Sorn Dot/all 13

Federal Register / Vol. 67, No. 88 / Tuesday, May 7, 2002 / Notices
Yvonne.Coates@ost.dot.gov (Internet
address).

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

The
Department of Transportation system of
records notices subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
above mentioned address. The purpose
of this notice is to propose the
establishment of a system of records that
will enable the Federal Aviation
Administration to adequately assess the
agency’s cost of accomplishing its
mission. The data will measure output
produced; support management
decisions and plans based on the cost
information; measure and benchmark
the performance of organizations and
management; and provide end user
services in support of user fees.

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:

DOT/FAA 853

STORAGE:

SUPPLEMENTARY INFORMATION:

SYSTEM NAME:

Cost Accounting System ‘‘ Employee
Labor Data.
SECURITY CLASSIFICATION:

Unclassified, sensitive.
SYSTEM LOCATION:

U. S. Department of Transportation,
Federal Aviation Administration (FAA),
Assistant Administrator for Financial
Services, 800 Independence Avenue,
SW., Washington, DC 20591.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Present and former Federal employees
of the Federal Aviation Administration.
CATEGORIES OF RECORDS IN THE SYSTEM:

This system of records may include
employee labor charging data containing
FAA employee’s names, current pay
period and year-to-date salaries, and
hours worked by FAA organizations on
a particular project.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

49 U.S.C. 40101; 49 U.S.C. 40122(g)
This Cost Accounting System—
Employee Labor Data System will
enhance the agency’s ability to provide
the cost of end-user services in support
of user fees; measure and benchmark the
agency’s financial and operational
performance; support management
decisions and plans based on reliable
cost information; measure and control
cost of resources consumed and outputs
produced; track individual labor cost
directly associated with projects/
activities and facilitate the distribution
of labor charges and actual operating
expenses for costing purposes.

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DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

None.

CONTESTING RECORD PROCEDURES:

Write to the System Manager. Identify
the information being contested, the
reason for contesting it and the
correction requested.
RECORD SOURCE CATEGORIES:

Information contained in this system
is obtained from current Privacy Act
systems of records, DOT/ALL 11,
Integrated Personnel Payroll System
(IPPS) and DOT/ALL 7, Departmental
Accounting and Financial Information
System (DAFIS) and Delphi Accounting
System—Management Information
Reporting (MIR).
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

These records are stored on Local
Area Network drives, magnetic
cartridges, diskettes, and may be in
hardcopy format when required.

Dated: April 24, 2002.
Yvonne L. Coates,
Privacy Act Coordinator.
[FR Doc. 02–10942 Filed 5–6–02; 8:45 am]
BILLING CODE 4910–62–P

DEPARTMENT OF TRANSPORTATION

RETRIEVABILITY:

Office of the Secretary

These records are retrieved by the
employee’s name, organization, and
assigned project numbers.

Privacy Act of 1974: System of
Records

SAFEGUARDS:

AGENCY:

Access to the system of records is
restricted to authorized users. Each user
is granted access with his or her user
name and security password. The user
privileges of each user are based on his
or her assigned access rights. User
access to sensitive data is granted only
to limited individuals with the approval
of management.

ACTION:

RETENTION AND DISPOSAL:

The records are retained and disposed
of in accordance with FAA Order
1350.15 item number 2710 (2) (b),
General Financial Records. Records are
disposed of when 6 years and 3 months
old.
SYSTEM MANAGER(S) AND ADDRESS:

PURPOSE(S):

VerDate 112000

• To contractors, grantees, experts,
consultants, detailees, and other nonFAA employees performing or working
on a contract, service, grant, cooperative
agreement, or other assignment from the
Federal government, when necessary to
accomplish an agency function related
to this system of records.
• To other government agencies when
required by law.
• See the Prefatory Statement of
General Routine Uses.

Manager, Cost Accounting Division
(APF–300), 800 Independence Avenue,
SW., Washington, DC 20591.
NOTIFICATION PROCEDURES:

Write to the System Manager.
RECORD ACCESS PROCEDURES:

Write to the System Manager. Provide
full name and a description of
information that you seek, including the
time frame during which the records
may have been generated. Individuals
requesting access must comply with the
Department of Transportation’s Privacy
Act regulations on verification of
identity (49 C.F.R. 10.37).

