SORN - DHS/ALL-026 DHS Security Personal Identity Verification Management System

Federal Register / Vol. 74, No. 121 / Thursday, June 25, 2009 / Notices
In assessing the implementation of
health IT, comments about the impact of
particular health IT applications on
different domains of a practice or clinic
are requested. Thus, we would
appreciate comments on how health IT
has impacted or supports:
• Communication among practice or
clinic staff (e.g., physician, nurse,
medical assistant, physician assistant,
receptionist, technician).
• Coordination of care among practice
or clinic staff (e.g., physician, nurse,
medical assistant, physician assistant,
receptionist, technician).
• Information flow between the
practice or clinic and external
healthcare organizations (e.g.,
community pharmacies, imaging
centers, local hospitals).
• Clinicians’ work during patient
visit.
• Clinicians’ thought processes as
they care for patients.
• Access to patient-related
information.
Additional Submission Instructions
Responders should identify any
information that they believe is
confidential commercial information.
Information reasonably so labeled will
be protected in accordance with the
FOIA, 5 U.S.C. 552(b)(4), and will not be
released by the agency in response to
any FOI requests. It will not be
incorporated directly into any
requirements or standards that the
agency may develop as a result of this
inquiry regarding useful tools or
information for small- and mediumsized medical practices regarding
implementation of health information
technology in such practices.
Dated: June 17, 2009.
Carolyn M. Clancy,
AHRQ, Director.
[FR Doc. E9–14947 Filed 6–24–09; 8:45 am]
BILLING CODE 4160–90–P

DEPARTMENT OF HOMELAND
SECURITY
[Docket No. DHS–2009–0082]

sroberts on PROD1PC70 with NOTICES

Homeland Security Science and
Technology Advisory Committee
AGENCY: Science and Technology
Directorate, DHS.
ACTION: Committee Management; Notice
of Closed Federal Advisory Committee
Meeting.
SUMMARY: The Homeland Security
Science and Technology Advisory
Committee will meet July 21–23, 2009,
at Strategic Analysis, Inc. Executive

VerDate Nov<24>2008

16:25 Jun 24, 2009

Jkt 217001

Conference Center, 3601 Wilson Blvd.,
Suite 600, Arlington, Virginia. This
meeting will be closed to the public.
DATES: The Homeland Security Science
and Technology Advisory Committee
will meet July 21, 2009, from 9 a.m. to
5 p.m., July 22, 2009, from 9 a.m. to 5
p.m. and on July 23, 2009, from 9 a.m.
to 3 p.m.
ADDRESSES: The meeting will be held at
Strategic Analysis, Inc. Executive
Conference Center, 3601 Wilson Blvd.,
Suite 600, Arlington, Virginia. Requests
to have written material distributed to
each member of the committee prior to
the meeting should reach the contact
person at the address below by Friday,
July 10, 2009. Send written material to
Ms. Deborah Russell, Science and
Technology Directorate, Department of
Homeland Security, 245 Murray Lane,
Bldg. 410, Washington, DC 20528.
Comments must be identified by DHS–
2009–0082 and may be submitted by
one of the following methods:
• Federal eRulemaking Portal: http://
www.regulations.gov. Follow the
instructions for submitting comments.
• E-mail: HSSTAC@dhs.gov. Include
the docket number in the subject line of
the message.
• Fax: 202–254–6173.
• Mail: Ms. Deborah Russell, Science
and Technology Directorate, Department
of Homeland Security, 245 Murray
Lane, Bldg. 410, Washington, DC 20528.
Instructions: All submissions received
must include the words ‘‘Department of
Homeland Security’’ and the docket
number for this action. Comments
received will be posted without
alteration at http://www.regulations.gov,
including any personal information
provided.
Docket: For access to the docket to
read background documents or
comments received by the HSSTAC, go
to http://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Ms.
Deborah Russell, Science and
Technology Directorate, Department of
Homeland Security, 245 Murray Lane,
Bldg. 410, Washington, DC 20528 202–
254–5739.
SUPPLEMENTARY INFORMATION: Notice of
this meeting is given under the Federal
Advisory Committee Act, 5 U.S.C.
Annotated, Appendix 2 (Pub. L. 92–
463).
At this meeting, the Committee will
receive classified, SECRET-level
updated threat briefings; conduct
classified reviews of sensor technologies
in science and technology; and receive
classified reports from the Committee
panels. In addition, intelligence
agencies, Department of Defense and
Homeland Security experts will present

