conditional release
supervision, but his/her conditional release has not been formally revoked.
Court Commitment/Probation Status, Pending Revocation. Use this code if the inmate
has violated the conditions of probation, but his/her probation has not been formally
revoked.
Probation Revocation, New Sentence. Probation Revocation is a court order taking away
a person's probationary status in response to a violation of conditions of probation. Use
this code if the probation was revoked as a result of a new sentence.
Probation Revocation, No New Sentence. Probation Revocation is a court order taking
away a person's probationary status in response to a violation of conditions of probation.
Use this code if probation is revoked due to a technical violation.

69

(89)

Probation Revocation, No Information. Probation Revocation is a court order taking
away a person's probationary status in response to a violation of conditions of probation.
Use this code if the probation was revoked and the reason is not known.

(88)

Other. If a unique code cannot be assigned, use code 88 and document the types of
admission included in this category.

(92)

Unsentenced Commitment.

(99)

Not Known. Use this code if the type of admission is Not Known.

Additional Information
•

•

•
•

For Code 10 (Court Commitment):
− Include as a court commitment inmates sentenced to prison for brief periods of time,
usually 90-180 days, after which they are either released to probation or remain in prison.
If, at the end of the "shock" period, the court commits the offender to prison to continue
serving sentence, do not report him/her again as an admission.
− Exclude from the court commitment category: all revocations of probation, parole or
other conditional release with or without a new sentence for a new offense; all transfers
unless the inmate has completed all previous sentences and is beginning to serve time on
a new sentence; and all returns from escape or unauthorized departures.
For Code 30 (Transfer):
− Include inmates admitted from a long term stay in a hospital, mental health facility or
another state or federal prison.
− Do not provide records for movements from prison facility to prison facility within your
state.
− Do not report the return of an inmate sent temporarily to another state to stand trial.
− Do not include inmates who have completed a sentence in another state and are
transferred to your state to begin serving a different sentence. Code them as court
commitments, post-confinement community release revocations or other, as appropriate.
Codes 46, 47, and 49 (Discretionary Release Revocation) are limited to those cases where
revocation proceedings have been completed.
Codes 56, 57, and 59 (Mandatory Conditional Release) also are only applicable to those cases
where revocation proceedings have been completed.

Examples
•

Court Commitment (Code 10)
− A person is sentenced by the court for murder and transported to a state correctional
institution to begin serving her sentence. The correct code is "10" court commitment.
− A person is sentenced by the court for murder and transported to a state correctional
facility to begin serving his/her sentence. This person is still on parole for a robbery he
committed four years ago but his parole revocation hearing has not been held yet. This
admission is not a court commitment. Use code 70 or 80 to report admission type for this
inmate.

70

A person is sentenced in 2011 to serve three years for burglary. She is conditionally
released after one year and completes her time on parole. She is now being incarcerated
for a burglary for which she has never served a sentence. The correct code is 10, "court
commitment."
− An offender receives a sentence of five years, the first 120 days to be served in prison,
the remainder on probation. A Prison Admission record should be created and Variable 9
coded as 10, "court commitment."
Returned from Appeal or Bond (Code 20)
− An inmate in prison is granted an appeal and released on bond. His sentence time is not
running. His guilt and sentence are later reaffirmed and he returns to prison to resume
serving his sentence. The admission type is code 20, "return from appeal bond."
Transfer (Code 30)
− An inmate serving a prison sentence was declared insane and surrendered to the custody
of the State Department of Mental Health. This movement constituted a transfer release.
This year the inmate is found sane and returns to prison to resume serving the sentence. A
Prison Admission record should be created and the type of admission coded as 30,
"Transfer."
− An inmate is sentenced in California to serve 5 years for burglary and enters a California
prison to begin serving her sentence. During the report year, she is transferred to a
Nevada prison for protective custody. This movement is a prison release type, "Transfer"
for California. Nevada would report this inmate's admission as code 30, "Transfer."
− An inmate serving a prison sentence in Rhode Island is temporarily released to Vermont
to stand trial for charges in that state. The inmate is found guilty and returned one week
later to Rhode Island to continue serving his/her time. No admission or release record is
created by either state.
− A Rhode Island inmate is serving a two-year sentence. After serving one year of his
sentence, he is sent to Vermont to serve the balance of his sentence. The correct response
for each state is as follows:
 Rhode Island creates a prison release record - Variable 25 (type of prison release)
is coded as 15, "Transfer."
 Vermont creates a prison admission record - Variable 9 is coded 30, "Transfer."
− In February of the report year, an inmate is admitted to a Maryland State prison to begin
serving a three year sentence for armed robbery. In June of the same year, he is
transferred to a county detention facility for safekeeping. An admission record is created
when the inmate is admitted in February. No admission or release record is created when
the inmate is transferred to the county facility because he is still serving the state sentence
at the county facility and he is still in the state of Maryland.
− A Maine inmate is transferred during the report year from the Maine Correctional Center
(a state facility) to the Maine State Prison. The correct response is to create no admission
or release record for inmates that are transferred among state facilities within your state.
Discretionary Release Revocations (Codes 46, 47, 49)
− While on discretionary release, the offender commits an armed robbery and is sentenced
to serve time for that offense. His discretionary release is revoked, and he enters prison to
begin serving time on the new sentence. Code 46, "discretionary release revocation, new
sentence" is the correct code.
−

•

•

•

71

•

•

•

Mandatory Conditional Release Revocations(Codes 56, 57, 59):
− While on mandatory conditional release, an offender fails to report to his/her supervising
authority. Her conditional release is revoked and she returns to prison to continue serving
time on the original sentence. Code 57, "mandatory conditional release revocation, no
new sentence" is the correct code to use in this instance.
Escape/AWOL Return (Codes 66, 67, 69):
− An inmate escaped from prison in December, last year. A release record was created for
that calendar year. He was located and returned to prison in June this year with no new
sentence. An admission record is created and the admission type is coded 67, "escapee
returned, no new sentence."
− An inmate escaped from prison in June. While on escape status, he commits a burglary
and is arrested and placed in jail. He is found guilty of burglary, sentenced, and returned
to prison in December. His admission type is code 66, "escapee returned, new sentence."
Court Commitment/Discretionary Release Status, Pending Revocation (Code 70)
− An offender violates the conditions of his discretionary release and is accused of
committing a new offense. He is returned to prison. The new charges are pending. The
discretionary release revocation hearing has not been held yet. The correct code is 70,
"discretionary release status, pending revocation."

Variable 10: Jurisdiction on Date of Admission
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

Definition:
•

The state with the legal authority to enforce the prison sentence on the date of admission in
Variable 8.

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
• State FIPS Codes (available at https://www.census.gov/geographies/referencefiles/2017/demo/popest/2017-fips.html)
(52)
Jurisdiction is shared between states
(57)
Federal Prison System has jurisdiction
(60)
State not known
(99)
Not known
Examples
•

An inmate is convicted of murder in Maryland and sentenced to a 10-year prison term. He begins
serving his sentence in a Virginia prison to ensure protective custody. Maryland is the correct
value.

72

Variable 11: Prior Jail Time
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

Definition
•

The length of time served in jail prior to the date of admission (provided in Variable 8) and
credited to prison service for the current sentence.

Additional Information
•

If it is known that some prior time had been served but prior jail time cannot be distinguished
from prior prison time, include all prior time in the prior prison time category (see Variable 12).

Examples
•

•

•

A man was arrested and charged with burglary on January 1 of this year. He spent two months in
jail awaiting trial. He was convicted on March 1 and was sentenced to serve two years in prison.
The judge allows his time in jail to be credited toward his total sentence. The correct value for
Variable 11 is two months.
A man was arrested and charged with burglary on January 1 of this year. He spent two months in
jail awaiting trial. He was convicted and sentenced on March 1. The judge states that his prison
time begins running as of his date of sentencing. The correct code for Variable 11 is zero days,
because no time in jail was credited toward his sentence.
On July 1, 2005 an inmate was admitted to a local jail, due to overcrowding, to begin serving a
5-year sentence for drug trafficking. He was released to post-confinement community supervision
(PCCS) on December 15, 2006. He is now being admitted to prison on a PCCS revocation and
must serve the remainder of his drug trafficking sentence in prison. The time he served in jail for
this offense, prior to his release to PCCS, counts toward his total time incarcerated on the current
sentence and must be reported. The correct value to report is one year, five months, and 15 days.

(There is no Variable 12)

Variable 13: Offenses
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

73

Definition
•
•

Crime(s) for which the offender was admitted to prison on the current sentence(s).
Include the number of counts of each offense.

Codes / Coding Information
•

Use your state's own offense codes. NCRP staff will re-code your state’s offense codes into the
NCRP offense codes (available in the NCRP codebook at
https://www.icpsr.umich.edu/icpsrweb/NACJD/studies/37007/datadocumentation#).

Additional Information
•
•

Please submit offense code documentation along with data submission. This documentation
should include all of your states' offense codes and a description of each offense.
For persons readmitted to prison, the original crime(s) in addition to any new crime(s) resulting in
the current sentence(s) should be indicated.

Variable 14a: Offense with Longest Maximum Sentence
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

Definition
•

Of the crimes reported in Variable 13, this is the ONE crime for which the inmate received the
longest sentence.

Additional Information
•

If the inmate received the same maximum sentence length for two different offenses, provide the
one your state would designate as the "controlling," "driving," or "most serious" offense.

Variable 14b: Sentence Length for Variable 14a Offense
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

74

Definition
•

The maximum sentence as stated by the court, that the offender is required to serve for the
offense listed in Variable 14a.

Codes / Coding Information
Report a life or a death sentence using either your agency’s codes or the following NCRP codes.
(99996)
(99997)
(99994)
(99993)

Maximum sentence is Life.
Maximum sentence is Death.
Maximum sentence is Life plus additional years.
Maximum sentence is Life without discretionary release.

Additional Information
•
•

•

•

This is the maximum sentence imposed by the court for one specific offense and should not
reflect any statutory or administrative sentence reductions.
If the inmate has more than one sentence for the same type of offense, such as 2 years for one
burglary (or one count of burglary) and 3 years for another burglary (on another count of
burglary), the 3-year sentence would be reported for Variable 14b.
If the offense reported in Variable 14a is one for which the inmate was previously placed on postconfinement community supervision (e.g. parole or probation), provide the original maximum
sentence not the part of the sentence remaining to be served.
Please document any other code for life or death sentences that may appear on your file.

