OFVPS Notice of Standing Funding Opportunity States and Territories 2024 - 2026

Administration for Children and Families
Office of Family Violence Prevention and Services (OFVPS)
Standing Notice of Funding Opportunity for Family Violence
Prevention and Services/Domestic Violence Shelter and Supportive
Services/Awards to States
HHS-2024-ACF-OFVPS-FVPS-0028
Application Due Date:
Application Due Date:
Application Due Date:

March 29, 2024
January 31, 2025
January 30, 2026

DEPARTMENT OF HEALTH AND
HUMAN SERVICES
ADMINISTRATION FOR CHILDREN AND
FAMILIES
Program Office:

Administration for Children and Families (ACF),
Office of Family Violence Prevention and Services
(OFVPS)

Funding Opportunity Title:

Standing Notice of Funding Opportunity for Family
Violence Prevention and Services/Domestic Violence
Shelter and Supportive Services/Awards to States

Announcement Type:

Non-discretionary

Funding Opportunity Number:

HHS-2024-ACF-OFVPS-FVPS-0028

Assistance Listing Number:

93.671

Due Date for Applications:

March 29, 2024
January 31, 2025
January 30, 2026

Executive Summary
This notice of funding opportunity (NOFO) governs the proposed award of Non-discretionary
formula awards under the Family Violence Prevention and Services Act (FVPSA) to states
(including territories). The purpose of these awards is to 1) assist states in efforts to increase
public awareness about, and primary and secondary prevention of, family violence, domestic
violence, and dating violence; and 2) assist states in efforts to provide immediate shelter and
supportive services for victims of family violence, domestic violence, or dating violence, and
their dependents (42 U.S.C. 10401(b)(1), (2)).
This NOFO sets forth the application requirements, the application process, and other
administrative and fiscal requirements for awards in fiscal years (FY) 2024, 2025, and 2026.
I. PROGRAM DESCRIPTION
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Statutory Authority
The statutory authority for this program is 42 U.S.C. 10401 et seq., FVPSA.
Description
This FVPSA NOFO, administered through the Administration for Children and
Families’(ACF) Office of Family Violence Prevention and Services (OFVPS) is designed to
assist states in their efforts to support the establishment, maintenance, and expansion of
programs and projects to 1) prevent incidents of family violence, domestic violence, and
dating violence; 2) provide immediate shelter, supportive services, and access to communitybased programs for victims of family violence, domestic violence, or dating violence, and
their dependents; and 3) provide specialized services for children exposed to family violence,
domestic violence, or dating violence, including victims who are members of underserved
populations. 45 CFR § 1370.10(a).
FVPSA state formula grant funds shall be used to identify and provide subgrants to eligible
entities for programs and projects within the state that are designed to prevent incidents of
family violence, domestic violence, and dating violence by providing immediate shelter and
supportive services; grant use may include paying for the operating and administrative
expenses of the facilities for a shelter for adult and youth victims of family violence, domestic
violence, or dating violence, and their dependents; and may be used to provide prevention
services to prevent future incidents of family violence, domestic violence, and dating violence
42 U.S.C. 10408(a) and 42 U.S.C. 10408(b)(1)(A).
FVPSA funds awarded to sub-recipients shall be used for, but are not limited to, the
following:
• Provision of immediate shelter and related supportive services to adult and youth victims
of family violence, domestic violence, or dating violence, and their dependents, on a
regular basis, including paying for the operating and administrative expenses of the
facilities for such shelter (42 U.S.C. 10408(b)(1)(A));
• Assistance in developing safety plans and supporting efforts of victims of family
violence, domestic violence, or dating violence to make decisions related to their ongoing
safety and well-being (42 U.S.C. 10408(b)(1)(B));
• Provision of individual and group counseling, peer support groups, and referral to
community-based services to assist family violence, domestic violence, and dating
violence victims, and their dependents, in recovering from the effects of the violence (42
U.S.C. 10408(b)(1)(C));
• Provision of services, training, technical assistance, and outreach to increase
awareness of family violence, domestic violence, and dating violence, and increase
accessibility to services (42 U.S.C. 10408(b)(1)(D));
• Provision of culturally and linguistically appropriate services (42 U.S.C 10408(b)(1)(E));
• Provision of services for children exposed to family violence, domestic violence, or
dating violence, including age-appropriate counseling, supportive services, and services
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•

for the non-abusing parent that support that parent’s role as a caregiver, which may, as
appropriate, include services that work with the non-abusing parent and child together
(42 U.S.C. 10408(b)(1)(F));
Provision of advocacy, case management services, and information and referral
services concerning issues related to family, domestic, or dating violence intervention
and prevention, including the following: 1) assistance in accessing related federal and
state financial assistance programs; 2) provision of legal advocacy to assist victims
and their dependents; 3) provision of medical advocacy, including referrals for
appropriate health care services (including mental health, alcohol, and drug abuse
treatment), but not to include reimbursement for any health care services; 4) assistance
locating and securing safe and affordable permanent housing and homelessness
prevention services; 5) provision of transportation; child care; respite care; job training
and employment services; financial literacy services and education and financial
planning, and related economic empowerment services; and 6) provision of parenting
and other educational services for victims and their dependents (42 U.S.C.
10408(b)(1)(G)); and provision of prevention services, including outreach to
underserved populations (42 U.S.C. 10408(b)(1)(H)).

In the distribution of FVPSA funds, the state must ensure that not less than 70 percent of the
funds distributed are used for the primary purpose of providing immediate shelter and
supportive services to adult and youth victims of family violence, domestic violence, or dating
violence, and their dependents; not less than 25 percent of the funds will be used for the
purpose of providing supportive services and prevention services (42 U.S.C. 10408(b)(2));
and not more than 5 percent of the FVPSA grant funds may be used for state administrative
costs (42 U.S.C. 10406(b)(1)).
Pursuant to 42 U.S.C. 10407(a)(2)(B)(iii), the state will emphasize the support of effective
community-based projects that are carried out by non-profit, private organizations and that
do the following:
i.
have the operation of shelters for victims of family violence,
domestic violence, and dating violence, and their dependents as
their primary purpose; or
ii. provide counseling, advocacy, and self-help services to victims of family
violence, domestic violence, and dating violence, and their dependents.
Trauma-Informed Practices and Interventions
In support of ACF/OFVPS priorities, awards governed by this NOFO are designed to ensure
that effective interventions and trauma-informed practices are in place to build skills and
capacities that contribute to the healthy, positive, and productive functioning of individuals
and families. An important component of promoting social and emotional well-being
includes addressing the impact of trauma, which can have a profound effect on the overall
functioning of victims of family violence, domestic violence, dating violence, and their
dependents.
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Recipients and subrecipients have a critical role in promoting OFVPS priorities by incorporating
trauma-informed practices and interventions in all of their services funded by FVPSA. In
particular, services must be provided on a voluntary basis and no condition may be applied
for the receipt of emergency shelter (42 U.S.C. 10408(d)(2)). Further, subrecipients cannot
impose conditions for admission to shelter by applying inappropriate screening methods,
such as criminal background checks, sobriety requirements, requirements to obtain specific
legal remedies, or mental health or substance use disorder screenings (45 CFR §
1370.10(b)(10))
States are strongly encouraged to leverage the expertise of the FVPSA-funded resource centers
that comprise the Domestic Violence Resource Network to infuse programs with best and promising
practices on trauma-informed interventions. In particular, the National Center on Domestic Violence, Trauma,
and Mental Health can be a valuable resource on accessible, culturally relevant, and trauma-informed
response to domestic violence and other lifetime trauma.
All FVPSA grant recipients are expected to ensure that products and activities are appropriately
survivor-centered by regularly incorporating input and feedback from people with lived
experience as survivors of domestic violence, dating violence, or sexual assault and their
children, into grant activities at multiple points in the development process.
Client Confidentiality
In order to ensure the safety of adult, youth, and child victims of family violence, domestic
violence, or dating violence, and their families, FVPSA-funded programs must establish and
implement policies and protocols for maintaining the confidentiality of records pertaining to
any individual provided domestic violence services.
FVPSA-funded programs cannot disclose any personally identifying information (PII)
collected in connection with services, reveal PII without informed, written, reasonably timelimited consent; or require a victim to provide consent as a condition of eligibility for services
(45 CFR §§ 1370.4(a) (1 – 3)). Additionally, consent to release PII shall be given by an
unemancipated minor and the minor’s parent or guardian, or in the case of an individual with a
guardian, it shall be given by the individual’s guardian (45 CFR § 1370.4 (b)). Please see Section
I. Program Description/Definitions for the definition of PII.
In the annual Performance Progress Report (PPR) for FVPSA-funded states and tribes,
states must collect unduplicated data from each sub-recipient, and each sub-recipient may only
share non-PII data, in aggregate, regarding services to their clients in order to comply with
federal, state, or tribal reporting, evaluation, or data collection requirements (42 U.S.C.
10406(c)(5)(D)(i)). Client-level data shall not be shared with a third party, regardless of
encryption, hashing, or other data security measures, without a written, time-limited release as
described in 42 U.S.C. 10406(c)(5). This includes the prohibition of sub-recipients sharing
client-level data with the state for data collection or monitoring purposes.
Consistent with the Paperwork Reduction Act (PRA) of 1995, (44 U.S.C. 3501-3521), under
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this NOFO, OFVPS will not conduct or sponsor, and a person is not required to respond to a
collection of information covered by such Act, unless it displays a currently valid Office of
Management and Budget (OMB) control number. The described PPR information collection
is approved under OMB control #0970-0280, expiration date May 31, 2024. A request for an
extension with changes to reflect current requirements is in process.
The address or location of any FVPSA-supported shelter facility shall not be made public
except with written authorization of the person or persons responsible for the operation of
such shelter (42 U.S.C. 10406(c)(5)(H)). The confidentiality of records for any individual
provided services by any FVPSA-supported program will be strictly maintained.
Coordinated and Accessible Services
States are required to involve community-based organizations that primarily serve underserved
populations, including culturally and linguistically specific populations, in the state planning
process when determining how such populations can assist the states in serving unmet needs. States
must also consult with and involve state domestic violence coalitions and tribal coalitions in the
state planning process, including collaboration with state domestic violence coalition’s needs
assessment process to identify service gaps or problems and to develop appropriate response plans
and programs (45 CFR § 1370.10(a)). States are strongly encouraged to leverage the expertise of
the FVPSA Formula Grantee Capacity Building Consortium (FGCBC) a FVPSA-funded resource
center, regarding state planning and coordination with state and territory domestic violence
coalitions’ needs assessments. The FGCBC provides comprehensive, specialized consultation,
assistance, and training to coalitions, Indian tribes and tribal organizations, FVPSA State
Administrators, and local programs to assist in addressing the needs of victims of domestic
violence. The FVPSA Formula Grantees Capacity Building Consortium is tasked with building
and maintaining organizational capacity in multiple domains of organizational development and
operations. This Consortium is a partnership of these three organizations:
•
•
•

National Network to End Domestic Violence (NNEDV)
Alliance of Tribal Coalitions to End Violence (ATCEV)
National Indigenous Women's Resource Center (NIWRC)

