USDA/OP-1 Personnel and Payroll System for USDA Employees (63 FR 18)

4213

Notices

Federal Register
Vol. 63, No. 18
Wednesday, January 28, 1998

This section of the FEDERAL REGISTER
contains documents other than rules or
proposed rules that are applicable to the
public. Notices of hearings and investigations,
committee meetings, agency decisions and
rulings, delegations of authority, filing of
petitions and applications and agency
statements of organization and functions are
examples of documents appearing in this
section.

DEPARTMENT OF AGRICULTURE
Office of the Secretary
Privacy Act of 1974; Revision of
System of Records
Office of the Secretary, USDA.
Notice of Revision of an Existing
Privacy Act System of Records.

AGENCY:
ACTION:

SUMMARY: In accordance with the
Privacy Act (5 U.S.C. 552a(e)(11)), the
Department of Agriculture (USDA) is
issuing notice of our intent to amend the
system of records entitled the Personnel
and Payroll System for USDA
Employees, USDA/OP–1, to include a
new routine use. The disclosure is
required by the Personal Responsibility
and Work Opportunity Reconciliation
Act of 1996 (Pub. L. 104–193). We invite
public comment on this publication.
DATES: Persons wishing to comment on
the proposed routine use must do so by
30 days from date of publication.
(February 27, 1998).
EFFECTIVE DATE: The proposed routine
use will become effective as proposed
without further notice 45 days from date
of publication (March 16, 1998), unless
comments dictate otherwise.
ADDRESSES: Interested individuals may
comment on this publication by writing
to Joan Golden, Room 341–W Jamie L.
Whitten Federal Building, 1400
Independence Avenue, SW.,
Washington, DC 20250, by fax to (202)
720–8721, or by email to
joan.golden@usda.gov. All comments
received will be available for public
inspection at that address.
FOR FURTHER INFORMATION CONTACT:
Evelyn Davis, Room 43–W Jamie L.
Whitten Federal Building, 1400
Independence Avenue, SW.,
Washington, DC 20250, (202) 720–7765,
(202) 690–4728 (Fax).
SUPPLEMENTARY INFORMATION: Pursuant
to Pub. L. 104–193, the Personal
Responsibility and Work Opportunity

Reconciliation Act of 1996, USDA will
disclose data from its Personnel and
Payroll System for USDA Employees
system of records to the Office of Child
Support Enforcement, Administration
for Children and Families, Department
of Health and Human Services for use
in the National Database of New Hires,
part of the Federal Parent Locator
Service (FPLS) and Federal Tax Offset
System, DHHS/OCSE No. 09–90–0074.
A description of the Federal Parent
Locator Service may be found at 62 FR
51663 (October 2, 1997).
FPLS is a computerized network
through which States may request
location information from Federal and
State agencies to find non-custodial
parents and their employers for
purposes of establishing paternity and
securing support. On October 1, 1997,
the FPLS was expanded to include the
National Directory of New Hires, a
database containing employment
information on employees recently
hired, quarterly wage data on private
and public sector employees, and
information on unemployment
compensation benefits. On October 1,
1998, the FPLS will be expanded further
to include a Federal Case Registry. The
Federal Case Registry will contain
abstracts on all participants involved in
child support enforcement cases. When
the Federal Case Registry is instituted,
its files will be matched on an ongoing
basis against the files in the national
Directory of New Hires to determine if
an employee is a participant in a child
support case anywhere in the country.
If the FPLS identifies a person as being
a participant in a State child support
case, that State will be notified. State
requests to the FPLS for location
information will also continue to be
processed after October 1, 1998.
When individuals are hired by USDA,
we may disclose to the FPLS their
names, social security numbers, home
addresses, dates of birth, dates of hire,
and information identifying us as the
employer. We also may disclose to FPLS
names, social security numbers, and
quarterly earnings of each USDA
employee, within one month of the end
of the quarterly reporting period.
Information submitted by USDA to
the FPLS will be disclosed by the Office
of Child Support Enforcement to the
Social Security Administration for
verification to ensure that the social
security number provided is correct.

The data disclosed by USDA to the
FPLS will also be disclosed by the
Office of Child Support Enforcement to
the Secretary of Treasury for use in
verifying claims for the advance
payment of the earned income tax credit
or to verify a claim of employment on
a tax return.
A ‘‘Report on New System,’’ required
by 5 U.S.C. 552a(o), as implemented by
Transmittal Memoranda 1 and 3 to OMB
Circular A–108, was sent to the
Chairman, Committee on Governmental
Affairs, United States Senate, the
Chairman, Committee on Government
Reform and Oversight, House of
Representatives, and the Administrator,
Office of Information and Regulatory
Affairs, Office of Management and
Budget on January 22, 1998.
Signed at Washington, DC, on January 22,
1998.
Dan Glickman,
Secretary of Agriculture.

Accordingly, the system notice is
amended as follows:
USDA/OP–1
SYSTEM NAME:

Personnel and Payroll System for
USDA Employees.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

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(26) The names, social security
numbers, home addresses, dates of
birth, dates of hire, quarterly earnings,
employer identifying information, and
State of hire of employees may be
disclosed to the Office of Child Support
Enforcement, Administration for
Children and Families, Department of
Health and Human Services for the
purpose of locating individuals to
establish paternity, establishing and
modifying orders of child support,
identifying sources of income, and for
other child support enforcement actions
as required by the Personal
Responsibility and Work Opportunity
Reconciliation Act of 1996 (Pub. L. 104–
193).
[FR Doc. 98–2051 Filed 1–27–98; 8:45 am]
BILLING CODE 3410–96–M