Electronic logbooks (catcher vessel, catcher-processor and mother ship)

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Trawl Catcher Processor eLogbook Instructions for eLandings - eLandings User Documentation - Confluence

eLandings User Docum… / … / Trawl Catcher Processor eLogbook Instructions for eLandings

eLandings User Manual

Trawl Catcher Processor eLogbook Instructions for eLandings
+2

Created by Former user (Deleted)
Last updated: Nov 07, 2019 by Sara Villafuerte - NOAA Affiliate • 11 min read

eLogbook
Currently the electronic logbook (eLogbook) in eLandings is available for trawl catcher/processor's (C/P's) and freezer longline catcher/processor's
(C/P's). The eLogbook replaces the paper DCPL and is required for trawl C/P's in the AFA fleet or trawl C/P's that are fishing CDQ pollock in the
Bering Sea in addition to catcher processors participating in the rockfish fishery. Daily logbook entries are submitted to NMFS just like daily
production and landing reports.

In the event of an internet outage, online logbook forms can be downloaded from this page: https://www.fisheries.noaa.gov/alaska/commercialfishing/alaska-recordkeeping-and-reporting-logbook-logsheets
Please note that it is not a replacement for your elogbook entry, just a placeholder until you can submit your logbook information in
eLandings.
We advise you download the PDF form and save it to your computer.

Registering your logbook
Step One

Login to eLandings at https://elandings.alaska.gov/
On the Reports Menu page:
1. Select your Operation
2. Click on the Register Logbook button

Step Two

You will be directed to the Register Logbook page, enter the following:
Year
Weight Units
Depth Units
Once you've made your selections, click on Register Logbook

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You will be re-directed to the Reports Menu page
Select your Operation
Click on the Current Year Logbook button

Start a New Voyage
You will not be able to make any haul entries in your logbook until three things are accomplished:
a. Add a New Voyage
b. Add Gear
c. Go Active
Your primary navigation screen will be the eLogbook screen
Locate and click on the New Voyage button

The Voyage Entry screen will come up
Enter the following information:
Voyage Start Date (should be January 1st of whatever year we are in)
Cre Si e (Incl de all persons on the essel min s the Obser ers)
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Crew Size (Include all persons on the vessel minus the Observers)
eLandings User Docum… / … / Trawl Catcher Processor eLogbook Instructions for eLandings
Operator Name
Observer 1 (If you do not have Observers on board when you enter your initial Voyage, you can leave this field blank)
Cruise Number (If unknown, enter any number and go back and edit later)
Observer 2 (If you do not have Observers on board when you enter your initial Voyage, you can leave this field blank)
Cruise Number (If unknown, enter any number and go back and edit later)
You do not need to enter any IFQ/CDQ permits
Click on Save

NOTE: A change in captain, crew members, or Observers triggers the need for a New Voyage. You have the option Edit Voyage as well but that
changes the existing voyage data for all haul info prior to the day the changes were made .

Enter Gear
Before you can make haul entries into your logbook, you need to add your gear 
You will also need to follow these instructions to add more than one gear type, there is no other place within the eLogbook to change
your gear code.
On the eLogbook screen, locate and click on the Add Gear button

On the Gear Entry screen, enter your Gear Code and click on Save
You do not need to add any information in the fields within the dark blue outline, those are specific to longline/pot gear vessels.

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If you want to add another trawl gear code, use the Add Gear button on the eLogbook page
eLandings User Docum… / … / Trawl Catcher Processor eLogbook Instructions for eLandings

Go Active
You will be taken back to the eLogbook screen
If you are actually engaged in fishing activity you can click on the Go Active button.
If you are not actually fishing yet, just registering your logbook, you can skip this until you are ready to Go Active.

Enter the date which indicates the beginning of your fishing activity
Click on Save

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Entering Flow Scale Test
You will be required to submit your daily Flow Scale Test results electronically (on paper as well regulations say otherwise)
On the main eLogbook page, find the date you want to enter your Flow Scale Test and click on the date in blue text.