States must involve tribes and tribal organizations in their work with state domestic violence
coalitions to support collaboration and ensure tribal members are served appropriately in nonNative domestic violence programs. Pursuant to FVPSA, tribes (both state and federal) and tribal
organizations are eligible entities to receive FVPSA state funds. Where appropriate and in
deference to tribal sovereignty, tribes are encouraged to apply for subawards under the FVPSA
state funding and become involved in state planning and state domestic violence coalitions’
needs assessments. States are strongly encouraged to leverage the expertise of NIWRC, a
FVPSA-funded resource center. NIWRC is a Native non-profit organization that offers free
trainings, networking, resources, and promotes the leadership of Indigenous programs serving
their communities.
To comply with federal law, services must be widely accessible to all victims of family violence,
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domestic violence, and dating violence, and their dependents. Recipients and sub-recipients must
not discriminate on the basis of age, sex, disability, race, color, national origin, or religion (42
U.S.C. 10406(c)(2)). No person shall, on the ground of actual or perceived sex, including gender
identity, be excluded from participation in, be denied the benefits of, or be subject to
discrimination under, any program or activity funded in whole or in part through FVPSA (45 CFR
§ 1370.5(a)). FVPSA recipients and sub-recipients must provide comparable services to victims
regardless of actual or perceived sex, including gender identity. This includes providing access
to services for all victims, including male victims, of family, domestic, and dating violence and
not limiting services for victims with adolescent children (under the age of 18). Victims and their
minor children must be sheltered or housed together unless requested otherwise by the victim (45
CFR § 1370.5(a)(1)). However, in instances where sex is a bona fide occupational qualification
or programmatic factor reasonably necessary to the essential operation of that particular program
or activity, FVPSA recipients and sub-recipients are not required to include an individual in any
program or activity without regard to the individual’s sex. If sex segregation or sex-specific
programming is essential to the normal or safe operation of the program, recipients and subrecipients must provide comparable services to individuals who cannot be provided with the sexsegregated or sex-specific programming, including access to a comparable length of stay,
supportive services, and transportation as needed to access services. In making this
determination, recipients and sub- recipients should assess the facts and circumstances
surrounding the specific program, including an analysis of factors that take into account
established field-based best practices and the literature on the efficacy of such services, as
applicable. An individual must be treated consistent with their gender identity (45 CFR §
1370.5(a)(2)), and as with all individuals served, transgender and gender nonconforming
individuals must have equal access to FVPSA-funded shelter and nonresidential programs (45
CFR § 1370.5(a)(4)).
No person shall be excluded from participation in, be denied the benefits of, or be subject to
discrimination on the ground of actual or perceived sexual orientation under any program or
activity funded in whole or in part through FVPSA (45 CFR § 1370.5(c)).
The HHS Office for Civil Rights provides guidance to recipients in complying with civil rights
laws that prohibit discrimination. Please see https://www.hhs.gov/civil-rights/forindividuals/index.html.
Recipients and sub-recipients are required to take reasonable steps to provide services to
persons with limited English proficiency (i.e., individuals who do not speak English as
their primary language and who have a limited ability to read, write, speak, or understand
English, including deaf and hard-of-hearing persons). HHS also provides guidance to
recipients of federal financial assistance on meeting the legal obligation to take reasonable
steps to provide meaningful access to federally assisted programs by persons with limited
English proficiency. Please see
http://www.hhs.gov/ocr/civilrights/resources/specialtopics/lep/index.html. Additionally,
recipients and subrecipients are required to provide services that meet the needs of youth
and adults with disabilities. Please see next section below regarding Service Accessibility
Requirements for FVPSA Grant Recipients.
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As per 45 CFR § 1370.5(d), all FVPSA-funded services must be provided without requiring
documentation of immigration status because FVPSA-funded services do not fall within the
definition of federal public benefit that would require verification of immigration status. HHS
provides guidance regarding services to HHS-funded services for immigrant survivors of
domestic violence. Please see Domestic Violence Fact Sheet: Access to HHS-Funded Services for
Immigrant Survivors of Domestic Violence and Joint Letter to Recipients of Federal Financial
Assistance.
Given the unique needs of victims of trafficking, FVPSA-funded programs are strongly
encouraged to safely screen for and identity victims of human trafficking who are also victims or
survivors of domestic violence or dating violence and provide services that support their unique
needs (45 CFR § 1370.10(d)). Human trafficking victims who are not also domestic or dating
violence victims may be served in shelter and nonresidential programs provided other funding
mechanisms, such as funds from other federal programs, local programs, or private donors, are
used to support those services.
All FVPSA grant recipients are expected to implement evidence-based, evidence-informed, and/
or promising strategies that regularly engage input and feedback from people with lived
experience who are survivors of family violence, domestic violence, dating violence, and sexual
assault and their children, into their needs assessments. FVPSA grant recipients will ensure that
these activities are meaningful, trauma-informed, and grounded in the lived experiences of
survivors and their children. The applicant will encourage survivor voice(s) and lead in
partnership with survivors in program selection, program design, program improvement, and/or
other recommendations.
Service Accessibility Requirements for FVPSA Grant Recipients
•

FVPSA, 42 U.S.C section 10406(c)(2)(A) states that programs funded in whole or in part
with FVPSA funds are prohibited from discrimination in providing services on the basis of
age under the Age Discrimination Act of 1975; on the basis of disability under section 504 of
the Rehabilitation Act of 1973; on the basis of sex under title IX of the Education
Amendments of 1972; and on the basis of race, color, or national origin under title VI of the
Civil Rights Act of 1964.

•

FVPSA, 42 U.S.C. section 10408(b)(1)(D) and 10408(b)(2), requires that states ensure the
(D) provision of services, training, technical assistance, and outreach to increase awareness of
family violence, domestic violence, and dating violence and increase the accessibility of
family violence, domestic violence, and dating violence services.

•

FVPSA, 42 U.S.C. section 10408(b)(1)(E) and 10408(b)(2) requires states to ensure the
provision of culturally and linguistically appropriate services.

•

FVPSA, 42 U.S.C. section 10408(b)(1)(H) and 10408(b)(2) requires states to implement
prevention services, including outreach to underserved populations.
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Americans with Disabilities Act Information and Trainings
•
•
•
•

American with Disabilities Act website, https://www.ada.gov/
A Guide to Disability Rights Law, https://www.ada.gov/resources/disability-rightsguide/
ADA Primer for States and Local Governments, https://www.ada.gov/resources/title-iiprimer/
ADA Accessibility Standards, https://www.access-board.gov/ada/

Access Board ADA and Accessibility training
The Access Board is an independent federal agency that promotes equality for people with
disabilities through leadership in accessible design and the development of accessibility
guidelines and standards. Their trainings are available on their website:
• Upcoming Webinars & Trainings (access-board.gov)
Monitoring
As pass-through entities, each state or territory is responsible for monitoring FVPSA subrecipients
accessibility and compliance as in accordance with the 45 CFR §75.352 requires pass-through
entities to do the following:
(d) Monitor the activities of the subrecipient as necessary to ensure that the subaward is used for
authorized purposes, in compliance with Federal statutes, regulations, and the terms and
conditions of the subaward; and that subaward performance goals are achieved. Pass-through
entity monitoring of the subrecipient must include:
(1) Reviewing financial and performance reports required by the pass-through entity.
(2) Following-up and ensuring that the subrecipient takes timely and appropriate action on
all deficiencies pertaining to the Federal award provided to the subrecipient from the passthrough entity detected through audits, on-site reviews, and other means.
(3) Issuing a management decision for audit findings pertaining to the Federal award
provided to the subrecipient from the pass-through entity as required by § 75.521.
Consistent with the PRA of 1995, (44 U.S.C. 3501-3521), under this NOFO, OFVPS will
not conduct or sponsor, and a person is not required to respond to, a collection of
information covered by such Act, unless it displays a currently valid OMB control number.
The described requirements that are subject to PRA will be added under OMB control
#0970-0280, expiration date May 31, 2024. A request for an extension with changes to
reflect current requirements is in process

