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pdf2025 School District Review Program
Respondent Guide: Annotation Phase
Instructions for Using the Submission Log and the Geographic Update Partnership Software
(GUPS)
September 2024
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U.S. Census Bureau
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TABLE OF CONTENTS
Introduction ......................................................................................................................... ix
A.
School District Review Program....................................................................................... ix
B.
Mapping Coordinator Responsibilities .............................................................................x
C.
Types of School District Boundary Updates .................................................................... xi
D.
Guidance for Boundary Changes ................................................................................... xix
Part 1
What is the School District Review Program (SDRP) ............................................. 1
Chapter 1 Overview ............................................................................................................ 1
1.1
SDRP Schedule ................................................................................................................. 1
1.2
SDRP Annotation Phase Materials ................................................................................... 1
1.3
SDRP and GUPS Help........................................................................................................ 1
1.4
Description and Use of Listing Files ................................................................................. 1
1.4.1 Inventory and Grade Range File (All States) ............................................................... 2
1.4.1.1 Submitting Updates to Information in the Inventory and Grade Range File ....................................2
1.4.2 County Coverage File (All States) ................................................................................ 2
1.4.3 Legal Government Coextensive Coverage File (Limited States) ................................. 3
1.4.4 School District to Geography (SD/GEO) Relationship File (Limited States) ................ 3
1.4.5 Submitting Updates to Information in the “County Coverage,” “Legal Government
Coextensive Coverage”, and/or “Relationship” Files .................................................. 4
Part 2
How to Use the TIGERweb ................................................................................... 5
Chapter 2 Using the TIGERweb Map Viewer for the SDRP .................................................... 5
2.1
Locating a School District ................................................................................................. 6
2.2
Printing and Saving a Map ............................................................................................. 11
Part 3
How to Use the Submission Log ......................................................................... 13
Chapter 3 Using the Submission Log for the SDRP .............................................................. 13
3.1
School District Name Change ........................................................................................ 13
3.2
Grade Range Change ..................................................................................................... 13
3.3
SDLEA Code Change ....................................................................................................... 14
3.4
Level Change .................................................................................................................. 14
3.5
Simple Consolidation ..................................................................................................... 14
3.6
Simple Dissolution ......................................................................................................... 15
3.7
Simple Spatial Update Using Whole MCDs or Incorporated Places .............................. 16
Part 4
How to Use the Geographic Update Partnership Software (GUPS)...................... 17
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Chapter 4 Getting Started.................................................................................................. 17
4.1
Hardware and Software Requirements ......................................................................... 17
4.2
Download and Install GUPS ........................................................................................... 18
Chapter 5 Using GUPS for the SDRP ................................................................................... 20
5.1
Start a New Project Using Census Web ......................................................................... 20
5.2
GUPS Menus and Toolbars ............................................................................................ 25
5.2.1 Introducing the SDRP Toolbar ................................................................................... 26
5.2.2 Describing the SDRP Toolbar’s Modify Area Feature Tool........................................ 29
5.2.2.1 Using the Select Feature(s) Button in the Modify Area Feature Tool .............................................31
5.3
SDRP Updates Using GUPS............................................................................................. 38
5.3.1 Boundary Change Basics ........................................................................................... 38
5.3.2 Load County Reference Layers .................................................................................. 39
5.3.3 Unload County Reference Layers .............................................................................. 40
5.3.4 Boundary Change Using Whole Faces....................................................................... 42
5.3.5 Add a Linear Feature to Split a Face.......................................................................... 47
5.3.6 Delete a Linear Feature ............................................................................................. 49
5.3.7 Making Elementary and Secondary School District Boundary Changes
Simultaneously .......................................................................................................... 52
5.3.8 Complex Consolidation ............................................................................................. 57
5.3.9 Complex Dissolution.................................................................................................. 63
