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State
Library Administrative Agency Survey, FY 2024
Web-Based
Data Collection Tool User’s Guide and Instructions
Institute
of Museum and Library Services
The
Institute of Museum and Library Services is authorized under 20
U.S.C. Chapter 72 to fulfill the congressional mandate to carry out
analyses of the impact of library services.
OMB
Control Number: 3137-0072 (Expires 9/30/2025)
Table
of Contents
Introduction
The State Library Administrative Agency (SLAA)
Survey provides descriptive information about state library agencies
from 50 states and the District of Columbia. The survey collects
information on state library agency information, governance, public
service hours, service outlets, collections, library service
transactions, library development transactions, services to other
libraries in the state, allied operations, staff, income,
expenditures, and electronic services and other related information.
The data are collected as a resource for Chief
Officers of State Library Agencies (COSLA), policymakers in the
executive and legislative branches of federal and state governments,
government and library administrators at the federal, state, and
local levels, the American Library Association and its members or
customers, library and public policy researchers, the public,
journalists, and others.
This document provides
information needed to
complete the
FY 2024 SLAA
Survey. It includes 1) information about how to navigate the
web-based data collection tool, 2) high-level information about the
content of the submission, 3) a glossary of terms in Appendix
A,
4) a detailed list of content-related instructions for the data
elements in the submission in Appendix B, and 5) a list of data
elements that are automatically summed by the data collection
platform in appendix C.
Web-Based
Data Collection Tool
Overview
There are
six steps you must
complete to submit your
data: access the survey, enter data, review and resolve any issues,
submit the data, acquire the State Libraries certification, and
follow-up (if needed).
Changes from the prior survey include updates to
the data collection platform based on keyholder feedback and
modifications to a select number of items to improve data quality.
Data collection for FY 2024 opens on January 9, 2025, and ends on
March 31, 2025. If you encounter any problems with the system, please
contact the survey administrators at the American Institutes for
Research (AIR) at SLAA@air.org
or 202.403.5634.
The Help Desk is open from 9 a.m. to 5 p.m. (ET) Monday through
Friday. Respondents who require assistance outside of these hours may
schedule an appointment with the Help Desk.
Data from previous SLAA surveys are available for
download on the IMLS
website in several different formats (CSV, SPSS, SAS and
PDF). Each state will also receive a copy of the completed FY 2022
survey and a blank copy of the FY 2024 survey to assist in preparing
for the current survey.
Survey Access
Key holders are responsible for their state’s data submission.
The key holder will receive an email message with a link to the
survey login page on the day the survey opens. The key holder will
receive a second email message containing a password. From the survey
login page, the key holder will enter their email address and the
assigned password and then access the survey.
The survey opens with a list of all the sections.
Use this list to track progress through the survey, starting with
Part A. As the key holder progresses through the survey by navigating
to the next section, answers are stored as responses in progress.
Answers are saved automatically, and there is no need for key holders
to click a “Save” button.
Navigation
Each screen for the survey has a list of survey
sections with links to each part of the survey (Part A through Part
M) and a link to Validations. Some sections rely on data collected in
previous sections to compute and populate fields in subsequent
sections. It is a best practice to start with Part A and work your
way through the survey sections sequentially. The list of survey
sections will allow you to return to previous sections if you need to
review or alter responses.
Figure
1.
Each screen in the SLAA Survey has a list of sections to use in
navigating the questions.
If possible, select a
response for each survey question before advancing to the next part.
Survey questions that are not answered will trigger an error message
when you try to advance. The only way to resolve the error message is
to provide or adjust an answer. When you have successfully completed
a part, use the arrow at the bottom of the screen to advance to the
next section.
Figure
2.
A skipped response will result in an error message: “Must
select a response.”
A checkmark
in the list of survey sections does not mean that the section is
complete. The validations section will show all the items that must
be corrected before responses can be submitted.
Figure
3.
The Validations section lists items that need to have a value entered
before the survey can conclude.
When you have corrected your responses and reach
the final screen, you can review a summary of responses and download
a printable PDF.
Auto-Calculation on
Total Fields
The web system automatically calculates the totals for survey items
that are a sum of other items, and the calculated total will be
displayed on screen. The input box will be disabled for entry, i.e.,
e.g., you will not be able to type values into this box. If you have
JavaScript disabled on your browser, this functionality will not be
available. See Appendix C to view which line items are affected.
Data Submission
After all edit messages have been resolved on the
Validations screen, and the survey is complete, submit your data.
After submitting your data, you will be able to
review a summary of your responses and download a copy by using the
Download PDF link in the upper right corner.
At this
point, you will not
be able
to make
any changes
to the
data unless
a request
is submitted
to the
SLAA
Help Desk.
This action
should
not be
a
substitute
for entering
the correct
data initially.
If you
discover a data error
after submitting
your survey, contact the
SLAA Help
Desk at slaa@air.org
or 202.403.5634.
The Help
Desk will
assist in
correcting any
errors
and resubmitting
the
data. The
survey administrators
will notify
the State Librarian
that previously locked
data have been
“unlocked,” and certification
will be
required after the
data are resubmitted.
The Certification
Process
After the key holder submits the survey data, the
system will automatically generate and send an e-mail message to
inform the State Librarian that the certification process can begin.
The e-mail will include a web link for the certification, and
instructions concerning the process; and a second email with a
password to login.
The key holder will be notified by e-mail when the
State Librarian has certified the accuracy of the data submission.
Post-Edit Survey
Follow-up
After data submission, AIR analysts will review
the data and contact the key holder by email if there are questions
about the data.
Changes from the
Prior Survey
Updated User
Interface
The SLAA user interface has been improved in
response to stakeholder feedback. For example, login procedures have
changed due to challenges reported with the FY 2022 collection which
provided key holders with direct links to complete the survey which
sometimes expired and required help desk intervention and delays from
key holders being able to access the survey. Other changes include
revising the language in the edit check messages to be more
instructive and user friendly, as well as reducing the number of
conditions that trigger checks, and restructuring the validations
summary page.
Additional
Changes
Item-level changes include the following:
Updated age categories for questions about
the target populations for statewide reading programs to align with
categories in the Public Library Survey (see D_PA-060.1-3 items in
Appendix B);
Increased character limit to allow states to
more fully report SLAA partnerships (see D_PA-010.1 in Appendix B);
Streamlined the information collected about
the total hours that the main or central SLAA outlet is open (see
E-020 in Appendix B);
Added options to the list of items about
recent or emerging technologies and adding definitions to clarify
this section of questions (see M-081 through M-085 in Appendix B);
Deleted item M-084 because SLAAs do not fund
or facilitate access to digital materials through the Digital Public
Library of America (DPLA).
Updated and moved questions about statewide
expenditures for research databases and online learning platforms
from Part M to Part K (see K-M160 in Appendix B) and added a “TOTAL”
field; and
Deleted two remaining items about COVID.
General Survey
Instructions
Respond to each item in this survey. Before
responding to any items in a question, read the note (if any)
following the question in the survey instructions.
Refer to the Glossary (Appendix A) and the
Specific Instructions for Data Elements (Appendix B) for additional
definitions and/or instructions for each item, as needed.
All data in this survey, INCLUDING federal fiscal data, are to be
reported on the basis of State fiscal year (FY) 2024, as specified in
items A-230 and A-240. EXCEPTION: Data in Part B and Part I are
requested as of October 1, 2024.
In responding to items, include data
for all outlets
of the
SLAA, unless
otherwise directed. EXCLUDE
data for
a local public
or academic library
serving as a State resource center or State
reference/information service center under contract with the SLAA.
For data items
requiring numerical answers, provide a value greater than 0 if
appropriate or 0 if the answer is zero or none. If exact data do not
exist, a good estimate is acceptable. Some information in the FY 2024
survey is pre-filled based on responses from the previous SLAA survey
and may be edited, if needed (e.g., physical location address,
mailing address, survey respondent).
For some questions, your SLAA’s responses
from the previous survey are available as a reference. These numbers
cannot be edited.
All items will display an item code, which starts
with the letter of the section in which the item appears. These
identifiers are unique across time so that data from different years
of this survey can be linked. Sometimes these identifiers do not
appear in a sequential order because of changes to the instrument
over time.
Appendix A: Glossary
The following list provides definitions for terms
used in the FY 2024 SLAA
Survey.
CO
(Chief Officer): Certifies the
data entered by the Key holder (KH). Also referred to as State
Librarian or Director of the Library.
Consulting
services: Individual or
small-group contacts to help libraries to attain goals and objectives
and to deal with specific needs and problems.
Continuing
education: Learning activities
to increase skills and knowledge of the library workforce.
Digital
literacy: Programs that promote
the ability to effectively find, evaluate, and create information
using digital technology.
E-rate:
Universal Service Program for Schools and Libraries. This
program makes discounts available to eligible schools and libraries
for telecommunications services, Internet access and internal
connections so that schools and libraries may have access to
affordable telecommunications and information services.
Electronic
materials: E-journals, E-books,
full text databases for access to scholarly information, and digital
documents and materials such as MP3 audio and streaming video
downloads.
Financial
literacy: Programs that promote
the ability to understand personal financial matters.
Fiscal
year: A fiscal year is a
12-month period that an organization uses to report its finances. All
data in the SLAA, including federal fiscal data, are to be reported
on the basis of State fiscal year 2024, as specified in items A-230
and A-240, although data in Part B and Part I are requested as of
October 1, 2024.