FVPSA Grant Recipient Meetings
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FVPSA state administrators are required to attend FVPSA-sponsored, in-person, and/or virtual
conferences or meetings (which may include FVPSA’s tribal grantee meeting(s), FVPSA’s
regional grant recipient meetings, peer-to-peer mentoring meetings, FVPSA’s bi-annual grant
recipient meetings and or regional quarterly meetings) as directed by the FVPSA program
throughout the grant’s project period. Recipients may use grant funding (see 42 U.S.C.
10406(b)(1) - Administrative Costs) to support the travel of up to two participants for the inperson events. Subsequent correspondence will advise the grant recipients of the date, time, and
location.
Definitions
For the purposes of this NOFO, states are required to use the following definitions in carrying
out FVPSA-funded programs and activities. Unless indicated otherwise, these definitions are
found in 45 CFR § 1370.2.
Dating Violence: Violence committed by a person who is or has been in a social relationship of
a romantic or intimate nature with the victim and where the existence of such a relationship shall
be determined based on a consideration of the following factors: the length of the relationship,
the type of relationship, and the frequency of interaction between the persons involved in the
relationship. This part of the definition reflects the definition also found in section 40002(a)(10)
of the Violence Against Women Act (VAWA) (as amended); and 34 U.S.C. 12291(a), as
required by FVPSA. Dating violence also includes, but is not limited to, the physical, sexual,
psychological, or emotional violence within a dating relationship, including stalking. It can
happen in person or electronically and may involve financial abuse or other forms of
manipulation that may occur between a current or former dating partner, regardless of actual or
perceived sexual orientation or gender identity.
Domestic Violence: Felony or misdemeanor crimes of violence committed by a current or former
spouse or intimate partner of the victim, by a person with whom the victim shares a child in
common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or
intimate partner, by a person similarly situated to a spouse of the victim under the domestic or
family violence laws of the jurisdiction receiving grant monies, or by any other person against
an adult or youth victim who is protected from that person's acts under the domestic or family
violence laws of the jurisdiction. This definition also reflects the statutory definition of
‘‘domestic violence’’ found in section 40002(a)(8) of VAWA (as amended), 34 U.S.C. 12291(a).
This definition also includes, but is not limited to, criminal or non-criminal acts constituting
intimidation, control, coercion and coercive control, emotional and psychological abuse and
behavior, expressive and psychological aggression, financial abuse, harassment, tormenting
behavior, disturbing or alarming behavior, and additional acts recognized in other federal, tribal,
state, and local laws, as well as acts in other federal regulatory or sub-regulatory guidance. This
definition is not intended to be interpreted more restrictively than FVPSA and VAWA, but rather
to be inclusive of other, more expansive definitions. The definition applies to individuals and
relationships regardless of actual or perceived sexual orientation or gender identity.
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Family Violence: Any act or threatened act of violence, including any forceful detention of an
individual that results or threatens to result in physical injury and is committed by a person
against another individual, to or with whom such person is related by blood or marriage, or is or
was otherwise legally related, or is or was lawfully residing.
Note: As provided in the preamble of the notice for proposed rulemaking and in the response to
comments found in the final rule (45 CFR Part 1370), in 1984, when FVPSA was first named
and authorized, the term “family violence” was commonly used as synonymous with “domestic
violence” (violence between intimate partners). However, currently “family violence” is often
used more broadly to encompass the diverse forms of violence that occur within families,
including child maltreatment, domestic violence, and elder abuse. For clarity and in keeping
with the historical FVPSA “family violence” interpretation, the term will continue to be used
more narrowly and as interchangeable with “domestic violence.”
Indian Tribe/Tribe/Native American Tribe: Any Indian tribe, band, nation, or other organized
group or community, including any Alaska Native village or regional or village corporation as
defined in or established pursuant to the Alaska Native Claims Settlement Act (43 U.S.C. 1601
et seq.), that is recognized as eligible for the special programs and services provided by the United
States to Indians because of their status as Indians (25 U.S.C. 5304).
Intimate Partner Violence: A term used interchangeably with domestic violence or dating
violence.
PII or personal information: Individually identifying information for or about an individual,
including information likely to disclose the location of a victim of domestic violence, dating
violence, sexual assault, or stalking, regardless of whether the information is encoded, encrypted,
hashed, or otherwise protected. PII includes a first and last name; a home or other physical
address; contact information (including a postal, e-mail, or Internet protocol address, or telephone
or facsimile number); a social security number, driver’s license number, passport number, or
student identification number; and any other information, including date of birth, racial or ethnic
background, or religious affiliation, that would serve to identify any individual.
Primary Prevention: Strategies, policies, and programs to stop both first-time perpetration and
first-time victimization. Primary prevention is stopping domestic and dating violence before they
occur. Primary prevention includes, but is not limited to, school-based violence prevention
curricula, programs aimed at mitigating the effects on children of witnessing domestic or dating
violence, community campaigns designed to alter norms and values conducive to domestic or
dating violence, worksite prevention programs, and training and education in parenting skills and
self-esteem enhancement.
Secondary Prevention: Identifying risk factors or problems that may lead to future family,
domestic, or dating violence, and taking the necessary actions to eliminate the risk factors and
the potential problem. Secondary prevention actions may include, but are not limited to, healing
services for children and youth who have been exposed to domestic or dating violence, home
visiting programs for high-risk families, and screening programs in health care settings.
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Shelter: The provision of temporary refuge in conjunction with supportive services in
compliance with applicable state or tribal law or regulations governing the provision, on a regular
basis, of shelter, safe homes, meals, and supportive services to victims of family violence,
domestic violence, or dating violence, and their dependents. State and tribal law governing the
provision of shelter and supportive services on a regular basis is interpreted by ACF to mean, for
example, the laws and regulations applicable to zoning, fire safety, and other regular safety and
operational requirements, including state, tribal, or local regulatory standards for certifying
domestic violence advocates who work in shelter. This definition also includes emergency
shelter and immediate shelter, which may include housing provision, rental subsidies, temporary
refuge, or lodging in properties that could be individual units for families and individuals (such
as apartments) in multiple locations around a local jurisdiction, tribe/reservation, or state. These
properties are not required to be owned, operated, or leased by the program. Temporary refuge
includes a residential service, including shelter and off-site services, such as hotel or motel
vouchers or individual dwellings, which is not transitional or permanent housing, but must also
provide comprehensive supportive services. The mere act of making a referral to shelter or
housing shall not be considered provision of shelter. Should other jurisdictional laws conflict
with this definition of temporary refuge, the definition that provides more expansive housing
accessibility governs.
State means each of the several states, the District of Columbia, the Commonwealth of Puerto
Rico, and, except as otherwise provided, Guam, American Samoa, the United States Virgin
Islands, and the Commonwealth of the Northern Mariana Islands.
State Domestic Violence Coalition means a statewide, nongovernmental, non-profit 501(c)(3)
organization whose membership includes a majority of the primary-purpose domestic violence
service providers in the state; whose board membership is representative of these primarypurpose domestic violence service providers and may include representatives of the communities
where the services are being provided in the state; that has as its purpose to provide education,
support, and technical assistance to service providers to enable the providers to establish and
maintain supportive services and provide shelter to victims of domestic violence and their
children; and that serves as an information clearinghouse, primary point of contact, and resource
center on domestic violence for the state and supports the development of policies, protocols,
and procedures to enhance domestic violence intervention and prevention in the state/territory.
Subaward: An award provided by a grantee to a sub-recipient; the sub-recipient will perform
activities as defined by the grantee to fulfill the grant requirements. The subaward does not
include payments to a contractor or payments to an individual that is a beneficiary of a federal
program. A subaward may be provided through any form of legal agreement, including an
agreement that the pass-through entity considers a contract. Adapted from 45 CFR § 75.2.
Subgrant: Has the same meaning as subaward.
Supportive Services: Services for adult and youth victims of family violence, domestic violence,
or dating violence, and their dependents that are designed to meet the needs of such victims and
their dependents for short-term, transitional, or long-term safety and recovery. Supportive
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services include, but are not limited to, direct and/or referral-based advocacy on behalf of victims
and their dependents; counseling; case management; employment services; referrals;
transportation services; legal advocacy or assistance; child care services; health, behavioral
health, and preventive health services; culturally and linguistically appropriate services; and
other services that assist victims or their dependents in recovering from the effects of the
violence. To the extent not already described in this definition, supportive services also include,
but are not limited to, other services identified in FVPSA at 42 U.S.C. 10408(b)(1)(A – H).
Supportive services may be directly provided by recipients and/or by providing advocacy or
referrals to assist victims in accessing such services.
Tribal Organization: The recognized governing body of any Indian tribe; any legally established
organization of Indians that is controlled, sanctioned, or chartered by such governing body, or
that is democratically elected by the adult members of the Indian community to be served by
such organization and includes the maximum participation of Indians in all phases of its
activities; or any tribal non-profit organization provided that, in any case where a contract is let
or grant made to an organization to perform services benefiting more than one Indian tribe, the
approval of each such Indian tribe shall be a prerequisite to the letting or making of such contract
or grant . 25 U.S.C. 5304.
Underserved Populations: Populations who face barriers in accessing and using victim services,
including populations underserved because of geographic location, religion, sexual orientation,
gender identity; underserved racial and ethnic populations; and populations underserved because
of special needs, including language barriers, disabilities, immigration status, and age.
Individuals with criminal histories due to victimization and individuals with substance use
disorders and mental health issues are also included in this definition. The reference to racial and
ethnic populations is primarily directed toward racial and ethnic minority groups (as defined in
section 1707(g) of the Public Health Service Act (42 U.S.C. 300(u–6)(g)), which means
American Indians (including Alaska Natives, Eskimos, and Aleuts); Asian American; Native
Hawaiians and other Pacific Islanders; Blacks; and Hispanics. The term ‘‘Hispanic’’ or
‘‘Latino’’ means individuals whose origin is Mexican, Puerto Rican, Cuban, Central or South
American, or any other Spanish-speaking country. This underserved populations definition also
includes other population categories determined by the Secretary or the Secretary’s designee to
be underserved.
II. FEDERAL AWARD INFORMATION
ACF will make available for awards to designated state agencies for FY 2024, 2025, and 2026,
for 70 percent of the amount appropriated according to 42 U.S.C. 10403(a)(1) and 42 U.S.C.
10403(a)(2)(A)(ii) of the FVPSA and which is not reserved under 42 U.S.C. 10403(a)(2)(A)(i).
In FY 2023, ACF awarded $137,462,500 to state and territorial agencies for immediate shelter,
supportive services, and prevention activities.
In separate funding announcements, ACF will allocate 10 percent of the foregoing
appropriation to tribes and tribal organizations for the establishment and operation of shelters,
safe houses, and the provision of supportive services; and 10 percent to the state domestic
violence coalitions to continue their work within the domestic violence community by
13

providing training and technical assistance, needs assessment, and advocacy services, among
other activities with local domestic violence programs, and to encourage appropriate responses
to domestic violence within the states. In addition, through 6 percent of the appropriation, ACF
provides funding for multi-year FVPSA discretionary awards to culturally specific resources
centers, special issue resource centers, capacity building centers, demonstration awards under the
Specialized Services for Abused Parents and Their Children Program, and the National
Domestic Violence Hotline. The remaining 2.5 percent is for program expenses related to
administration, evaluation, and monitoring, and 1.5 percent for discretionary grant making.
State Allocation
FVPSA grant awarded to states, the District of Columbia, and the Commonwealth of Puerto Rico
are based on a population formula. Each state’s grant award shall be $600,000, with the remaining
funds allotted to each state based on the ratio of the population in the state to the population of
all states (42 U.S.C. 10405(a)(2)). State populations are based on the most recent census data
available to the Secretary of HHS, and the Secretary shall use, if available, the annual current
interim census data produced by the Secretary of Commerce pursuant to 13 U.S.C. 181.
For the purpose of computing allotments, the statute provides that Guam, American Samoa, the
U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands will each receive
grants of not less than one-eighth of 1 percent of the amount appropriated for formula grants to
states (42 U.S.C. 10405(a)(1)).
Match
Grants funded by the states will meet the matching requirements in 42 U.S.C. 10406(c)(4). No
grant shall be made to any entity other than a state or tribe unless the entity agrees that, with
respect to the cost to be incurred by the entity in carrying out the program or project for which
the grant is awarded, the entity will make available (directly or through donations from public or
private entities) non-federal contributions in an amount that is not less than $1 for every $5 of
federal funds provided under the grant. The non-federal contributions required may be in cash
or in kind.
A tribe as defined in 42 U.S.C. 10402(5), or tribal consortium comprised of tribes, is exempt
from the match requirement under the FVPSA State Grant Program. Any entity other than a state
or Indian tribe that receives FVPSA funding as a sub-recipient to provide the services specified
in 42 U.S.C. 10408(b)(1)(A) – (H) (including training and technical assistance), must provide
no less than a 20 percent match. State domestic violence coalitions, tribal coalitions, and tribal
organizations (as defined by 25 U.S.C. 5304) are not exempt and must provide match.
Length of Project Periods
The project period for awards made under this funding opportunity is 24 months.
Expenditure Period
14

The expenditure period under this funding opportunity is the 24 months that coincide with
the project period. FVPSA funds may be used for expenses starting on October 1 of each
fiscal year for which they are granted and will be available for expenses through September
30 of the following fiscal year.
Award
Year
(Federal
FY 2024

FY 2025

FY 2026

Project
Period
Expenditure Period (24 months)
(24 Months)
Regardless of the date the award is received, these funds may
10/01/2023 –
be expended by the recipient for obligations incurred starting
9/30/2025
October 1, 2023. Expenses can be incurred through September
30, 2025.
Regardless of the date the award is received, these funds may
10/01/2024 –
be expended by the recipient for obligations incurred starting
9/30/2026
October 1, 2024. Expenses can be incurred through September
30, 2026.
Regardless of the date the award is received, these funds may
10/01/2025 – be expended by the recipient for obligations incurred starting
9/30/2027
October 1, 2025. Expenses can be incurred through September
30, 2027.