Examples
•

•

•

A man enters prison to begin serving time for three sentences. He received 5 years for burglary, 3
years for auto theft, and 1 year for a minor drug violation. The sentences are to be served
consecutively and result in a TOTAL maximum sentence of 9 years. However, for Variable 14a
and 14b, you need to indicate the one specific offense with the longest sentence. The correct
response for Variable 14a is your state code for burglary, and for 5 years for Variable 14b.
A man enters prison to begin serving time for two sentences. He received 5 years for burglary and
5 years for drug trafficking, both sentences to be served concurrently. In your state, burglary is
considered more serious and to be the "controlling" offense. Therefore, for Variable 14a, you
would provide your state code for burglary, and 5 years for Variable 14b.
A woman enters prison to begin serving time for three counts of burglary. She received 6 years
for the first count, 6 years for the second, and 4 years for the third, all to be served consecutively.
In Variable 14a, would be your state code for burglary, and 6 years for Variable 14b. Each count
is to be considered separately when it carries its own sentence length.

Variable 15: Total Maximum Sentence Length
Applies To
•
•

Prison Admissions (Part A)
Prison Releases (Part B)

75

•

Prison Custody (Part D)

Definition
•

The longest length of time as stated by the court that the offender could be required to serve for
all offenses.

Codes / Coding Information
Report a life or a death sentence using either your agency’s codes or the following NCRP codes.
(99996)
(99997)
(99994)
(99993)

Maximum sentence is Life.
Maximum sentence is Death.
Maximum sentence is Life plus additional years.
Maximum sentence is Life without discretionary release.

Additional Information
•
•
•

•
•

•
•

This is the maximum sentence imposed by the court and should not reflect any statutory or
administrative sentence reductions.
Do not subtract time credits or prior jail or prison time.
If all or a portion of a maximum sentence has been conditionally suspended (that is, the sentenced
person may in the future be required to serve the suspended sentence or only a portion under
certain circumstances), set the "Maximum Sentence" to the sum of the unsuspended and
suspended portions of the maximum sentence of each offense for which the inmate is currently in
prison.
Do not report unconditionally suspended sentences.
If all or a portion of a maximum sentence has been unconditionally suspended (that is, the person
cannot be required to serve the suspended sentence or any portion under any circumstances), use
as the "Maximum Sentence" only the unsuspended portions of the sentences.
For a split sentence or shock probation, set the maximum sentence to the sum of the prison and
probation segments of the sentence(s).
Provide the sum of sentences to be served consecutively. Do not add sentences to be served
concurrently.

Examples
•

•

•

An inmate receives a sentence of 3 years for possession of marijuana, 2 years conditionally
suspended. He will be released to post-confinement community supervision after being
imprisoned for one year. The correct value for Variable 15 is 3 years; that is, if his behavior is not
satisfactory, he will serve 3 years in prison.
A person receives a sentence of 5 years for burglary, one year unconditionally suspended. He will
receive no supervision during the one year regardless of his behavior. The correct value for
Variable 15 is 4 years.
A person receives a 10-year sentence for armed robbery, is paroled after 3 years, but returns to
prison on a technical violation 6 months later. The correct value for Variable 15 is 10 years,
reflecting his original maximum sentence.

76

•
•

•

A first offender receives a 5-year sentence for manslaughter, 90 days to be served in prison and
the remainder on probation. The correct value for Variable 15 is 5 years.
An offender enters prison to serve 6 years on a burglary conviction and 5 years on a drug
conviction. The two sentences are to be served consecutively. The correct value for Variable 15 is
11 years.
An offender enters prison to serve 6 years on a burglary conviction and 5 years on a drug
conviction. The two sentences are to be served concurrently. The correct value for Variable 15 is
6 years.

(There is no Variable 16)

Variable 17: Location Where Inmate is to Serve Sentence
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

Definition
•
•

The type of facility in which the offender will be incarcerated to serve time for his crime.
The name of the facility can be provided instead. In this case, provide information in a separate
file that will enable NCRP staff to re-code the name of facility into the NCRP facility type
categories listed below.

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)

(3)
(4)
(5)
(6)
(57)
(99)

State Prison Facility. A state administered confinement facility having custodial
authority over persons sentenced to confinement.
Local Jail. A confinement facility administered by an agency of the local government
intended for adults but sometimes also houses juveniles, which holds persons detained
pending adjudication and persons committed after adjudication usually with sentences of
a year or less.
Other Specify. All other facilities except those specified above which house sentenced
prisoners. Provide documentation for the type of facility included in this category.
Mental Hospital. A confinement facility for the diagnosis or treatment of mentally ill
patients.
Medical Hospital. A facility designed for the treatment of persons with illnesses other
than mental disorders.
Rehabilitation Unit. A residential treatment facility designed for the care of patients with
drug or alcohol problems.
Federal Prison. A confinement facility administered by the Federal government having
custodial authority over persons sentenced to confinement.
Not Known. Location where the inmate is to serve his/her sentence is not known.

77

Examples
•
•

•

An offender is sentenced to serve 5 years for a possession of marijuana conviction. Due to prison
overcrowding he is to be housed in the local jail. The correct code is "local jail."
An offender is admitted to prison to serve 5 years for a possession of marijuana conviction. She is
then placed in a drug treatment facility and will stay there through the completion of the program
- a minimum of 1 year. The correct code is "Rehabilitation Unit."
An offender is sentenced to serve 5 years for a possession of marijuana conviction. He is to serve
his sentence in a Federal penitentiary. The correct code is "Federal Prison."

(There is no Variable 18 or 19)

Variable 20: Prior Felony Incarcerations
Applies To
•
•

Prison Releases (Part B)
Prison Custody (Part D)

Definition
•

An offender who has ever been sentenced to confinement for a felony as a juvenile or adult prior
to his/her current prison admission (Variable 8).

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)

Yes
No
Don’t Know

Additional Information
•
•

Do not include detention before trial or sentencing.
Do not report non-incarceration sentences such as probation, unless at some point prison time
occurred.

Examples
•

Ten years ago, a man served 3 years in prison for robbery and was released, having satisfied the
conditions of his sentence. He is once again being admitted to begin serving time on a new
sentence. The correct code is "Yes."

(There is no Variable 21 or 22)

78

Variable 23a: Date of Release from Prison
Applies To
•
•
•

Prison Releases (Part B)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•
•

The most recent calendar date that the state's prison custody terminated.
Report partial dates if the day or month is not known.

Additional Information
•

On post confinement community supervision release (Part F) records, “Date of Release from
Prison” is the most recent prison release date prior to the post confinement community
supervision release date.

Variable 23b: Location at Time of Prison Release
Applies To
•

Prison Releases (Part B)

Definition
•
•

The type of facility that had been used for the custody or care of the offender just prior to release.
The name of the facility can be provided instead. In this case, provide information in a separate
file that will enable NCRP staff to re-code the name of facility into the NCRP facility type
categories listed below.

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
State Prison Facility. A confinement facility administered by the state with custodial
authority over adults sentenced to confinement.
(2)
Local Jail. A confinement facility administered by an agency of the local government,
intended for adults but sometimes also containing juveniles (holds persons detained
pending adjudication and/or persons committed after adjudication, usually with sentences
of a year or less).
(3)
Other – Specify. All facilities except those listed above which house sentenced prisoners.
Provide documentation for the types of facilities you include in this category.
(4)
Halfway House. A long-term residential facility in which residents are allowed extensive
contact with the community (e.g., attending school).
(5)
Community Work Center or Work Release. A residential facility in which residents are
employed and allowed extensive contact with the community.

79

(6)
(12)
(99)

Pre-release Center. A residential facility in which inmates may be placed in order to seek
employment, housing, etc.
Federal Prison. A confinement facility administered by the Federal government with
custodial authority over persons sentenced to confinement.
Unknown. Information on the facility from which the inmate is released is not known.

Examples
•
•

An offender served a 2-year prison term for burglary in the local jail due to overcrowding at the
state penitentiary. This would be coded as Local Jail.
An offender was sentenced to 18 months for a drug offense. The first 12 months were served in a
drug rehabilitation program in a county hospital. The offender then served the rest of his sentence
in prison. This would be coded as State Prison Facility.

Variable 24: Agencies Assuming Custody at Time of Prison Release
Applies To
•
•
•

Prison Releases (Part B)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

Type and location of the agency/agencies that assumes custody (physical or supervisory) over an
inmate at the time of prison release.

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(00)
None
(01)
Other Prison Outside of State
(02)
Other Prison - Federal System
(03)
Parole Within State (Include Parole Agencies in DOC)
(04)
Parole Outside State
(05)
Parole - Federal System
(06)
Probation within State
(07)
Probation Outside State
(08)
Probation Federal System
(09)
Mental/Medical Facility within State
(10)
Mental/Medical Facility Outside of State
(11)
Mental/Medical Facility - Federal
(12)
Other Within State – Specify
(13)
Other Outside State – Specify
(14)
Other - Federal – Specify
(99)
Not Known

80

Examples
•
•

An inmate is released from a state prison to a detainer from Federal authorities. He is transported
to a Federal prison in another state. "Other Prison, Federal" is the correct value to report.
After serving two-thirds of his sentence, an offender is required by law to be placed on mandatory
conditional release. He will be supervised by the paroling authority of that state. "Parole, Within
State" is the correct value to report.

Variable 25: Type of Release From Prison
Applies To
•
•
•

Prison Releases (Part B)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

Method of or reason for departure from the custody of your prison system on the reported date of
release (in Variable 23a of the current record).

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(01)
Discretionary Release Decision. A conditional release granted by a parole board or other
agency that has the authority to release adult prisoners to post-confinement community
supervision.
(02)
Mandatory Conditional Release. A conditional release from prison which is mandated by
law rather than granted by a discretionary authority.
(03)
Probation Release. A conditional release to court supervision or supervision by a
probation authority after the inmate is confined usually for a brief period in a prison
facility. These cases are often called "Split Sentences" or "Shock Probation."
(04)
Other Conditional Releases – Specify. All other conditional releases not covered by the
preceding categories. Always describe the nature of the release in your documentation.
(05)
(06)
(07)
(08)
(09)

Expiration of Sentence. The termination of the period of time an offender has been
required to serve in a state prison.
Commutation/Pardon. A reduction of the term of confinement or an executive order
excusing the remainder of the sentence and pardon resulting in immediate unconditional
release.
Release to Custody, Detainer, or Warrant. Unconditionally releasing an inmate to
custody of another authority. The original prison authority relinquishes all claims upon
the inmate.
Other Unconditional Release – Specify. All unconditional releases not covered by the
preceding three categories. Always document the nature of the release.
Death by Natural Causes. Death due to illness, old age, AIDS, etc.