Health
literacy: Programs that promote
the ability to understand basic health information and builds the
capacity to make appropriate health decisions based on this
information.
Information
literacy: Programs that promote
the ability to recognize the need for information and the ability to
find, evaluate, and use information.
KH
(Key holder): Person at the SLAA who is responsible for collecting
and providing the SLAA’s data for the survey.
LSTA
(The Library Services and Technology Act):
The only federal program exclusively for libraries. State libraries
use the funds to support statewide initiatives and also distribute
the funds through subgrants or cooperative agreements to public,
school, academic, research, and special libraries.
Language
literacy: Programs that promote
the ability to read and write.
Library
Cooperative: A Library
Cooperative is an organization that has its own budget and staff and
provides library and information services for the mutual benefit of
participating or member libraries. The organization’s
participants or members are primarily libraries, which are not under
the organization’s administrative control. The organization may
also be termed a network, system, district, or consortium. A Library
Cooperative may serve single-type or multi-type libraries.
Marketing/Communications:
Includes promoting and communicating the value of libraries and
library services and programs.
Numerical
literacy: Programs that promote
the ability to use, understand, and apply numerical concepts and
techniques.
Outlet:
A unit that provides direct public library service; it may be the
main or central library, a branch library, or a bookmobile. Only one
outlet may be designated as the central outlet.
Public
library: A library that serves
all residents of a given community, district, or region, and
(typically) receives its financial support, in whole or part, from
public funds.
Reference
referral: A reference referral
transaction involves the provision of information about a group or
organization and its activities, services or agencies, and calendar.
Such a transaction typically requires the determination of the user's
need and the appropriate group or organization to meet the need. Such
a transaction may require directing the user to persons or
organizations external to the library for an answer to a question
School
library media center: A library
that is an integral part of the educational program of an elementary
or secondary school with materials and services that meet the
curricular, information, and recreational needs of students,
teachers, and administrators.
Special
library: A library in a business
firm, professional association, government agency, or other organized
group; a library that is maintained by a parent organization to serve
a specialized clientele; or an independent library that may provide
materials or services, or both, to the public, a segment of the
public, or to other libraries. Scope of collections and services are
limited to the subject interests of the host or parent institution.
Includes libraries in State institutions.
Statewide
reading programs: A statewide
coordinated program to support, maintain, or improve reading skills.
Summer
reading programs: A statewide
reading promotion campaign typically implemented between school years
to encourage children and young adults to maintain or improve their
reading skills.
Technology/Connectivity:
Includes computing, networking, broadband and related topics.
Youth
services: Services and programs
to engage young persons (under 18) in library programs and services.
Appendix B: Specific
Instructions for Data Elements
Part
A:
State
Library
Administrative
Agency
Identification
A-010
|
SLAA
name. Enter the full official name of the SLAA.
|
|
Physical Location Address
|
A-020−
A-050
|
Enter the address of the
physical location of the SLAA. Include the street address, city,
State, and ZIP Code.
|
|
Mailing Address
|
A-070−
A-100
|
Enter the mailing address of
the SLAA. Include the street address or post office box, city,
State, and ZIP code.
|
A-120
|
Web address. Enter the web
address of the SLAA. The web address is the Uniform Resource
Locator (URL) of the World Wide Web home page of the SLAA.
|
|
Chief Officer of SLAA
|
A-130−
A-170
|
Enter the name, title,
telephone number, fax number, and email address of the chief
officer of the SLAA.
|
|
Survey Respondent
|
A-180−
A-220
|
Enter the name, title,
telephone number, fax number, and email address of the respondent
to this survey.
|
|
Reporting Period
|
A-230−
A-240
|
Fiscal year (FY) starting and
ending dates. Enter the starting and ending dates for State FY
2024, which is the period for which data in this report are
requested (except Part B and Part I data). Enter the month and day
in two digits each, and enter the year in four digits. For
example: June 30, 2024, would be entered as 06/30/2024.
|
Part B: Governance
B-010
|
Specify the SLAA’s location in State government as of
October 1, 2024.
|
B-060
|
If the SLAA is part of a
larger agency that is not listed in item B-010, enter the name of
the agency in item B-060.
|
Part C:
Allied
Operations,
State Resource
or
Reference/Information
Service
Center,
and
State
Center for the
Book
Enter Yes or No for each item to indicate whether
the SLAA is combined with any of the allied operations listed below.
Note: An allied operation is an office,
bureau, division, center, or other organizational unit or service
within an SLAA with staff, mission, and resources to provide service
not ordinarily considered an SLAA function. It is characterized by
having:
a specific mission, which may be a part of the SLAA’s
overall mission statement;
staff assigned for that mission (that staff usually includes
professionals other than librarians, such as historians, archivists,
curators) appropriate to its mission;
a high-level manager or
supervisor who reports to the SLAA chief officer or to a deputy
designated by the chief officer; and
financial resources clearly identified and managed for the
operation.
Note: Do not report the following as allied
operations: a Library for the Blind and Print Disabled, a State
Center for the Book, a law library, or a contract with another
library or other entity to provide a service on behalf of the SLAA.
C-010
|
State
archives. This
operation is responsible for preserving and servicing noncurrent
official records of State organizations and institutions that are
of continuing value (1) to the legal and administrative
functioning of State government, (2) for the verification and
protection of the rights of individuals, and (3) for historical
and other research. It usually includes records of antecedent
colonial and territorial governments. Materials are stored,
arranged, and described so that needed records can be found
readily.
|
C-020
|
Primary State legislative
research organization.
This operation conducts research and gathers, digests, and
analyzes information in a close and confidential relationship with
members of the State legislature and their staff.
|
|
Note:
As an allied service, the organization is distinguished from
specialized reference service which an SLAA may provide to
government and other users by responding to reference questions
from legislative personnel, providing information service,
furnishing bibliographic and net search results, and instructing
and guiding users in conducting their research. At the federal
level, the parallel might be the difference between parts of the
Library of Congress: (1) the Congressional Research Service, and
(2) various reference services and subject divisions of the
Library.
|
C-030
|
State history museum/art
gallery. This
operation collects, preserves, and displays cultural artifacts
and/or works of art related to the State’s political,
social, economic, and cultural history.
|
C-040
|
State records management
service. This
operation manages the life cycle of the State’s own records
and records of local government from creation to disposition.
Disposition includes the preservation of certain records as well
as the disposal of nonessential records.
|
C-050
|
Other allied operation.
If any other operations are allied with the SLAA, enter Yes for
this item.
|
|
Specify. If any other
operations are allied with the SLAA, enter the name of the
operation in this item.
|
C-070
|
Enter Yes or No to indicate whether the SLAA contracts with a
local public library or academic library to serve as a State
resource center or State reference/information service center.
|
|
State resource center or
State reference/information service center.
This is an operation outside the SLAA, administered by a local
public library or academic library, which provides library
materials and information services to libraries and individuals
throughout the State. It is administratively separate from the
SLAA but receives grant or contract funds from the SLAA for
providing services.
|
C-080
|
Enter Yes or No to indicate
whether the SLAA is the host institution for, or provides any
funding to, a State Center for the Book.
|
|
State Center for the Book.
The State Center for the Book is part of the Center for the Book
program sponsored by the Library of Congress that promotes books,
reading, and literacy and is hosted or funded by the State.
|
C-090
|
Enter Yes or No to indicate
whether the SLAA is a host institution for, or provides any
funding to, a Library for the Blind and Print Disabled.
|
|
Library for the Blind and
Print Disabled.
The Library for the Blind and Print Disabled is part of a program
sponsored by the National Library Service to provide braille and
audio materials such as books and magazines to those with low
vision, blindness, or physical disability that makes reading
regular print difficult.
|
C-100
|
Enter Yes or No to indicate
whether the SLAA has a State advisory council that advises the
SLAA on the State’s LSTA program.
|
|
LSTA program.
Funded by the Institute of Museum and Library Services (IMLS)
under provisions of the LSTA, this program is geared toward the
specific needs of public, academic, and community college
libraries. These federal funds are investments that help libraries
deliver relevant and up-to-to-date services to their communities.
|
Part D: Services to
Libraries and Library Cooperatives
Indicate which of the specified services the SLAA
provides to different types of libraries or library cooperatives. For
each service, check boxes for any type of library where the service
is provided from the options of Public, Academic, School, Special,
Cooperative, or None. More than one type of library may be selected.
Note: A Library Cooperative may serve single-type or
multi-type libraries. Report services provided directly by the SLAA
are or those provided by a third party or intermediary under legal
contract to the SLAA.
Type of Library
Public Library. A library that serves all
residents of a given community, district, or region and (typically)
receives its financial support, in whole or part, from public funds.
Academic Library.
A library forming an integral part of a college, university, or other
academic institution for postsecondary education, organized and
administered to meet the needs of students, faculty, and affiliated
staff of the institution.
School Library Media Center. A library that
is an integral part of the educational program of an elementary or
secondary school with materials and services that meet the
curricular, information, and recreational needs of students,
teachers, and administrators.
Special Library. A library in a business
firm, professional association, government agency, or other organized
group; a library that is maintained by a parent organization to serve
a specialized clientele; or an independent library that may provide
materials or services, or both, to the public, a segment of the
public, or to other libraries. Scope of collections and services are
limited to the subject interests of the host or parent institution.
Includes libraries in State institutions.