Funds must be liquidated within 90 days after the end of each expenditure period (45 CFR §
75.309(b) and § 75.381(b)).
Re-allotted funds, if any, are available for expenses until the end of the fiscal year following
the fiscal year that the funds became available for re-allotment. FY 2024 grant funds that are
made available to the states through re-allotment, under 42 U.S.C. 10405(d), must be liquidated
by the state no later than September 30, 2025; FY 2025 funds must be liquidated no later than
September 30, 2026; and FY 2026 funds must be liquidated no later than September 30, 2027.
III. ELIGIBILITY INFORMATION
"States," as defined in 42 U.S.C. 10402 of FVPSA, are eligible to apply for funds. The term
"state" means each of the 50 states, the District of Columbia, the Commonwealth of Puerto
Rico, Guam, American Samoa, the Virgin Islands, and the Commonwealth of the Northern
Mariana Islands.
In the past, Guam, the Virgin Islands, the Commonwealth of the Northern Mariana Islands, and
American Samoa have applied for funds as a part of an HHS Consolidated Block Grant pursuant
to 45 CFR Part 97. These jurisdictions need not submit an application under this program
15

announcement if they choose to have their allotment included as part of a consolidated block
grant application.
Eligible entities for state subawards under 42 U.S.C. 10408(c):
To be eligible to receive a subaward from a state, an entity shall be—
(1) a local public agency, or a non-profit private organization (including faith-based
and charitable organizations, community-based organizations, tribal
organizations, and voluntary associations) that assists victims of family violence,
domestic violence, or dating violence, and their dependents, and has a
documented history of effective work concerning family violence, domestic
violence, or dating violence; or
(2) a partnership of two or more agencies or organizations that includes—
i.
an agency or organization described in paragraph (1); and
ii.
an agency or organization that has a demonstrated history of serving
populations in their communities, including providing culturally appropriate
services.
Faith-based and community organizations that meet the eligibility requirements are eligible to
receive awards under this funding opportunity. Faith-based organizations may apply for this
award on the same basis as any other organization, as set forth at and, subject to the protections
and requirements of 45 CFR Part 87 and 42 U.S.C. 2000bb et seq., ACF will not, in the selection
of recipients, discriminate against an organization on the basis of the organization's religious
character, affiliation, or exercise.
Additional Information on Eligibility
Unique Entity Identifier (UEI) Number and System for Award Management Eligibility
Requirements (SAM.gov)
All applicants must have a UEI and an active registration with SAM.gov (prior to applying to a
funding opportunity).
All applicants are required to maintain an active SAM registration until the application process is
complete. If a grant is awarded, the SAM registration must be active throughout the life of the
award. Your SAM registration must be renewed every 365 days to remain active.

Plan ahead. Allow at least 10 business days after you submit your registration for
it to become active in SAM.gov and at least an additional 24 hours before that
registration information is available in other government systems, i.e.,
Grants.gov.
This action should allow you time to resolve any issues that may arise. Failure to comply with
these requirements may result in your inability to submit your application through the Online
Data Collection System (OLDC) within GrantSolutions (https://home.grantsolutions.gov/home/)
or prevent the award of a grant. Applicants should maintain documentation (with dates) of your
16

efforts to register for, or renew a registration, at SAM.gov. User Guides are available under the
“Help” tab at https://www.sam.gov.
HHS requires all entities that plan to apply for, and ultimately receive, federal grant funds from
any HHS Agency to:
• Be registered in SAM prior to submitting an application or plan;
• Maintain an active SAM registration with current information at all times during which it
has an active award or an application or plan under consideration by an OPDIV;
• Provide its UEI in each application or plan it submits to the OPDIV; and
• Ensure any proposed subrecipient(s) have obtained and provided to the recipient their
UEI(s) prior to making any subawards (Note: Subrecipients are not required to complete
full SAM registration.).
ACF is prohibited from making an award until an applicant has complied with these
requirements. At the time an award is ready to be made, if the intended recipient has not
complied with these requirements, ACF may do the following:
•
•

Determine that the applicant is not qualified to receive an award; and
Use that determination as a basis for making an award to another applicant.

IV. APPLICATION AND SUBMISSION INFORMATION
Application Submission Requirements
Mandatory grant recipients are required to use the Online Data Collection System (OLDC) to
submit the Application for Federal Assistance SF-424 Mandatory Form (SF-424M) and upload
all required documents. The form is available to applicants and recipients at
http://www.grants.gov/web/grants/forms/sf-424-mandatory-family.html. ACF will not accept
paper applications, or those submitted via email or facsimile, without a waiver.
It is the applicant’s responsibility to ensure that FVPSA is made aware of any changes to the
Authorizing Official and/or contact person that occur at any time during the entire application
process. Applicants must ensure that the authorizing official has warranted access to OLDC
for persons who need to submit the application.
Request an Exemption from Required Electronic Submission
Applicants must receive an exemption from ACF in order for a paper format application to be accepted
for review. For more information on the exemption, see "ACF Policy for Requesting an Exemption from
Required Electronic Application Submission'".

Forms, Assurances, and Certifications
17

Applicants seeking financial assistance under this announcement must submit the listed
Standard Forms (SFs), assurances, and certifications. All required Standard Forms, assurances,
and certifications are available at the Grants.gov Forms Repository.
Forms/Certifications
☐ SF-424M (Mandatory
Form)

Description
This is a required Standard
Form.

☐ Certification Regarding
Lobbying (Grants.gov
Lobbying Form)

Where Found
SF-424-Mandatory Family
GRANTS.GOV

Required of all applicants at
the time of their application.
If not available at the time of
application, it must be
submitted prior to the award
of the grant.
Only required if any funds
☐ Disclosure of Lobbying
have been paid or will be paid
Activities (SF-LLL)
to any person for influencing
or attempting to influence an
officer or employee of any
agency, a member of
Congress, an officer or
employee of Congress, or an
employee of a member of
Congress in connection with
this commitment providing
for the United States to insure
or guarantee a loan, the
applicant shall complete and
submit the SF-LLL,
"Disclosure Form to Report
Lobbying,” in accordance
with its instructions.
☐ Assurance of Compliance Required of all applicants at
the time of their application.
with Grant Requirements

SF-424-Mandatory Family
GRANTS.GOV

☐ Budget Information Non- Construction
Programs SF-424A

SF-424-Mandatory Family
GRANTS.GOV

Submission is required for all
applicants. The form must be
submitted by the application
due date.

SF-424-Mandatory Family
GRANTS.GOV

See Appendix A for the
complete description.

Additional Application Requirements
The application, including all required forms, assurances, and certifications, must be submitted by
the Chief Executive of the State (42 U.S.C. 10407(a)(1)) and must be signed by the Chief
18

Executive Officer or the Chief Program Official designated as responsible for the administration
of FVPSA funds (45 CFR 1370.10(b)).
Cover Letter
A signed and dated cover letter addressed to OFVPS, on the state’s letterhead, with the
following information:
(1) The organization name and complete address of the state agency.
(2) The name, email and phone contact information for the Chief Program
Official designated as responsible for the administration of FVPSA funds
and the coordination of related programs within the state (45 CFR
1370.10(b)(1)). This person should have the authority to sign the
application, assurances, and certifications.
(3) The name and contact information for a contact person if different from the
Chief Program Official (45 CFR 1370.10(b)(1)).
(4) Identify if the person in (2) and/or the person in (3) will be considered the
FVPSA State Administrator (e.g., for purposes of attendance at required
FVPSA meetings).
(5) The cover letter must be signed by the Chief Executive Officer (e.g., Governor) or
the Chief Program Official on behalf of the state.
(6) A UEI number of the entity submitting the application.
Please note that the person submitting the application through OLDC does not have to
be the Chief Executive Officer, Chief Program Official, or other point of contact. The
cover letter will suffice to show that the state has authorized the application to be
submitted electronically.

V. THE PROJECT DESCRIPTION
The application must contain the following Project Description information in the specific order
shown below with sections labeled accordingly.
A.

State Planning
The state is required to lead a state planning process and develop a plan to provide for the
establishment, maintenance, and expansion of programs and projects to prevent incidents of
family violence, domestic violence, and dating violence; to provide immediate shelter,
supportive services, and access to community-based programs for victims of family, domestic,
and dating violence, and their dependents; and to provide specialized services for children
exposed to family, domestic, or dating violence, including victims who are members of
underserved populations including people with disabilities. This plan should look at all the
19

needs across the state to help it distribute funding, conduct outreach, and provide training and
technical assistance as appropriate with all its available resources. While the state’s planning
process and the resulting state plan may vary greatly from state to state, FVPSA requires certain
actions/elements of the state planning process to be included in the FVPSA application (42 U.S.C.
10407(a)(2) and 45 CFR § 1370.10)).
Please respond to the required components of your State Planning process below.
(1)

Provide a detailed description of how it coordinates the state planning process with the
state domestic violence coalition’s needs assessments in order to identify service gaps
or problems and develop appropriate responsive plans and programs (45 § CFR
1370.10(a)).

(2)

Please include a full description of the entities including community organizations, partner
agencies, and any other participants involved in this process.

(3)

Provide a detailed description of the steps it has taken, or plans to take, to reach out and
include the entities below in the state planning process. Please include details around the
roles each entity plays.
a) the HHS-designated state domestic violence coalition;
b) tribal coalition(s), if any;
c) community-based organizations that primarily serve underserved populations,
including culturally and linguistically specific populations;
d) tribes; and
e) other knowledgeable individuals and interested organizations.

(4)

Provide a detailed description of the underserved populations in the state, including
the following:
a) identification of which populations in the state are underserved, and how they
were identified;
b) identification of the underserved populations that are being targeted for outreach
and services by the state, and why they were selected;
c) how often the state revisits the identification and selection of the
underserved populations to be served;
i.
If the state does not review its demographics and other relevant metrics at
least every 3 years, provide an explanation of why this process is unnecessary;
and
d) identification of populations that are unserved or inadequately served.

(5)

Please provide a detailed plan of how the needs of underserved populations,
including people with disabilities will be met, including the following:
a) a description of the outreach plan to underserved populations, including training
to be provided related to domestic violence services and prevention;
b) the public information component of the underserved populations outreach plan,
20

including elements of the program that are used to explain domestic violence, the
most effective and safe ways to seek help, and tools to identify available resources;
c) the means for providing technical assistance and support to underserved
populations and/or the communities and/or programs that provide them
services; and
d) the leadership role played by those representing and serving the underserved
populations in question.
(6)

Provide a detailed description of the efforts and activities it has taken to coordinate the
State’s Violence Against Women Act implementation plan, the Victims of Crime Act
State plan, the Rape Prevention and Education Act State plan, and the FVPSA State
plan/application pursuant to the Violence Against Women Reauthorization Act of 2013.
a) If the state has not coordinated the plans, please provide the following:
i.
an explanation as to why this has not occurred, including any barriers for
implementation and technical assistance needed;
ii. a detailed description of the state’s plan to move forward on the
coordination, including projected timelines for implementation and steps to
overcome the barriers the state has identified.

(7)

Provide a detailed description of how often your state conducts statewide planning.
a) If the state has not conducted statewide planning within the designated timeframe
above, please provide the following:
i.
an explanation as to why this has not occurred, including any barriers for
implementation and technical assistance needed and
ii. a detailed description of the state’s plan to move forward on the planning
process, including projected timelines for implementation and steps to
overcome the barriers the state has identified.

Provide your most recent State Plan with this application.
B.

