Supporting Statement_Rule 23c-3 Rule and Form N 23c-3 Supporting Statement

OMB CONTROL NUMBER: 3235-0422

SUPPORTING STATEMENT
For the Paperwork Reduction Act Information Collection Submission for
Rule 23c-3 and Form N-23c-3
A. Justification
1. Necessity for the Information Collections
Section 23(c) of the Investment Company Act of 1940 (“Investment Company Act”) 1
prohibits a registered closed-end investment company (“closed-end fund” or “fund”)
from purchasing any security it issues except on a securities exchange, pursuant to tender
offers, or under such other circumstances as the Commission may permit by rules or
orders designed to ensure that purchases are made in a manner that does not unfairly
discriminate against any holders of the securities to be purchased. 2 Rule 23c-3 under the
Investment Company Act permits a closed-end fund that meets certain requirements to
repurchase common stock of which it is the issuer from shareholders at periodic intervals,
pursuant to repurchase offers made to all holders of the stock. 3 The rule enables these
funds to offer their shareholders a limited ability to resell their shares in a manner that
previously was available only to open-end investment company shareholders.
A closed-end fund that relies on rule 23c-3 must send shareholders a notification that
contains specified information each time the fund makes a repurchase offer (on a
quarterly, semi-annual, or annual basis, or, for certain funds, on a discretionary basis not
more often than every two years). The fund also must file copies of the shareholder
notification with the Commission (electronically through the Commission's Electronic

1

15 U.S.C. 80a-1 et seq.

2

15 U.S.C. 80a-23(c).

3

17 CFR 270.23c-3.

Data Gathering, Analysis, and Retrieval System (“EDGAR”)) on Form N-23c-3, a filing
that provides certain information about the fund and the type of offer the fund is making. 4
The fund must describe in its annual report to shareholders the fund's policy concerning
repurchase offers and the results of any repurchase offers made during the reporting
period. The fund's board of directors must adopt written procedures designed to ensure
that the fund's investment portfolio is sufficiently liquid to meet its repurchase
obligations and other obligations under the rule. The board periodically must review the
composition of the fund's portfolio and change the liquidity procedures as necessary. The
fund also must file copies of advertisements and other sales literature with the
Commission as if it were an open-end investment company subject to Section 24 of the
Investment Company Act and the rules that implement Section 24. 5 Rule 24b-3 under
the Investment Company Act, however, exempts the fund from that requirement if the
materials are filed instead with the Financial Industry Regulatory Authority (“FINRA”). 6
2. Purpose and Use of the Information Collection
Rule 23c-3 contains multiple collection of information requirements. The purpose of
the rule's requirement that the fund send a notification to shareholders of each offer is to
ensure that a fund provides material information to shareholders about the terms of each
offer. The requirement that copies be sent to the Commission is intended to enable the

4

Form N-23c-3, entitled “Notification of Repurchase Offer Pursuant to Rule 23c-3,”
requires the fund to state its registration number, its full name and address, the date of
the accompanying shareholder notification, and the type of offer being made (periodic,
discretionary, or both).

5

15 U.S.C. 80a-24.

6

17 CFR 270.24b-3.

2

Commission to monitor the fund's compliance with the notification requirement. The
requirement that the shareholder notification be attached to Form N-23c-3 is intended to
ensure that the fund provides basic information necessary for the Commission to process
the notification and to monitor the fund's use of repurchase offers. The requirement that
the fund describe its current policy on repurchase offers and the results of recent offers in
the annual shareholder report is intended to provide shareholders current information
about the fund’s repurchase policies and its recent experience. The requirement that the
board approve and review written procedures designed to maintain portfolio liquidity is
intended to ensure that the fund has enough cash or liquid securities to meet its
repurchase obligations, and that written procedures are available for review by
shareholders and examination by the Commission. The requirement that the fund file
advertisements and sales literature as if it were an open-end fund is intended to facilitate
the review of these materials by the Commission or FINRA to prevent incomplete,
inaccurate, or misleading disclosure about the special characteristics of a closed-end fund
that makes periodic repurchase offers.
3. Consideration Given to Information Technology
The Commission's EDGAR system provides for automated filing, processing, and
dissemination of full disclosure filings. The automation has increased the speed,
accuracy, and availability of information, generating benefits to investors and financial
markets. Closed-end funds currently are required to file copies of shareholder
notifications attached to Form N-23c-3 as well as annual shareholder reports through
EDGAR.