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Office of the Secretary, DOT.
Notice to establish a system of

records.
SUMMARY: DOT proposes to establish a
new system of records under the Privacy
Act of 1974.
EFFECTIVE DATE: June 17, 2002. If no
comments are received, the proposal
will become effective on the above date.
If comments are received, the comments
will be considered and, where adopted,
the documents will be republished with
changes.
ADDRESSES: Address all comments
concerning this notice to Yvonne L.
Coates, Department of Transportation,
Office of the Secretary, 400 7th Street,
SW., Washington, DC 20590, (202) 366–
6964 (telephone).
FOR FURTHER INFORMATION CONTACT:
Yvonne L. Coates, Department of
Transportation, Office of the Secretary,
400 7th Street, SW., Washington, DC
20590, (202) 366–6964 (telephone),
(202) 366–7024 (fax)
Yvonne.Coates@ost.dot.gov (Internet
address).

The
Department of Transportation system of
records notices subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
above mentioned address.

SUPPLEMENTARY INFORMATION:

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Federal Register / Vol. 67, No. 88 / Tuesday, May 7, 2002 / Notices

DOT/ALL 13
SYSTEM NAME:

Internet/Intranet Activity and Access
Records.
SECURITY CLASSIFICATION:

Unclassified, sensitive.
SYSTEM LOCATION:

The system is located in the
Department of Transportation. These
offices are located within the Office of
the Secretary (OST), Federal Aviation
Administration (FAA), the United States
Coast Guard (USCG), the Research and
Special Programs Administration
(RSPA), the Federal Highway Safety
Administration (FHWA), Federal Motor
Carrier Safety Administration (FMCSA),
the National Highway Safety
Administration (NHTSA), the Federal
Transit Administration (FTA), the
Maritime Administration (MARAD), the
Federal Railroad Administration (FRA),
the Bureau of Transportation Statistics
(BTS), the St. Lawrence Seaway
Development Corporation (SLSDC),
Transportation Administrative Service
Center (TASC), and the Transportation
Security Administration (TSA).
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:

All DOT employees, contractors, or
other users authorized or unauthorized
who access the Internet/Intranet through
any of the authorized DOT network
computers or mainframe/enterprise
servers, including individuals who send
and receive electronic communications,
access Internet/Intranet sites, or access
system databases, files, or applications
from DOT computers or sending
electronic communications to DOT
computers. An ‘‘Internet/Intranet Access
Point’’ is one of the authorized
gateways, through which all Internet/
Intranet traffic passes. For statistical
purposes, the system monitors the
amount of traffic using different
Internet/Intranet protocols, but does not
view the content of transmissions (e.g.,
it does not monitor the text of electronic
mail messages).
CATEGORIES OF RECORDS IN THE SYSTEM:

Records and reports in this system
may include:
1. The source Internet/Intranet
Protocol (IP) address of the computer
used to make the Internet/Intranet
connection.
2. The destination IP address of the
site visited (could include URL address)
3. The date and time of the
connection
4. The size of the transmission
5. Keywords propagated by Internet/
Intranet web sites

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6. Technical machine data as the
system may generate (e.g., Machinename field and Medium Access Control
[MAC] address from the last device the
machine traversed.)
7. Electronic mail systems, including
the email address of sender and receiver
of the electronic mail message, subject,
date, and time.
8. Profile customization purposes to
personalize levels of access.
9. Records on user access to DOT’s
office automation networks as well as
denials of access.
10. Records relating to mainframe/
enterprise server access.
11. Verification and authorization
records.
Logs of Internet/Intranet access and
use from a DOT computer generally do
not directly contain names or similar
personal identifiers. However, for
official government business purposes
and through research or investigation,
an individual whose PC was assigned an
IP address at a given time may be
identifiable by name.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

49 U.S.C. 322, 49 U.S.C. 40122(g), 49
U.S.C. 40101, 40 U.S.C. 1441, 5 U.S.C.
302
PURPOSES:

Data in the system of records is used
by DOT systems and security personnel
or persons authorized to assist these
personnel, to plan and manage systems
services and otherwise perform their
official duties. Such services would
include, but are not limited to,
analyzing engineering and statistical use
data to assist in making business
decisions regarding upgrading
hardware, software, and
communications technology to meet
changing Internet/Intranet use
requirements.
The system is also used to monitor for
improper use.
Authorized managers may use the
records in the system to investigate
improper use or other improper activity
by an employee, contractor or other
individual relating to DOT computer
systems use or access; to initiate
disciplinary or other such action; and/
or where the record(s) may appear to
indicate a violation or potential
violation of law, to refer such record(s)
to the appropriate investigative
organization within the agency or the
Department of Transportation, or to
other law enforcement agencies for
investigation.