Distribution of FVPSA Funding
States are required to distribute no less than 95 percent of the funds awarded to it from
FVPSA to eligible entities for approved activities. No more than 5 percent may be used for
costs related to administration, monitoring, or oversight, including the cost to attend required
FVPSA grant recipient meetings. The following requirements pertain specifically to the
distribution of FVPSA funding, with the exception of number 7. With respect to the
distribution of FVPSA funding, provide the following:
(1)

A detailed description of how the state consults with and includes the participation of
the state domestic violence coalition and tribal coalition(s), where one exists, in the
administration and distribution of FVPSA funds (45 CFR § part 1370.10(b)(4)).
Note: Per 45 CFR § 1370.10(a), If states also fund state domestic violence coalitions to
provide training, technical assistance, or other programming, nothing in this requirement
is intended to conflict with state contracting requirements regarding conflicts of interest
21

but rather that this rule’s requirements should be interpreted to complement states’
contracting and procurement laws and regulations.
(2)

A description of the target populations to be funded, including tribes or tribal
organizations (42 CFR § 1370.10(b)(6)(ii)). [The response should not include a shelter
and/or non- residential program operating on or near a reservation without direct
authorization from the tribe. See Section I. Program Description/Definitions for the
definition of tribe and tribal organizations].

(3) A description of the following:
a) the number of shelters and programs providing shelter through other means
(i.e., hotels/motels, safe homes, etc. - see Section I. Program
Description/Definitions for the definition of shelter) to be funded (45 CFR §
1370.10(b)(6)(iii));
b) the number of non-residential programs to be funded (45 CFR § 1370.10(b)(6)(iv)):
c) the primary and/or secondary prevention services/programming to be funded,
if any (42 U.S.C. 10406 (a)(1)); and
d) the types of supportive services to be provided (42 U.S.C. 10406 (a)(2)).
(4)

A description of:
a) the number of shelter and non-residential programs from the list in number 3
above that are operated by tribes and/or tribal organizations. See Section I.
Program Description/Definitions for the definitions of tribe and tribal
organizations. [The response should not include a shelter and/or nonresidential program operating on or near a reservation without direct
authorization from the tribe].
i.
If the state is not funding any shelter or non-residential programs
that are operated by tribes and/or tribal organizations, provide an
explanation as to why this is not occurring, including any barriers
and technical assistance needs.
b) the number of shelter and non-residential programs from the list in number 3
above that are operated by community-based organizations and primarily
serve underserved populations, including culturally and linguistically specific
populations.
i.
If the state is not funding any shelter or non-residential programs
that are operated by community-based organizations and primarily
serve underserved populations, including culturally and
linguistically specific populations, provide an explanation as to
why this is not occurring, including any barriers and technical assistance
needs.

c) the specific services to be provided or enhanced for underserved populations,
including new shelters or services and improved access to shelters or services
22

(45 CFR § 1370.10(b)(2)(iii).
(5)

A detailed description of any partnerships that may be funded between domestic/dating
violence organizations with documented histories of effective work and communitybased organizations with a demonstrated history of serving populations in their
communities, including providing culturally appropriate services (42 U.S.C.
10408(c)(2)).

(6)

A detailed description of:
a) any set asides or targeted funding specifically to do training, technical
assistance, outreach to increase awareness of family violence, domestic
violence, and dating violence, and to increase the accessibility of services (42
U.S.C. 10408(b)(1)(D)).
i.
Include the amount or percentage for each portion of set asides or
targeted funding and describe the services to be provided by each.
[This does not include amounts that are provided to a coalition or
other entity to perform administration and monitoring as a passthrough agency for the state.]

(7)

A detailed description of the following:
a) the procedures used to ensure an equitable distribution of grants and grant
funds within the state and between urban and rural areas.
i.
If the state is using a state-determined definition for rural or
non- metro, please provide data to support it.
1. provide documentation that this definition was given to
the public for comment prior to its adoption (45 CFR §
1370.10(b)(5)).
2. describe the process to solicit input from the state
coalition, the tribal coalition, and other
stakeholders.
b) the competitive process and/or formula, if the state is using one.
i.
If funds are distributed by formula, describe the formula and how
it was determined.
c) For states with set asides or budget plans in place, identify the proposed
amount of FVPSA funds to be provided to underserved populations (if known,
list each population with the proposed percentage) including tribes.

(8)

A detailed description of the other sources of funding (federal, state, local, and private)
that will be provided in order to meet the FVPSA requirement for addressing the needs of
underserved populations, including tribal populations, with an emphasis on funding
organizations that can meet unique needs including culturally and linguistically specific
populations (45 CFR § 1370.10(b)(5)).
a) For states with set asides or budget plans in place, identify the proposed amount
of these other sources of funding to be provided to underserved populations (if
23

known, list each population with the proposed percentage), including tribes.

b) Describe the services that will be provided using these other funds and how they
meet the primary purposes under FVPSA.
(9)

C.

States are required to submit a budget for no more than 5 percent of the FVPSA grant
funds for state administrative costs ((42 U.S.C. 10406(b)(1)). All applicants are
required to submit:
• line-item project budget,
• budget justification, and
• Budget Information Standard Form, SF-424A.
Budget and Budget Justification

The budget justification consists of a budget narrative and a line-item budget detail that
includes detailed calculations for "object class categories" identified on the SF-424A.
Project budget calculations must include estimation methods, quantities, unit costs, and
other similar quantitative detail sufficient to duplicate the calculation. The budget narrative
should describe how the categorical costs are derived and discuss the necessity,
reasonableness, and allocation of the proposed costs. The definitions below are outlined in
the 45 CFR § 75.2.
Use the following guidelines for preparing the budget and budget justification. ACF
suggests that budget amounts and computations are presented in the following columnar
format: first column, object class categories; second column, federal budget; next column(s),
non-federal budget(s); and last column, total budget. The budget justification must be in a
narrative form.
Personnel
Description: Costs of employee salaries and wages.
Justification: Identify the positions that will be supported with FVPSA funds. For each
staff person provide the title, time commitment to the project in months and time
commitment to the project as a percentage or full-time equivalent, annual salary, grant
salary, and wage rates. Do not include the costs of consultants, and personnel costs of
subrecipients.
Fringe Benefits
Description: Costs of employee fringe benefits are allowances and services provided
by employers to their employees in addition to regular salaries and wages. Fringe
rates are often specified in the approved indirect cost rate agreement.
Justification: Fringe rates are often specified in the approved indirect cost rate
agreement. Fringe benefits may be treated as a direct cost or indirect cost in
accordance with the applicant's accounting practices. Only fringe benefits as a direct
cost should be entered under this category. Provide a breakdown of the amounts and
percentages that comprise fringe benefit costs such as health insurance, Federal
24

Insurance Contributions Act taxes, retirement insurance, and taxes.
Travel
Description: Costs of out-of-state or overnight project-related travel by employees of the
applicant organization. Do not include in-state travel or consultant travel.
Justification: For each trip, show the total number of traveler(s); travel destination;
duration of the trip; per diem; mileage allowances, if privately owned vehicles will be used
to travel out of town; and other transportation costs and subsistence allowances. The
applicant must set aside FVPSA funds for travel expenses for at least one, but up to two,
staff to attend the annual FVPSA grantee meeting, regional meetings, or other FVPSA
meetings.
Equipment
Description: "Equipment" means an article of nonexpendable, tangible personal property
having a useful life of more than 1 year per unit and an acquisition cost that equals or
exceeds the lesser of: (a) the capitalization level established by the organization for the
financial statement purposes, or (b) $5,000. Acquisition cost means the net invoice unit
price of an item of equipment, including the cost of any modifications, attachments,
accessories, or auxiliary apparatus necessary to make it usable for the purpose for which
it is acquired. Ancillary charges, such as taxes, duty, protective in-transit insurance,
freight, and installation, shall be included in or excluded from acquisition cost in
accordance with the applicant organization's regular written accounting practices.
Justification: For each type of equipment requested, applicants must provide a description
of the equipment; the cost per unit; the number of units; the total cost; and a plan for the
use of the equipment in the project; as well as a plan for the use, and/or disposal of, the
equipment after the project ends. An applicant organization that uses a definition for
equipment other than the one described above should provide a copy of its policy or section
of its policy that includes the equipment definition.
Supplies
Description: Costs of all tangible personal property other than that included under the
Equipment category. This includes office and other consumable supplies with a per-unit
cost of less than $5,000. A computing device is a supply if the acquisition cost is less than
the lesser of $5,000, or the capitalization level established by the non-Federal entity for
financial statement purposes, regardless of the length of its useful life.
Justification: Specify general categories of supplies and their costs. Show computations
and provide other information that supports the amount requested.
Contractual
Description: Cost of all contracts and subawards except those that should be placed under
other categories such as equipment, supplies, construction, etc. Include third-party
evaluation contracts, procurement contracts, and subawards. Costs related to professional
and consultant services rendered by persons who are members of a particular profession
or possess a special skill, and who are not officers or employees, must be listed in the
Other category.
25

Justification: Indicate whether the proposed agreement qualifies as a subaward or contract
in accordance with 45 CFR § 75.351. Provide the name of the contractor/subrecipient (if
known), a description of anticipated services, a justification for why they are necessary, a
breakdown of estimated costs, and an explanation of the selection process. In addition, for
subawards, the applicant must provide a detailed budget and budget narrative for each
subaward, by entity name, along with the same justifications referred to in these budget
and budget justification instructions.
For contracts, demonstrate that procurement transactions will be conducted in a manner to
provide, to the maximum extent practical, open, and free competition. Applicants must
justify any anticipated procurement action that is expected to be awarded without
competition and exceeds the simplified acquisition threshold stated in 48 CFR § 2.101(b).
For subawards, the applicant must provide a detailed budget and budget narrative for each
subaward, by entity name, along with the same justifications referred to in these budget
and budget justification instructions. If the applicant plans to select the subrecipient postaward and a detailed budget is not available at the time of application, the applicant must
provide information on the nature of the work to be delegated, the estimated costs, and the
process for selecting the subrecipient.
Other
Description: Enter the total of all other costs. Such costs, where applicable and
appropriate, may include but are not limited to: consultant costs; local travel; insurance
(when not included under the Fringe category); food (when allowable); medical and dental
costs (non-contractual); professional services costs (e.g., audit charges); space and
equipment rentals; printing and publication; training costs, such as tuition and stipends;
staff development costs; and administrative costs.
Justification: Provide a breakdown of costs, computations, a narrative description, and a
justification for each cost under this category.
Indirect Charges
Description: Indirect costs are incurred for a common or joint purpose benefitting more
than one cost objective, and not readily assignable to the cost objectives specifically
benefitted, without effort disproportionate to the results achieved. Typical examples of
indirect costs include but are not limited to operation and maintenance expenses, and
general administration and expenses, such as the salaries and expenses of personnel
administration and accounting. If the applicant is requesting a rate that is less than what is
allowed under the program, the authorized representative of the applicant organization
must submit a signed acknowledgement that the applicant is accepting a lower rate than
allowed.
Enter the total amount of indirect costs. This category has one of two methods that an
applicant can select. An applicant may only select one.

26

1.
The applicant currently has an indirect cost rate approved by HHS or another
cognizant federal agency.
Justification: An applicant must enclose a copy of the current approved rate agreement. If
the applicant is requesting a rate that is less than what is allowed under the program, the
authorized representative of the applicant organization must submit a signed
acknowledgement that the applicant is accepting a lower rate than allowed. Choosing to
charge a lower rate will not be considered during the merit review or award selection
process.
2.
Per 45 CFR § 75.414(f) Indirect costs, "any non-Federal entity [i.e., applicant] that
has never received a negotiated indirect cost rate, ... may elect to charge a de minimis rate
of 10% of modified total direct costs which may be used indefinitely. As described in
Section 75.403, costs must be consistently charged as either indirect or direct costs but
may not be double charged or inconsistently charged as both. If chosen, this methodology
once elected must be used consistently for all Federal awards until such time as the nonFederal entity chooses to negotiate for a rate, which the non-Federal entity may apply to
do at any time."
Justification: This method only applies to applicants that have never received an approved
negotiated indirect cost rate from HHS or another cognizant federal agency. Applicants
awaiting approval of their indirect cost proposal may request the 10 percent de
minimis rate. When the applicant chooses this method, costs included in the indirect cost
pool must not be charged as direct costs to the award.