Library Cooperative. A Library Cooperative
is an organization that has its own budget and staff and provides
library and information services for the mutual benefit of
participating or member libraries. The organization’s
participants or members are primarily libraries, which are not under
the organization’s administrative control. The organization may
also be termed a network, system, district, or consortium. A Library
Cooperative may serve single-type or multi-type libraries.
Services to Libraries and
Library Cooperatives
|
D_SV-010
|
Accreditation of
libraries. The
SLAA may endorse or approve officially libraries that meet
criteria specified by the State.
|
D_SV-020
|
Administration of State
aid. Includes
determining compliance with eligibility criteria and performance
standards, overseeing processes through which grant recipients are
determined, announcing grant recipients and disbursing funds,
monitoring and receiving reports from grant recipients, and other
activities involved in the management of financial assistance
provided by the State to libraries.
|
D_SV-030
|
Certification of
librarians. The
SLAA may credential library staff with the rank or title of
librarian by attesting officially to their qualifications. These
qualifications may include a master’s degree from a graduate
program accredited by the American Library Association (ALA),
another level or type of educational attainment, confirmation of
participation in continuing education activities, and/or residency
in the State for a specified period.
|
D_SV-040
|
Collection of library
statistics. Every
SLAA collects statistics on public libraries and participates in
the Federal-State Cooperative System (FSCS) for Public
Library Data, otherwise known as the Public
Library Statistics Cooperative (PLSC). Many SLAAs collect
statistics on institutional and other special libraries. Some
SLAAs assist in the collection of academic library statistics. A
few SLAAs collect statistics on school library media centers.
These data collections usually involve the design and
administration of survey instruments as well as data entry and
processing and report design and dissemination.
|
D_SV-050
|
Consulting services.
Individual or
small-group contracts to help libraries to attain goals and
objectives and to deal with specific needs and problems.
Consultants provide guidance on problems of concern to local
personnel, assistance in identifying problems not clearly
recognized, and identification of opportunities for increased or
improved performance.
|
Types of Consulting
Services Provided
If any library type was
checked in item D_SV-050, this section will be displayed. If not,
this will be hidden. For these follow-up questions, the response
options are Yes, No, or Don’t Know. Only one response may be
selected.
|
D_SV-050.1.1
|
Construction.
Includes new buildings and structures, as well as additions,
alterations, conversions, expansions, reconstruction, renovations,
rehabilitations, and major replacements.
|
D_SV-050.1.2
|
Library
management/organizational development.
Includes helping libraries to attain goals and objectives and to
deal with specific needs and problems of specific groups, such as
issues of concern to local personnel, assistance in identifying
problems not clearly recognized, and identification of
opportunities for increased or improved performance.
|
D_SV-050.1.3
|
Continuing education.
Learning activities to increase skills and knowledge of the
library workforce.
|
D_SV-050.1.4
|
Technology/connectivity. Includes computing, networking,
broadband, and related topics.
|
D_SV-050.1.5
|
Marketing/communications.
Includes
promoting
and
communicating the
value of
libraries
and library
services and
programs.
|
D_SV-050.1.6
|
Universal Service
Program/E-Rate.
Universal Service Program for Schools and Libraries.
|
D_SV-050.1.7
|
Adult
literacy.
Basic
reading
and
writing skills for
adults.
|
D_SV-050.1.8
|
Youth/teen
services.
Services and
programs
to engage
young
persons
(under 18)
in
library
programs
and
services.
|
D_SV_050.1.11
|
Collection of library statistics. Support to libraries
related to the collection or analysis of library data and
statistics. Libraries collect
various statistics for planning, developing, and evaluating their
services. Some examples are circulation, visits, collection,
acquisitions, electronic resource usage, reference/chat
transactions, and library instruction sessions.
|
D_SV-050.1.9
|
Other. If the SLAA provides other types of consulting
services, please select Yes as the response and fill in the other
services provided in the write-in box in the survey.
|
|
Specify the type of other consulting services provided.
|
D_SV-060
|
Library legislation
preparation/review.
Minimally, addresses the governance and financing of the SLAA,
public library services, and library services to blind and
print-disabled persons and residents of State institutions. It
usually permits the types of public library structures, such as
municipal, countywide, regional, federated, cooperative, and
contractual agreements. It may also provide mandates for SLAA
functions, other types of libraries (e.g., academic, school), and
multi-type cooperation.
|
D_SV-070
|
State
standards/guidelines.
The SLAA may promulgate standards or guidelines that define
adequacy, equity, and/or excellence in library services. Standards
or guidelines may be quantitative, qualitative, or both.
Maintaining standards or following guidelines may be a requirement
for receiving State aid and/or LSTA grants.
|
D_SV-080
|
Administration of library
system support.
Includes determining compliance with eligibility criteria and
performance standards, overseeing processes through which funds
are disbursed, monitoring and receiving reports, and other
activities involved in the management of financial assistance
provided by the State. Library systems are defined here as
cooperatives established under State law and supported by public
funding. Systems may be single- or multi-type cooperatives.
|
D_SV-090
|
LSTA State program grants.
Funds distributed by the SLAA to recipients who meet eligibility
criteria specified by LSTA and the State. Such funds are awarded
for the purposes specified in successful grant proposals. Such
grants may be awarded competitively or on a formula basis. Include
sub-grants made to libraries or outside agencies to provide or
assist in providing such services.
|
Services to Libraries and
Library Cooperatives—Operational Assistance
|
D_OA-010
|
Cooperative purchasing of
library materials.
Two or more independent libraries of any type engaging in joint
activities related to purchasing materials, together with the
maintenance of the necessary records of these additions. Also
included are joint activities related to the identification and
verification of titles, fund accounting, processing payments, and
claims.
|
D_OA-020
|
Interlibrary loan (ILL)
services.
Activities involving bibliographic service centers or utilities,
regional systems (federations or cooperatives), consortia, and
resource centers, such as identifying libraries believed to own
requested materials and/or transmitting ILL requests in accordance
with established protocols or prevailing practices.
|
D_OA-030
|
Reference referral services. Provision of information about
or from groups or organizations. A reference referral transaction
involves the provision of information about a group or
organization and its activities, services or agencies, and
calendar. Such a transaction typically requires the determination
of the user’s need and the appropriate group or organization
to meet the need and may require directing the user to persons or
organizations external to the library for an answer to a question.
|
Services to Libraries and
Library Cooperatives—Coordination/Integration
|
D_CI-010
|
Statewide coordinated
digital program or service.
Activities providing for the digitization of documents,
publications, or sets of records or realia to be made available
for public use (e.g., digitization of a series of city reports,
local newspapers, or genealogical records).
|
D_CI-020
|
Statewide public
relations/library promotion campaigns. A
public relations program usually organized around a particular
theme or issue, with specific objectives, and using a variety of
techniques in concert (e.g., press releases, events,
publications, exhibits).
|
D_CI-030
|
Statewide virtual
reference service.
Reference service supported by chat-based web technology that
provides access for all or a significant portion of the residents
of the State through libraries or remotely, typically on a
24-hours-per-day/7-days-a-week basis.
|
D_CI-040
|
Universal Service Program
for Schools and Libraries.
The schools and libraries Universal Service Support Program,
commonly known as the E-Rate program, helps schools and libraries
to obtain affordable broadband. The E-Rate program is
administered by the Universal Service Administrative Co. under
the direction of the Federal Communications Commission (FCC)
under the Telecommunications Act of 1996.
|
D_CI-050
|
Statewide resource
sharing.
Organized efforts that enable and support the sharing of services
and materials through coordination and collaboration (e.g.
databases, e-books, ILL, cataloging).
|
D_CI-060
|
Involvement in the
acquisition of other federal program funds.
Providing technical assistance to receive federal assistance
funds. Involvement in the acquisition of technical assistance
funds includes determining compliance with eligibility criteria
and performance standards, overseeing processes through which
funds are disbursed, monitoring and receiving reports, and other
activities involved in the management of financial assistance
provided by the federal government from an agency other than
IMLS.
|
From which federal agencies
other than IMLS do you apply for funding? Please answer each of
the questions below by selecting one of the choices provided.
This
section will only be displayed if a library type was selected for
D_CI-060.
|
D_CI-060.1.1
|
U.S. Department of
Education.
Funding received from the Department of Education. Examples
include Vocational Educational National Programs and Recreational
Programs.
|
D_CI-060.1.2
|
U.S. Department of
Agriculture (USDA). Funding
received from the Department of Agriculture. Examples include
USDA’s Rural Development Community Facilities Grant
Program, Community Facilities Program, and Rural Utility Service.
|
D_CI-060.1.3
|
Federal Communications
Commission/Universal Service Administrative Company.
Funding or discounted services received or provided from the FCC
or the Universal Service Fund. Examples include the Schools and
Library Program (E-Rate program) This program makes discounts
available to eligible schools and libraries for
telecommunications services, Internet access, and internal
connections so that schools and libraries may have access to
affordable telecommunications and information services.
|
D_CI-060.1.4
|
U.S. Department of Labor.
Funding received from the Department of Labor. Examples include
Labor Literacy Innovations Grant and Project Compass.
|
D_CI-060.1.7
|
National Endowment for
the Humanities (NEH).
Funding received from NEH. Examples include Humanities
Collections and Reference Resources Grants, NEH Preservation and
Access Research and Development Grants.
|
D_CI-060.1.5
|
Other.