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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

—To provide information to any
person(s) authorized to assist in an
approved investigation of improper
access or usage of DOT computer
systems.
—To an actual or potential party or
his or her authorized representative for
the purpose of negotiation or discussion
of such matters as settlement of the case
or matter, or informal discovery
proceedings.
—To contractors, grantees, experts,
consultants, detailees, and other nonDOT employees performing or working
on a contract, service, grant cooperative
agreement, or other assignment from the
Federal government, when necessary to
accomplish an agency function related
to this system of records.
—To other government agencies
where required by law.
—See Prefatory Statement of General
Routine Uses.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

The information is collected at each
monitoring location and the data may be
merged into computers within DOT.
Data may be stored on an internal hard
disk and periodically backed up onto
magnetic tape. The data on the systems
are protected by passwords. Software
may be maintained on the firewall
server. The length of time of storage may
be governed by available disk space on
the server. When it is necessary to print
a hard copy, copies will be stored in a
locked file cabinet.
RETRIEVABILITY:

Records may be retrieved by user
name, user ID, e-mail address, or other
identifying search term employed,
depending on the record category. The
Department does not usually connect IP
addresses with a person. However, in
some instances, for official government
business purposes, the Department may
connect the IP address with an
individual, and records may be
retrieved by IP address.
SAFEGUARDS:

To safeguard against the risk of
unauthorized disclosure, the DOT
maintains the information at secured
facilities in limited access areas of the
DOT data processing facilities. The
systems are also software-protected by a

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Federal Register / Vol. 67, No. 88 / Tuesday, May 7, 2002 / Notices
set of multiple passwords. There is
backup capability to address issues of
availability and continuity of
operations. Previous week’s backup
tapes may be sent to an off-site storage
location in some cases.
DOT limits access to monitoring
software of the computer(s) to
authorized personnel only. In addition,
DOT limits who can use the
computer(s), and limits dissemination of
any passwords used to operate the
computer(s). DOT maintains any hard
copies of sensitive information in secure
file cabinets.
RETENTION AND DISPOSAL:

The information is retained at DOT
Headquarters by the system
administrators and Regional
Administrators. When there is no longer
disk space available on the monitors’
hard disks, the files are released to the
operating system for re-write. This
means the files are ‘‘marked’’ internally
as eligible for the computer operating
system to overwrite with subsequent
data. DOT will comply with
requirements of the National Archives
and Records Administration (NARA).
NARA regulations state that electronic
files created to monitor system usage are
authorized for erasure or deletion when
the agency determines that they are no
longer needed for administrative, legal,
audit, or other operational purposes.
Generally, these (and any associated
hard copy) files will be authorized for
deletion after 30 days unless needed for
official purposes. Not all locations, HQ
or regions, will be collecting
information at all times.
SYSTEM MANAGER(S) AND ADDRESS:

a. Department of Transportation,
Office of the Secretary, Office of the
Chief Information Officer, S–80, 400 7th
Street, SW., Washington, DC 20590.
b. Department of Transportation,
Federal Aviation Administration,
Assistant Administrator for Information
Services and Chief Information Officer,
AIO–1, FAA Headquarters, FOB–10A,
800 Independence Avenue, SW.,
Washington, DC 20591.
c. Department of Transportation,
United States Coast Guard
Headquarters, Commandant, G–C, 2100
2nd Street, SW., Washington, DC 20593.
d. Department of Transportation,
Research and Special Programs
Administration, Office of the
Administrator, DRP–1, 400 7th Street,
SW., Washington, DC 20590.
e. Department of Transportation,
Federal Highway Safety Administration,
Office of the Federal Highway
Administrator, HOA–1, 400 7th Street,
SW., Washington, DC 20590.
f. Department of Transportation,
Federal Motor Carrier Safety
VerDate 112000