D.

Priorities, Assurances, Performance and Monitoring
(1) Provide a detailed description of the state’s plan to provide specialized services for children
exposed to family violence, domestic violence, or dating violence.
a) The description should include victims who are members of underserved populations
(45 CFR § 1370.10(a)).
b) If the state is not providing specialized services to children exposed to family
violence, domestic violence, or dating violence, provide an explanation as to why this
is not occurring, including any barriers and technical assistance needs.
(2) Provide a detailed description of the state’s plan to support programs in developing and
sustaining a trauma-informed approach to service provision. The description must include
the following:
a) how the state will partner with the state domestic violence coalition to identify what
is needed to do trauma-informed work with sub-recipients and victims; and
b) how the state will partner with the state domestic violence coalition to support
training and/or technical assistance to promote trauma-informed care and to continue
to build trauma-informed organizations.
27

(3) Provide a detailed description of the following:
a) the means by which the state and its sub-recipients will provide meaningful access
for limited English proficient individuals (45 CFR § 1370.5(e)
b) Provide a detailed description of the following:
a) the means by which the state and its sub-recipients will provide meaningful
access and effective communication for individuals with disabilities (45
CFR § 1370.10(b)(2)(i)).
b) how the state will monitor the accessibility of services for people with
disabilities.
(4) Provide a detailed description of the following:
a) how the state consults with and includes the participation of the state
domestic violence coalition and tribal coalition(s), if any, in monitoring
the distribution of grants to eligible entities and the administration of
subaward programs and projects.
b) how the state, state domestic violence coalition, and tribal coalition
completed the following:
i. jointly identified needs and what the needs are;
ii. jointly identified strategies to address the needs identified above;
iii. determined grant priorities based upon the needs identified above;
iv. defined mutual expectations regarding programmatic performance
and monitoring; and
v.
implemented an annual collaboration plan that incorporates concrete
steps for accomplishing the tasks above (45 CFR § 1370.10(a)).
c) If the state is not collaborating with the state domestic violence coalition
and/or the tribal coalition:
i.
provide an explanation as to why this is not occurring, including
barriers and technical assistance needs.
ii. provide a detailed description of the state’s plan to collaborate
with the state domestic violence coalition and tribal coalition,
including projected timelines for implementation and steps to
overcome the barriers the state has identified.
d) If the state has or plans to have a grant/contract with the state domestic
violence coalition or other entity to serve as a pass-through entity of
FVPSA funding for conducting administrative and monitoring activities,
provide a proposed budget that describes the specific activities the entity
will be performing with the amount and source of all funds to be
provided.
i.
If the state has or plans to have a grant/contract as described
above, please provide a detailed description of the state’s plan to
monitor the activities of the sub-recipient in accordance with 45
CFR § 75.352(d) of the Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for HHS Awards.
Additional requirements and resources about pass-through
28

entities, can be found in Section V. of this NOFO.
(5) Provide a detailed description of the expected results from the use of these grant funds
including the following (45 CFR § 1370.10(b)(6)(v)):
a) program effectiveness; and
b) how the state solicits feedback from the state domestic violence coalition
and tribal coalition(s), if any, on program effectiveness.
i. This may include recommendations such as establishing program
standards and participating in program monitoring.
(6) Provide a detailed description of the procedures that have been developed to ensure
compliance with the following provisions (42 U.S.C. 10407(a)(2)(A)):
a) Non-discrimination requirements based on race, color, national origin, age,
disability, religion, actual or perceived sex, gender identity, or actual or
perceived sexual orientation;
b) No income eligibility standard and no fees for assistance or services
provided with FVPSA funds;
c) No funds provided under FVPSA may be used as direct payment to any
victim or dependent of a victim;
d) Voluntarily accepted services; no condition for receipt of emergency
shelter; and
e) Match requirements of no less than $1 of non-federal contributions for every
$5 of federal funds provided under FVPSA for any entity other than state
or an Indian tribe.
(7) Provide documentation of policies, procedures, and protocols that ensure the following for
individual identifiers of client records (45 CFR §1370.10(b)(9)).:
a) records will not be used when in the course of grant monitoring;
b) confidentiality of records pertaining to any individual provided family
violence, domestic violence, or dating violence prevention or intervention
services will be strictly maintained; and
c) the address or location of any shelter supported under the FVPSA will not
be made public without the written authorization of the person or persons
responsible for the operation of such shelter.
Paperwork Reduction Disclaimer
Consistent with the PRA of 1995, (44 U.S.C. 3501-3521), under this NOFO, OFVPS will not
conduct or sponsor, and a person is not required to respond to, a collection of information
covered by such Act, unless it displays a currently valid OMB control number. The described
PPR information collection is approved under OMB control #0970-0280, expiration date May
31, 2024. A request for an extension with changes to reflect current requirements is in process.
29

Funding Restrictions
Special Note: Annual appropriations legislation for the Department of Health and Human
Services limits the salary amount that may be awarded and charged to ACF grants and
cooperative agreements. Award funds issued under this funding opportunity may not be
used to pay the salary of an individual at a rate in excess of Executive Level II. For the
Executive Level II salary, please see "Executive & Senior Level Employee Pay Tables"
under https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/. The salary
limitation reflects an individual's base salary exclusive of fringe benefits, indirect costs
and any income that an individual may be permitted to earn outside of the duties of the
applicant organization. This salary limitation also applies to subawards and subcontracts
under an ACF grant or cooperative agreement.
Please see Appendix A, Assurance of Compliance with Grant Requirements, for
additional program-specific funding restrictions.
VI. AWARD ADMINISTRATION INFORMATION
Approval/Disapproval of State Application
The Secretary of HHS shall approve any application that meets the requirements of ACF and
this announcement. The Secretary shall not disapprove an application unless the Secretary gives
the applicant reasonable notice of intention to disapprove along with a 6-month period providing
the applicant an opportunity to correct any deficiencies. The Secretary shall give such notice
within 45 days after the date of submission of the application, if any of the provisions of the
application have not been satisfied. If the state does not correct the deficiencies within the 6month period, following the receipt of the Secretary’s notice, the Secretary shall withhold
payment of any grant funds to such state until the state provides documentation that the
deficiencies have been corrected (See 42 U.S.C. 10407(b)(1) (2)).
Notice of Award
Each FVPSA formula grant recipient (states, tribes, and coalitions) can now log into
GrantSolutions http://www.GrantSolutions.gov, to access your agency’s annual Notice of Award
(NOA) letters.
Accessing your agency’s NOA via GrantSolutions
Log in to your GrantSolutions account http://www.GrantSolutions.gov to begin using the benefits
of this new feature, including:
• On-demand access to your Notice of Awards (NOAs) and Grant Details
30

•
•

Quickly locate Grant Project(s) once you log in
View the NOA, grant history, grant details, and easily find your Grants Management
Officer

Need Help with GrantSolutions?
GrantSolutions training resources are conveniently located on the Grant Recipient Support and
Reference page.
If you have any further questions about accessing your award letters electronically via
GrantSolutions, please reach out the GrantSolutions Help Desk at help@grantsolutions.gov or
1-866-577-0771.
Have a question about your agency’s Notice of Award Letter?
• ACF Office of Grants Management: If there are any questions about your agency’s
Notice of Award letters or the financial implementation of your agency’s FVPSA grant,
then please reach out via email the ACF Office of Grants Management at FPRGOGM@acf.hhs.gov.
Pass Through Entities
States and territories considering utilizing a pass-through entity to administer and monitor
FVPSA funds have requirements in the 45 CFR. Additional information can be found in the
FVPSA State Pass Through Entity Administrative Costs FAQ | The Administration for
Children and Families (hhs.gov). Trainings on financial grants management for FVPSA pass
through entities and subrecipients are available on the OFVPS learning portal:
https://www.acf.hhs.gov/ofvps/programs/family-violence-prevention-services/fvpsa-arpgrants-portal/fvpsa-arp-learning and the ACF YouTube channel:
https://www.youtube.com/watch?v=dDVALMTRM9I
In accordance with the 45 CFR § 75.352 requirements for pass-through entities must:
(a) Ensure that every subaward is clearly identified to the subrecipient as a subaward and includes
the following information at the time of the subaward and if any of these data elements change,
include the changes in subsequent subaward modification. When some of this information is not
available, the pass-through entity must provide the best information available to describe the
Federal award and subaward. Required information includes:
(1) Federal Award Identification.
(i) Subrecipient name (which must match the name associated with its unique
entity identifier;
(ii) Subrecipient's unique entity identifier;
(iii) Federal Award Identification Number (FAIN);
(iv) Federal Award Date (see § 75.2 Federal award date) of award to the recipient
by the HHS awarding agency;
(v) Subaward Period of Performance Start and End Date;
(vi) Amount of Federal Funds Obligated by this action by the pass-through entity
31

to the subrecipient;
(vii) Total Amount of Federal Funds Obligated to the subrecipient by the passthrough entity including the current obligation;
(viii) Total Amount of the Federal Award committed to the subrecipient by the
pass-through entity;
(ix) Federal award project description, as required to be responsive to the Federal
Funding Accountability and Transparency Act (FFATA);
(x) Name of HHS awarding agency, pass-through entity, and contract information
for awarding official of the pass-through entity;
(xi) CFDA Number and Name; the pass-through entity must identify the dollar
amount made available under each Federal award and the CFDA number at time of
disbursement;
(xii) Identification of whether the award is R&D; and
(xiii) Indirect cost rate for the Federal award (including if the de minimis rate is
charged per § 75.414).
(2) All requirements imposed by the pass-through entity on the subrecipient so that the
Federal award is used in accordance with Federal statutes, regulations and the terms and
conditions of the Federal award;
(3) Any additional requirements that the pass-through entity imposes on the subrecipient
in order for the pass-through entity to meet its own responsibility to the HHS awarding agency
including identification of any required financial and performance reports;
(4) An approved federally recognized indirect cost rate negotiated between the
subrecipient and the Federal Government or, if no such rate exists, either a rate negotiated between
the pass-through entity and the subrecipient (in compliance with this part), or a de minimis indirect
cost rate as defined in § 75.414(f);
(5) A requirement that the subrecipient permit the pass-through entity and auditors to have
access to the subrecipient's records and financial statements as necessary for the pass-through
entity to meet the requirements of this part; and
(6) Appropriate terms and conditions concerning closeout of the subaward.
(b) Evaluate each subrecipient's risk of noncompliance with Federal statutes,
regulations, and the terms and conditions of the subaward for purposes of determining the
appropriate subrecipient monitoring described in paragraphs (d) and (e) of this section,
which may include consideration of such factors as:
(1) The subrecipient's prior experience with the same or similar subawards;
(2) The results of previous audits including whether or not the subrecipient receives
a Single Audit in accordance with subpart F, and the extent to which the same or similar
subaward has been audited as a major program;
(3) Whether the subrecipient has new personnel or new or substantially changed
systems; and
(4) The extent and results of HHS awarding agency monitoring (e.g., if the
subrecipient also receives Federal awards directly from a HHS awarding agency).
(c) Consider imposing specific subaward conditions upon a subrecipient if appropriate as
described in § 75.207.
(d) Monitor the activities of the subrecipient as necessary to ensure that the subaward is
used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and
32