You will be taken to the eLogbook Entries page where you can click on the Add Flow Scale Test button

You will need to enter the following information:
Time of Test
Flow Scale Weight
Platform Scale Weight
Comment Text (if applicable)
The elandings system will calculate the Error and % Error and display those results on the eLogbook Entries page as well as on the PDF
printout of the logbook

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If you need to edit the Flow Scale Test information, you can click on the Flow Scale Entry in blue text on the eLogbook Entries page
Edited fields will have a strike-through line on the PDF printout
Add a comment explaining why you made edits

Additionally, you can add a Flow Scale Test while you are Inactive in your logbook
Simply highlight the day in the left hand navigation pane and on the lower right side of the window, the Add Flow Scale test button
will be available for use.

Entering Hauls
On the main eLogbook screen, click on the day you want to enter your first haul

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You will be directed to the eLogbook Entries screen
Locate and click on the Add Haul button

On the Haul Deploy Entry screen enter the following information:
Haul Number
Management program - select from the drop down list.
Management Program ID - only enter the ID if you selected AFA, CDQ, or RPP as the management program.

The management program ID values for AFA and CDQ id's are:
Management Program
Management Program ID
Description
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Management Program
Management Program ID
Description

Management
Program
ID Instructions
Description
eLandings UserManagement
Docum… / Program
… / Trawl Catcher
Processor
eLogbook
for eLandings
AFA
200
AFA catcher/processors



CDQ

51

Aleutian Pribilof Island Community Development Association

CDQ

52

Bristol Bay Economic Development Corporation

CDQ

53

Central Bering Sea Fishermen's Association

CDQ

54

Coastal Villages Region Fund

CDQ

55

Norton Sound Economic Development Corporation

CDQ

56

Yukon Delta Fisheries Development Association

RPP

401

RP Entry Level

RPP

402

CGOA RP CV Limited Access

RPP

403

CGOA RP Limited Access

RPP

404

OPted Out

RPP

405

Trident Offshore Rockfish Cooperative Association

RPP

406

FCA Cooperative

RPP

407

I.S.A. Cooperative

RPP

408

North Pacific Rockfish Cooperative

RPP

409

OBSI Rockfish Cooperative

RPP

410

Western Alaska Fisheries Rockfish Cooperative

RPP

411

Star of Kodiak Rockfish Cooperative

RPP

412

Gulf of Alaska Best Use Cooperative

RPP

413

Cascade Unimak Rockfish Cooperative

RPP

414

USS Rockfish Cooperative

Helpful Hint!
Management Program codes and Management Program ID's can be found by clicking on the Codes link
Gear Deploy Time:
Time needs to be entered in military format with or without a colon (for example, 3:00 am can be entered as 0300 or 03:00).  
this is the time when your gear hits the water)
Begin Latitude and longitude
Below is a table that lists acceptable lat/long formats, make sure you have a single space between degrees and minutes (where dd =
degrees, mm = minutes, ss = seconds, N S E W = direction, +/- )

Latitude

Longitude

dd mm ss N

ddd mm ss W

dd mm.m N

ddd mm.m W

N dd mm ss

W ddd mm ss

dd mm.m

+ddd mm.m

dd.dddd N

ddd.dddd W

N dd.dddd

W ddd.dddd

+dd.dddd

+ddd.dddd

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Latitude
Longitude
eLandings
dd mm User Docum…
-ddd
mm / … / Trawl Catcher Processor eLogbook Instructions for eLandings
Enter the target species code
Click save when you've completed your entries

You will be returned to the Haul Deploy Entry page. 
In order to enter your haul retrieval information you'll need to locate and click on the Haul # text highlighted in blue on the left side
of your screen.

You will be taken to the Haul Deploy Data page, you will need to click on the Add Retrieval button

On the Haul Retrieval Entry screen enter the following:

Gear Retrieval Time:  the time when retrieval of trawl gear cable begins (i.e. when gear comes off the bottom or starts from fishing
depth); must be entered in military format.
End Latitude and Longitude
Federal Reporting Area - the program will autofill the federal reporting area based on your gear deployment latitude & longitude
You are required to enter the federal reporting area where the gear was retrieved

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If your
gear retrieval
in aCatcher
different
area, youeLogbook
can override
the federal
eLandings User
Docum…
/ … /was
Trawl
Processor
Instructions
forreporting
eLandingsarea by editing that field
Special Reporting Area - Use the drop-down list to choose either COBLZ, RKCSA (if applicable)
Average Sea Depth and Gear Depth
Hail weight: enter the estimated hail weight of the haul within 2 hours of retrieving your gear
Click Save when you've completed your entries