Funding received from some other federal agency.
|
|
Specify name of other
federal agency in the write-in box in the survey.
|
Services to Libraries and
Library Cooperatives—Program Assistance
|
D_PA-010
|
Continuing education
programs.
Includes staff development events for library personnel at all
levels as well as training events for trustees and other State
and local government
officials
who have
authority
over or
responsibility for
libraries.
|
D_PA-020
|
Library
planning/evaluation/research. Activities
involved in designing and assessing library programs and services
and studying issues facing libraries. Examples include the Public
Library Association (PLA) planning for the results process for
public libraries and the outcome-based evaluation process.
|
D_PA-030
|
Literacy programs. A statewide program to assist
individuals with limited skills to develop skills that enable
them to function in society without assistance from others.
|
D_PA-030.1
|
Types of literacy programs.
This
section will only be displayed if a library type was selected for
D_PA-030.
|
D_PA-030.1.1
|
Language
literacy.
Programs that promote
the ability to
read and
write.
|
D_PA-030.1.2
|
Numerical literacy.
Programs that promote
the ability to
use, understand,
and
apply
numerical
concepts
and
techniques.
|
D_PA-030.1.3
|
Information
literacy.
Programs that promote
the ability to
recognize the need
for information
and
the ability
to find,
evaluate, and use
information.
|
D_PA-030.1.4
|
Digital literacy.
Programs that
promote
the ability to
effectively
find, evaluate,
and
create
information
using digital
technology.
|
D_PA-030.1.5
|
Financial literacy.
Programs
that promote
the ability
to understand
personal
financial
matters.
|
D_PA-030.1.6
|
Health
literacy.
Programs
that
promote
the ability
to understand
basic
health
information
and
build the
capacity
to make
appropriate
health decisions
based on
this
information.
|
D_PA-030.1.7
|
Family/intergenerational
literacy.
Programs
that
promote
the incorporation
of the spoken
and written
word
into
meaningful
activities with
the family
unit.
|
D_PA-030.1.8
|
Other literacy types.
|
|
Specify the type(s) of the other types of literacy programs in
the write-in box in the survey.
|
D_PA-040
|
Preservation/conservation services (physical objects).
Specific measures undertaken for the repair, maintenance,
restoration, or protection of library materials, including (but
not limited to) binding and rebinding, materials conversion
(e.g., to microform), deacidification, and lamination.
|
D_PA-100
|
Digitization. Measures taken to convert information into a
digital (i.e., computer-readable) format.
|
D_PA-110
|
Digital object preservation. Digital Object Preservation
refers to the processes and activities involved in ensuring the
long-term maintenance, accessibility, and usability of digital
objects. These objects can include digital files, databases,
multimedia, software, and other forms of digital information. The
goal of digital preservation is to protect digital content from
obsolescence, corruption, and loss over time, ensuring that it
remains accessible and usable for future generations.
|
D_PA-050
|
Summer reading programs. A statewide reading promotion
campaign typically implemented between school years to encourage
children and young adults to maintain or improve their reading
skills.
|
D_PA-060
|
Statewide reading programs. A statewide coordinated
program to support, maintain, or improve reading skills.
|
|
Do you support the following statewide reading programs for
target populations listed below? Please mark those that apply.
This
section will only be displayed if a library type was selected for
D_PA-060.
|
D_PA-060.1.1
|
Children (ages 0–5
years)
|
D_PA-060.1.2
|
Children (ages 6–11
years)
|
D_PA-060.1.3
|
Young adults (ages 12–18
years)
|
D_PA-060.1.4
|
Adults (ages 19–65
years)
|
D_PA-060.1.5
|
Older adults (ages 65+
years)
|
D_PA-120
|
Community workforce development. Programming that
encourages workforce skill development and training for existing
and potential workers and that enables them to pursue employment
opportunities.
|
D_PA-130
|
Emergency preparedness. Programs on how libraries and
library staff can prepare for emergencies or natural disasters
within their own buildings and their communities, ranging from
preparation to recovery and preservation.
|
D_PA-090
|
Did the SLAA engage in partnerships with any government agencies
or departments outside your SLAA to provide services? Enter Yes
or No.
|
D_PA-090.1
|
If yes, describe how the
SLAA partnered with other government agencies or departments to
provide services. ___________________________________________
Note:
Include partnerships between your SLAA and other government
agencies or departments that provided library-related or
non-library-related services. These may be special partnerships
or initiatives that are outside of the normal scope for your
SLAA. Examples could include partnering with a health department
to provide health outreach and materials, partnering with a labor
department on unemployment forms or information, or coordinating
with election boards on voter registration, outreach, or
materials
|
Part E:
Public
Service
Hours, Outlets,
and
User
Groups
Enter in the spaces provided the
total hours open in a typical week for all SLAA outlets (main or
central, bookmobiles, and other outlets), regardless of whom they
serve. Do not report an allied operations outlet as an SLAA
outlet. For example, if the SLAA has a main outlet with no
bookmobile or other outlets and is open for public service 40
hours in a typical week, report 40 hours. If the SLAA has a
main outlet, a bookmobile, and two other outlets open 40, 20, 35,
and 35 hours, respectively, in a typical week, report 130 hours
(40 + 20 + 35 + 35 = 130 hours
per typical week).
The
far-right column indicates the total hours open in a typical week
recorded in the previous reporting period.
Note:
Main or central outlet, bookmobiles, and other outlets (excluding
bookmobiles) are defined in the instructions to items E-050,
E-060, and E-070. Report total hours open in a typical week for
all SLAA outlets, regardless of whom they serve and regardless of
whether they are open on a walk-in or referral basis. Exclude data
for a local public or academic library serving as a State resource
center or State reference/information service center under
contract with the SLAA. Do not report data for non-SLAA outlets,
even though the SLAA may provide funding or services to such
outlets.
A “typical week” is a time that is neither
unusually busy nor unusually slow. Avoid holidays, vacation
periods, and days when unusual events are taking place in the
community or in the library. Choose a week in which the library is
open its regular hours. Include seven consecutive calendar days
from Sunday through Saturday or whenever the library is usually
open.
|
E-010
|
Total hours/week
(all
SLAA outlets,
regardless of
whom
they
serve).
Sum of
hours
open
during a
typical week
for all
SLAA outlets
(main or
central,
bookmobiles,
and
other
outlets), regardless
of whom
them serve. Do
not report
an allied
operations
outlet
as
an SLAA
outlet.
|
|
Enter
in
the
spaces
provided the
total hours
that the main or
central SLAA outlet is open in a typical week
to
serve the
general public
or State
government employees, by the specified categories. Only one outlet
may be designated as the main or central outlet.
Note:
Main
or
central
outlet
is
defined in
items E-050, E-60,
and E-070. Report public service hours for the main or central
SLAA outlet, regardless of whether the outlet is open on a walk-in
or referral basis. Exclude data for a local public or academic
library serving as a State resource center or State
reference/information service center under contract with the SLAA.
Exclude service hours if the outlet only serves blind and
physically handicapped individuals through the National Library
Service for the Blind and Print Disabled, Library of Congress.
Also exclude
service hours if the outlet only serves residents of State
correctional institutions or residents of other State institutions
unless the outlet is administered and staffed by the SLAA. Do not
report data for a non-SLAA outlet, even though the SLAA may
provide funding or services to such an outlet.
|
|
E-020
|
Total hours/week
(main
or central
outlet). Sum of
hours open
during a
typical week
for the
main or
central outlet. If there is no main or central outlet, or the main
or central outlet does not provide services to the general public
or State government employees, select “Not applicable.”
|
|
Enter in the spaces provided the
total number of SLAA outlets by type, regardless of whom they
serve. Only one outlet may be designated as the main or central
outlet. Do not report an allied operations outlet as an SLAA
outlet. Enter the total number of outlets for each type.
Note:
An SLAA outlet has regular hours of service in which SLAA staff
are present to serve its users. The staff and all service costs
are paid by the SLAA as part of its regular operation. A loan of
books or total collections (whether permanent or short term) to
another agency, library, or school does not constitute an SLAA
outlet because it is not administered and staffed by the SLAA.
|
|
E-050
|
Main or
central outlet.
A single
unit library
or the
unit
where the
principal
collections are
located and
handled.
Note:
An
SLAA
administrative
center
that is
separate
from the
principal
collections and
is not open to users should
not be included as an outlet. Only one outlet may be designated as
the main or central outlet. When two or more outlets are
considered main or central outlets, one outlet should be
designated as the central outlet, and the others should be
designated as “other outlets (excluding bookmobiles).”
|
|
E-060
|
Other outlets (excluding bookmobiles). Units that have all
of the following: (1) separate quarters, (2) a permanent basic
collection of books and/or other materials, (3) a permanent paid
staff, and (4) a regular schedule of hours open to users.
|
|
E-070
|
Bookmobiles. Trucks or vans specially equipped to carry
books and other library materials. They serve as traveling branch
libraries. Count vehicles in use rather than the number of stops
each vehicle makes.
|
|
E-080
|
Total outlets. Sum of items E-050, E-060, and E-070. The
web system will calculate and display this total.
|
|
Enter in the spaces provided the
total number of SLAA outlets that serve the following user groups,
in whole or in part, by type of outlet. The web system will
calculate and display the totals.
Note:
Main or central outlet,
bookmobiles, and other outlets (excluding bookmobiles) are defined
in items E-050, E-060, and E-070.
|
|
E-090
|
Blind and physically
handicapped individuals.