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4. Duplication
The Commission periodically evaluates rule-and form-based reporting and
recordkeeping requirements for duplication and reevaluates them whenever it proposes a
rule or form, or a change in either. Rule 23c-3 and Form N-23c-3 do not require
duplicative reporting or recordkeeping. As noted above, the requirement that the fund file
advertisements and sales literature with the Commission would not apply under rule
24b-3 if the fund files them instead with FINRA.
5. Effect on Small Entities
The Commission reviews all rules periodically, as required by the Regulatory
Flexibility Act, to identify methods to minimize recordkeeping or reporting requirements
affecting small businesses. Rule 23c-3 and Form N-23c-3 provide greater flexibility to
closed-end funds to make repurchase offers by eliminating some of the burdens that these
funds face under other securities laws, such as the provisions governing tender offers.
The rule and form do not distinguish between small entities and other funds. The
Commission believes, however, that imposing different requirements on smaller funds
would not be consistent with investor protection and the purposes of the requirements.
6. Consequences of Not Conducting Collection
The requirements of rule 23c-3 and Form N-23c-3 apply to a closed-end fund that
determines as a matter of fundamental policy that it will make periodic share repurchase
offers (and to certain closed-end funds that may make discretionary share repurchase
offers without establishing a fundamental policy). If the fund did not send notifications to
shareholders of each repurchase offer, shareholders might not be aware of the pendency

4

of the offer or its conditions. If the fund did not file shareholder notifications attached to
Form N-23c-3 with the Commission, the Commission might find it difficult to monitor
compliance with the rule's requirements as necessary to protect shareholders who receive
repurchase offers. If the fund did not report annually to shareholders about repurchase
policies and recent offers, shareholders might lack important information about the fund's
policy and the effect of recent offers on the fund. If the Commission did not require
prompt submission of advertisements and sales literature, the Commission or FINRA
would lose the ability to monitor the sales practices of these funds with their special
characteristics. The requirement that fund directors prepare and review portfolio liquidity
procedures imposes an initial burden that does not recur except as directors deem
necessary.
7. Inconsistencies with Guidelines in 5 CFR 1320.5(d)(2)
This collection is not inconsistent with 5 CFR 1320.5(d)(2).
8. Consultation Outside the Agency
The Commission and staff of the Division of Investment Management participate in
an ongoing dialogue with representatives of the fund industry through public conferences,
meetings, and informal exchanges. These various forums provide the Commission and
staff with a means of ascertaining and acting upon paperwork burdens confronting the
industry. The Commission requested public comment on the collection of information
requirements in rule 23c-3 and Form N-23c-3 before it submitted this request for
extension and approval to the Office of Management and Budget. The Commission
received no comments in response to its request.

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9. Payment or Gift
No payment or gift to respondents was provided.
10. Confidentiality
No assurance of confidentiality was provided.
11. Sensitive Questions
No information of a sensitive nature, including social security numbers, will be
required under this collection of information. The information collection collects basic
Personally Identifiable Information (PII) that may include name, job title, and work
address. However, the agency has determined that the information collection does not
constitute a system of record for purposes of the Privacy Act. Information is not retrieved
by a personal identifier. In accordance with Section 208 of the E-Government Act of
2002, the agency has conducted a Privacy Impact Assessment (PIA) of the EDGAR
system in connection with this collection of information. The EDGAR PIA, published on
March 22, 2023 is provided as a supplemental document and is also available at
https://www.sec.gov/privacy. 

12. Burden of Information Collection
The following estimates of average burden hours and costs are made solely for
purposes of the Paperwork Reduction Act of 1995 7 and are not derived from a
comprehensive or even representative survey or study of the cost of Commission rules
and forms. Compliance with rule 23c-3 and Form N-23c-3 is mandatory for every fund

7

44 U.S.C. 3501 et seq.

6

that relies on rule 22c-3. Responses to the disclosure requirements will not be kept
confidential.
We estimate that 80 closed-end funds rely upon the repurchase procedures under rule
23c-3. 8 Based on staff experience, we further estimate that each of the 80 funds makes on
average four repurchase offers each year. 9 Based on staff experience, we estimate that the
repurchase offers result in the following collections of information and associated burden
hours:
•

To prepare, mail, and file shareholder notifications for each of four repurchase offers:
18 burden hours:

•

To prepare and file each (of four) filings on Form N-23c-3 with the shareholder
notifications:
1 burden hour:

•

15 minutes professional time
45 minutes support staff time;

To prepare disclosures in the annual shareholder report concerning the fund's
repurchase policy and recent offers (not including the burden of mailing the
shareholder report because that requirement exists under other rules):
5 burden hours:

•

6 hours professional time
12 hours support staff time;

3 hours professional time
2 hours support staff time; and

To perform reviews of procedures to protect portfolio liquidity:
8 burden hours:

1 hour director time
2 hours professional time
5 hour support staff time.