conditions of the subaward; and that subaward performance goals are achieved. Pass-through
entity monitoring of the subrecipient must include:
(1) Reviewing financial and performance reports required by the pass-through
entity.
(2) Following-up and ensuring that the subrecipient takes timely and appropriate
action on all deficiencies pertaining to the Federal award provided to the subrecipient from
the pass-through entity detected through audits, on-site reviews, and other means.
(3) Issuing a management decision for audit findings pertaining to the Federal
award provided to the subrecipient from the pass-through entity as required by § 75.521.
(e) Depending upon the pass-through entity's assessment of risk posed by the subrecipient
(as described in paragraph (b) of this section), the following monitoring tools may be useful
for the pass-through entity to ensure proper accountability and compliance with program
requirements and achievement of performance goals:
(1) Providing subrecipients with training and technical assistance on programrelated matters; and
(2) Performing on-site reviews of the subrecipient's program operations;
(3) Arranging for agreed-upon-procedures engagements as described in § 75.425.
(f) Verify that every subrecipient is audited as required by subpart F of this part when it is
expected that the subrecipient's Federal awards expended during the respective fiscal year equaled
or exceeded the threshold set forth in § 75.501.
(g) Consider whether the results of the subrecipient's audits, on-site reviews, or other
monitoring indicate conditions that necessitate adjustments to the pass-through entity's own
records.
(h) Consider taking enforcement action against noncompliant subrecipients as described
in § 75.371 and in program regulations.
Administrative and National Policy Requirements
General and program-specific terms and conditions can be found here.
Reporting
Recipients are required to submit post-award performance progress reports and financial reports.
Program reporting forms for mandatory grant programs must be submitted electronically through
the OLDC via http://www.grantsolutions.gov/. Please see Section IV. Application and
Submission Information for more information on required electronic submission, as well as
exemption from this requirement.
Financial reporting forms must be submitted electronically to the Division of Payment
Management through the Payment Management System. Paper copies will not be accepted.
Performance Progress Reports (PPR)
Grant recipients are required to submit an annual Performance Progress Report (PPR) for
FVPSA-funded states and tribes describing the activities carried out and an evaluation of the
33

effectiveness of those activities in achieving the purposes of the grant (42 U.S.C. 10406(d)). A
section of this performance report must be completed by each recipient or sub-recipient that
provided program services and activities during the project period. State recipients must compile
sub-recipient performance reports into a comprehensive report for submission. A copy of the
required PPR can be found at https://www.acf.hhs.gov/fysb/form/performance-progress-reportform-state-and-tribal- fvpsa-grantees.
Territorial governments that consolidate FVPSA funds with other HHS funds in a Consolidated
Block Grant pursuant to 45 CFR Part 97 are not required to submit an annual FVPSA PPR and
programmatic assurances if FVPSA funds are not designated in the consolidation application for
FVPSA purposes. If a territorial government either does not consolidate FVPSA funds with other
HHS funds or does consolidate but indicates that FVPSA funds will be used for FVPSA purposes,
the territorial government must submit an annual FVPSA PPR and programmatic assurances (45
CFR § 1370.6).
PPRs are due on an annual basis at the end of the calendar year (December 30) and will cover
the 12 months from October 1 through September 30 of the current fiscal year. Recipients
must submit their reports online through OLDC at http://www.GrantSolutions.gov.
HHS may suspend funding for an approved application if any applicant fails to submit an annual
performance report or if the funds are expended for purposes other than those set forth under this
NOFO.
Consistent with the PRA of 1995 (44 U.S.C. 3501-3521), under this NOFO, OFVPS will not
conduct or sponsor, and a person is not required to respond to, a collection of information covered
by such Act, unless it displays a currently valid OMB control number. The described PPR
information collection is approved under OMB control #0970-0280, expiration date May 31,
2024. A request for an extension with changes to reflect current requirements is in process.
Federal Financial Reports (FFR)
Recipients must submit FFR for each grant award using the Standard Form 425 (SF-425). The
following table lists the due dates for the first and final FFR for FY 2021, FY 2022, and FY 2023
grant awards.

FY 2024

10/1/2023 – 9/30/2025

Report
Period End
Date
9/30/2024

FY 2025

10/1/2024 – 9/30/2026

9/30/2025

12/31/2025

01/31/2027

FY 2026

10/1/2025 – 9/30/2027

9/30/2026

12/31/2026

01/31/2028

Fiscal Year

Project and
Expenditure Period

34

FFR Due
Date First
Report
12/31/2024

FFR Due Date
Final Report
01/31/2026

Quarterly PMS SF-425 reporting is no longer required.
Note: It is the applicant’s responsibility to inform OFVPS of any changes to the Authorizing
Official and/or contact person that occur during the entire project period. In addition, applicants
must ensure that the Authorizing Official and/or their designee has warranted access to submit
program and financial reports.
Financial Grants Management and Internal Controls
In accordance with the Government Accountability Office (GAO) Government Auditing
Standards, GAO-21-396G, Chapter 4: Competence and Continuing Professional Education,
recipients managing federal grants management shall adhere to the GAO principles that states,
“Competence is the qualification to carry out assigned responsibilities. It requires relevant
knowledge, skills, and abilities, which are gained largely from professional experience, training,
and certifications. It is demonstrated by the behavior of individuals as they carry out their
responsibilities.” On page 63, “Competence includes being knowledgeable about the specific
generally accepted government auditing standards (GAGAS) requirements and having the skills
and abilities to proficiently apply that knowledge on GAGAS engagements. Continuing
Professional Education (CPE) contributes to auditor’s competence.” Additional information in
accordance with GAO include, “Competence is the knowledge, skills, and abilities, obtained from
education and experience, necessary to conduct the GAGAS engagement. Competence enables
auditors to make sound professional judgments. Competence includes possessing the technical
knowledge and skills necessary for the assigned role and the type of work being done. This
includes possessing specific knowledge about GAGAS. FVPSA grant recipients are required to
allocate a budget to pay for at least one financial staff to attend federal financial grants
management trainings ensuring they have effective internal controls within their organization.
Please submit internal control policies to the OFVPS FPO monitoring FVPSA awards for your
state or territory as requested. Additional information about the OFVPS FPO points of contact can
be found online at: OFVPS Regional Contact List | The Administration for Children and Families
(hhs.gov)
OFVPS partnered with the ACF Office of Grants Management to develop accessible financial
grants management trainings for all FVPSA grant recipients and subrecipients, to provide
information on financial regulations, internal controls and grant practices to help effectively
manage federal grant awards. ACF/OFVPS highly encourages recipients of FVPSA funding to
share with program and financial staff the federal trainings provided. All three financial grants
management training modules can be found here:
https://www.acf.hhs.gov/ofvps/programs/family-violence-prevention-services/fvpsa-arp-grantsportal/fvpsa-arp-learning
Internal Controls Resource
Effective Internal Controls are the basis for strong financial systems, programmatic oversight and
processes that prevent fraud, waste, and abuse and ensure proper stewardship of federal funds.
35

Recipients of federal awards are required to follow one of two approved internal control
frameworks: the Government Accountability Office (GAO) Standards for Internal Control in the
Federal Government (“Green Book”) Visit disclaimer page or the Community of Sponsoring
Organizations (COSO) Visit disclaimer page Internal Control – Integrated Framework. Both GAO
and COSO provide a framework for designing, implementing, and operating an effective internal
control system to achieve objectives related to:
• Operations - Effectiveness and efficiency of operations
• Reporting - Reliability of reporting for internal and external use
• Compliance - Compliance with applicable laws and regulations
Internal Controls Guidance: https://www.hhs.gov/guidance/document/internal-controls

VII. HHS AWARDING AGENCY CONTACT(S)
Program Office Contacts
HHS Region I
Region I:
Maine, Vermont, New Hampshire, Massachusetts, Rhode Island, Connecticut
Contacts:
Phone:
Email:

Region I:
Contact:
Phone:
Email:

Maurice Hendrix, Senior Program Specialist
Yndia Coates, Program Specialist
(202) 690-5589
(202) 240-3910
Maurice.Hendrix@acf.hhs.gov
Yndia.Coates@acf.hhs.gov
Tribes
Lennisha Pinckney, Senior Tribal Program Specialist
(202) 545-4930
Lennisha.Pinckney@acf.hhs.gov

HHS Region II
Region II:
New York, New Jersey, Puerto Rico, U.S. Virgin Islands
Contact:
Kelly Mitchell-Clark, Senior Program Specialist
Phone:
(202) 774-2333
Email:
Kelly.Mitchell-Clark@acf.hhs.gov
Region II:
Contact:
Phone:
Email:

Tribes
Lennisha Pinckney, Senior Tribal Program Specialist
(202) 545-4930
Lennisha.Pinckney@acf.hhs.gov
36

HHS Region III
Region III:
Pennsylvania, West Virginia, Delaware, Maryland, District of Columbia,
Virginia
Contact:
Tya Johnson, Program Specialist
Phone:
(202) 690-5660
Email:
Tya.Johnson@acf.hhs.gov
HHS Region IV
Region IV:
North Carolina, South Carolina, Kentucky, Tennessee, Georgia, Mississippi,
Alabama, Florida
Contact:
Brian Pinero, Senior Program Specialist
Phone:
(202) 401-5524
Email:
Brian.Pinero@acf.hhs.gov
Region IV:
Contact:
Phone:
Email:

Tribes
Lennisha Pinckney, Senior Tribal Program Specialist
(202) 545-4930
Lennisha.Pinckney@acf.hhs.gov

HHS Region V
Region V:
Minnesota, Wisconsin, Michigan, Illinois, Indiana, Ohio
Contact:
Brian Pinero, Senior Program Specialist
Phone:
(202) 401-5524
Email:
Brian.Pinero@acf.hhs.gov
Region V:
Contact:
Phone:
Email:

Tribes
Aimee Turner, Senior Tribal Program Specialist
(202) 729-3632
Aimee.Turner@acf.hhs.gov

HHS Region VI
Region VI:
New Mexico, Oklahoma, Texas, Louisiana
Contact:
Katherine Cloutier, Senior Program Specialist
Phone:
(202) 260-5738
Email:
Katherine.cloutier@acf.hhs.gov
Region VI:
Contact:
Phone:

Tribes
Aimee Turner, Senior Tribal Program Specialist
(202) 729-3632
37

Email:

Aimee.Turner@acf.hhs.gov

HHS Region VII
Region VII: Iowa, Missouri, Kansas, Nebraska
Contact:
Deleon Barnett-Smalls, Program Specialist
Phone:
(202) 260-0397
Email:
Deleon.barnett-smalls@acf.hhs.gov
Region VII:
Contact:
Phone:
Email:

Tribes
Rebecca Rice, Tribal Program Specialist
(202) 478-0017
Rebecca.Rice@acf.hhs.gov