16:27 May 06, 2002

Jkt 197001

Administration, Office of the
Administrator, MC–A, 400 7th Street,
SW., Washington, DC 20590.
g. Department of Transportation,
National Highway Safety
Administration, Office of the
Administrator, NOA–01, 400 7th Street,
SW., Washington, DC 20590.
h. Department of Transportation,
Federal Transit Administration, Office
of the Administrator, TOA–1, 400 7th
Street, SW., Washington, DC 20590.
i. Department of Transportation,
Maritime Administration, Office of
Maritime Administrator, MAR–100, 400
7th Street, SW., Washington, DC 20590.
j. Department of Transportation,
Federal Railroad Administration, The
Administrator, ROA–1, 400 7th Street,
SW., Washington, DC 20590.
k. Department of Transportation,
Bureau of Transportation Statistics,
Office of the Director, K–1, 400 7th
Street, SW., Washington, DC 20590.
l. Department of Transportation, St.
Lawrence Seaway Development
Corporation, The Administrator, 400 7th
Street, SW., Washington, DC 20590.
m. Department of Transportation,
Transportation Administrative Service
Center, Director, SVC–1, 400 7th Street,
SW., Washington, DC 20590.
n. Department of Transportation,
Transportation Security Administration
(TSA), Under Secretary, TSA–1, 400 7th
Street, SW., Washington, DC 20590.
NOTIFICATION PROCEDURE:

To determine whether the system may
contain records relating to you, write to
the System Manager.
RECORD ACCESS PROCEDURES:

Same as ‘‘Notification Procedure.’’
Provide full name, assigned computer
location, and a description of
information that you seek, including the
time frame during which the records(s)
may have been generated. Individuals
requesting access must comply with the
Department of Transportation’s Privacy
Act regulations on verification of
identity (49 C.F.R. 10.37).
CONTESTING RECORD PROCEDURES:

Same as ‘‘Notification Procedure’’ and
‘‘Record Access Procedure.’’
RECORD SOURCE CATEGORIES:

Information is collected from
computers located at each of the
Internet/Intranet Access locations. A
software program installed on each of
the machines retrieves the information
from a hub or connection to the
Internet/Intranet. Regional offices may
be collecting information from time-totime. Personal computers at data
collection points are used to capture
data in a passive mode. Most records are
generated internally, i.e., computer

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activity logs; individuals covered by the
system; and management officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
Dated: April 24, 2002.
Yvonne L. Coates,
Privacy Act Coordinator.
[FR Doc. 02–10943 Filed 5–6–02; 8:45 am]
BILLING CODE 4910–62–P

DEPARTMENT OF TRANSPORTATION
Research and Special Programs
Administration
Office of Hazardous Materials Safety;
Notice of Delays in Processing of
Exemption Applications
AGENCY: Research and Special Programs
Administration, DOT.
ACTION: List of Applications Delayed
more than 180 days.
SUMMARY: In accordance with the
requirements of 49 U.S.C. 5117(c), RSPA
is publishing the following list of
exemption applications that have been
in process for 180 days or more. The
reason(s) for delay and the expected
completion date for action on each
application is provided in association
with each identified application.
FOR FURTHER INFORMATION CONTACT: J.
Suzanne Hedgepeth, Director, Office of
Hazardous Materials, Exemptions and
Approvals, Research and Special
Programs Administration, U.S.
Department of Transportation, 400
Seventh Street, SW., Washington, DC
20590–0001, (202) 366–4535.

Key to ‘‘Reasons for Delay’’
1. Awaiting additional information from
applicant
2. Extensive public comment under
review
3. Application is technically complex
and is of significant impact or
precedent-setting and requires
extensive analysis
4. Staff review delayed by other priority
issues or volume of exemption
applications
Meaning of Application Number
Suffixes
N—New application
M—Modification request
PM—Party to application with
modification request
Issued in Washington, DC, on April 29,
2002.
J. Suzanne Hedgepeth,
Director, Office of Hazardous Materials,
Exemptions and Approvals.

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