PO 00000

Frm 00038

Fmt 4703

Sfmt 4703

30301

SECRET-level briefings concerning
these matters sensitive to homeland
security.
Basis for Closure: In accordance with
section 10(d) of the Federal Advisory
Committee Act, it has been determined
that the Homeland Security Science and
Technology Advisory Committee
meeting concerns sensitive Homeland
Security information and classified
matters within the meaning of 5 U.S.C.
552b(c)(1) and (c)(9)(B) which, if
prematurely disclosed, would
significantly jeopardize national
security and frustrate implementation of
proposed agency actions and that,
accordingly, the portion of the meeting
that concerns these issues will be closed
to the public.
Dated: June 17, 2009.
Bradley I. Buswell,
Under Secretary for Science and Technology
(Acting).
[FR Doc. E9–14903 Filed 6–24–09; 8:45 am]
BILLING CODE 9110–9F–P

DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
[Docket No. DHS–2008–0167]

Privacy Act of 1974; DHS/All—026
Personal Identity Verification
Management System Systems of
Records
Privacy Office; DHS.
Notice of Privacy Act system of

AGENCY:
ACTION:

records.
SUMMARY: The Department of Homeland
Security (DHS) is giving notice that it
proposes to update, rename, and reissue
the record system DHS/OS–2 Personal
Identity Verification Management
System (9/12/2006) to the DHS/All—
026 Personal Identity Verification
Management Record System. DHS is
publishing this updated notice because
the categories of individuals and
categories of records have been updated,
and the routine uses of this system of
records notice have been updated to
coincide with updates to DHS’s
Personal Identity Verification
Management Record System. The
system will support the administration
of the Homeland Security Presidential
Directive 12 (HSPD–12) program that
directs the use of a common
identification credential for both logical
and physical access to Federally
controlled facilities and information
systems.
DATES: Written comments must be
submitted on or before July 27, 2009.

E:\FR\FM\25JNN1.SGM

25JNN1

30302

Federal Register / Vol. 74, No. 121 / Thursday, June 25, 2009 / Notices

You may submit comments,
identified by docket number DHS–
2008–0167 by one of the following
methods:
• Federal e-Rulemaking Portal:
http://www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 703–483–2999.
• Mail: Mary Ellen Callahan, Chief
Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528.
• Instructions: All submissions
received must include the agency name
and docket number for this rulemaking.
All comments received will be posted
without change to http://
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received go to http://
www.regulations.gov.
ADDRESSES:

FOR FURTHER INFORMATION CONTACT: For
general questions please contact:
Cynthia Sjoberg, DHS HSPD–12
Program Director, Office of Security, 245
Murray Lane, SW., Building 410,
Washington, DC 20528 by telephone
(202) 447–3202 or facsimile (202) 447–
0119. For privacy issues please contact:
Mary Ellen Callahan (703–235–0780),
Chief Privacy Officer, Privacy Office,
U.S. Department of Homeland Security,
Washington, DC 20528.
SUPPLEMENTARY INFORMATION:

sroberts on PROD1PC70 with NOTICES

I. Background
The Department of Homeland
Security (DHS), Office of Security is
publishing an updated Privacy Act
system of records notice to cover its
collection, use and maintenance of
records relating to its role in the
collection and management of
personally identifiable information for
the purpose of issuing credentials
(identification badges) to meet the
requirements of the Homeland Security
Presidential Directive–12 (HSPD–12)
and in furtherance of the Office of
Security’s mission for the Department.
The Personal Identity Verification
Management System (PIVMS) records
will cover all DHS employees,
contractors and their employees,
consultants, and volunteers supporting
DHS who require long-term access to
Federal facilities and information
systems, as well as Federal emergency
response officials, foreign nationals on
assignment, and other Federal
employees detailed or temporarily
assigned to DHS who work in Federally
controlled facilities. The personally
identifiable information to be collected
will consist of data elements necessary
to identify the individual and to