81

(10)
(11)
(12)
(13)
(14)

(27)

Death by Suicide.
Death by Homicide by Another Inmate.
Death by Other Homicide. The death of an inmate caused by a person who is not an
inmate that is not legally justifiable.
Death by Execution
Death by Other – Specify. All deaths not covered by the preceding six categories. Always
document the manner of death. Use code 14 "Other" to report an inmate's death which is
due to accidental injury caused by another person (whether the other person is an inmate
or not).
Death by Accidental Injury to Self. Death caused by the inmate accidentally injuring
himself.

(15)

Transfer. The movement of a person from the custody of your state's correctional system
to the custody of another authority while serving the same sentence. Transfers are
permanent or indefinite releases for such purposes as long-term mental health
commitment, safekeeping in another state, or housing in a Federal facility.

(16)

Release on Appeal or Bond. An offender is released to seek or participate in an appeal of
his case and is not receiving credit on his sentence while out of confinement. If the
inmate is being given credit on the remainder of his time while out of confinement or
bond, or appealing his case, do not report a release.

(25)

AWOL/Escape. An inmate who is absent from your state's custody without leave or has
escaped from state prison. If your state reports AWOLs and Escapes as releases, you
must report their recapture as admissions.

(17)

Other – Specify. All other releases not specifically defined in the above categories.
Specify in your documentation the type of releases included in this category.

(99)

Not Known. The type of release from prison is not known.

Additional Information
•
•
•
•
•
•
•

Verify that all releases included in the Other category are releases from the custody of this prison
system and releases of sentenced persons.
For Code 16 (Release on Appeal or Bond) do not include temporary movements to court (e.g., to
testify or appear at a brief hearing).
Do include transfers to other states to continue serving a sentence.
Do not include movements from prison facility to prison facility within your state.
Do not include movements of state prisoners to local jails because the prison is crowded or for
such reasons as overcrowding, safekeeping, etc.
State inmates housed in local jails are to be considered as state prison inmates.
Do not include temporary absences for such reasons as court appearances, training or medical
care.

82

•

•

•

•

•

A detainer is an official notice from one authority agency to another authority agency requesting
that a person wanted by them, but subject to the other agency's jurisdiction, not be released or
discharged without notification to the authority agency requesting the person.
The placing of a detainer is often, but not always, prior to the issuing of a warrant. Typical
reasons for the detainer are that the person is wanted for trial in the requesting jurisdiction or is
wanted to serve a sentence.
Conditional Release is the release from a federal or state correctional facility of a prisoner who
has not completed his/her sentence, and whose freedom is contingent upon obeying specified
rules of behavior while in the community. The offender can be re-incarcerated on current
sentence(s).
Persons on mandatory supervised release are usually subject to the same conditions as offenders
released to post-confinement community supervision via discretionary release, and can be
returned to prison for technical violations of release conditions. However, the difference is that
the release is not a discretionary decision of a parole board or other authority.
If you need to report a type of release not defined by one of the codes provided, assign a unique
code and define it in your documentation.

Examples
•

•

•

•

•

•

•

For Code 01 (Discretionary Release Decision),
− An inmate is granted a release by the Parole Board after serving 3 years of a 10 year
sentence. Use code "Discretionary Release Decision."
For Code 02 (Mandatory Conditional Release),
− An inmate received a 3 year sentence for heroin possession. The law requires that the
inmate be released to post-confinement community supervision after serving a year. Use
code "Mandatory Conditional Release."
For Code 03 (Probation Release),
− An offender serves 180 days in prison and returns to court for a hearing. The judge
allows him to serve the remainder of his sentence on probation. The correct code is
"Probation Release."
For Code 05 (Expiration of Sentence),
− A person given a maximum sentence of 5 years for robbery is released, without parole
supervision, after serving 5 years. His release is code 05, "Expiration of Sentence."
− A person given a maximum sentence of 5 years for robbery is released without parole
supervision, after serving 3 1/2 years and receiving 1 1/2 years of irrevocable "Good
Time.” His release is "Expiration of Sentence."
For Code 06 (Commutation/Pardon),
− After the legislature reduced marijuana offenses from felonies to misdemeanors, the 15
year sentence of a person is reduced by the Governor to actual time served, 2 1/2 years,
and the inmate is unconditionally released. The correct code is "Commutation/Pardon."
For Code 07 (Release to Custody, Detainer, or Warrant),
− A man is serving three years for armed robbery in Maine. Extradition papers from Texas
on another armed robbery charge await him, however, so he is released to Texas custody.
The correct code is "Release to Custody, Detainer, or Warrant."
For Code 15 (Transfer),

83

−
−

−

−

An inmate is threatened by other inmates. He is transferred to the custody of another state
to complete his sentence. Use code "Transfer."
On June 10th of the report year, a Texas inmate is sent from the state prison to the
Department of Corrections training school. On June 24th of the report year, the training is
completed and the inmate is sent back to the state prison. No admission or release
movement should be reported.
Due to crowding, a Maine inmate is transferred on June 6th of the report year from the
Maine State Correctional Center to the Maine State Prison. No admission or release
movement should be reported.
An inmate is admitted to a Rhode Island prison on February 1st of the report year, to
begin serving a three year sentence for armed robbery. On June 5th of the report year, the
inmate is transferred to a county detention facility for safekeeping. No admission or
release movement should be reported.

Variable 26: Date of Release from Post Confinement Community Supervision
Applies To
•

Post Confinement Community Supervision Releases (Part F)

Definition
•

The date of discharge or termination from post-confinement community supervision for any
reason, including returning the offender to prison.

•

Report partial dates if the day or month is not known.

Examples
•
•

An offender is discharged after completing his term of post-confinement community supervision
(PCCS) on August 1, 2008. The date of release from PCCS is August 1, 2008.
While on parole, an offender commits an armed robbery and is sentenced to serve time for that
offense. His parole is revoked, and he enters prison to begin serving time on the new sentence on
March 20, 2010. The date of release from PCCS is March 20, 2010.

Variable 27: Type of Release from Post Confinement Community Supervision
Applies To
•

Post Confinement Community Supervision Releases (Part F)

Definition
•

The reason for the termination of post-confinement community supervision that occurred on the
date provided in Variable 26.

84

Codes/Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(01)
(02)

(03)

(04)

(05)
(06)

(07)

Discharged, Completion of Term. The release of offenders on Post Confinement
Community Supervision (PCCS) who have served full-term sentences or who have been
released early due to a discretionary decision, commutation or pardon.
Discharged, Absconder. The release of offenders on PCCS while known to be on
absconder status, regardless of whether a warrant has been issued. Code 02 (Discharged,
Absconder) should be used only if the offender has been formally discharged by the
supervising agency or if PCCS jurisdiction has been relinquished.
Discharged to Custody, Detainer or Warrant. Your state supervising authority or agency
relinquishes its jurisdiction over the offender on PCCS. Another agency or authority (in
or out of your state) assumes jurisdiction and perhaps custody over the person. The
agency that assumes jurisdiction or jurisdiction and custody may be a non-correctional
agency, e.g., a mental hospital.
Returned to Prison or Jail, New Sentence. The re-admission of an offender on PCCS into
a prison or jail after receiving a sentence for a new offense(s). If PCCS has been revoked
and the person is admitted to prison or jail with a new sentence, the type of release is
code 04, "Returned to Prison or Jail, New Sentence."
Returned to Prison or Jail, PCCS Revocation. The re-admission of an offender on PCCS
into a prison or jail due to the violation of the conditions of supervision, and the PCCS
has been revoked.
Returned to Prison or Jail, PCCS Revocation Pending. The re-admission of an offender
on PCCS into a prison or jail for the alleged violation of the conditions of supervision. A
revocation hearing will be held in the future and a decision to revoke or not revoke the
person's PCCS will be made.
Returned to Prison or Jail, Charges Pending. The re-admission of an offender on PCCS
into a prison or jail for an alleged new offense, pending trial, conviction, or sentence.

(08)

Transferred to Another Jurisdiction. Jurisdiction over the offender on PCCS is
transferred to another state from your authority.

(09)

Death

(10)

Other – Specify. For any other removal from PCCS not covered in the previous
categories, code as 10. Please provide documentation for all PCCS exits included in this
category.

(99)

Not Known. Information on type of release from PCCS is not available.

Additional Information
•

Do not include those interstate compact cases where only supervisory responsibility is transferred
but legal jurisdiction is retained by your state parole authority, i.e., parole termination is still
determined by your state.

85

•
•

•
•

•
•
•
•

If the supervising agency changes the absconder from active to inactive status without
relinquishing jurisdiction over the person, a PCCS release should not be reported in Code 02.
A detainer is an official notice from one authority agency to another authority agency requesting
that a person wanted by them, but subject to the other agency's jurisdiction, not be released or
discharged without notification to the authority agency requesting the person.
The placing of a detainer is often, but not always, prior to the issuance of a warrant. Typical
reasons for detainers are that the offender is wanted for trial in the requesting jurisdiction.
If an offender on PCCS has had his supervision status revoked because he violated conditions of
supervision but was not sentenced for another crime, code as 05, "Returned to Prison or Jail,
PCCS Revocation."
Count persons returned to prison or jail with revocation pending in Code 06 only if termination of
PCCS jurisdiction is pending in your state.
Use one of the codes 04-07 for absconders who have been released from PCCS because he was
returned to jail or prison.
For parolees who have already received new sentences at the time of release from PCCS, code as
04, "Returned to Prison or Jail, New Sentence."
Count persons returned to prison or jail with charges pending in Code 07.