5.3.10 New District ............................................................................................................... 68
5.4
Review and Validate Updates ........................................................................................ 72
5.4.1 SDRP Criteria Review Tool ......................................................................................... 72
5.4.1.1 Grade Range Overlap Error .............................................................................................................74
5.4.1.2 Grade Range Coverage Gap Error–Incorrect Attributes .................................................................77
5.4.1.3 Grade Range Coverage Gap Error–Missing School District Geography Coverage ..........................78
5.4.1.4 Partially Dissolved School District Error ..........................................................................................78
5.4.1.5 Informational Warning–Non-contiguous Entities ...........................................................................79
5.4.1.6 Informational Warning–Multiple Secondary School District (SCSD) Assigned to Single Elementary
School District (ELSD) ......................................................................................................................79
5.4.1.7 Informational Warnings–Options for Viewing ................................................................................80
5.4.2 Geography Review Tool ............................................................................................ 81
5.4.3 Review Change Polygons Tool................................................................................... 84
5.5
Export Zip Files to Share and Submit ............................................................................. 86
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5.5.1 Export a File to Share with Another Participant ....................................................... 87
5.5.2 Export a File for Submission to the Census Bureau .................................................. 88
Part 5
How to Submit Files to the Census Bureau ......................................................... 91
Chapter 6 Using the Secure Web Incoming Module (SWIM) ............................................... 91
Appendix A
Financial Responsibility ................................................................................ A-1
A1
Pseudo School Districts ................................................................................................. A-1
A2
Elementary PK/KG-12 School District ........................................................................... A-3
Appendix B
Data Dictionary for the Listing Files .............................................................. B-1
B1
Data Dictionary for the Inventory and Grade Range File ............................................. B-1
B2
Data Dictionary for the County Coverage File .............................................................. B-1
B3
Data Dictionary for the Legal Government Coextensive Coverage File ....................... B-2
B4
Data Dictionary for the School District to Geography Relationship File ...................... B-3
Appendix C
Shapefile Names .......................................................................................... C-1
Appendix D
Shapefile Layouts and Data Dictionary.......................................................... D-1
Appendix E
Additional GUPS Documentation .................................................................. E-1
E1
Menu Bar ...................................................................................................................... E-1
E2
Standard Toolbar Buttons............................................................................................. E-5
E2.1 Change the Working Directory ................................................................................. E-8
E2.2 Clean GUPS Data .................................................................................................... E-10
E2.3 Import Custom Shapefiles ...................................................................................... E-11
E3
Table of Contents and Table of Contents Toolbar ...................................................... E-14
E4
Status Bar .................................................................................................................... E-16
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LIST OF TABLES
Table 1: Types of School District Updates ...................................................................................... xi
Table 2: GUPS Hardware and Operating System Requirements .................................................. 17
Table 3: Steps to Download and Install GUPS .............................................................................. 18
Table 4: Steps to Open GUPS and Start a New Project Using Census Web .................................. 20
Table 5: Steps to Save and Close a Project ................................................................................... 24
Table 6: Steps to Open a Saved Project ........................................................................................ 25
Table 7: GUPS Main Page Elements and Their Function/Description .......................................... 26
Table 8: SDRP Toolbar Buttons and Their Function/Description.................................................. 26
Table 9: Modify Area Feature Tool Buttons and Their Function/Description .............................. 30
Table 10: Steps to Use the Select Feature(s) Button .................................................................... 31
Table 11: Steps to Load County Reference Layers........................................................................ 39
Table 12: Steps to Unload County Reference Layers .................................................................... 41
Table 13: Steps to Make a Boundary Change Using Whole Faces................................................ 42
Table 14: Steps to Add a Linear Feature to Split a Face ............................................................... 47
Table 15: Steps to Delete a Linear Feature One Segment at a Time ............................................ 49
Table 16: Steps to Delete Multiple Segments of a Linear Feature ............................................... 50
Table 17: Steps to Make Elementary and Secondary School District Boundary Changes............ 52
Table 18: Steps to Perform a Complex Consolidation .................................................................. 57
Table 19: Steps to Perform a Complex Dissolution ...................................................................... 63