VerDate Nov<24>2008

16:25 Jun 24, 2009

Jkt 217001

perform background or other
investigations concerning the individual
in order to determine their suitability
for access to Federal facilities. The
PIVMS will collect several data
elements from the personal identity
verification (PIV) card applicant,
including: Date of birth, Social Security
Number, organizational and employee
affiliations, fingerprints, digital color
photograph, digital signature and phone
number(s), as well as additional
verification information as determined
necessary. The Office of Security
designed this system to align closely
with its current business practices and
uses set forth in this system of records
notice.
DHS is publishing this updated notice
to include additions to the categories of
records and categories of individuals, as
well as to include an additional routine
use. The categories of records have been
updated to include maiden name,
mother’s maiden name, date of birth,
clearance level, identifying physical
information, financial history, entry on
duty date, weapons bearer designation,
and an expansion on what is included
in an SF–85 or equivalent form. These
records are either new records in the
PIV system or were erroneously
excluded from the previous SORN.
The categories of individuals have
expanded to include Federal emergency
response officials; foreign nationals on
assignment; and other Federal
employees detailed or temporarily
assigned to DHS, all of whom are in
direct support of the DHS mission and
who work in Federally controlled
facilities or require access to Federal
information technology systems. Lastly,
DHS has added a routine use for
responding to or investigating a data
breach.
Consistent with DHS’s information
sharing mission, information stored in
the PIVMS may be shared with other
DHS components, as well as appropriate
Federal, state, local, tribal, foreign or
international government agencies. This
sharing will only take place after DHS
determines that the receiving
component or agency has a need to
know the information to carry out
national security, law enforcement,
immigration, intelligence, or other
functions consistent with the routine
uses set forth in this system of records
notice.
II. Privacy Act
The Privacy Act embodies fair
information principles in a statutory
framework governing the means by
which the United States Government
collects, maintains, uses and
disseminates personally identifiable

PO 00000

Frm 00039

Fmt 4703

Sfmt 4703

information. The Privacy Act applies to
information that is maintained in a
‘‘system of records.’’ A ‘‘system of
records’’ is a group of any records under
the control of an agency from which
information is stored and retrieved by
the name of the individual or by some
identifying number such as property
address, mailing address, or symbol,
assigned to the individual. In the
Privacy Act, an individual is defined to
encompass United States citizens and
lawful permanent residents. DHS
extends administrative Privacy Act
protections to all individuals where
information is maintained on U.S.
citizens, lawful permanent residents,
and visitors. Individuals may request
their own records that are maintained in
a system of records in the possession or
under the control of DHS by complying
with DHS Privacy Act regulations, 6
CFR 5.21.
The Privacy Act requires each agency
to publish in the Federal Register a
description denoting the type and
character of each system of records that
the agency maintains, and the routine
uses that are contained in each system
in order to make agency record keeping
practices transparent, to notify
individuals regarding the uses to which
personally identifiable information is
put, and to assist individuals to more
easily find such files within the agency.
Below is the description of the Personal
Identity Verification Management
system of records.
In accordance with 5 U.S.C. 552a(r),
DHS has provided a report of this new
system of records to the Office of
Management and Budget and to
Congress.
System of Records:

DHS/All—026
SYSTEM NAME:

DHS/ALL Personal Identity
Verification Management System
(PIVMS).
SECURITY CLASSIFICATION:

Sensitive but unclassified.
SYSTEM LOCATION:

Records are maintained at
Headquarters in Washington, DC, and
field offices. The physical and logical
access systems at all DHS and
component facilities will have systemlevel access to the PIVMS for real-time
verification of user credentials.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Categories of individuals covered by
this system include: All DHS
employees, contractors and their
employees, consultants, volunteers