Examples
•

•

•

•

•

For Code 01 (Discharged, Completion of Term),
− A parolee, released from prison, is required to serve three years on parole. He finishes the
three years and is discharged by the Adult Parole Authority. Use code 01, "Discharged,
Completion of Term."
− An offender, released from prison, is required to serve three years on mandatory
conditional release. He finishes two years and receives an early discharge by the
supervising agency. Use code 01, "Discharged, Completion of Term."
For Code 02 (Discharged, Absconder),
− Wyoming parolee moved to New Mexico last year without the permission of the
Wyoming Board of Parole. After six months, the Wyoming Parole Board relinquished
jurisdiction. Use code 02, "Discharged, Absconder."
− An offender on post-confinement community supervision in Nevada moved to New
Mexico last year without permission of the Nevada supervising agency. As of December
31 of the report year, the Nevada supervising agency had not relinquished jurisdiction.
Do not submit a PCCS exit record for this offender.
For Code 03 (Discharged to Custody, Detainer or Warrant),
− A Wisconsin probationer is discharged as a result of an extradition request from Texas.
He is released to Texas custody on a warrant. Use code 03, "Discharged to Custody,
Detainer or Warrant."
For Code 04 (Returned to Prison or Jail, New Sentence),
− While out on supervised release, an offender commits a crime and is sentenced to serve
two years in prison. PCCS is revoked. Use code 04, "Returned to Prison or Jail, New
Sentence."
For Code 05 (Returned to Prison or Jail, PCCS Revocation),

86

A probationer in Wisconsin violates the conditions of his probation. The supervising
agency formally revokes his probation and the offender is returned to the county jail to
continue serving his sentence. Use code 05, "Returned to Prison or Jail, PCCS
Revocation."
For Code 06 (Returned to Prison or Jail, Revocation Pending),
− A parolee is accused of violating conditions of his parole. He is sent to the state prison to
await a decision from the Parole Authority concerning possible revocation. Use code 06,
"Returned to Prison or Jail, Revocation Pending."
For Code 07 (Returned to Prison or Jail, Charges Pending),
− An offender on supervised release is charged with committing a new offense. He is held
in the local jail to await trial on the new charge. Use code 07, "Returned to prison or jail,
charges pending."
For Code 08 (Transferred to Another Jurisdiction),
− A parolee in Mississippi finds a new job in Alabama. The Mississippi Parole Board
arranges for the parolee to be supervised in Alabama through an interstate compact
agreement. Your state parole authority has not relinquished jurisdiction; therefore no
parole exit has occurred. Use code 08, "Transferred to Another Jurisdiction."
− An offender on PCCS in Mississippi finds a new job in Alabama. The Alabama Board of
Pardons and Paroles agrees to assume jurisdiction over the parolee; Mississippi then
terminates jurisdiction. Use code 08, "Transferred to Another Jurisdiction."
−

•

•

•

(There is no Variable 28 or 29)

Variable 30: Inmate State ID Number
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

The inmate's unique, fingerprint-supported State Identification (SID) Number assigned by the
state’s criminal history repository.

Additional Information
•

All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics as required by Title 34, United States Code,
Sections 10134 and 10231.

87

Variable 31a: Indeterminate Sentence
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

Definition
•

Report if any part of the total maximum sentence reported in Variable 15 an indeterminate
sentence (a sentence in which the judge specifies a minimum and maximum prison term)

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)

Yes, any part of the total maximum sentence (Variable 15) is an indeterminate sentence
No, no part of the total maximum sentence (Variable 15) is an indeterminate sentence
Don’t Know

Examples
•

•

An offender is serving a 10-year determinate sentence for robbery under a truth in sentencing law,
and a 5-year sentence for drug trafficking under a mandatory minimum law.
− “No” for variable 31a (indeterminate sentence),
− “Yes” for variable 31b (determinate sentence),
An offender is serving a 10 to 15-year indeterminate sentence for vehicular homicide, a 5-year
determinate sentence for reckless endangerment, and a 3-year determinate sentence for driving
under the influence of drugs. The 10 to 15-year indeterminate sentence for vehicular homicide is
restricted by a truth in sentencing law. The vehicular homicide sentence is not a mandatory
minimum, nor is the 5-year sentence for reckless endangerment. It is not known whether the 3year sentence for driving under the influence of drugs is a mandatory minimum sentence. The
correct entry is:
− Variable 31a (indeterminate sentence) –Yes.
− Variable 31b (determinate sentence) –Yes.

Variable 31b: Determinate Sentence
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

88

Definition
•

Report if any part of the total maximum sentence reported in variable 15 a determinate sentence
(a sentence in which the judge sets a fixed prison term). The sentence may be reduced by good
time credits or earned time.

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)

Yes, any part of the total maximum sentence (Variable 15) is a determinate sentence
No, no part of the total maximum sentence (Variable 15) is a determinate sentence
Don’t Know

Examples
•

•

An offender is serving a 10-year determinate sentence for robbery under a truth in sentencing law,
and a 5-year sentence for drug trafficking under a mandatory minimum law.
− “No” for variable 31a (indeterminate sentence),
− “Yes” for variable 31b (determinate sentence),
An offender is serving a 10 to 15-year indeterminate sentence for vehicular homicide, a 5-year
determinate sentence for reckless endangerment, and a 3-year determinate sentence for driving
under the influence of drugs. The 10 to 15-year indeterminate sentence for vehicular homicide is
restricted by a truth in sentencing law. The vehicular homicide sentence is not a mandatory
minimum, nor is the 5-year sentence for reckless endangerment. It is not known whether the 3year sentence for driving under the influence of drugs is a mandatory minimum sentence. The
correct entry is:
− Variable 31a (indeterminate sentence) –Yes.
− Variable 31b (determinate sentence) –Yes.

Variable 31c: Mandatory Minimum Sentence
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

Definition
•

Is any part of the total maximum sentence reported in variable 15 a mandatory minimum sentence
(a minimum sentence specified by statute for a particular crime)?

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.

89

(1)
(2)
(9)

Yes
No
Don’t Know

Examples (see Variable 31a)

Variable 31d: Truth in Sentencing Restriction
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

Definition
•

Is any part of the total maximum sentence reported in Variable 15 restricted by a Truth in
Sentencing Law (a statute which mandates that a certain percentage of the court-imposed
sentence be served in prison)?

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
Yes
(2)
No
(9)
Don’t Know
Examples (see Variable 31a)

Variable 32: Length of Court-Imposed Sentence to Community Supervision
Applies To
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)

Definition
•

The amount of time which the court states that the offender is required to serve under community
supervision after release from prison.

90

Additional Information
•
•

This variable is applicable only if the court imposed a sentence to community supervision that is
separate from the sentence to prison.
The sentence to post-incarceration community supervision may be in the form of parole,
probation, or other supervision in the community, as ordered by the court.

Examples
•

•

The offender is sentenced by the court to serve a 5-year fixed prison term and an additional 2year term on community supervision after release from prison. The correct value to report is 2
years.
The offender is sentenced by the court to serve a 2 to 10-year sentence in prison. The court did
not sentence the offender to a separate term of community supervision. The term of community
supervision will be determined by an administrative agency, such as a parole board, when the
offender is approved for release from prison. The correct value to report is “not applicable.”

Variable 33: Parole Hearing / Eligibility Date
Applies To
•
•

Prison Admissions (Part A)
Prison Custody (Part D)

Definition
•
•

The date the offender is eligible for review by an administrative agency such as a parole board, to
determine whether he or she will be released from prison.
Report partial dates if the day or month is not known.

Additional Information
•
•

This variable is applicable only if the decision to release an offender is controlled by an
administrative agency such as a parole board.
The parole hearing eligibility date should be calculated from the total maximum sentence
(variable 15) for all offenses. For the year-end custody record, report the next date the inmate will
be eligible for a parole hearing.

Examples
•

An offender was admitted to prison on January 1, 1999, with a 15 years to life sentence for
second degree murder. The law states the offender is eligible for parole board release after
serving 85% of the minimum 15-year sentence (or 12 years 9 months). The parole eligibility date
is calculated by adding 12 years 9 months to the date of admission. The offender will be eligible
for parole board release on October 1, 2011.

91

•

•

•

A judge sentences an offender to serve 2 to 4 years in prison for theft. The offender is eligible for
parole board release after the minimum 2-year sentence has been served. The offender was
admitted to prison on January 1, 2010, with 6 months in jail time credits. The parole eligibility
date is calculated by adding two years to the date of admission, and subtracting six months for
credited jail time. The parole eligibility date is July 1, 2010.
An offender is admitted to prison on January 1, 2005, with a 10-year sentence for aggravated
robbery. The law requires violent offenders to serve 50% of the sentence before they are eligible
for parole board release. Good time credits may be accrued only after 50% of the sentence has
been served. The parole eligibility date is 5 years from the date of admission, or January 1, 2010.
While on parole, an offender is arrested for aggravated assault and is sentenced to a 10-year
prison term for the new offense. At sentencing, the offender’s parole is revoked with 2 years
remaining on a previous robbery sentence. The offender is admitted to prison on January 1, 2004
as a parole violator, with a 12-year total maximum sentence for both convictions. Good time
credits may be accrued only after 50% of the sentence has been served. The parole eligibility date
is 6 years from the date of admission, or January 1, 2010.

Variable 34: Projected Release Date
Applies To
•
•

Prison Admissions (Part A)
Prison Custody (Part D)

Definition
•
•

The projected date on which the offender will be released from prison.
Report partial dates if the day or month is not known.

Additional Information
•
•

Statutory requirements, good time credits, jail time credit, and any other factors which might
modify the prison release date should be included in this calculation.
If an offender is serving time for more than one offense, the projected release date should be
calculated from the total maximum sentence (variable 15) for all offenses.