Outlets serving this
user group may contain talking books on discs and tapes and
books in braille made available from the National Library Service
for the Blind and Print Disabled, Library of Congress. In
addition, such outlets may contain large print books for the
visually handicapped and captioned films for the deaf. These
outlets provide such library materials and library services to
blind or physically handicapped residents who have been certified
by a competent authority as unable to read or to use conventional
printed materials due to physical limitations.
|
|
E-100
|
Residents of State correctional institutions. Outlets
serving this user group provide books, other library materials,
and access to other information resources as well as other library
services to residents of prisons, reformatories, and other
correctional institutions operated or substantially supported by
the State.
|
|
E-110
|
Residents of other State institutions. Outlets serving this
user group provide books, other library materials, and access to
other information resources as well as other library services to
patients or residents of residential training schools, hospitals,
nursing homes, and other general or special institutions operated
or substantially supported by the State.
|
|
E-120
|
State government employees (executive, legislative, or
judicial). Outlets serving this user group provide books,
other library materials, and access to other information resources
as well as other library services to employees of all branches of
State government.
|
|
E-130
|
General public. Report all SLAA outlets that serve the
general public, regardless of whether they are open on a walk-in
or referral basis. Outlets serving this user group function as the
State-level equivalent of a local public library, providing books,
other library materials, and digital access to locally mounted and
remote information resources for all State residents.
|
|
Part F:
Collections
Enter in the spaces provided
the total number of volumes or physical units in the specified
formats in all SLAA outlets (main or central, bookmobiles, and
other outlets) that serve the general public and/or State
government employees.
Note:
Main or central outlet, bookmobiles, and other outlets (excluding
bookmobiles) are defined in items E-50, E-60, and E-70. Report
collections for all SLAA outlets that serve the general public,
regardless of whether they are open on a walk-in or referral
basis. Exclude data for a local public or academic library
serving as a State resource center or State reference/information
service center under contract with the SLAA. Exclude collections
of braille and talking books owned by the National Library
Service for the Blind and Print Disabled, Library of Congress.
Also exclude collections that are specifically intended to serve
only residents of State correctional institutions or residents of
other State institutions unless such outlets are administered and
staffed by the SLAA. In every category below (F-010,
F-020, F-030, F-040, and F-050), include only physical
units.
|
F-010
|
Book and serial volumes (exclude microforms) (exclude
collections of braille books owned by the National Library
Service for the Blind and Print Disabled, Library of Congress).
Books are non-periodical printed publications bound in hard or
soft covers, or in loose-leaf format, of at least 49 pages,
exclusive of the cover pages; or juvenile non-periodical
publications of any length bound in hard or soft covers. Serials
are publications issued in successive parts, usually at regular
intervals, and, as a rule, intended to be continued indefinitely.
Serials include periodicals (magazines, newspapers, annual
reports, yearbooks, etc.), memoirs, proceedings, and transactions
of societies. Except for the current volume, count unbounded
serials as volumes when the library has at least half of the
issues in a publisher’s volume.
|
F-020
|
Audio materials (exclude collections of talking books
owned by the National Library Service for the Blind and Print
Disabled, Library of Congress). These are materials on which
sounds (only) are stored (recorded) and that can be reproduced
(played back) mechanically or digitally, or both. Included are
records, audiocassettes, audio cartridges, audiodiscs,
audioreels, talking books, and other sound recordings.
|
F-030
|
Video materials. These are materials on which pictures,
sound, or both are recorded. Digital playback reproduces
pictures, sounds, or both using a television receiver or monitor.
|
F-040
|
Current serial subscriptions (titles, not individual
issues; include print subscriptions only) (exclude microform,
electronic, and digital subscriptions). These include current
subscriptions received, both purchased and gifts. This count does
not include the number of individual issues but rather each
serial title.
Report the total number of titles subscribed
to, including duplicates. Do not report individual issues. Report
print subscriptions only. Exclude microform, electronic, and
digital subscriptions.
|
F-050
|
Government documents (include only government documents
not accessible through the library catalog and not reported
elsewhere). For government documents not accessible through the
library catalog and not reported on other lines, report the
number of volumes or physical units of such materials in all
formats. A government document is a publication in any format
bearing a government imprint. Includes publications of federal,
State, local, tribal, and foreign governments and
intergovernmental organizations to which governments belong and
appoint representatives (e.g., United Nations, Organization of
American States).
|
Is the SLAA designated as a federal or State depository library
for government documents? Enter Yes or No for each item
(F-060–F090) to indicate whether the SLAA is designated as
a federal or State depository library for government documents
and whether it is a regional or selective federal depository.
|
F-060
|
State depository library. A library officially designated
as a depository of publications bearing the imprint of the State
government.
|
F-070
|
Federal depository library. A library officially
designated as a depository of publications bearing the imprint of
the federal government. These libraries receive publications
issued by the executive, judicial, and legislative branches at no
charge in exchange for providing free public access. Enter Yes or
No to items 108 and 109 to indicate if the SLAA is a regional or
selective depository.
|
F-080
|
Regional. Regional depositories receive one copy of all
materials distributed by the federal government.
|
F-090
|
Selective. Selective depositories receive only those
materials they select.
|
Part G: Library
Service Transactions
Enter in the spaces provided the
ANNUAL totals for the specified types of service transactions for
all SLAA outlets (main or central, bookmobiles, and other outlets)
that serve the general public and/or State government employees.
Note:
Main or central outlet, bookmobiles, and other outlets (excluding
bookmobiles) are defined in items E-50, E-60, and E-70. Report
library service transactions for all SLAA outlets that serve the
general public, regardless of whether they are open on a walk-in
or referral basis. Exclude data for a local public or academic
library serving as a State resource center or State
reference/information service center under contract with the SLAA.
Exclude service transactions for outlets or outlet service points
that only serve blind and physically handicapped individuals
through the National Library Service for the Blind and Print
Disabled, Library of Congress. Also exclude service transactions
for outlets that only serve residents of State correctional
institutions or other State institutions unless such outlets are
administered and staffed by the SLAA.
|
G-010
|
Circulation (exclude items checked out to another library).
These are transactions that involve lending a physical item from
the State Library collection or borrowed from another library by a
patron for use generally, although not always, outside the
library. This activity includes charging materials manually or
digitally. Also report each renewal as a circulation transaction.
Exclude in-house use resulting from counting items in the
collection as they are re-shelved after use and without any formal
tracking system. Exclude items checked out to another library.
|
Interlibrary Loan/Document Delivery
|
G-020
|
Provided to other libraries. These are library materials,
or copies/scans of materials, loaned from the SLAA collection to a
patron at another library upon request. Do not include loans or
copies of materials from one SLAA outlet to another SLAA outlet.
|
G-030
|
Received from other libraries and document delivery services.
These are library materials, or copies of materials, borrowed by
the SLAA from another library or obtained by the SLAA from a
commercial document delivery service. Do not include loans or
copies of materials from one SLAA outlet to another SLAA outlet.
|
G-040
|
Reference transactions. A reference transaction is an
information contact that involves the knowledge, use,
recommendations, interpretation, or instruction in the use of one
or more information sources by a member of the SLAA staff. The
term includes information and referral services. Information
sources include printed and non-printed materials,
machine-readable databases (including computer-assisted
instruction), catalogs and other records of holdings and through
communication or referral, other libraries, and institutions and
persons both inside and outside the library. When a staff member
utilizes information gained from previous use of information
sources to answer a question, report as a reference transaction
even if the source is not consulted again during the transaction.
If necessary, multiply a typical week by 52. Exclude directional
transactions. (See definition of typical week in question 6.)
|
G-050
|
Library visits.
This is
the total
number of
persons
per
year
entering
SLAA
outlets,
including
persons
attending
activities or meetings
and those
persons
requiring no
staff
services. If
necessary,
multiply
a typical week
by 52.
A “typical
week” is defined
in the instructions
to question
6.
|
Part H:
Library
Development
Transactions
Enter in the spaces provided the ANNUAL totals for the specified
types of library development transactions of the SLAA.
|
H-010
|
LSTA and State grants: Grants awarded. Report the total
annual number of LSTA and State grants awarded by the SLAA during
State FY 2024. For grants or grant programs that are awarded to
multiple recipients, count each grant agreement as a separate
grant.
|
H-020
|
Continuing education programs: Number of events. Report the
total number of continuing education events (workshops, training
sessions, virtual events, etc.) that (1) the SLAA sponsored and
itself presented, and (2) another agency presented with the help
of SLAA funding and planning support. Do not count events for
which the SLAA is only a nominal sponsor. Do not count events for
an allied operation.
Where an event is offered via video conferencing, consider
presentation simulcast to multiple locations as one event. If a
presentation is offered multiple times, each offering should be
counted as a separate event. Where delivery is via synchronous web
presentation and the number of concurrent participants is limited
and they must sign up to participate, count each offering of the
web training as one event. Where delivery is via the web with
asynchronous participation and no limitation of participants,
count web event as one event. For the headcount of a virtual
event, count the number of participants logged in.
|
H-030
|
Total attendance at events. Report the total annual
attendance at continuing education events reported in item H-020.
Attendance should include total number of participants in events
regardless of delivery method. If web event is delivered
asynchronously, recommend counting only participants who complete
the continuing education offering.
|
Part I:
Staff
Enter total number of SLAA staff
in full-time equivalents (FTEs) to two decimal places, by type of
service. Report all staff on the payroll as of October 1, 2024,
and unfilled but budgeted positions.