Table 20: Steps to Create a New District ...................................................................................... 68
Table 21: SDRP Criteria Review Tool Error and Warning Messages ............................................. 73
Table 22: Steps to Use the SDRP Criteria Review Tool ................................................................. 73
Table 23: Steps to Correct a Grade Range Overlap Error ............................................................. 75
Table 24: Steps to Use the Geography Review Tool ..................................................................... 81
Table 25: Steps to Use the Review Change Polygons Tool ........................................................... 85
Table 26: Steps to Export a File to Share with Another Participant ............................................. 87
Table 27: Steps to Export a File for Submission to the Census Bureau ........................................ 88
Table 28: Steps to Use SWIM ........................................................................................................ 92
Table 29: Pseudo School Districts in the Inventory and Grade Range Listing File ...................... A-2
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Table 30: Data Dictionary for the Inventory and Grade Range File............................................. B-1
Table 31: Data Dictionary for the County Coverage File ............................................................. B-2
Table 32: Data Dictionary for the Legal Government Coextensive Coverage File....................... B-2
Table 33: Data Dictionary for the School District to Geography Relationship File...................... B-3
Table 34: Abbreviated State Shapefile Names ............................................................................ C-1
Table 35: Abbreviated County Shapefile Names ......................................................................... C-1
Table 36: American Indian Areas (aial)–Legal ..............................................................................D-1
Table 37: Census Designated Places (cdp) ...................................................................................D-2
Table 38: County and Equivalent Areas (county) ........................................................................D-3
Table 39: County Subdivisions (mcd) ...........................................................................................D-4
Table 40: Incorporated Places (place) .........................................................................................D-5
Table 41: Elementary School Districts (elsd) ...............................................................................D-6
Table 42: Secondary School Districts (scsd) .................................................................................D-7
Table 43: School District Administrative Areas (sdadm)–Vermont only .....................................D-8
Table 44: Unified School Districts (unsd) .....................................................................................D-9
Table 45: Area Landmark (arealm) ............................................................................................D-10
Table 46: All Lines (edges)..........................................................................................................D-11
Table 47: Faces (faces) ...............................................................................................................D-12
Table 48: Hydrography–Area (water) ........................................................................................D-13
Table 49: Menu Bar Tabs and Their Function/Description .......................................................... E-2
Table 50: Standard Toolbar Buttons and Their Function/Description ........................................ E-5
Table 51: Steps to Change the Working Directory ...................................................................... E-8
Table 52: Steps to Import Custom Shapefiles............................................................................ E-11
Table 53: Table of Contents Toolbar Buttons and Their Function/Description ........................ E-15
Table 54: Status Bar Elements and Their Function/Description ................................................ E-16
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LIST OF FIGURES
Figure 1: Boundary Change Example (Update Using GUPS) ......................................................... xiii
Figure 2: Complex Consolidation Example (Update Using GUPS) ................................................ xiv
Figure 3: Complex Dissolution Example (Update Using GUPS) ..................................................... xv
Figure 4: New District Example (Update Using GUPS).................................................................. xvi
Figure 5: Simple Consolidation Example (Update Using the Submission Log) ............................ xvii
Figure 6: Simple Dissolution Example (Update Using the Submission Log) ............................... xviii
Figure 7: Query Tool Button ........................................................................................................... 6
Figure 8: Query Tool Window ......................................................................................................... 6
Figure 9: Query Tool–Attribute Tab–Select Map ............................................................................ 7
Figure 10: Query Tool–Query by GEOID ......................................................................................... 7
Figure 11: Task Results Tab with Query Results ............................................................................. 8
Figure 12: Query Results–Info Panel............................................................................................... 8
Figure 13: Map Display with Query Results .................................................................................... 9
Figure 14: Query Tool–Query by Name ........................................................................................ 10
Figure 15: Query by Name Results ............................................................................................... 10
Figure 16: Map Display with Query Results .................................................................................. 11
Figure 17: Print Tool Button.......................................................................................................... 11
Figure 18: Print Tool Window ....................................................................................................... 12