8

The Commission’s records indicate that, on average, about 80 closed-end funds filed
Form N-23c-3 each year during calendar years 2021-2023. (69 (2021) + 78 (2022) + 92
(2023) = 79.7, rounded up to 80.)

9

Staff estimates that most funds relying on rule 23c-3 typically engage in quarterly
periodic repurchases. Data on the number of Form 23c-3 filings from 2021 to 2023
confirms this estimate, with the average number of filings during those three years
coming out to four per filer. As noted above, however, funds may also engage in semiannual, annual, or discretionary repurchases of shareholders’ stocks, which would result
in fewer burden hours per fund.

7

In addition, we estimate that 14 of the 80 funds relying on rule 23c-3 are doing so
for the first time. 10
Based on staff experience, we estimate that these funds would incur an additional
one-time collection of information:
•

To draft procedures to protect portfolio liquidity:
28 burden hours:

4 hours director time
20 hours professional time
4 hours support staff time.

The Commission believes that the requirement to submit advertisements and sales
literature to the Commission does not impose any hour burdens because the fund's
underwriter virtually always submits these materials to FINRA, instead of the
Commission, under other requirements.
Based on the estimates above, the Commission estimates that the total annual hour
burden of the rule's paperwork requirements is 7,512 hours. 11 We estimate that funds’

10

The Commission’s records indicate that, on average, about 14 closed-end funds filed
Form N-23c-3 for the first time each year during calendar years 2021-2023. The
Commission’s records show that the average number of first-time filers of Form 23c-3
decreased from 32 to 14.

11

18 burden hours per fund to print and mail notifications per offer × 4 offers per year =
72 hours per fund per year to print and mail notifications. 1 burden hour per fund per
filing on Form-23c-3 × 4 filings per year = 4 burden hours per fund per year to prepare
and file on Form N-23c-3. 72 hours per fund per year to print and mail notifications +
4 burden hours per fund per year to prepare and file on Form N-23c-3 + 5 burden hours
per fund per year to prepare annual report disclosure + 8 burden hours per fund per year
to perform reviews = 89 burden hours per fund per year. (89 burden hours per fund per
year × 80 funds) + (28 burden hours per first-time fund × 14 first-time funds per year) =
7,120 burden hours per year + 392 burden hours per year = 7,512 burden hours per year.

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boards of directors perform 136 of these burden hours at a total cost of $648,720 per
year. 12
We further estimate that professional staff perform 2,680 of these burden hours at a
total cost of $1,340,000, 13 while support staff perform 4,696 of these burden hours at a

12

(80 funds × 1 hour per fund per year) + (14 first-time funds per year × 4 hours per firsttime fund per year) = 80 hours per year + 56 hours per year = 136 hours per year. 136
hours per year × $4,770 per hour (of board time) = $648,720 per year. The estimate for
the cost of board time as a whole is derived from estimates made by the staff regarding
typical board size and compensation that is based on information received from fund
representatives and publicly available sources.

13

6 burden hours per fund to print and mail notifications per offer × 4 offers per year =
24 hours per fund per year to print and mail notifications. 0.25 burden hours per fund per
filing on Form-23c-3 × 4 filings per year = 1 burden hour per fund per year to prepare
and file on Form N-23c-3. 24 hours per fund per year to print and mail notifications + 1
burden hour per fund per year to prepare and file on Form N-23c-3 + 3 burden hours per
fund per year to prepare annual report disclosure + 2 burden hours per fund per year to
perform reviews = 30 burden hours per fund per year. (30 burden hours per fund per year
× 80 funds) + (20 burden hours per first-time fund × 14 first-time funds per year) = 2,400
burden hours per year + 280 burden hours per year = 2,680 burden hours per year. 2,680
burden hours per year × $500 per hour = $1,340,000 per year. The Commission’s
estimate concerning the wage rate is based on salary information for the securities
industry compiled by the Securities Industry and Financial Markets Association. The
estimated wage figure is based on published rates for attorneys, modified to account for
an 1,800-hour work-year; multiplied by 5.35 to account for bonuses, firm size, employee
benefits, and overhead; and adjusted to account for the effects of inflation, yielding an
effective hourly rate of $500. See Securities Industry and Financial Markets Association,
Report on Management & Professional Earnings in the Securities Industry 2013.