Examples
•

•

An offender enters prison on January 1, 2002, with a 10-year sentence for armed robbery. At
sentencing, the offender received 6 months credit for time served in jail prior to being admitted to
prison. While in prison, the State allows inmate to earn one day work credit for every 3 days
served, not to exceed 15% of the sentence. The projected release date is calculated by subtracting
the 6 months jail credit and the 1 ½ years of available work credit from the 10-year prison
sentence. The offender’s projected release date is 8 years from the date of admission or January 1,
2010.
A judge sentences an offender to serve 10 years in prison for armed robbery. The offender is
admitted to prison on January 1, 2002, and is required by State law to serve 6/7 of the 10-year

92

•

•

•

sentence (8.57 years, or 8 years 6 months and 26 days). The offender’s projected release date is 8
years 6 months and 26 days from the date of admission or July 26, 2010.
A judge sentences an offender to serve 2 to 6 years in prison for theft. The offender is admitted to
prison on January 1, 2007, and is given 3 years of good time credit (one-half the maximum
sentence). Assuming the offender does not lose any good time while incarcerated, he or she is
projected to be released after serving the remaining 3 years of the maximum sentence. The
projected release date is calculated as January 1, 2010.
A judge sentences an offender to serve 5 to 10 years in prison for aggravated robbery. The
offender is admitted to prison on January 1, 2000, and given 5 years of good time credit (one-half
the maximum sentence). After serving 8 years the offender has lost all good time credits due to
disciplinary actions. The offender is expected to expire the sentence, or serve the entire 10-year
maximum sentence, and be released unconditionally from prison. The projected release date is 10
years from the date of admission or January 1, 2010.
While on parole, an offender is arrested and convicted for armed robbery and sentenced to a 10year prison term for the new offense. The offender’s parole is revoked with 2 years remaining on
a pervious robbery sentence. The offender is admitted to prison on January 1, 2004 as a parole
violator, with a 12-year total maximum sentence for both robbery convictions. The offender is
given 6 years of good time credit at admission (one-half the total maximum sentence). The
projected release date is 6 years from the date of admission, or January 1, 2010.

Variable 35: Mandatory Release Date
Applies To
•
•

Prison Admissions (Part A)
Prison Custody (Part D)

Definition
•
•

The date the offender by law must be conditionally released from prison.
Report partial dates if the day or month is not known.

Additional Information
•
•
•
•

This date should reflect jail time credits and any statutory or administrative sentence reductions,
including good time.
The mandatory release date should be calculated from the total maximum sentence (variable 15)
for all offenses.
This variable is intended to capture mandatory conditional release policies structured around good
time and other administrative sentence reductions.
Do not set to the date the offender’s sentence will expire (serve the entire sentence and be
released unconditionally from prison).

Examples
•

An offender is admitted to prison on January 1, 2006, with a 5 to 10-year prison sentence for
fraud. The law requires mandatory release for non-violent offenders when good time credits plus

93

actual time served in prison equals the maximum sentence. The offender is allowed to earn a
maximum of 45 days good time credit for every 30 days served. The mandatory release date is
calculated by determining the date the offender’s actual time served plus good time will equal the
maximum sentence. After serving 4 years, the offender will have earned a maximum of 6 years in
good time credit. The mandatory release date is 4 years from the date of admission, or January 1,
2010.

Variable 36: First Name
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

The first name of the offender.

Additional Information
•

All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics, in accordance with Title 34, United States
Code, Sections 10134 and 10231.

Variable 37: Last Name
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

The last name of the offender.

Additional Information
•

All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics, in accordance with Title 34, United States
Code, Sections 10134 and 10231.

•

94

Variable 38: Facility Name
Applies To
•

Prison Custody (Part D)

Definition
•

Name of the facility in which the prisoner will be incarcerated at yearend.

Variable 39: FBI Number
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

The unique identification number given by the Federal Bureau of Investigation/ Interstate
Identification Index to each offender.

Codes / Coding Information
•

All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics as required by Title 34, United States Code,
Sections 10134 and 10231.

Variable 40: Prior Military Service
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

Report if the inmate ever serve in the U.S. Armed Forces.

95

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable.
(1)
(2)
(9)

Yes. Inmate served in the U.S. Armed Forces. Does not require that the inmate receive
veterans’ benefits, nor that the inmate served in a conflict situation. Includes all branches
of the military, including the Coast Guard.
No. Inmate never served in the U.S. Armed Forces.
Don’t Know

Variable 41: Date of Last Military Discharge
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•
•

The date the inmate was discharge from the U.S. Armed Forces for the final time.
Report partial dates if the day or month is not known.

Variable 42: Type of Last Military Discharge
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

The type of discharge the offender received from the U.S. Armed Forces on the date in Variable
41.

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable. If using your own
codes, please provide their definitions to the NCRP data collection agent.
(1)
(2)

Honorable. Offender received a rating from good to excellent for their service.
General (honorable conditions). Offender’s military performance was satisfactory.

96

(3)
(4)
(5)
(6)
(7)
(9)

General (not honorable conditions). Offender’s military performance was satisfactory but
marked by a considerable departure in duty performance and conduct expected of
military members.
Other than honorable. Offender’s military performance was a serious departure from the
conduct and performance expected of all military members.
Bad conduct. Only given by a court martial.
Dishonorable. May be rendered only by conviction at a general court-martial for serious
offenses that call for dishonorable discharge as part of the sentence.
Other.
Not Known.

Variable 43: Date of Admission to Post Confinement Community Supervision
Applies To
•
•

Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•
•

The date the offender was most recently admitted to post-confinement community supervision on
the current sentence.
Report partial dates if the day or month is not known.

Variable 44: Type of Admission to Post Confinement Community Supervision
Applies To
•
•

Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

Definition
•

•

The reason an offender entered into post-confinement community supervision on the date
provided in Variable 43 (Date of Admission to Post-Confinement Community Supervision) of the
current record.
As necessary, provide information in a separate file that will enable Abt Associates to re-code
your agency’s PCCS admission type codes into the NCRP PCCS admission type categories listed
below.

Codes / Coding Information
Use either your agency’s codes or the following NCRP codes for this variable. If using your own
codes, please provide their definitions to the NCRP data collection agent.

97

(1)
(2)
(3)
(4)
(5)
(6)
(9)

Discretionary release from prison. An offender being admitted to PCCS based on the
decision of the Governor, the department of correction, or parole board, or commutation
of sentence.
Mandatory conditional release from prison. An offender being admitted to PCCS based
on a determinate sentencing statute or good-time provision
Reinstatement of PCCS. Offenders returned to PCCS status, including discharged
absconders whose cases were reopened, revocations with immediate reinstatement, and
offenders re-admitted to PCCS at any time under the same sentence.
Court-imposed sentence to PCCS that begins upon release from prison. An offender
being admitted to PCCS based on a judicial sentence of a period of incarceration
immediately followed by a period of PCCS.
Transferred from another jurisdiction. An offender admitted following a term of
confinement or community supervision in another state when that state transfers legal
authority of the offender to your state.
Other.
Not known.

Variable 45: County Where Offender was Released / County Where PCCS
Office is Located
Applies To
•

Post Confinement Community Supervision Releases (Part F)

Definition
•
•

The county where the offender was released from post-confinement community supervision on
the date in Variable 26.
If this information is not available, please report the county where the post-confinement
community supervision (PCCS) office to which the offender reported before exit is located.

Codes / Coding Information
•

If possible, use either the name of the county or the 5-digit county FIPS code (available at
https://www.census.gov/geographies/reference-files/2017/demo/popest/2017-fips.html).

Variable 46: Social Security Number
Applies To
•
•
•
•
•

Prison Admissions (Part A)
Prison Releases (Part B)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)
Post Confinement Community Supervision Releases (Part F)

98

Definition
•

The offender’s nine-digit Social Security Number (SSN).

Codes / Coding Information
•

•
•

All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics, as required by Title 34, United States Code,
Sections 10134 and 10231.
If your agency can only provide the last four digits of the SSN, please submit the last four digits.
Contact your NCRP data collection agent site liaison if your agency requires additional
information or a signed Data Use Agreement before including SSNs in your NCRP submission.

Additional Information
•

SSNs allow BJS to link the NCRP data to a variety of Federal administrative datasets that contain
information on income, employment, mortality, and public assistance histories of prisoners and
their families before and after incarceration. This will enable researchers and policymakers to
broaden their understanding of the factors that contribute to recidivism or successful reentry into
society, and enable analysts to better understand the inter-relationship among poverty, health,
crime, and other social-economic indicia.

Variable 47: Last Known Address Prior to Incarceration
Applies To
•
•

Prison Admissions (Part A)
Post Confinement Community Supervision Admissions (Part E)

Definition
•

The offender’s last known address prior to incarceration.

Codes / Coding Information
•

•
•

All information that can identify individuals will be held strictly confidential by the NCRP data
collection agent and the Bureau of Justice Statistics, as required by Title 34, United States Code,
Sections 10134 and 10231.
Please provide the street address (number, name, and suffix), city, state, and zip code in separate
fields or delimit them in some way.
If your agency does not allow release of the offender’s last known address, please consider
submitting less detailed geographic information, such as the zip code or the county where the
offender resided prior to incarceration.

99

Contact your NCRP data collection agent site liaison if your agency requires additional information
or a signed Data Use Agreement before including the offender’s last known address in your
NCRP submission.
Additional Information
•

This information allows BJS to produce more accurate imprisonment rates for areas smaller than
states and to link NCRP data to other Federal administrative records.

Variable 48: Offender Custody Level
Applies To
•

Prison Custody (Part D)

Definition
•

The offender’s custody level at yearend. Custody level is used to determine the types of facilities
where the offender can be assigned and whether the offender is available for work assignments
outside security fences (and, if so, under what circumstances).

Codes / Coding Information
Use either your agency’s custody level codes or the following NCRP codes for this variable. If using
your own codes, please provide their definitions to the NCRP data collection agent.

(1)

(2)
(3)

(4)

(5)

Community – is assigned to offenders posing the least threat to public safety. They
include offenders assigned to community or residential facilities outside institutional
perimeters and those who participate in work, education, or other activities in the
community. They are generally permitted to move unescorted for program and work
assignments.
Minimum – is assigned to offenders who are not eligible for placement at a community
residential facility and are typically housed in facilities characterized by a fenced or
"posted" perimeter. Normal entry and exit are under visual surveillance.
Medium – is assigned to offenders needing more supervision than what is provided in
minimum security prisons. They are typically housed in facilities characterized by a
single or double fenced perimeter with armed coverage by towers or patrols. Typically,
offenders’ inside movement and call-outs require passes and/or supervision, and
movement outside of institutional perimeters requires restraints and/or armed supervision
for work or program assignments.
Maximum, close, or high – is assigned to offenders requiring the highest degree of
supervision because they pose a danger to others and to the institution; or because their
well-being would be in jeopardy if they refused protective custody. These prisoners
cannot participate in activities requiring outside movement, and their inside movement is
closely observed.
Not classified. The offender has not yet been assigned a custody level.

100

(9)

Not known.

Variable 49: US Citizen
Applies To
•
•
•

Prison Admissions (Part A)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)

Definition
•

Whether the offender is currently a citizen of the United States.