Figure 19: Example of a School District Name Change ................................................................. 13
Figure 20: Example of a School District Grade Range Change...................................................... 14
Figure 21: Example of a SDLEA Code Change ............................................................................... 14
Figure 22: Example of a Level Change .......................................................................................... 14
Figure 23: Example of a Simple Consolidation ............................................................................. 15
Figure 24: Example of a Simple Dissolution .................................................................................. 15
Figure 25: Example of a Simple Spatial Update–Boundary Change ............................................. 16
Figure 26: Example of a Simple Spatial Update–New District ...................................................... 16
Figure 27: GUPS Main Page Elements and Default Layout ........................................................... 25
Figure 28: SDRP Toolbar................................................................................................................ 26
Figure 29: Modify Area Feature Tool ............................................................................................ 30
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Figure 30: Example of a Grade Range Gap Error–Incorrect Attributes ........................................ 78
Figure 31: Example of a Partially Dissolved School District Error ................................................. 79
Figure 32: Informational Warning (Multiple Secondary School Districts–Single School District) 80
Figure 33: Information Warning Check Boxes .............................................................................. 81
Figure 34: Example of a Pseudo School District–Pulaski County, KY ........................................... A-2
Figure 35: Menu Bar, Standard Toolbar, and SDRP Toolbar........................................................ E-1
Figure 36: Menu Bar .................................................................................................................... E-1
Figure 37: Standard Toolbar ........................................................................................................ E-5
Figure 38: Sub-Toolbar Markers .................................................................................................. E-5
Figure 39: GUPS Data Settings Window .................................................................................... E-10
Figure 40: GUPS Data Settings–Clean by Project ....................................................................... E-10
Figure 41: GUPS Data Settings–Clean by Program .................................................................... E-11
Figure 42: Table of Contents Toolbar ........................................................................................ E-15
Figure 43: Table of Contents with Layer Checkmarks and Arrows ............................................ E-16
Figure 44: Status Bar .................................................................................................................. E-16
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INTRODUCTION
This guide is divided into five parts.
•
Part 1 What is the School District Review Program (SDRP)
•
Part 2 How to Use the TIGERweb
•
Part 3 How to Use the Submission Log
•
Part 4 How to Use the Geographic Update Partnership Software (GUPS)
•
Part 5 How to Submit Files to the Census Bureau
In addition, it has five appendices that provide supplemental information.
IMPORTANT:
A.
Images used in this guide may differ slightly from the finalized versions of software and
materials. Regardless of any difference in images, the overall instruction, actions, and
results that are illustrated within this document remain consistent with what is
anticipated for the program.
School District Review Program
The School District Review Program (SDRP) is a U.S. Department of Education National Center
for Education Statistics (NCES) sponsored program conducted annually by the U.S. Census
Bureau. It is of vital importance for the state’s allocation of federal funding under Title I of the
Elementary and Secondary Education Act (ESEA) as amended by Every Student Succeeds Act of
2015, Public Law 114-95. The updated school district boundary information submitted through
this program, along with the decennial census population, Small Area Income and Poverty
Estimates (SAIPE), and current population estimates, are used in forming the Census Bureau’s
estimates of the number of children aged 5 through 17 in families in poverty for each school
district. These estimates are the basis of the Title I allocation for school districts in each state.
School districts are represented in the Census Bureau’s data according to financial
responsibility. This means that the spatial representation and grade range of each school
district indicate the school district that pays for the education of the students. For more
information and examples of financial responsibility, see Appendix A.
The SDRP consists of two phases—Annotation and Verification. In the Annotation Phase, the
Census Bureau provides mapping coordinators with current school district boundaries and
associated information for their state. The Annotation Phase materials the mapping
coordinator receives for the 2025 SDRP reflect the school district names, federally assigned
school district local education agency (SDLEA) codes, and boundaries updated during the 2024
SDRP. Each state reviews their data and reports changes in the school district boundaries or
attributes to the Census Bureau as they exist on January 1, 2025.
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The review encompasses only Type 1, Type 2, and Type 3 school districts as defined by the
NCES.
•
Type 1 is a local school district that is not a component of a supervisory union.
•
Type 2 is a local school district component of a supervisory union sharing a superintendent and
administrative services with other local school districts.
•
Type 3 is an education agency that performs administrative services for more than one school
district, providing a common superintendent for participating districts.
After the Census Bureau incorporates changes submitted through the Annotation Phase into
the Master Address File/Topologically Integrated Geographic Encoding and Referencing
(MAF/TIGER) System, mapping coordinators will review these changes for accuracy and
completeness during the Verification Phase.
B.