E:\FR\FM\25JNN1.SGM

25JNN1

Federal Register / Vol. 74, No. 121 / Thursday, June 25, 2009 / Notices
engaged by DHS who require long-term
access to Federally controlled facilities
and information systems, as defined by
Office of Management and Budget
Memorandum 05–24; Federal
emergency response officials; foreign
nationals on assignment; and other
Federal employees detailed or
temporarily assigned to DHS in direct
support of the DHS mission and who
work in Federally controlled facilities or
require access to Federal information
technology systems. Individuals who
require regular, ongoing access to
agency facilities, information
technology systems, or information
classified in the interest of national
security.
The system does not apply to
occasional visitors or short-term guests
to whom DHS will issue temporary
identification and credentials.
CATEGORIES OF RECORDS IN THE SYSTEM:

Categories of records in this system
include:
• Full name;
• Date of birth;
• Maiden name;
• Social Security Number;
• Citizenship;
• Mother’s maiden name;
• Organization/office of assignment;
• Employee affiliation and status;
• Contact information, such as
telephone number(s), work e-mail, and
duty location;
• Copies of identity source
documents;
• Fingerprints (10 print and 2 print);
• Identifying physical information,
such as height, weight, hair color, eye
color, and digital photograph;
• Financial history;
• PIV card issue and expiration dates;
• PIV request form;
• PIV registrar approval digital
signature;
• PIV card serial number;
• Federal emergency response official
designation, affiliation, and related
roles;
• Computer system user name;
• User access and permission rights,
authentication certificates;
• Clearance level;
• Entry on duty date;
• Digital signature information; and
• Weapons bearer designation.

sroberts on PROD1PC70 with NOTICES

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Federal Information
Security Act (Pub. L. 104–106, Sec.
5113); E–Government Act (Pub. L. 104–
347, sec. 203); the Paperwork Reduction
Act of 1995 (44 U.S.C. 3501); and the
Government Paperwork Elimination Act
(Pub. L. 105–277, 44 U.S.C. 3504);
Homeland Security Presidential

VerDate Nov<24>2008

16:25 Jun 24, 2009

Jkt 217001

Directive–12 (HSPD–12, issued August
27, 2004); Policy for a Common
Identification Standard for Federal
Employees and Contractors, August 27,
2004; Federal Property and
Administrative Act of 1949, as amended
(40 U.S.C. 483); the Intelligence Reform
and Terrorism Prevention Act of 2004,
Pub. L. 108–458, Section 3001 (50
U.S.C. 435b) and the Homeland Security
Act of 2002, Pub. L. 107–296, as
amended.
PURPOSE(S):

The purpose of this system is to:
• Ensure the safety and security of
DHS facilities, systems, or information,
and our occupants and users;
• Verify that all persons entering
Federal facilities, using Federal
information resources, are authorized to
do so; and
• Track and control PIV cards issued
to persons entering and exiting the DHS
facilities or using DHS systems.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DHS as a routine use
pursuant to 5 U.S.C. 552a(b)(3).
Disclosures may be made to:
A. To the Department of Justice (DOJ)
or other Federal agency conducting
litigation or in proceedings before any
court, adjudicative or administrative
body, when:
1. DHS or any component thereof;
2. Any employee of DHS in his/her
official capacity;
3. Any employee of DHS in his/her
individual capacity where DOJ or DHS
has agreed to represent the employee; or
4. The United States or any agency
thereof, is a party to the litigation or has
an interest in such litigation, and DHS
determines that the records are both
relevant and necessary to the litigation
and the use of such records is
compatible with the purpose for which
DHS collected the records.
B. To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
C. To the National Archives and
Records Administration or other Federal
government agencies pursuant to
records management inspections being
conducted under the authority of 44
U.S.C. 2904 and 2906.
D. To an agency, organization, or
individual for the purpose of performing