How to enter hauls that cross days
If you deploy your gear on 1 day and retrieve it on a different day, you need to capture that information following a specific format
In the following scenario you've completed your Haul 3 deploy entry and now you want to enter your haul retrieval which occurred on
the following day.
Locate Haul 3 on the eLogbook Entries page and click on it

Click on the Add Retrieval button

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You can see that the Gear Deploy Time field says '01/21 16:00'
In the Gear Retrieval Time field enter the month/day (mm/dd) of retrieval, hit the space bar once and then enter the time (for example:
01/22 0035)
Continue by entering information in the remaining fields then click on the Save button.

Haul 3 is displayed on the eLogbook Entries page
You can see that it was deployed and retrieved on different days

NOTE: If you are unable to save haul or catch data in the appropriate fields, document that information in the Comment field for that specific
fishing date.

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Adding
Species
Prohibited
Species
Catch (PSC)
eLandingsIR/IU
User Docum…
/ …&/Salmon
Trawl Catcher
Processor eLogbook
Instructions
for eLandings
How to add catch items

On the eLogbook Entries page locate the haul number that you need to enter IR/IU (pacific cod and/or pollock) or PSC (salmon only) catch to
Click on the Haul text highlighted in blue

You will be taken to the Haul Deploy Entry page
Click on the Add Catch button at the bottom of the page

Now you should be on the Catch Entry page
Scroll down the page until you see the catch line item fields
If applicable, enter the species code of IR/IU species and estimated total round weight. You also need to enter a disposition code (e.g. 60 for
sold).
If you are an AFA catcher/processor or any catcher/processor harvesting CDQ pollock
You must record prohibited species catch (PSC) and discard disposition of all salmon species in each haul. 
Record salmon PSC in number of animals. 
All other discards should be recorded on your daily production report.
Once you've completed entries for all your catch lines, click on Save

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Salmon Bycatch Movement
If vessel movement is based on Chinook salmon bycatch, users must indicate this by:
Adding the salmon PSC count in the Catch Entry table associated with the applicable Haul #(s)
Select the canned comment Moved To Avoid Salmon and enter the time the user determined they would change location.
While you are on the haul date that you moved the vessel, select the Add Comment button.

On the Comment Entry page, use the drop down arrow to select option 2, Moved To Avoid Salmon.
You can also enter your own comment in the Comment Text box
In the Comment Time field, enter the time when you decided to move the vessel based on salmon bycatch.
Click on the Save button.

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Adding Comments
You can add comments to a particular day by going to the main eLogbook page and clicking on the date highlighted in blue text

Locate and click on the Add Comment button near the bottom of the screen

You should now be on the Comment Entry page
Leave the default Coded Comment (1 General Comment)
Enter your text in the Comment Text box and click Save

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How to Print your Logbook Pages
You are required to print out daily copies of your logbook entries by 12:00 pm the following day.
Print out two copies, one for the vessel and one for the Observers.
Make sure the vessel operator signs and dates all eLogbook pages.
If edits are made to hauls, you will need to print and sign a new copy and give it to the Observer

Once you have completed your logbook entries for the day, locate the Display PDF button at the bottom of the page and click on it

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You will get a page that looks similar to the one below

If you have made edits to any of your daily logbook entries you can reprint the PDF page from the main eLogbook screen.
Scroll down to the bottom of the main screen and you will see "From Date" and "To Date" fields, fill them in and click on the Display PDF
button.

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Making Edits
In the event you realize you made a mistake while performing data entry in the logbook pages you can can easily go back to the specific
entry and make edits.
You can account for the mistaken entry by adding a comment on the haul date explaining what happened
For haul deployment edits simply locate the haul number on the main eLogbook page and click on the text highlighted in blue
Any fields that allow you to change the data are editable

In order to edit your retrieval data you will need to be on the actual Haul Deploy Entry screen and click on the Edit Retrieval button
The same is true if you want to Edit Catch

To edit voyage data you need to be on the main eLogbook screen
Find the Edit Voyage button and click on it to make changes
Note that as you save each page, the logbook data is saved in the NMFS database, so when you make changes you'll see the edits on the
PDF printout of your logbook pages as strike-throughs.

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If you have any questions, please contact elandings@alaska.gov 
trawl

elogbook

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