Mapping Coordinator Responsibilities
Each year, the NCES sends a letter to each state and the District of Columbia requesting they
designate a mapping coordinator to be the primary liaison for the SDRP. It is the responsibility
of the mapping coordinator to initiate and maintain contact throughout the program with local
school district officials. The mapping coordinator must ensure that reviews and submissions are
completed within the time frame of the SDRP.
When the mapping coordinator receives updates from local school district officials, they must
review them for accuracy and completeness before submitting them to the Census Bureau. This
review includes all types of updates submitted. For boundary updates, it is the responsibility of
the mapping coordinator to confirm that a change is valid and all affected school districts agree
to the change.
Note: The state mapping coordinators for Florida, Hawaii, Maryland, Nevada, West Virginia, or the
District of Columbia, may not have any changes to submit for the SDRP. School districts in these
states are all unified and county based. Unless the geographic relationship of school districts has
changed in the state or a school district’s name was changed, the mapping coordinator does not
have any changes to report for the 2025 SDRP. If the mapping coordinator has no changes to
report, notify the SDRP team at .
Once all the information is correct and in the proper format, submit this information to the
Census Bureau to complete the Annotation Phase. After processing the Annotation Phase
changes, the Census Bureau will create new materials for review. These new materials are
reviewed as part of the Verification Phase. The mapping coordinator is responsible for
reviewing and confirming the changes that appear in the verification materials and notifying the
Census Bureau if there are any additional changes or corrections.
IMPORTANT:
U.S. Census Bureau
The Verification Phase is for reviewing changes submitted during the Annotation Phase
and not for submitting new changes.
2025 SDRP Respondent Guide: Annotation Phase
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C.
Types of School District Boundary Updates
There are eleven types of school district updates within the SDRP as noted below in Table 1.
The table includes links to examples of the types of updates and the submission method used
to report them to the Census Bureau.
Table 1: Types of School District Updates
Type of
Update
Update Description
Link to Examples
Submission
Method
Boundary
Change
Occurs when a school district adds or removes
area from the same school district level or across
school district levels.
Figure 1. Refer to subsections 5.3.1 through
5.3.7 for details.
GUPS
Complex
Consolidation
Occurs when two or more school districts merge
to create a new school district with a new name
and new SDLEA code, along with additional
boundary changes. Note: The Census Bureau
expects accompanying boundary changes for the
new school district
Figure 2. Refer to subsection 5.3.8 for details
GUPS
Complex
Dissolution
Occurs when a single school district dissolves its
area between two or more existing school
districts, with or without additional boundary
changes. Complex dissolutions do not create new
school districts, and the names and SDLEA code of
the receiving school districts remain unchanged.
Figure 3. Refer to subsection 5.3.9 for details.
GUPS
SDLEA Code
Change
Occurs when correcting an SDLEA code.
Refer to sub-section 3.3
for details.
Submission
Log
Grade Range
Change
Occurs when a school district changes the grades
it covers; for example, changing from covering
9-12 to 7-12
Refer to sub-section 3.2
for details.
Submission
Log
Level Change
Occurs when a school district changes
classification; for example, changing from
elementary to unified
Refer to sub-section 3.4
for details.
Submission
Log
Name Change
Occurs when a school district changes its name;
for example, changing from Oak Union Unified
School District to Oak Union School District.
Refer to sub-section 3.1
for details.
Submission
Log
New District
Occurs when transferring area from one or more
existing school districts to form a completely new
school district.
Figure 4. Refer to subsection 5.3.10 for details.
GUPS
Pseudo School
District
Occurs when one school district pays for the
educational services for a set of grades in a
different geographic area than its own.
Refer to sub-appendix
A1.
Contact
Census
Bureau
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Type of
Update
Update Description
Simple
Consolidation
Occurs when two or more school districts merge
to create a new school district with a new name
and new SDLEA code, with no additional boundary
changes.
Figure 5. Refer to subsection 3.5 for details.
Submission
Log
Simple
Dissolution
Occurs when one or more existing school districts
are entirely absorbed by one other existing school
district. Note: Simple dissolutions retain the name
and SDLEA code of the receiving school district,
and do not create a new school district.
Figure 6. Refer to subsection 3.6 for details.