Note:
Forty hours per week is the measure of full-time employment for
this survey. FTEs of employees in any category may be computed by
taking the number of hours worked per week by all employees in
that category and dividing it by 40. Report staff based on the
SLAA organization chart. A given position (e.g., State Data
Coordinator) may be part of administration in one agency, library
development in another, and library services in another agency. If
an employee provides more than one service, allocate the FTE among
appropriate categories. Enter total number of SLAA staff in FTEs
(to two decimal places), by type of service. Report all staff on
the payroll as of October 1, 2024, and unfilled but budgeted
positions.
Type of
Position
Librarians
with ALA-MLS.
Librarians with master’s degrees from programs of library
and information studies accredited by ALA.
Librarians
other than ALA-MLS librarians employed by the SLAA.
This includes staff employed by the SLAA in the librarian
occupational category who have a master’s degree in Library
Science from programs not accredited by ALA and librarians who do
not have MLS degrees.
Other
professional and non-professional staff.
These are staff, employed by the SLAA, who are not in the
librarian occupational category, regardless of degree or
training, such as archivists, accountants, business managers,
public relations, and human resources staff and other employees
paid from the SLAA budget, including plant operations, security,
and maintenance staff.
Total
staff. Sum of items
a–c. The web system will calculate and display these
totals.
|
Type of Service
|
I-010
|
Administration. Usually includes the chief officer of the
SLAA and his or her immediate staff. May include officers
responsible for the SLAA’s fiscal affairs; public relations;
and planning, evaluation, and research.
|
I-020
|
Library development. Usually includes staff responsible for
the development of public library services. May include staff
responsible for administering State and LSTA grant programs;
providing consulting and continuing education services; and
promoting resource sharing and other forms of interlibrary
cooperation. (See Part D instructions for definitions of types of
libraries.)
|
I-030
|
Library services. Staff responsible for providing library
service from the SLAA. Includes public, technical, and other
library services.
|
I-040
|
Other services. Includes staff not reported in items I-010,
I-020, and I-030, such as staff in allied operations.
|
I-050
|
Total staff. Sum
of
items
I-010–I-040. The web system will calculate and
display these totals.
|
I-110
|
Enter the total number of
staff FTEs that are employed directly by the State.
|
I-120
|
Enter the total number of
staff FTEs that are for contracted employees (i.e., not State
employees).
|
Part J:
Revenue
Enter Yes or No to indicate
whether all public library funds from State sources are
administered by the SLAA.
Note:
Answer this question based on State funds distributed to
individual public libraries and library cooperatives serving
public libraries in State FY 2024. If no State funds are reported
in Part K in items K_FA-01(b) or K_FA-020(b), the answer should be
No.
|
J-010
|
SLAA administration of all public library State funds
|
Enter Yes or No to indicate
whether any funds from State sources are administered by the SLAA
for the following types of libraries.
Note:
Answer this question based on State funds distributed to libraries
and library cooperatives in State FY 2024. If no State funds are
reported in Part K in related items K_FA-010(b) to K_FA-050(b) or
K_FA-070(b), the answer should be No.
|
J-020
|
Academic libraries
(definition is
provided in
Part D)
|
J-030
|
School library
media centers
(definition is
provided in
Part D)
|
J-040
|
Special libraries
(definition is
provided in
Part D)
|
J-050
|
Library
cooperatives
(definition is
provided in
Part D)
|
Enter in the spaces provided the
total funds received as revenue by the SLAA during the reporting
period specified in items A-230 and A-240. EXCLUDE carryover
funds. Include revenue for allied operations only if the revenue
is part of the SLAA budget. Include all funds distributed to
libraries and library cooperatives if the funds are administered
by the SLAA.
Note:
Exclude carryover when reporting revenue. Carryover means funds
carried forward from the previous year, sometimes called an
“opening balance” or a “fund balance.”
|
Federal Revenue
|
J-070
|
Library Services and Technology Act (LSTA) Grants to States
program. Report the funds drawn down from the federal
government from the LSTA Grants to States program during State FY
2024, whether drawn from one or more federal fiscal year
allotments. Do not include IMLS Discretionary funds such as
National Leadership Grants, Laura Bush 21st Century Librarian
Program, or Sparks! Ignition—report these grants in
items J-080.1–J-080.10 (Other Federal revenue).
|
J-080
|
Other federal revenue. Report revenue in this item if the
SLAA received federal revenue other than LSTA Grants to States
funds (e.g., National Endowment for the Humanities grants,
National Historical Publications and Records Commission grants,
LSTA National Leadership Grants, Laura Bush 21st Century Librarian
grants). If your State acts as the fiscal agent for a multi-state
grant, report only the funds designated for your State.
|
J-080.1–
J-080.10
|
Specify program(s), title(s), and funding amount for each source
of revenue if other federal revenue is reported in item J-080. Up
to 10 programs may be reported.
|
J-090
|
Total federal revenue. Sum of items J-070 and J-080. The
web system will calculate and display this total.
|
State and Other Revenues
|
J-100
|
SLAA operation. Report revenue received from the State to
support operation and services of the SLAA. Do not include revenue
received for major capital expenditures, contributions to
endowments, or revenue passed through to another agency or for
funds unspent in the previous fiscal year.
|
J-110
|
State aid to libraries. Report revenue received from the
State for distribution to libraries, library cooperatives, and
agencies. Include funds derived from State sources (exclusive of
federal funds) and appropriated by a State legislature to an SLAA
for payment or transfer to an individual library; a group of
libraries; or an agency or library, other than the SLAA, that
provides a statewide service to libraries or citizens. Exclude
State funds used to administer the SLAA or to deliver statewide
services to libraries or citizens where the service is
administered directly by the SLAA; State funds allocated for
school library operations when the SLAA is under the State
education agency; and federal funds.
|
J-120
|
Other State revenue. Report revenue received from the State
for any other purpose, such as interagency transfers.
|
J-130
|
Total State revenue. Sum of items J-100, J-110, and J-120.
The web system will calculate and display this total.
|
J-140
|
Other revenue. Include (1) any other revenue from public
sources; (2) revenue received from private sources, such as
foundations, corporations, Friends of the Libraries groups, and
individuals; and (3) SLAA-generated revenue, such as fines and
fees for services.
|
J-150
|
Total revenue. Sum of items J-090, J-130, and J-140. The
web system will calculate and display this total.
|
Part K: Expenditures
Total SLAA expenditures, by
source of revenue and type of expenditure.
|
Enter in the spaces provided
(a–c) the total SLAA expenditures, by source of revenue and
type of expenditure. Include all LSTA expenditures. Include
expenditures for allied operations only if the expenditures are
from the SLAA budget. Include all funds distributed to libraries
and library cooperatives if the funds are administered by the
SLAA.
Note:
These are the current and recurrent costs necessary to the
provision of services by the SLAA. Include LSTA expenditures for
statewide services (item L-010) conducted directly by the SLAA.
Include LSTA expenditures for LSTA administration (item L-030).
Exclude LSTA expenditures for grants (item L-020).
Do
not include funds distributed to libraries and library
cooperatives; report them instead in items K_FA-010–K_FA-080.
Enter
the total SLAA expenditures for each type of expenditure (d). The
web system will calculate and display these totals.
|
Expenditures for Statewide Digital Resources
|
K-M160_A
K-M160_B
K-M160_C
|
Research databases: Research databases are organized
collections of electronic data or records (e.g., facts, abstracts,
articles, bibliographic data, texts, photographs) that can be
searched for to retrieve information.
Online
learning platforms: Online learning platforms primarily
provide instruction, tools, and resources to enhance education,
lifelong learning, and skill building. Platforms may offer
homework assistance, language learning, test preparation,
professional development, resume assistance, hobby instruction,
etc. Do not consider resources available for free when answering
the following questions.
Total
Expenditures for statewide research databases and online learning
platforms; If your state does not itemize the expenditures for
research databases and online learning platforms, please enter the
total amount for these expenditures in K-M160_C, by source.
|
Operating Expenditures for SLAA and Allied Operations
|
K_AO-010
|
Salaries and wages. Salaries and wages for all SLAA staff,
including plant operation, security, and maintenance staff for the
reporting year. Include salaries and wages before deductions but
exclude employee benefits. The web system will calculate and
display the total for column (d).
|
K_AO-020
|
Employee benefits. Benefits outside of salaries and wages
paid and accruing to employees, including plant operation,
security, and maintenance staff, regardless of whether the
benefits or equivalent cash options are available to all
employees. Include amounts spent by the SLAA for direct, paid
employee benefits, including Social Security, retirement, medical
insurance, life insurance, guaranteed disability income
protection, unemployment compensation, worker’s
compensation, tuition, and housing benefits. Only that part of any
employee benefits paid out of the SLAA budget should be reported.