Codes / Coding Information
(1)
(2)
(9)

Yes. Offender is currently a citizen of the United States.
No. Offender is not currently a citizen of the United States.
Not Known.

Additional Information
•

•

If your offender management system does not have a US citizen Yes/No flag but has the
offender’s country of citizenship, include the country of current citizenship in your submission
and the NCRP data collection agent will derive the US Citizen variable from the country of
citizenship.
Submission of this variable is voluntary.

Variable 50: Country of Citizenship
Applies To
•
•
•

Prison Admissions (Part A)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)

Definition
•

The offender’s country of current citizenship

Codes / Coding Information
•

Include either the name of the country or a country code (and include the meaning of the country
codes with your submission).

Additional Information
•

Submission of this variable is voluntary.

101

Variable 51: Country of Birth
Applies To
•
•
•

Prison Admissions (Part A)
Prison Custody (Part D)
Post Confinement Community Supervision Admissions (Part E)

Definition
•

The offender’s country of birth

Codes / Coding Information
•

Include either the name of the country or a country code (and include the meaning of the country
codes with your submission).

Additional Information
•

Submission of this variable is voluntary.

102

Appendix I
NCRP frequently asked questions fact sheet

103

What is the National Corrections Reporting Program (NCRP)?
NCRP collects offender-level data on admissions to and releases from prisons and post-confinement community
supervision. The Bureau of Justice Statistics has administered the NCRP since 1983. State departments of correction
and community supervision provide these data, which are used at the federal and state levels to monitor correctional
populations and address policy questions related to recidivism, prisoner reentry, and trends in demographic
characteristics of the incarcerated and paroled populations.

What is the Bureau of Justice Statistics?
The Bureau of Justice Statistics (BJS), a component of the Office of Justice Programs in the U.S. Department of
Justice, is the United States' primary source for criminal justice statistics. BJS’s mission is to collect, analyze, publish,
and disseminate information on crime, criminal offenders, victims of crime, and the operation of justice systems at all
levels of government. These data are critical to federal, state, and local policymakers in combating crime and ensuring
that justice is both efficient and evenhanded.

What is Abt Associates’ role in NCRP?
Abt Associates has been collecting NCRP on behalf of BJS since 2010. Prior to then, the U.S. Census Bureau was
the NCRP data collection agent. Abt is responsible for collecting, processing and analyzing data submitted by state
departments of corrections and community supervision. Working with BJS, Abt has implemented BJS’s vision to
enhance and expand the NCRP system. Abt has over 40 years of experience working with the U.S. Department of
Justice and other criminal justice agencies across the country.

What data are collected under NCRP?
States submit NCRP data annually, for prisoners or individuals on community supervision during the previous
calendar year. State departments of correction are asked to provide three data files:
− Prison Admissions (Part A): one record for each admission of a sentenced offender to the state’s prison system.
− Prison Releases (Part B): one record for each release of a sentenced offender from the state’s prison system.
− Prison Custody (Part D): one record for each sentenced offender in the physical custody of the state’s prison
system at year end.
State agencies responsible for supervising offenders on a term of community supervision immediately after release
from prison are asked to provide two data files:
− Post Confinement Community Supervision Admissions (Part E): one record for each admission to a postconfinement community supervision program.
− Post Confinement Community Supervision Releases (Part F): one record for each release from a postconfinement community supervision program.
The NCRP data request documentation contains complete information on all the requested data elements. While the
data elements differ somewhat across the five data files, they generally include:
− Offender characteristics (e.g., unique agency identifier, name, last known address, SSN, date of birth, race, sex,
veteran status, country of citizenship, country of birth)
− Sentence characteristics (e.g., county where sentence imposed, offenses, sentence length)
− Date and type of admission to prison
− Date and type of release from prison
− Date and type of admission to post-confinement community supervision
− Date and type of release from post-confinement community supervision

104

What if all of the data can’t be provided?
BJS understands that the requested data elements may not be collected by all agencies or some agencies’ policies
may not allow sharing of certain data. You many provide a portion of the requested items. The data request
documentation also highlights the “core” data elements that are most important to NCRP.

How long will it take to respond to the NCRP?
The amount of time depends on the characteristics of your agency’s offender information system, the type of data
extraction tools available for the system, and the level of expertise agency staff have in using those tools. The biggest
time commitment is in the first year of participation, when data extract procedures must be developed. BJS estimates
the time needed to develop computer programs to extract data and to prepare a response to be 24 hours, on average,
per type of database containing the information needed for the first year of participation, and 8 hours, per type of
database, during the second and subsequent years. Feedback during data processing and review is estimated to
take 3 hours. Average total burden for reporting year 2020 is 29 hours per state. Send comments regarding this
burden estimate or any other aspects of the collection of this information, including suggestions for reducing this
burden, to the Director, Bureau of Justice Statistics, 810 Seventh Street, NW, Washington, DC 20531, and to the
Office of Management and Budget, OMB number 1121-0065, Washington, DC 20503. For more information on the
NCRP reporting burden (OMB No. 1121-0065 Exp. 11/30/2021), see the NCRP's OMB submission. 1

When is the data submission due?
The submission date for NCRP data is March 31 of each year. If it is not possible to meet this date, the Abt NCRP
site liaison assigned to your state will work with you to determine a submission date.

Is there a specific format or coding scheme for the data?
There is no required format or coding scheme for the data you submit. The codes provided in the NCRP Data Request
Instructions are suggested, but BJS and its data collection agent can convert state-specific codes to the standard
NCRP ones if you provide documentation for the codes you submit.

How are data submitted to the NCRP?
Use the NCRP data transfer site (transfer.abtassoc.com) to submit data. This site is compliant with FIPS (Federal
Information Processing Standard) 140-2 and meets all the requirements of the Federal Information Security
Management Act (FISMA) and the Privacy Act. The data are automatically encrypted during transit.

How does BJS keep the NCRP data secure?
BJS and Abt are bound by federal law (34 USC 10231) which provides that, “No officer or employee of the Federal
Government, and no recipient of assistance under the provisions of this chapter shall use or reveal any research or
statistical information furnished under this chapter by any person and identifiable to any specific private person for
any purpose other than the purpose for which it was obtained in accordance with this chapter. Such information and
copies thereof shall be immune from legal process, and shall not, without the consent of the person furnishing such
information, be admitted as evidence or used for any purpose in any action, suit, or other judicial, legislative, or
administrative proceedings.” Both BJS and Abt are required to follow the BJS Data Protection Guidelines
(https://www.bjs.gov/content/pub/pdf/BJS_Data_Protection_Guidelines.pdf).

What happens after data are submitted?
Abt will verify the contents of the data files and conduct a series of validity checks, including comparing the submitted
data to your submissions from prior years. Typically, this will be accomplished within 1 to 3 weeks of receipt of your
data. Your Abt site liaison will then contact you to review the findings.

How will the NCRP data be used?
NCRP data are used at the federal and state levels to address policy questions related to recidivism, prisoner reentry,
and trends in demographic characteristics of correctional and community supervision populations. BJS uses NCRP
1

http://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=201208-1121-005
105

data to monitor these issues at the national level. Abt Associates actively solicits ideas from state NCRP contacts on
how NCRP data can be used in their state. Researchers at universities and other institutions can access NCRP data
– minus offender unique identifiers and names – at the National Archive of Criminal Justice Data
(http://www.icpsr.umich.edu/icpsrweb/NACJD/), following a review by an Institutional Review Board (IRB).

Why is BJS requesting SSNs?
One of the unique features of the NCRP is the potential to link individual offender records to other administrative
records. By adding SSNs to the NCRP, BJS will be able to link NCRP data to records from a variety of federal
administrative datasets that contain information on income, employment, mortality, or public assistance histories of
prisoners and their families before and after incarceration. This will enable a broader understanding of the factors that
contribute to successful prisoner reentry into society, and a better understanding of the inter-relationship of poverty,
health, crime, and other social-economic indicators. Linking will be performed in a way that protects personal
information. BJS will produce state-level statistical reports from the linked datasets and provide these back to the
state departments of corrections’ separately.

How will NCRP data be linked to other administrative data sets?
BJS has partnered with the U.S. Census Bureau’s Center for Economic Studies (CES), which has obtained personlevel data from other federal agencies, including data on supplemental security income from the Social Security
Administration, assistance from Temporary Assistance for Needy Families (TANF), and subsidized health insurance
from the Centers for Medicare and Medicaid Services. Linking occurs only behind CES’s firewall at Federal Statistical
Research Data Centers by individuals who have gone through a security background check, taken data security
training, and received BJS and Census Bureau approval for individual projects. Currently, these individuals are from
BJS and its NCRP data collection agent (Abt Associates), but state officials may also request access to CES.
Once a link is made, all personally identifiable information (PII) that you provide to us for NCRP (names, SSNs, inmate
IDs, FBI IDs, addresses) are deleted from the NCRP data file housed at CES.

How are offenders’ SSN, last known address, and other personal information protected?
NCRP computer files containing SSNs and other personal information are protected at each point in the process,
from submission by states to linking the data at CES. See the FAQ on page 2 “How does BJS keep the NCRP data
secure?” for further information.
In addition, only aggregate analyses of linked data are permitted, and CES carefully screens all output to ensure that
it does not contain any personal identifiers or information that could be used to reconstruct the identity of an individual.

Are there any legal impediments to including SSNs in the NCRP?
From the federal government’s perspective, there are no legal impediments and the federal Office of Management
and Budget (OMB) approved BJS’s request to include SSNs and addresses in the NCRP beginning on 10/31/2015.
As necessary, BJS and its data collection agent will sign a Data Use Agreement that specifies how SSNs can be
used.

What if nine-digit SSNs can’t legally be provided? Is it ok to provide only the last four digits?
Yes. CES is also set up to link records using only the last four digits of the SSN. However, the linkage rate is higher
with the full SSN, so if your agency can legally provide all 9 digits, we ask that you do so.

Why is BJS requesting the offender’s last known address prior to incarceration?
Collection of an inmate’s home address prior to imprisonment, helps link NCRP to other sources of administrative
data and it allows BJS to produce accurate imprisonment rates for areas smaller than states. The only other
geographic variables captured in NCRP are the custodial state where the inmate is held, the state with legal authority
over the inmate, and the county in which the inmate was sentenced.