HHS Region VIII
Region VIII: Montana, North Dakota, South Dakota, Wyoming, Utah, Colorado
Contact:
Falema Graham, Program Specialist
Phone:
(202) 401-4627
Email:
Falema.Graham@acf.hhs.gov
Region VIII:
Contact:
Phone:
Email:

Tribes
Rebecca Rice, Tribal Program Specialist
(202) 478-0017
Rebecca.Rice@acf.hhs.gov

HHS Region IX
Region IX:

Nevada, California, Arizona, Hawaii, American Samoa, Northern Mariana
Islands, Micronesia, Guam, Marshall Islands, Palau

Region IX:
Contact:
Phone:
Email:

States and Coalitions
Alyssa Murray, Senior Program Specialist
(202) 401-5284
Alyssa.Murray@acf.hhs.gov

Region IX:
Contact:
Phone:
Email:

Tribes
Betty Johnson, Program Specialist
(202) 205-4866
Betty.Johnson@acf.hhs.gov

Region IX:
Contact:
Phone:
Email:

Tribes
Rebecca Rice, Tribal Program Specialist
(202) 478-0017
Rebecca.Rice@acf.hhs.gov
38

HHS Region X:
Region X:
Alaska, Oregon, Idaho, Washington
Contact:
Shena Williams, Senior Program Specialist
Phone:
202-205-5932
Email:
Shena.Williams@acf.hhs.gov
Region X:
Contact:
Phone:
Email:

Tribes
Aimee Turner, Senior Tribal Program Specialist
(202) 729-3632
Aimee.Turner@acf.hhs.gov

Office OF Grants Management Contacts:
Janice H. Realeza, Grants Management Officer
Phone:
(215) 861 – 4007
Email:
Janice.realeza@acf.hhs.gov
HHS Regions
HHS Region I
Region I:
Connecticut, Maine, Massachusetts, New Hampshire,
Vermont
Region I:
Tribes
Contact:
Esther Hurlock, Grants Management Specialist
Phone:
(404) 562 - 7702
Email:
Esther.Hurlock@acf.hhs.gov
HHS Region II
Region II:
New York, New Jersey, Puerto Rico, U.S. Virgin Islands
Region II:
Tribes
Contact:
Michelle Hansen, Grants Management Specialist
Phone:
(312)702 - 3544
Email:
Michelle.Hansen@acf.hhs.gov
HHS Region III
Region III:
Delaware, District of Columbia, Maryland, Pennsylvania,
Virginia, West Virginia
Region III:
Tribes
Contact:
Esther Hurlock, Grants Management Specialist
Phone:
(404) 562 - 7702
Email:
Esther.Hurlock@acf.hhs.gov
HHS Region IV
Region IV:
Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina,
South Carolina, Tennessee
39

Region IV:
Contact:
Phone:
Email:

Tribes
Regenal Smith, Grants Management Specialist
(404) 562 - 2928
Regenal.Smith@acf.hhs.gov

HHS Region V
Region V:
Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin
Region V:
Tribes
Contact:
Carolyn Thomas, Grants Management Technician
Phone:
(214) 767 - 8030
Email:
Carolyn.Thomas@acf.hhs.gov
HHS Region VI
Region VI:
Louisiana, New Mexico, Oklahoma, Texas
Contact:
Carolyn Thomas, Grants Management Technician
Phone:
(214) 767 - 8030
Email:
Carolyn.Thomas@acf.hhs.gov
Region VI:
Contact:
Phone:
Email:

Tribes
Regenal Smith, Grants Management Specialist
(404) 562 – 2928
Regenal.Smith@acf.hhs.gov

HHS Region VII
Region VII: Iowa, Kansas, Missouri, Nebraska
Region VII: Tribes
Contact:
Esther Hurlock, Grants Management Specialist
Phone:
(404) 562 - 7702
Email:
Esther.Hurlock@acf.hhs.gov
HHS Region VIII
Region VIII: Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming
Contact:
Regenal Smith, Grants Management Specialist
Phone:
(404) 562 - 2928
Email:
Regenal.Smith@acf.hhs.gov
Region VIII:
Contact:
Phone:
Email:

Tribes
Carolyn Thomas, Grants Management Technician
(214) 767 – 8030
Carolyn.Thomas@acf.hhs.gov

HHS Region IX
Region IX:
Arizona, California, Hawaii, Nevada, American Samoa, Guam, Marshall Islands,
Micronesia, Northern Mariana Islands, Palau
40

Contact:
Phone:
Email:

Michelle Hansen, Grants Management Specialist
(312) 702 - 3544
Michelle.Hansen@acf.hhs.gov

Region IX:
Contact:
Phone:
Email:

Tribes
Esther Hurlock, Grants Management Specialist
(404) 562 – 7702
Esther.Hurlock@acf.hhs.gov

HHS Region X
Region X:
Alaska, Idaho, Oregon, Washington
Region X:
Tribes
Contact:
Michelle Hansen, Grants Management Specialist
Phone:
(312) 702 - 3544
Email

Michelle.Hansen@acf.hhs.gov

APPENDICES
Appendix A, Assurance of Compliance with Grant Requirements, must be signed and submitted
as part of the application.
APPENDIX A - Assurance of Compliance with Grant Requirements
By signing and submitting this document, the applicant or recipient agrees to comply with all
requirements of the Family Violence Prevention and Services Act (FVPSA), including, but not
limited to, the following conditions imposed by the FVPSA at 42 U.S.C 10401 et seq. and 45 CFR
Part 1370.
(1)

Grant funds will be distributed to local public agencies or nonprofit private organizations
(including faith-based and charitable organizations, community-based organizations, tribal
organizations, and voluntary associations) that assist victims of family violence, domestic
violence, or dating violence, and their dependents, and that have a documented history of
effective work concerning family violence, domestic violence, or dating violence. States
may also distribute FVPSA funds to a partnership of two or more agencies or organizations
that includes an agency or organization with a documented history of effective work and
an agency or organization with a demonstrated history of serving populations in their
communities, including providing culturally appropriate services (42 U.S.C.10408(c)(1)
and (c)(2)).

(2)

Grant funds will be used for programs and projects within the state that are designed
to provide immediate shelter, supportive services, and prevention services to adult and
youth victims of family violence, domestic violence, or dating violence, and their
dependents (42 U.S.C. 10408(a)).

(3)

In distributing the funds, the state will emphasize the support of effective community41

based projects that are carried out by nonprofit, private organizations whose primary
purpose is the operation of shelters for victims of family violence, domestic violence, and
dating violence, and their dependents; or whose primary purpose is to provide counseling,
advocacy, and self- help services to victims of family violence, domestic violence, and
dating violence, and their dependents (42 U.S.C. 10407(a)(2)(B)(iii)).
(4)

Not less than 70 percent of the funds distributed shall be for the primary purpose of
providing immediate shelter and supportive services to adult and youth victims of family
violence, domestic violence, or dating violence, and their dependents, including paying
for the operation and administrative expenses of the facilities for such shelter (42 U.S.C.
10408(b)(2)).

(5)

Not less than 25 percent of the funds distributed shall be for the purpose of providing
supportive services and prevention services to victims of family violence, domestic
violence, or dating violence, and their dependents, as described in 42 U.S.C.
10408(b)(1)(B) H).

(6)

Not more than 5 percent of the funds will be used for state administrative costs (42
U.S.C. 10407(a)(2)(B)(i)).

(7)

The state recipient will provide an equitable distribution of grants and grant funds within
the state and between urban and rural areas within the state (42 U.S.C. 10407(a)(2)(C)).

(8)

The state will consult with and provide for the participation of the state domestic violence
coalition in the planning and monitoring of the distribution of grant funds and the
administration of the grant programs and projects (42 U.S.C. 10407(a)(2)(D)). The state
must also consult with and provide for the participation of tribal coalitions, where one
exists, in the administration and distribution of FVPSA programs, projects, and grant funds
awarded to the state (45 CFR § 1370.10(b)(4)).

(9)

Grant funds made available under this program by the state will not be used as direct
payment to any victim of family violence, domestic violence, or dating violence, or to any
dependent of such victim (42 U.S.C. 10408(d)(1)).

(10) No income eligibility standard will be imposed on individuals with respect to eligibility
for assistance or services supported with funds appropriated to carry out the FVPSA (42
U.S.C. 10406(c)(3)).
(11) No fees will be levied for assistance or services provided with funds appropriated to carry
out the FVPSA (42 U.S.C. 10406(c)(3)).
(12) The address or location of any shelter or facility assisted under the FVPSA that otherwise
maintains a confidential location will not be made public, except with written
authorization of the person or persons responsible for the operation of such shelter (42
U.S. C. 10406(c)(5)(H)). Shelters that choose to remain confidential must develop and
maintain systems and protocols to remain secure and must include policies to respond to
42

disruptive or dangerous contact from abusers (45 CFR § 1370.4(g)(1)).
(13) The applicant has established policies, procedures, and protocols to ensure
compliance, including by sub-recipients, with the provisions of 42 U.S.C. 10406(c)(5)
regarding non-disclosure of confidential or private information (42 U.S.C. 10407(a)(2)(A)).
(14) Pursuant to 42 U.S.C. 10406(c)(5), the applicant will comply with requirements to ensure
the non-disclosure of confidential or private information, including, but not limited to, the
following: a) recipients will not disclose any PII collected in connection with services
requested (including services used or denied), through recipient’s funded activities, and
recipients will not reveal PII without informed, written, reasonably time-limited consent by
the person about whom information is sought, whether for the FVPSA-funded activities or
any other federal or state program and in accordance with 42 U.S.C. 10406(c)(5)(B)(ii); b)
recipients will not release information compelled by statutory or court order unless
adhering to the requirements of 42 U.S.C. 10406(c)(5)(C); and c) recipients may share
non-PII in the aggregate for the purposes enunciated in 42 U.S.C. § 10406(c)(5)(D)(i), as
well as for other purposes found in 42 U.S.C. 10406(c)(5)(D)(ii) and (iii).
(15) The applicant will ensure that it and its sub-recipients will not discriminate on the basis of
age, sex, disability, race, color, national origin, or religion (42 U.S.C.10406(c)(2)). No
person, on the ground of actual or perceived sex, including gender identity, shall be
excluded from participation in, be denied the benefits of, or be subject to discrimination
under, any program or activity funded in whole or in part through FVPSA (45 CFR §
1370.5(a)). No person, on the ground of actual or perceived sexual orientation, shall be
excluded from participation in, be denied the benefits of, or be subject to discrimination
under, any program or activity funded in whole or in part through FVPSA (45 CFR §
1370.5(c)).
(16) The applicant shall use FVPSA funds to supplement and not supplant other federal, state,
and local public funds expended to provide services and activities that promote the
objectives of the FVPSA (42 U.S.C. 10406(c)(6)).
(17) The receipt of supportive services under the FVPSA will be voluntary. No condition will
be applied for the receipt of emergency shelter as described in 42 U.S.C. 10408(d)(2) and
45 CFR § 1370.10(b)(10).
(18) The state has a law or procedure to bar an abuser from a shared household or a household
of the abused person, which may include eviction laws or procedures, where appropriate
(42 U.S.C. 10407(a)(2)(H)).

Printed Name and Title of Authorizing Official
43

_____________________________________________
Signature of Authorizing Official
Date Signed
_____________________________________________
Name of State Organization/Unit/Division

44