The web system will calculate and display the total for column
(d).
|
K_AO-030
|
Total staff expenditures. Sum of items K_AO-010 and
K_AO-020. The web system will calculate and display these totals.
|
K_AO-040
|
Collection expenditures. Includes all expenditures for
materials purchased or leased for use by SLAA users, including
electronic materials, print materials, microforms,
machine-readable materials, audiovisual materials, etc. The web
system will calculate and display the total for column (d).
|
K_AO-050
|
Other operating expenditures. Includes all operating
expenditures not reported in items K_AO-010, K_AO-020, and
K_AO-040. The web system will calculate and display the total for
column (d).
|
K_AO-060
|
Total operating expenditures. Sum of items K_AO-030,
K_AO-040, and
K_AO-050. The web system will calculate and
display these totals.
|
Other Expenditures for SLAA and Allied Operations Only
|
K_OE-010
|
Capital outlay. Funds for the acquisition of or additions
to fixed assets such as building sites, new buildings and building
additions, new equipment (including major computer installations),
initial book stock, furnishings for new or expanded buildings, and
new vehicles. Exclude replacement and repair of existing
furnishings and equipment, regular purchase of library materials,
and investments for capital appreciation. Exclude the amount
reported for this item from all other items except item K_TE-010.
Include construction aid expended on the SLAA. Exclude
construction aid expended on other libraries and library
cooperatives. Include expenditures for allied operations only if
the expenditures are from the SLAA budget. The web system will
calculate and display the total for column (d).
Note:
State accounting practices shall determine whether a specific item
is a capital expense or an operating expense, regardless of the
examples in this definition.
|
K_OE-020
|
Other expenditures. These are expenditures not reported
elsewhere. Exclude construction aid. Include expenditures for
allied operations only if the expenditures are from the SLAA
budget. The web system will calculate and display the total for
column (d).
|
Financial Assistance to Libraries and Library Cooperatives
Note:
Include all funds distributed to libraries and library
cooperatives if the funds are administered by the SLAA.
|
K_FA-010
|
Individual public libraries. Financial assistance to
individual public libraries for services to their population of
legal service area. These are libraries that are governed
exclusively by a single board or political subdivision. Municipal
libraries, county libraries, consolidated multi-county libraries,
and library districts are considered individual libraries if there
is only one administrative entity. Exclude construction aid. The
web system will calculate and display the total for column (d).
|
K_FA-020
|
Library cooperatives serving public libraries only.
Financial assistance to library cooperatives serving public
libraries only for services to their population of legal service
area. Exclude construction aid. The web system will calculate and
display the total for column (d).
|
K_FA-030
|
Other individual libraries. Financial assistance to other
individual libraries for services to their population or
constituency. These are libraries other than public libraries and
school library media centers. Exclude grants to public libraries
and to school library media centers. Report financial assistance
to school library media centers in item K_FA-070. Exclude
construction aid. The web system will calculate and display the
total for column (d).
|
K_FA-040
|
Library cooperatives serving more than one type of library.
Financial assistance to library cooperatives serving more than one
type of library for services to their population of legal service
area. Exclude construction aid. The web system will calculate and
display the total for column (d).
|
K_FA-050
|
Single agency or library providing statewide service.
Financial assistance to a single entity (agency, library, library
cooperative, etc.) for services offered to all libraries in the
State, or all State residents, or a significant portion of all
libraries or State residents. Exclude funds administered directly
by the SLAA to provide such services. Exclude construction aid.
The web system will calculate and display the total for column
(d).
|
K_FA-060
|
Library construction. Do not report data for this item in
items K_FA-010–
K_FA-050, K_FA-070, or K_OE-010.
Includes construction of new buildings; acquisition, expansion,
remodeling, and alteration of existing buildings; and purchase,
lease, and installation of equipment of any such buildings; or any
combination of such activities (including architects’ fees
and the cost of acquisition of land). Equipment includes
information and building technologies, video and
telecommunications equipment, machinery, utilities, and built-in
equipment and any necessary enclosures or structures to house
them. Exclude construction aid expended on the SLAA. The web
system will calculate and display the total for column (d).
|
K_FA-070
|
Other assistance. Expenditures for other assistance to
libraries and library cooperatives not reported in items
K_FA-010–K_FA-060, such as financial assistance to school
library media centers. Exclude construction aid. The web system
will calculate and display the total for column (d).
|
K_FA-080
|
Total financial assistance. Sum of items K_FA-010–K_FA-070.
The web system will calculate and display these totals.
|
K_TE-010
|
Total expenditures. Sum of items K_AO-060, K_FA-080,
K_OE-010, and
K_OE-020. The web system will calculate and
display these totals.
|
Part L: LSTA State
Program Expenditures
Enter in the spaces provided the total LSTA State program
expenditures, by type of expenditure. Report expenditures in one
and only one category. These expenditures should also be reported
in Part K.
|
L-010
|
Statewide services (exclude sub-grants to single libraries
or agencies providing statewide services). Funds expended by the
SLAA to provide services to libraries and individuals throughout
the State. Include expenditures for statewide services conducted
directly by the SLAA. Exclude sub-grants made to single libraries
or other outside agencies to provide or assist in providing such
services.
Note:
These expenditures should also be reported in Part K, under
operating expenditures (items K_AO-010–K_AO-060), capital
outlay (item K_OE-010), or other expenditures (item K_OE-020), as
appropriate. DO NOT report them as financial assistance to
libraries and library cooperatives (items K_FA-010–K_FA-080).
|
L-020
|
Grants (include sub-grants to single libraries or agencies
providing statewide services). Funds distributed by the SLAA to
recipients who meet eligibility criteria specified by LSTA and the
State. Such funds are usually awarded for purposes specified in
successful grant proposals. Such grants may be awarded
competitively or on a formula basis. Include sub-grants made to
single libraries or other outside agencies to provide or assist in
providing statewide services.
Note:
These expenditures should also be reported in Part K, under
financial assistance to libraries and library cooperatives (items
K_FA-010–K_FA-080), as appropriate. DO NOT report them as
SLAA operating expenditures (items K_AO-010–K_AO-060),
capital outlay (item K_OE-010), or other expenditures (item
K_OE-020).
|
L-030
|
LSTA administration. Expenditures of LSTA funds for
administrative costs in connection with programs and services
carried out under this act.
Note:
These are the costs associated with the SLAA’s management,
oversight, and administration of the IMLS LSTA Grants to States
program and are costs that would be considered administrative
costs and subject to the 4% cap.
|
L-040
|
Total LSTA expenditures. Sum of items L-010, L-020, and
L-030. The web system will calculate and display this total.
|
Part M (a): Digital Services and Information
Enter Yes or No for each item to indicate whether the SLAA funds
or facilitates the specified digital networking functions at the
State level.
Note: A State-level digital information
network involves the wide-area use of telecommunications to link
libraries via microcomputers or terminals to automated library
systems. The network may include online public access catalogs and
other library applications; locally mounted or online databases
(bibliographic, full text, or data); bibliographic utilities; and
other information resources. Access to such networks may be via
modem (i.e., dial access) or dedicated lines (i.e., hard-wired).
Such a network may or may not be connected to the Internet.
|
M-010
|
Network planning or monitoring. Includes drafting Statewide
plans, requests for proposals, and contracts and monitoring
contracts for network development.
|
M-020
|
Network operation. Includes acquiring, maintaining, or
replacing substantial technological equipment necessary to provide
access to information in digital and other formats made possible
by new information and communication technologies. May include
hosting or sharing a mainframe, minicomputer, or file server or
facilitating reciprocal borrowing agreements and document delivery
systems necessary to fully exploit such a network. Such a network
may or may not be connected to the Internet.
|
Database Development
Note: Activities may include creation of new databases or
conversion of existing databases into electronic format. Includes
bibliographic databases as well as full-text or data files.
|
M-030
|
Bibliographic databases. Includes machine-readable catalog
records, other electronic indexes, and other databases that
contain only references to or condensed surrogates for original
materials.
|
M-040
|
Full-text or data files. Full-text files are files in which
the information consists of the content of one or more complete
intellectual products initially expressed primarily through the
written word. Data files report the content of one or more
complete intellectual products expressed primarily with numbers.
|
Enter Yes or No for each item to
indicate whether the SLAA funds or facilitates digitization or
digital programs or services in any of the following instances.
Note:
Digitization and digital programs or services include activities
providing for the digitization of documents, publications, or sets
of records or realia to be made available for public use.
|
M-050
|
For the SLAA itself
|
M-060
|
Via grants or contracts to other State agencies
|
M-070
|
Via grants or contracts to other libraries or library cooperatives
|
Enter Yes or No for each item to
indicate whether the SLAA funds or facilitates library access to
any of the following programs or services. In this item,
“facilitate” means to make a process or action easier
or smoother by providing assistance or resources.
|
M-081
|
Makerspace(s)
|
M-082
|
Virtual reality
|
M-083
M-086
M-087
|
Wi-Fi hotspots
3D Printing: a
process of creating physical objects layer by layer from digital
designs.
Technology or
tech kits: a technology/tech kit refers to a collection of
technology-related items or tools that are often designed to
provide hands-on learning experiences for a specific purpose. Tech
kits can include hardware devices, software programs,
instructional materials, or access to online resources or training
modules. In the context of libraries or educational institutions,
tech kits promote digital literacy and technological proficiency
related to STEM, digitization, podcasts, digital media, coding,
virtual reality (VR), green screen, drones, and others.
|
M-085
|
Other recent or emerging technologies or programs: Other recent or
emerging technologies or programs may cover a variety of services
including but not limited to artificial intelligence and
machine learning, augmented reality, blockchain, internet of
things, robotic process automation, voice assistants/natural
language processing, biometric authentication, 5G technology,
quantum computing, and edge computing.
|
Enter Yes or No for each item to
indicate whether the SLAA funds or facilitates library access to
the Internet in any of the following ways.