PO 00000

Frm 00040

Fmt 4703

Sfmt 4703

30303

audit or oversight operations as
authorized by law, but only such
information as is necessary and relevant
to such audit or oversight function.
E. To appropriate agencies, entities,
and persons when:
1. DHS suspects or has confirmed that
the security or confidentiality of
information in the system of records has
been compromised;
2. The Department has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interests,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether
maintained by DHS or another agency or
entity) that rely upon the compromised
information; and
3. The disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DHS’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
F. To contractors and their agents,
grantees, experts, consultants, and
others performing or working on a
contract, service, grant, cooperative
agreement, or other assignment for DHS,
when necessary to accomplish an
agency function related to this system of
records. Individuals provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure as are applicable to DHS
officers and employees.
G. To an appropriate Federal, State,
tribal, local, international, or foreign law
enforcement agency or other appropriate
authority charged with investigating or
prosecuting a violation or enforcing or
implementing a law, rule, regulation, or
order, where a record, either on its face
or in conjunction with other
information, indicates a violation or
potential violation of law, which
includes criminal, civil, or regulatory
violations and such disclosure is proper
and consistent with the official duties of
the person making the disclosure.
H. To the Department of Justice (DOJ)
when:
1. The agency or any component
thereof;
2. Any employee of the agency in his
or her official capacity;
3. Any employee of the agency in his
or her individual capacity where agency
or the Department of Justice has agreed
to represent the employee; or
4. The United States Government is a
party to litigation or has an interest in
such litigation, and by careful review,
the agency determines that the records
are both relevant and necessary to the

E:\FR\FM\25JNN1.SGM

25JNN1

sroberts on PROD1PC70 with NOTICES

30304

Federal Register / Vol. 74, No. 121 / Thursday, June 25, 2009 / Notices

litigation and the use of such records by
DOJ is therefore deemed by the agency
to be for a purpose compatible with the
purpose for which the agency collected
the records.
I. To a court or adjudicative body in
a proceeding when: (a) The agency or
any component thereof; (b) any
employee of the agency in his or her
official capacity; (c) any employee of the
agency in his or her individual capacity
where agency or the Department of
Justice has agreed to represent the
employee; or (d) the United States
Government is a party to litigation or
has an interest in such litigation, and by
careful review, the agency determines
that the records are both relevant and
necessary to the litigation and the use of
such records is therefore deemed by the
agency to be for a purpose that is
compatible with the purpose for which
the agency collected the records.
J. Except as noted on Forms SF 85,
85–P, and 86, when a record on its face,
or in conjunction with other records,
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program statute, or by regulation, rule,
or order issued pursuant thereto,
disclosure may be made to the
appropriate public authority, whether
Federal, foreign, State, local, or tribal, or
otherwise, responsible for enforcing,
investigating or prosecuting such
violation or charged with enforcing or
implementing the statute, or rule,
regulation, or order issued pursuant
thereto, if the information disclosed is
relevant to any enforcement, regulatory,
investigative or prosecutorial
responsibility of the receiving entity.
K. To a Federal, State, local, foreign,
or tribal or other public authority the
fact that this system of records contains
information relevant to the retention of
an employee, the retention of a security
clearance, the letting of a contract, or
the issuance or retention of a license,
grant, or other benefit. The other agency
or licensing organization may then make
a request supported by the written
consent of the individual for the entire
record if it so chooses. No disclosure
will be made unless the information has
been determined to be sufficiently
reliable to support a referral to another
office within the agency or to another
Federal agency for criminal, civil,
administrative personnel or regulatory
action.
L. To the Office of Management and
Budget when necessary to the review of
private relief legislation pursuant to
OMB Circular No. A–19.
M. To a Federal, State, or local
agency, or other appropriate entities or

VerDate Nov<24>2008

16:25 Jun 24, 2009

Jkt 217001

individuals, or through established
liaison channels to selected foreign
governments, in order to enable an
intelligence agency to carry out its
responsibilities under the National
Security Act of 1947, as amended, the
CIA Act of 1949, as amended, Executive
Order 12333 or any successor order,
applicable national security directives,
or classified implementing procedures
approved by the Attorney General and
promulgated pursuant to such statutes,
orders or directives.
N. To notify another Federal agency
when, or verify whether, a PIV card is
no longer valid.
O. To the news media and the public,
with the approval of the Chief Privacy
Officer in consultation with counsel,
when there exists a legitimate public
interest in the disclosure of the
information or when disclosure is
necessary to preserve confidence in the
integrity of DHS or is necessary to
demonstrate the accountability of DHS’s
officers, employees, or individuals
covered by the system, except to the
extent it is determined that release of
the specific information in the context
of a particular case would constitute an
unwarranted invasion of personal
privacy.