106

Can other federal agencies and researchers get access to the NCRP data through CES?
No. BJS has requested that CES classify the NCRP data as ‘restricted,’ meaning BJS must approve any request to
use the data. Only those people designated by BJS and given Special Sworn Status by the Census Bureau will be
able to access the NCRP data.

Are there any new NCRP variables this year?
No. The requested variables for 2020 are the same as the requested variables for 2019.

Who do we contact for more information?
•

Tom Rich (Abt Associates Project Director and site liaison) – tom_rich@abtassoc.com or 617-349-2753

•

Walter Campbell (Abt Associates site liaison) – walter_campbell@abtassoc.com or 617-520-2347

•

Danielle Kaeble (BJS Corrections Unit Statistician) – danielle.kaeble@usdoj.gov or 202-305-2017

107

Appendix J
Item response rates for 2019 NCRP

108

Variable Variable Name
Number

1

County in
Which
Sentence was
Imposed

2

Inmate ID
Number

Description

Year
added to
NCRP
data
collection

The county
where the court
imposing the
current
sentence is
located
A unique
number that
identifies an
offender within
the agency for
this admission
and all
subsequent
admissions.
The offender’s
date of birth

1983

1983

3

Date of Birth

4

Sex

The offender’s
biological sex

1983

5

Race

The offender’s
race

1983

6

Hispanic Origin

Is the offender
of Hispanic
origin?

1983

7

Highest Grade
Completed

The highest
academic
grade level the
offender
completed prior
to admission to
prison on the

1983

1983

NCRP
record
type
that
includes
variable
A
B
D
E
F
A
B
D
E

# states
reporting
variable
in 2019

% of 2019 submitted
records with non-missing
value for variable (based on
those states that submitted
records with this variable)

41/43
43/45
41/44
28/33
26/33
43/43
45/45
44/44
32/33

99.0%
98.7%
99.8%
98.7%
99.1%
100%
100%
99.9%
100%

F

32/33

99.9%

A
B
D
E
F
A
B
D
E
F
A
B
D
E
F
A
B
D
E
F
A
B
D
E
F

43/43
45/45
44/44
33/33
33/33
43/43
45/45
44/44
33/33
33/33
43/43
45/45
44/44
33/33
33/33
41/43
43/45
42/44
31/33
31/33
36/43
38/45
37/44
26/33
27/33

99.9%
99.7%
99.9%
99.9%
99.5%
99.9%
99.7%
99.9%
99.9%
99.9%
97.8%
98.1%
97.9%
97.6%
97.3%
93.3%
91.5%
92.9%
88.4%
89.9%
70.2%
72.8%
75.5%
73.2%
75.3%

109

8

Date of
Admission to
Prison

9

Type of
Admission to
Prison

10

Jurisdiction on
Date of
Admission

11

Prior Jail Time

13

Offenses

14a

Offense with
Longest
Maximum
Sentence

14b

current
sentence
The most
recent date the
offender was
admitted into
the custody of
the state prison
system on the
current
sentence
The reason an
offender
entered into the
physical
custody of a
correctional
facility on the
date provided
in the current
record
The state with
the legal
authority to
enforce the
prison
sentence
The length of
time served in
jail prior to the
date of
admission and
credited to
prison service
for the current
sentence
Crime(s) for
which the
offender was
admitted to
prison on the
current
sentence(s),
including the
number of
counts for each
offense.
Of the crimes,
the ONE crime
for which the
inmate
received the
longest
sentence

1983

A
B
D

43/43
45/45
43/44

100%
99.3%
99.7%

1983

A
B

40/43
37/45

99.2%
97.2%

D

36/44

98.0%

A
B
D

37/43
38/45
36/44

95.3%
95.6%
96.2%

A
B
D

24/43
24/45
23/44

88.2%
94.0%
97.6%

1983

A
B
D
E
F

43/43
45/45
44/44
32/33
31/33

99.0%
98.8%
98.0%
99.4%
99.4%

1983

A
B
D

43/43
45/45
44/44

98.9%
98.8%
97.5%

1983

A

39/43

98.6%

1983

110

Sentence
Length for
Offense with
Longest
Maximum
Sentence

15

Total Maximum
Sentence
Length

17

Location where
Offender is to
Serve
Sentence

20

Prior Felony
Incarcerations

23a

Date of
Release from
Prison

23b

Location at
Time of Prison
Release

24

Agencies
Assuming
Custody at
Time of Prison
Release

The maximum
sentence as
stated by the
court that the
offender is
required to
serve for the
offense with
longest
maximum
sentence
The longest
length of time
as stated by
the court that
the offender
could be
required to
serve for all
offenses.
The type of
facility in which
the offender will
be incarcerated
to serve time
for his/her
crime.
Was the
offender ever
sentenced to
confinement for
a felony as a
juvenile or adult
prior to his/her
current prison
admission?
The most
recent calendar
date that the
state's prison
custody
terminated
The type of
facility that had
been used for
the custody or
care of the
offender just
prior to release
The type and
location of
agency that
assumes
custody
(physical or

B
D

38/45
39/44

98.5%
94.6%

1983

A
B
D

42/43
45/45
43/44

99.0%
98.7%
99.1%

1983

A
B
D

28/43
28/45
27/44

99.0%
98.5%
99.7%

1983

B
D

20/45
14/44

98.7%
99.9%

1983

B
E
F

45/45
29/33
27/33

100%
99.3%
97.6%

1983

B

32/45

96.6%

1983

B
E
F

23/45
20/33
20/33

92.9%
98.5%
98.2%

111

25

Type of
Release from
Prison

26

Date of
Release from
PostConfinement
Community
Supervision

27

Type of
Release from
PostConfinement
Community
Supervision

30

State ID
Number

31a

Indeterminate
Sentence

31b

Determinant
Sentence

supervisory)
over an
inmate's
freedom at the
time of prison
release
The method of,
or reason for,
departure from
the custody of
your prison
system on the
reported date
of release
The date of
discharge or
termination
from postconfinement
community
supervision
jurisdiction for
any reason,
including
returning the
offender to
prison
The reason for
the termination
of postconfinement
community
supervision
jurisdiction that
occurred on the
date provided
in Variable 26
The offender’s
unique,
fingerprintsupported state
identification
number
Does the total
maximum
sentence
include an
indeterminate
sentence?
Does the total
maximum
sentence
include a

1983

B
E
F

44/45
27/33
25/33

99.4%
97.2%
95.2%

1983

F

33/33

99.9%

1983

F

28/33

99.1%

1983

A
B
D
E
F
A
B
D

35/43
36/45
36/44
27/33
27/33
20/43
20/45
19/44

93.1%
94.2%
93.8%
94.1%
94.0%
99.0%
98.2%
99.4%

A
B
D

20/43
20/45
19/44

99.0%
98.2%
99.4%

1983

1983

112

31c

Mandatory
Minimum
Sentence

31d

Truth in
Sentencing
Law Restriction

32

Length of
Court-Imposed
Sentence to
Community
Supervision

33

Parole
Hearing/Eligibili
ty Date

34

Projected
Release Date

35

Mandatory
Release Date

determinate
sentence?
Does the total
maximum
sentence
include a
mandatory
minimum
sentence?
Is the total
maximum
sentence
restricted by a
Truth in
Sentencing
Law mandating
that a certain
percentage of
the
court- imposed
sentence be
served in
prison?
The amount of
time which the
court states
that the
offender is
required to
serve under
community
supervision
after release
from prison
The date the
offender is
eligible for
review by an
administrative
agency such as
a parole board,
to determine
whether he or
she will be
released from
prison
The projected
date on which
the offender will
be released
from prison
The date the
offender by law

1983

A
B
D

13/43
14/45
13/44

99.4%
99.0%
99.9%

1983

A
B
D

13/43
15/45
13/44

99.3%
96.1%
98.7%

1983

A
B
D

14/43
13/45
13/44

84.8%
75.0%
88.2%

1983

A
D

26/43
29/44

46.7%
53.0%

1983

A
D

31/43
32/44

73.4%
86.4%

1983

A
D

30/43
31/44

67.0%
68.6%

113

must be
conditionally
released from
prison
The offender’s
first name

36

First Name

37

Last Name

The offender’s
last name

2009

38

Facility Name

Name of the
facility holding
the offender at
year-end

2009

39

FBI Number

40

Prior Military
Service

The unique
identification
number given
by the Federal
Bureau of
Investigation/
Interstate
Identification
Index to each
offender
Did the
offender ever
served in the
U.S. Armed
Forces?

41

Date of Last
Military
Discharge

2012

42

Type of Last
Military
Discharge

43

Date of
Admission to

The date the
offender was
discharged
from the U.S.
Armed Forces
for the final
time
The type of
discharge the
inmate
received from
the U.S. Armed
Forces
The date an
offender

2009

A
B
D
E
F
A
B
D
E
F
D

41/43
42/45
42/44
31/33
31/33
41/43
42/45
42/44
31/33
31/33
41/44

99.9%
99.7%
99.9%
99.9%
99.8%
99.9%
99.7%
99.9%
99.9%
99.8%
95.3%

2012

A
B
D
E
F

35/43
36/45
36/44
26/33
27/33

86.8%
88.7%
85.0%
97.0%
96.2%

2012

A
B
D
E
F
A
B
D
E
F

37/43
39/45
39/44
24/33
26/33
14/43
16/45
16/44
12/33
11/33

56.3%
56.6%
60.7%
50.6%
50.3%
3.3%
4.7%
4.5%
4.3%
4.5%

A
B
D
E
F
E
F

28/43
30/45
30/44
23/33
23/33
32/33
33/33

2.7%
3.2%
4.3%
3.0%
3.2%
100%
98.8%

2012

2012

114

PostConfinement
Community
Supervision
44

Type of
Admission to
PostConfinement
Community
Supervision

entered into
postconfinement
community
supervision
The reason an
offender
entered into
postconfinement
community
supervision on
the date
provided in the
current record

2012

E

28/33

98.6%

F

24/33

95.7%

45

County Where
Offender was
Released /
County Where
PCCS Office is
Located

The county
where the
offender was
released from
postconfinement
community
supervision. If
not available,
report the
county where
the PCCS
office to which
the offender
reported before
exit is located.