Note:
The Internet is the global network of networks that, via a
standardized addressing system and a common primary command
structure, enables individuals and organizations to communicate
via email, to access a host of online databases and other digital
information resources, and to transfer files electronically.
|
M-090
|
State library end users. Includes all activities that
facilitate Internet awareness and use by actual or potential State
library end users.
|
M-100
|
Providing direct funding for Internet access. Includes any
grants of State, federal, and/or other SLAA funds to libraries or
related organizations that facilitate (1) establishing Internet
accounts for library-related individuals or organizations; (2)
acquiring computer hardware, software, or peripherals necessary
for Internet access; and (3) training or consulting with actual
and potential Internet users.
|
M-110
|
Providing equipment. Includes computer hardware, software,
and peripherals necessary for Internet access. Critical types of
equipment, beyond basic hardware and operating system software,
include modems and telecommunications software.
|
M-120
|
Providing access to directories, databases, or online catalogs
via the Internet. Includes bibliographic files, locator files,
and/or full-text databases produced or licensed by the SLAA and
available via the Internet.
|
M-130
|
Managing a website, file server, bulletin boards, or electronic
mailing lists. Includes the development and maintenance of
Internet menu systems, operation of equipment that provides
Internet access to multiple files, or posting of electronic
messages via the Internet.
Note:
This item focuses on the structure through which content is
available via the Internet.
|
Enter in the spaces provided the number of workstations that
are used for Internet access by the general public in all SLAA
outlets that serve the public, by the specified categories.
Include terminals used by both SLAA staff and the public. Exclude
terminals that are for SLAA staff use only.
Note:
Report data only for all SLAA outlets that serve the general
public. Exclude data for: (a) a local public or academic library
serving as a State resource center or State reference/information
service center under contract with the SLAA; (b) outlets that only
serve blind and physically handicapped individuals through the
National Library Service for the Blind and Print Disabled, Library
of Congress; (c) outlets that only serve residents of State
correctional institutions or residents of other State
institutions; (d) outlets that only serve State government
employees; and (e) non-SLAA outlets, even though the SLAA may
provide funding or services to such outlets.
|
M-140
|
Number of library-owned public-access graphical workstations
that connect to the Internet for a dedicated purpose (e.g., to
access an Online Public Access Catalog [OPAC] or specific
database, or to train the public) or multiple purposes. (For
this count, the term “library-owned” includes
computers leased by the State library agency.)
|
M-150
|
Number of all other public access Internet workstations in the
library. (Report non-library computers placed in the library
by other agencies or groups. Report non-graphical workstations.)
|
Part M (b): Digital Services and Information
Enter Yes or No for each item to
indicate whether your statewide research databases or online
learning platforms, paid for by the funds reported in K-M160-B,
include access by the following groups. Enter Yes if any
of the databases are available to a group.
|
M-170
|
Public libraries (definition is provided in Part D)
|
M-180
|
Academic libraries (definition is provided in Part D)
|
M-190
|
School library media centers (definition is provided in
Part D)
|
M-200
|
Special libraries (definition is provided in Part D)
|
M-210
|
Library cooperatives (definition is provided in Part D)
|
M-220
|
Other State agencies
|
M-230
|
Remote users. Authorized users having access to and use of
licensed database(s) from sites outside of a library building
|
Enter Yes or No to indicate
whether the SLAA facilitates or subsidizes digital access to the
bibliographic records or holdings of other libraries in the State,
by the specified categories.
|
M-240
|
Web-based union catalog (international, national, statewide,
multi-state, and regional). A web-based union catalog makes
the aggregated digital holdings of libraries in a nation, region,
a library cooperative serving more than one type of library, or a
State available via the World Wide Web. Holdings and indexes for a
web-based union catalog are mounted on a server that is connected
to the Internet. Access to the bibliographic information in a
web-based union catalog is available to any user with an Internet
connection and a standard web browser. National union catalogs
include The Library of Congress and OCLC. OCLC also provides the
holdings of libraries outside the United States.
Note:
Report access to a web-based union catalog via a Z39.50
gateway in this item because it is a web-based protocol.
|
M-250
|
Other types of digital access. If the SLAA facilitates or
subsidizes a type of digital access to the holdings of other
libraries in the State not covered in item M-240, enter Yes for
this item.
|
|
If Yes was indicated for item M-250, enter the type of digital
access in this item.
|
Enter Yes or No to indicate whether the SLAA is an applicant
for the Universal Service Fund (also known as the E-Rate discount
program).
|
M-270
|
Applicant for Universal Service Program (E-Rate). The
Universal Service Program was established by the FCC under the
Telecommunications Act of 1996. To be considered an applicant, the
SLAA must have an FCC Form 470 and Form 471 on file with the FCC.
|
Appendix C: Auto-Sum
The following survey items use auto-summing to
calculate totals.
Section
|
Line Item for Auto-Sum
|
Total is the sum of these
Line Items
|
E
|
E-080
|
E-050 + E-060 + E-070
|
E
|
E-080B
|
E-050b + E-060b + E-070b
|
E
|
E-080C
|
E-050c + E-060c + E-070c
|
E
|
E-090d
|
E-090a + E-090b + E-090c
|
E
|
E-100d
|
E-100a + E-100b + E-100c
|
E
|
E-110d
|
E-110a + E-110b + E-110c
|
E
|
E-120d
|
E-120a + E-120b + E-120c
|
E
|
E-130d
|
E-130a + E-130b + E-130c
|
I
|
I-010d
|
I-010a + I-010b + I-010c
|
I
|
I-020d
|
I-020a + I-020b + I-020c
|
I
|
I-030d
|
I-030a + I-030b + I-030c
|
I
|
I-040d
|
I-040a + I-040b + I-040c
|
I
|
I-050a
|
I-010a + I-020a + I-030a +
I-040a
|
I
|
I-050b
|
I-010b + I-020b + I-030b +
I-040b
|
I
|
I-050c
|
I-010c + I-020c + I-030c +
I-040c
|
I
|
I-050d
|
I-010d + I-020d + I-030d +
I-040d
|
J
|
J-090
|
J-070 + J-080
|
J
|
J-130
|
J-100 + J-110 + J-120
|
J
|
J-150
|
J-090 + J-130 + J-140
|
K
|
K_AO-010d
|
K_AO-010a + K_AO-010b +
K_AO-010c
|
K
|
K_AO-020d
|
K_AO-020a + K_AO-020b +
K_AO-020c
|
K
|
K_AO-030a
|
K_AO-010a + K_AO-020a
|
K
|
K_AO-030b
|
K_AO-010b + K_AO-020b
|
K
|
K_AO-030c
|
K_AO-010c + K_AO-020c
|
K
|
K_AO-030d
|
K_AO-030a + K_AO-030b +
K_AO-030c
|
K
|
K_AO-040d
|
K_AO-040a + K_AO-040b +
K_AO-040c
|
K
|
K_AO-050d
|
K_AO-050a + K_AO-050b +
K_AO-050c
|
K
|
K_AO-060a
|
K_AO-030a + K_AO-040a +
K_AO-050a
|
K
|
K_AO-060b
|
K_AO-030b + K_AO-040b +
K_AO-050b
|
K
|
K_AO-060c
|
K_AO-030c + K_AO-040c +
K_AO-050c
|
K
|
K_AO-060d
|
K_AO-060a + K_AO-060b +
K_AO-060c
|
K
|
K_OE-010d
|
K_OE-010a + K_OE-010b +
K_OE-010c
|
K
|
K_OE-020d
|
K_OE-020a + K_OE-020b +
K_OE-020c
|
K
|
K_FA-010d
|
FA-010a + FA-010b + FA-010c
|
K
|
K_FA-020d
|
FA-020a + FA-020b + FA-020c
|
K
|
K_FA-030d
|
FA-030a + FA-030b + FA-030c
|
K
|
K_FA-040d
|
FA-040a + FA-040b + FA-040c
|
K
|
K_FA-050d
|
FA-050a + FA-050b + FA-050c
|
K
|
K_FA-060d
|
FA-060a + FA-060b + FA-060c
|
K
|
K_FA-070d
|
FA-070a + FA-070b + FA-070c
|
K
|
K_FA-080a
|
FA-010a + FA-020a + FA-030a +
FA-040a + FA-050a + FA-060a + FA-070a
|
K
|
K_FA-080b
|
FA-010b + FA-020b + FA-030b +
FA-040b + FA-050b + FA-060b + FA-070b
|
K
|
K_FA-080c
|
FA-010c + FA-020c + FA-030c +
FA-040c + FA-050c + FA-060c + FA-070c
|
K
|
K_FA-080
|
FA-080a + FA-080b + FA-080c
|
K
|
K_TE-010a
|
K_AO-060a + K_OE-010a +
K_OE-020a + FA-080a
|
K
|
K_TE-010b
|
K_AO-060b + K_OE-010b +
K_OE-020c + FA-080d
|
K
|
K_TE-010c
|
K_AO-060c + K_OE-010c +
K_OE-020c + FA-080c
|
K
|
K_TE-010d
|
K_TE-010a + K_TE-010b +
K_TE-010c
|
L
|
L-040
|
L-010 + L-020 + L030
|
M
|
M-160d
|
M-160a + M-160b + M-160c
|
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Activate_KMP |
| File Modified | 0000-00-00 |
| File Created | 2024-09-12 |