Submission
Log
U.S. Census Bureau
Link to Examples
2025 SDRP Respondent Guide: Annotation Phase
Submission
Method
xii
Figure 1: Boundary Change Example (Update Using GUPS)
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Figure 2: Complex Consolidation Example (Update Using GUPS)
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Figure 3: Complex Dissolution Example (Update Using GUPS)
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Figure 4: New District Example (Update Using GUPS)
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Figure 5: Simple Consolidation Example (Update Using the Submission Log)
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2025 SDRP Respondent Guide: Annotation Phase
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Figure 6: Simple Dissolution Example (Update Using the Submission Log)
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2025 SDRP Respondent Guide: Annotation Phase
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D.
Guidance for Boundary Changes
When reviewing school district boundaries, the Census Bureau encourages the mapping
coordinator to focus on updating large changes that affect housing units and population first,
and then move to smaller differences if there is time before the SDRP submission deadline. The
goal of the SDRP is to obtain major changes that affect population rather than small spatial
corrections of boundaries.
The Census Bureau generally does not accept boundary changes of less than 30 feet when the
correction does not affect housing. In remote areas with sparse population, the Census Bureau
considers a difference of 60-75 feet to not be significant if housing units are not present. When
reviewing source boundaries against the Census Bureau’s boundaries, if the source shows a
school district boundary on a road, then use the road as it appears in the Census Bureau’s
shapefile, even if the road does not seem fully spatially accurate. Road realignments are not
accepted as part of the SDRP.
If there are many spatial corrections of school district boundaries for the state, the Census
Bureau may be able to make these updates outside of the SDRP cycle. Please contact the SDRP
team at or 301-763-1099.
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PART 1
WHAT IS THE SCHOOL DISTRICT REVIEW PROGRAM
(SDRP)
CHAPTER 1
1.1
OVERVIEW
SDRP Schedule
•
September 2024—Notify the mapping coordinators by email that Annotation Phase materials
are available to download and review.
•
October 2024—Provide free training webinar on responding to the SDRP to mapping
coordinators.
•
December 31, 2024—Deadline for submission of updated school districts. The Census Bureau
strongly encourages mapping coordinators to submit changes as soon as possible rather than
waiting until this deadline.
IMPORTANT:
To participate in the 2025 SDRP Verification Phase, the Census Bureau must receive all
school district updates by December 31, 2024. Contact the SDRP team at
or 301-763-1099 immediately if there are deadline concerns.
•
April 2025—Review of Verification Phase materials by mapping coordinators.
•
December 2025—Release of preliminary poverty estimates based on the updated school
districts.
1.2
SDRP Annotation Phase Materials
All SDRP Annotation Phase materials including GUPS, shapefiles, respondent guides, submission
log, and school district listing files are available for download from Annotation Phase Program
Materials. Review the Quick Start Guide and this guide before starting work. These guides
explain the guidelines and reporting tools that apply to the state’s updates.
1.3
SDRP and GUPS Help
The Census Bureau encourages mapping coordinators to contact the SDRP team at
or 301-763-1099 with any questions related to the program or GUPS.
Additionally, valuable information is located on the SDRP website, .
1.4
Description and Use of Listing Files
The Census Bureau creates four listing files provided in a Microsoft Excel® (.xlsx) format.
•
Inventory and Grade Range File (All States)
•
County Coverage File (All States)
•
Legal Government Coextensive Coverage File (Limited States)
•
School District to Geography (SD/GEO) Relationship File (Limited States)
Depending on the state’s school district geography and how the state participates in the SDRP,
some listing files may not be included. The following sub-sections describes each of these
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listings in detail. Appendix B provides greater detail in the form of individual tables that provide
a data dictionary for each of the listing files.
1.4.1
Inventory and Grade Range File (All States)
The Inventory and Grade Range listing file is named “_SD_Inventory_A.xlsx.” This file lists
the school districts reported to the Census Bureau as of the 2024 SDRP, including the school
district name, SDLEA code, level, type, and grade range. Details on this specific listing file are
found in sub-appendix B1.
The official school district name is its legal name including any state-used descriptive wording,
such as "Independent School District", "Consolidated School District", or "Supervisory Union."