their official duties and who have
appropriate clearances or permissions.
The system maintains a real-time
auditing function of individuals who
access the system. Additional
safeguards may vary depending on the
component and program.
RETENTION AND DISPOSAL:

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:

Pursuant to GRS 18, Item 22a records
used to initiate background
investigations; register and enroll
individuals; manage the PIV card
lifecycle; and, verify, authenticate and
revoke PIV cardholder access to Federal
resources are destroyed upon
notification of death or not later than 5
years after separation or transfer of
employee or no later than 5 years after
contract relationship expires, whichever
is applicable.
Pursuant to GRS 11, Item PIV cards
are destroyed three months after they
are returned to the issuing office.
Pursuant to GRS 11, Item 4a
identification credentials are destroyed
by cross-cut shredding no later than 90
days after deactivation.
Pursuant to GRS 18, Item 17 registers
or logs used to record names of outside
contractors, service personnel, visitors,
employees admitted to areas, and
reports on automobiles and passengers
for areas under maximum security are
destroyed five years after final entry or
five years after date of document, as
appropriate.
Other documents pursuant to GRS 18,
Item 17b are destroyed two years after
final entry or two years after date of
document, as appropriate.

STORAGE:

SYSTEM MANAGER AND ADDRESS:

Records in this system are stored
electronically or on paper in secure
facilities in a locked drawer behind a
locked door. The records are stored on
magnetic disc, tape, digital media, paper
in secure files, and CD–ROM.

DHS HSPD–12 Program Director,
Office of Security, U.S. Department of
Homeland Security, 245 Murray Lane,
SW., Building 410, Washington, DC
20528.

RETRIEVABILITY:

Individuals seeking notification of
and access to any record contained in
this system of records, or seeking to
contest its content, may submit a
request in writing to the component’s
FOIA Officer, whose contact
information can be found at http://
www.dhs.gov/foia under ‘‘contacts.’’ If
an individual believes more than one
component maintains Privacy Act
records concerning him or her the
individual may submit the request to
the Chief Privacy Officer, Department of
Homeland Security, 245 Murray Drive,
SW., Building 410, STOP–0550,
Washington, DC 20528.
When seeking records about yourself
from this system of records or any other
Departmental system of records your

DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

Privacy Act information may be
reported to consumer reporting agencies
pursuant to 5 U.S.C. 552a(b)(12).

Records may be retrieved by name of
the individual, Social Security Number
and/or by any other unique individual
identifier.
SAFEGUARDS:

Records in this system are
safeguarded in accordance with FISMA
and other applicable rules and policies,
including all applicable DHS automated
systems security and access policies.
Strict controls have been imposed to
minimize the risk of compromising the
information that is being stored. Access
to the computer system containing the
records in this system is limited to those
individuals who have a need to know
the information for the performance of

PO 00000

Frm 00041

Fmt 4703

Sfmt 4703

NOTIFICATION PROCEDURE:

E:\FR\FM\25JNN1.SGM

25JNN1

Federal Register / Vol. 74, No. 121 / Thursday, June 25, 2009 / Notices
request must conform with the Privacy
Act regulations set forth in 6 CFR part
5. You must first verify your identity,
meaning that you must provide your full
name, current address and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
statements to be made under penalty or
perjury as a substitute for notarization.
While no specific form is required, you
may obtain forms for this purpose from
the Director, Disclosure and FOIA,
http://www.dhs.gov/foia or 1–866–431–
0486. In addition you should provide
the following:
• An explanation of why you believe
the Department would have information
about you,
• Identify which component(s) of the
Department you believe may have the
information about you,
• Specify when you believe the
records would have been created,
• Provide any other information that
will help the FOIA staff determine
which DHS component agency may
have responsive records,
• If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without this bulleted information the
component(s) will not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.
RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:

Records are obtained from the
employee, contractor, or applicant;
sponsoring agency; former sponsoring
agency; other Federal agencies; contract
employer; former employer.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

sroberts on PROD1PC70 with NOTICES

None.
Dated: June 18, 2009.
Mary Ellen Callahan,
Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. E9–14905 Filed 6–24–09; 8:45 am]
BILLING CODE 9110–9B–P

