Subject: Request for Documents for HV-REACH Project
To: [Centralized Intake Administrator/Home Visiting Program Director]
From: [Mathematica research team liaison]
Dear [Centralized Intake Administrator/Home Visiting Program Director],
Thank you for agreeing to participate in the HV-REACH project. I am following up with you about the documents we discussed during our conversation.
[FOR Centralized INTAKE ADMINISTRATORS] As we discussed, in addition to interviews with staff and families, I would appreciate you sending me documents containing information about how your centralized intake system, [name of centralized intake system], operates. This might include written procedures or practices for your system to document and track (1) outreach, screening, referral, or enrollment processes; (2) referral pathways or maps; (3) roles of home visiting programs or other partners; (4) criteria about which families to reach out to or screen for home visiting, as well as other types of materials; and (5) summary reports with numbers of families screened or referred by the system. When we talked on [DATE], you indicated that you would be able to provide the following documents, but let me know if any others come to mind:
[FOR HOME VISITING PROGRAM DIRECTOR] As we discussed, in addition to interviews with staff and families, I would appreciate you sending me documents that your program has and can share about your centralized intake system, [name of centralized intake system], including procedures or practices about how the system operates or summary reports with numbers of families screened or referred by the system. When we talked on [DATE], you indicated that you would be able to provide the following documents, but let me know if any others come to mind:
[LIST OF DOCUMENTS DISCUSSED]
Please send us documents via email or upload the documents to the project’s Box site: [LINK]. Please make sure these documents do not include any personally identifying information about individual families or staff.
It would be great if you could provide them by [DATE], so I have a chance to look at them before the interviews.
Thank you for your time, and please do not hesitate to reach out with any questions or concerns.
Sincerely,
[Name and title of Mathematica research team liaison]
PAPERWORK REDUCTION ACT OF 1995 (Public Law 104-13) STATEMENT OF PUBLIC BURDEN: Public reporting burden for this collection of information is estimated to average .25 hours per respondent, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. This is a voluntary collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information subject to the requirements of the Paperwork Reduction Act of 1995, unless it displays a currently valid OMB control number. The OMB # is 0970-0XXX and the expiration date is XX/XX/XXXX. If you have any comments on this collection of information, please contact Jessica Harding at jharding@mathematica-mpr.com.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | Mathematica Letter |
| Subject | letter |
| Author | Mathematica |
| File Modified | 0000-00-00 |
| File Created | 2024-09-13 |