2012

F

23/33

89.9%

46

SSN

The offender’s
Social Security
Number

2015

47

Last Known
Address

The offender’s
last known
address prior to
incarceration

2015

A
B
D
E
F
A
E

34/43
35/45
34/44
25/33
25/33
22/43
14/33

87.7%
87.0%
88.8%
88.3%
90.1%
85.3%
90.4%

48

Custody Level

The custody
level to which
the offender is
assigned at
year-end

2015

D

35/44

91.3%

115

49

US Citizen

Whether the
offender is a
US citizen

2018

A
D
E

25/43
27/44
20/33

93.3%
93.9%
97.6%

50

County of
Citizenship

The offender’s
country of
current
citizenship

2018

A
D
E

17/43
20/44
12/33

90.4%
91.3%
97.0%

51

Country of Birth

The offender’s
country of birth

2018

A
D
E

23/43
25/44
19/33

95.5%
96.8%
95.1%

116

Appendix K
Examples of follow-up emails to 5 states seeking clarification on NCRP data submitted in 2020 (2019
data year)

117

Tom Rich
From:
Sent:
To:
Subject:
Attachments:

Tom Rich
Monday, March 30, 2020 1:19 PM
McKee, Kevin@CDCR
RE: California NCRP 2019
California.xlsx

Hi Kevin,
Thanks again for submitting the 2019 NCRP data. We’ve processed the data (summary statistics for each variable are
attached). The data look great, as usual. I just have one question for you.
What is the difference between Var24a (custody at release) and Var24b (agency assuming custody)? Looks like Var24b
is what NCRP Variable 24 is supposed to be (Agencies Assuming Custody at Time of Prison Release). Is Var24a the
agency that had custody just prior to release (e.g., the CDCR, for those in California prisons)?
Thanks,
Tom

Tom Rich | Senior Associate | Abt Associates
10 Fawcett Street | Cambridge, MA 02138
O: 617.349.2753 | www.abtassociates.com

From: McKee, Kevin@CDCR [mailto:Kevin.McKee@cdcr.ca.gov]
Sent: Friday, March 13, 2020 5:54 PM
To: Tom Rich <Tom_Rich@abtassoc.com>
Cc: Chambers, Chris@CDCR <Chris.Chambers@cdcr.ca.gov>; Slapnik, Corinne@CDCR <Corinne.Slapnik@cdcr.ca.gov>
Subject: California NCRP 2019
Warning from Abt: External email. Be careful opening links and attachments.

Files have been uploaded.

1

118

2016

2017

2018

2019

Part A - Admissions

36,088

37,401

35,616

34,684

Part B - Releases

34,760

36,459

38,051

38,064

129,537

130,932

127,786

124,248

Part E - PCCS Admissions

17,036

18,217

19,079

18,954

Part F - PCCS Releases

16,658

16,652

16,341

15,665

Part D -Prison Custody

Changes from last year’s export files:
1. Part A – Admissions
a. Removed: Var12_PriorPrisonTime
2. Part B – Releases
a. Removed: Var12_PriorPrisonTime, Var18_AdditionalOffenses, Var19_AdditionalSentenceTime,
Var21_Escape, Var22a_CommunityRelease, Var22b_DaysCommunityRelease
3. Part D -Prison Custody
a. Removed: Var12_PriorPrisonTime, Var18_AdditionalOffenses, Var19_AdditionalSentenceTime
4. Part E - PCCS Admissions (No change)
5. Part F - PCCS Releases (No change)

2

119

Kevin McKee
Information Technology Specialist II
Office of Research
California Department of Corrections and Rehabilitation
Phone: (916) 255-1430 Email: Kevin.mckee@cdcr.ca.gov

CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is
solely for the use of the intended recipient(s). Unauthorized interception, review, use, distribution or disclosure is prohibited and
may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please
contact the sender and destroy all copies of the communication.

3

120

Tom Rich
From:
Sent:
To:
Subject:
Attachments:

Tom Rich
Wednesday, September 30, 2020 10:42 AM
King, George R
NCRP submission
Hawaii.xls

Hello George,
Thank you for your NCRP submission, and a thousand apologies for the delay in getting back to you on it. We’ve
processed the data (see the attached Excel doc with summary statistics for each variable), and just have one question
for you.
We noticed that there were about 2,000 more D records compared to the previous year’s submission (3,357 in 2018 vs.
5,363 in 2019). This file is supposed to have one record for each sentenced offender in custody at year end. Were
unsentenced offenders included in the 2019 file? We noticed that there were 2,889 D records with a missing sentence
length, so I thought maybe those are unsentenced offenders.
Thanks!
Tom
Tom Rich | Senior Associate | Abt Associates
10 Fawcett Street | Cambridge, MA 02138
C: 781.254.5999 | www.abtassociates.com

1

121

Tom Rich
From:
Sent:
To:
Subject:
Attachments:

Tom Rich
Tuesday, August 4, 2020 2:30 PM
Thomas, Justin
RE: NCRP files
Missouri.xls

Justin,
Thanks again for submitting the NCRP files. The data look good (see the attached Excel doc with summary statistics for
each variable).
The only questions I have are the meaning of the offense codes below. Is there an offense code listing you can send me?
09AAA
10AAC
10AAD
10AAE
10AAF
11052
11058
11AAD
11AAI
11AAK
11AAM
11AAR
11AAS
13AAE
13AAP
23AAC
23AAN
26ACO
26ADK
26ADY
26AEJ
26AER
26AFD
26AFO
29AAO
29AAR
29AAS
29ABN
35AAK
35AAW
35ABE
36AAC
36AAJ
36AAO
36AAV
1

122

37AAC
38AAJ
38AAM
38AAP
38AAR
38AAS
38AAU
38AAV
38AAZ
38ABJ
40AAD
40AAE
48AAD
49AAB
50AAX
50AAZ
50ABA
51AAB
5201
52AAW
53AAD
53AAG
53AAQ
53AAR
54ACX
54ADA
54ADC
54ADI
54AEM
54AEN
54AEO
54AFJ
54AGI
54AHE
55AEY
55AFL
55AFN
55AFZ
57AAN
57AAO
6299
64031
64AAD
73AEA
Thanks,
Tom
Tom Rich | Senior Associate | Abt Associates
10 Fawcett Street | Cambridge, MA 02138
C: 781.254.5999 | www.abtassociates.com
2

123

Tom Rich
From:
Sent:
To:
Subject:
Attachments:

Tom Rich
Monday, April 6, 2020 3:37 PM
Flaherty, Robert
RE: [External] 2019 NCRP data request
Pennsylvania.xlsx

Hi Bob,
I hope you are safe and healthy, and getting used to working remotely.
Thank you again for submitting the 2019 prison and halfway house records. We’ve processed them – see the attached
Excel doc with summary statistics for each variable -- and just have a couple questions for you.
1. When you get a chance, please submit the 2019 parole entry (Part E) and exit (Part F) files. Let me know if you need
to see what you submitted last year.
2. What are the names of facilities 240 and 264?
3. What is offense code 18132?
4. We noticed that the FBI # is missing in about 95% of the records. Is that just the way it is, or was there a glitch in the
extract program?
Thanks,
Tom
Tom Rich | Senior Associate | Abt Associates
10 Fawcett Street | Cambridge, MA 02138
O: 617.349.2753 | www.abtassociates.com

From: Flaherty, Robert [mailto:rflaherty@pa.gov]
Sent: Wednesday, March 18, 2020 11:32 AM
To: Tom Rich <Tom_Rich@abtassoc.com>
Subject: RE: [External] 2019 NCRP data request
Warning from Abt: External email. Be careful opening links and attachments.

Hi Tom,
My cell phone is 717-756-3303.
Just let me know when you are going to call so I can make sure I can look for the call.
My phone doesn’t always ring, but I haven’t figured out why.
Bob

1

124

Tom Rich
From:
Sent:
To:
Subject:
Attachments:

Tom Rich
Monday, October 26, 2020 9:30 AM
Erin Ferencik (Stat01)
RE: 2019 NCRP data request
South Carolina.xls

Hi Erin,
Thanks again for submitting the 2019 NCRP data. We’ve processed the data (attached are summary statistics for each
variable) and just have a few questions about the meaning of some of the codes:
1. What does the custody-level CI mean?
2. What do these facility codes mean?
0818
0824
2203
3. What do the following offense codes mean (perhaps you have a new listing you can just email me):
0179
0180
0183
0184
0186
0187
2396
3014
3022
3363
4. What do the following LINST codes mean (perhaps you have a listing you can email me):
0720
0759
0789
0801
0806
1002
1016
1044
2220
2221
2225
2235
2238
2248
2252
2257
1

125

Thanks!
Tom
Tom Rich | Senior Associate | Abt Associates
10 Fawcett Street | Cambridge, MA 02138
C: 781.254.5999 | www.abtassociates.com

From: Erin Ferencik (Stat01) [mailto:Ferencik.Erin@doc.sc.gov]
Sent: Friday, October 2, 2020 5:49 PM
To: Tom Rich <Tom_Rich@abtassoc.com>
Subject: RE: 2019 NCRP data request
Warning from Abt: External email. Be careful opening links and attachments.

Mr. Rich,
I was attempting to upload our 2019 files using the user ID and password Deanne left for me, but I am
getting an error message that the user ID or password is not valid. I would have requested a
password change but was not sure how that would work since it would probably be sent to Deanne’s
old email address. Please let me know what I need to do to so I can upload our data.
Sincerely,
Erin Ferencik
Director of Research & Statistics
Division of Resource & Information Management
South Carolina Department of Corrections
4444 Broad River Road
Columbia, SC 29210
Office: (803) 896-1980
Mobile: (803) 315-6286
ferencik.erin@doc.sc.gov | www.doc.sc.gov

From: Tom Rich <Tom_Rich@abtassoc.com>
Sent: Monday, January 6, 2020 10:09 AM
To: Erin Ferencik (Stat01) <Ferencik.Erin@doc.sc.gov>
Subject: 2019 NCRP data request
*** This is an EXTERNAL email. Please do not click on a link or open any attachments unless you are confident it is
from a trusted source. ***
Hello Erin,
2

126

</pre><Table class="table"><tr><Td>File Type</td><td>application/pdf</td></tr><tr><Td>Author</td><td>Carson, Elizabeth</td></tr><tr><Td>File Modified</td><td>2021-09-13</td></tr><tr><Td>File Created</td><td>2018-11-13</td></tr></table></div></div></div><hr>
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