VerDate Nov<24>2008

16:25 Jun 24, 2009

Jkt 217001

DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
[Docket No. DHS–2008–0110]

Privacy Act of 1974; United States
Coast Guard—013 Marine Information
for Safety and Law Enforcement
(MISLE) System of Records
Privacy Office; DHS.
Notice of Privacy Act system of

AGENCY:
ACTION:

records.
SUMMARY: In accordance with the
Privacy Act of 1974, and as part of the
Department of Homeland Security’s
ongoing effort to review and update
legacy system of record notices, the
Department of Homeland Security is
giving notice that it proposes to add a
system of records to its inventory of
record systems titled United States
Coast Guard Marine Information for
Safety and Law Enforcement System of
Records. This system is a compilation of
five legacy record systems: DOT/CG
679, Marine Information for Safety and
Law Enforcement System (April 22,
2002), DOT/CG 588, Marine Safety
Information System (April 11, 2000),
DOT/CG 505, Recreational Boating Law
Enforcement Case Files (April 11, 2000),
DOT/CG 590, Vessel Identification
System (April 11, 2000), DOT/CG 591,
Merchant Vessel Documentation System
(April 11, 2000). This record system will
allow the Department of Homeland
Security/United States Coast Guard to
collect and maintain records regarding
marine, safety and law enforcement
information. Categories of individuals,
categories of records, and routine uses
of these legacy system of records notices
have been consolidated and updated to
better reflect the United States Coast
Guard’s marine, safety and law
enforcement information. Additionally,
DHS is issuing a Notice of Proposed
Rulemaking (NPRM) concurrent with
this SORN elsewhere in the Federal
Register. The exemptions for the legacy
system of records notices will continue
to be applicable until the final rule for
this SORN has been completed. This
new system will be included in the
Department of Homeland Security’s
inventory of record systems.
DATES: Written comments must be
submitted on or before July 27, 2009.
This new system will be effective July
27, 2009.
ADDRESSES: You may submit comments,
identified by docket number DHS–
2008–0110 by one of the following
methods:

PO 00000

Frm 00042

Fmt 4703

Sfmt 4703

30305

• Federal e-Rulemaking Portal:
http://www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 703–483–2999.
• Mail: Mary Ellen Callahan, Chief
Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528.
• Instructions: All submissions
received must include the agency name
and docket number for this rulemaking.
All comments received will be posted
without change and may be read at
http://www.regulations.gov, including
any personal information provided.
• Docket: For access to the docket, to
read background documents, or
comments received, go to http://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: For
general questions please contact: David
Roberts (202–475–3521), Privacy
Officer, United States Coast Guard. For
privacy issues please contact: Mary
Ellen Callahan (703–235–0780), Chief
Privacy Officer, Privacy Office, U.S.
Department of Homeland Security,
Washington, DC 20528.
SUPPLEMENTARY INFORMATION:

I. Background
Pursuant to the savings clause in the
Homeland Security Act of 2002, Public
Law 107–296, Section 1512, 116 Stat.
2310 (Nov. 25, 2002), the Department of
Homeland Security (DHS)/United States
Coast Guard (USCG) have relied on
preexisting Privacy Act systems of
records notices for the collection and
maintenance of records regarding
marine, safety and law enforcement
information.
As part of its efforts to streamline and
consolidate its record systems, DHS is
updating and reissuing a USCG system
of records under the Privacy Act (5
U.S.C. 552a) that deals with marine
safety and law enforcement information.
This record system will allow DHS/
USCG to collect and maintain records
regarding marine safety and law
enforcement information. This record
system will allow the Department of
Homeland Security/United States Coast
Guard to collect and maintain records
regarding marine information and law
enforcement information.
In accordance with the Privacy Act of
1974, and as part of the Department of
Homeland Security’s ongoing effort to
review and update legacy system of
record notices, the Department of
Homeland Security is giving notice that
it proposes to add a system of records
to its inventory of record systems titled
United States Coast Guard Marine
Information System and Law
Enforcement System of Records. This

E:\FR\FM\25JNN1.SGM

25JNN1