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total cost of $530,648. 14 Therefore, the Commission estimates the aggregate annual cost
of the burden hours associated with rule 23c-3 is $2,519,368. 15
IC Title

Annual No. of Responses
Previously
approved

IC1: Recordkeeping
IC2: Reporting
TOTAL

Requested

NA

NA

240

320

240

320

16

Change

Annual Time Burden (Hrs.)
Previously
approved

Requested

Change

Cost Burden ($)
Previously approved
NA

Requested
NA

Change

NA

NA

NA

NA

80

6,236

7,512

1,276

$1,964,647

$3,040,248

$1,075,601

80

6,236

7,512

1,276

$1,964,647

$3,040,248

$1,075,601

13. Cost to Respondent
In addition to the costs associated with the burden hours discussed in Item 12 above,
funds that rely on rule 23c-3 and Form N-23c-3 incur costs associated with the printing
and mailing of repurchase offers to shareholders. Based on staff experience, Commission

14

12 burden hours per fund to print and mail notifications per offer × 4 offers per year =
48 hours per fund per year to print and mail notifications. 0.75 burden hours per fund per
filing on Form-23c-3 × 4 filings per year = 3 burden hours per fund per year to prepare
and file on Form N-23c-3. 48 hours per fund per year to print and mail notifications + 3
burden hours per fund per year to prepare and file on Form N-23c-3 + 2 burden hours
per fund per year to prepare annual report disclosure + 5 burden hours per fund per year
to perform reviews = 58 burden hours per fund per year. (58 burden hours per fund per
year × 80 funds) + (4 burden hours per first-time fund × 14 first-time funds per year) =
4,640 burden hours per year + 56 burden hours per year = 4,696 burden hours per year.
4,696 burden hours per year × $113 per hour = $530,648 per year. The Commission’s
estimate concerning the wage rate is based on salary information for the securities
industry compiled by the Securities Industry and Financial Markets Association. The
estimated wage figure is based on published rates for executive assistants, modified to
account for an 1,800-hour work-year; multiplied by 2.93 to account for bonuses, firm
size, employee benefits, and overhead; and adjusted to account for the effects of
inflation, yielding an effective hourly rate of $113. See Securities Industry and Financial
Markets Association, Report on Management & Professional Earnings in the Securities Industry
2013.

15

$648,720 per year for board of directors time + $1,340,000 per year for professional staff
time + $530,648 per year for support staff time = $2,519,368 per year.

16

4 responses per year times 80 funds = 320.

10

NA

staff estimate that the average yearly cost to each fund that relies on rule 23c-3 to print
and mail repurchase offers to shareholders is about $38,003.10. 17 The Commission
estimates total annual cost is therefore about $3,040,248. 18
14. Cost to the Federal Government
The annual cost of reviewing and processing disclosure documents, including new
registration statements, post-effective amendments, proxy statements, shareholder
reports, and other filings of investment companies amounted to approximately $33
million in fiscal year 2023, based on the Commission’s computation of the value of staff
time devoted to this activity and related overhead.
15. Changes in Burden
The estimated annual burden hours for funds relying on rule 23c-3 has increased from
6,236 hours to 7,512 hours (an increase of 1,276 hours). This is due to an increase in the
number of funds that rely on rule 23c-3 from 60 funds to 80 funds. The estimated annual
cost burden for funds relying on rule 23c-3 has increased from $1,964,647 to $3,040,248
(an increase of $1,075,601). This increase is due to the increase in the number of funds
that rely on rule 23c-3 along with the effects of inflation.

17

This estimate is based on staff’s May 2024 estimate of average yearly cost to each fund
that relies on rule 23c-3 to print and mail repurchase offers to shareholders ($38,003.10),
adjusted for inflation to December 2023 values using the Personal Consumption
Expenditures Chain-Type Price Index (“PCE Index”). See Personal Consumption
Expenditures, Chain-type Price Index, available at
http://fred.stlouisfed.org/series/PCEPI.

18

80 funds relying on rule × $38,003.10 per fund = $3,040,248.

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16. Information Collection Planned for Statistical Purposes
The results of any information collected will not be published.
17. Approval to Omit OMB Expiration Date
The Commission is not seeking approval to not display the expiration date for OMB
approval.
18. Exceptions to Certification Statement for Paperwork Reduction Act
Submission
The Commission is not seeking an exception to the certification statement.
B. COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL
METHODS
The collection of information will not employ statistical methods.

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