The grade ranges included in these files indicate the grade ranges for which each school district
is financially responsible. Use this set of grades, based on financial responsibility, to assign the
data for each child to exactly one school district. For information on financial responsibility see
Appendix A.
Note: The Census Bureau requires complete school district coverage; therefore, the listings may
contain school districts that are not Type 1, Type 2 or Type 3. These are flagged in the listings as
follows: Pseudo (A), Department of Defense (B), Interstate (C), and Bureau of Indian Affairs [BIA]
(D). These files also flag school districts within a state or county that have the same name but
different SDLEA codes with an (E). In these situations, the SDLEA codes are the means to identify
unique school districts that share the same name. See sub-appendix A1 for more information on
pseudo school districts.
1.4.1.1 Submitting Updates to Information in the Inventory and Grade Range File
Carefully review the information contained in this file and provide the Census Bureau with
updates and/or corrections. List the updates to the school district name, SDLEA code, level,
type, and grade range in the submission log, as described in Chapter 3, and submit the file using
the Secure Web Incoming Module (SWIM) as described in Chapter 6.
IMPORTANT:
1.4.2
If the mapping coordinator plans to submit more than 25 updates, contact the SDRP
team at or 301-763-1099 before completing the submission
log.
County Coverage File (All States)
The County Coverage listing file is named "_County_Coverage_A.xlsx.” This file lists school
districts for each county, sorted by county. There is a separate record for each unique school
district/county combination. Details on this specific listing file are found in sub-appendix B2.
The County Coverage file reflects the boundaries of the 2024 school districts as shown in the
shapefiles and the TIGERweb map viewer. Use this file to locate each school district and to
review the extent of the areas of each school district as they relate to counties.
Carefully review the information contained in this file and provide the Census Bureau with
updates and/or corrections. Specifically review where a school district to county relationship
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2025 SDRP Respondent Guide: Annotation Phase
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should no longer be maintained, or where a new relationship should be created and
maintained.
1.4.3
Legal Government Coextensive Coverage File (Limited States)
The Legal Government Coextensive Coverage listing file is named
"_Coextensive_Coverage_A.xlsx." It is available for Alabama, Alaska, Georgia, Kentucky,
Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Utah, and Virginia because
some of their school districts are coextensive with general-purpose local governments such as
counties, county equivalents, or incorporated places. Details on this specific listing file are
found in sub-appendix B3.
The Census Bureau maintains these coextensive relationships without the need for states to
submit boundary changes for the listed school districts. All changes to counties, county
equivalents, and incorporated places are obtained through the Census Bureau's Boundary and
Annexation Survey (BAS). If the mapping coordinator believes that a legal boundary is incorrect,
please notify the Census Bureau at .
Carefully review the information contained in this file and provide the Census Bureau with
updates and/or corrections. Specifically review where a coextensive relationship should no
longer be maintained or where a new relationship should be created and maintained.
1.4.4
School District to Geography (SD/GEO) Relationship File (Limited States)
In Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, Pennsylvania, Rhode
Island, and Vermont, school districts are commonly coextensive with one or more incorporated
places and/or county subdivisions (towns, townships, boroughs, etc.). Review the relationships
listed in the SD/GEO Relationship listing file, “_SD_GEO_Relationship_A.xlsx”, to ensure
that the state school districts are maintaining the correct relationships with the
aforementioned general-purpose local governments.
Like the County Coverage file, this file contains records for each school district/incorporated
place and school district/county subdivision coextensive relationship. It is sorted by SDLEA code
for use in reviewing the geographic relationship between the general-purpose local
governments (towns, townships, boroughs, etc.) and each school district. Details on this specific
listing file are found in sub-appendix B4.
The Census Bureau maintains these relationships without the need for states to submit
boundary changes for the listed school districts. All changes to incorporated places and county
subdivisions are obtained through BAS. If the mapping coordinator believes that a legal
boundary is incorrect, notify the Census Bureau at .
Carefully review the information contained in this file and provide the Census Bureau with
updates and/or corrections. Specifically review where a relationship should no longer be
maintained, or where a new relationship should be created and maintained.
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Note: If the SD/GEO Relationship File and/or a Coextensive Coverage files are not available for
download, and there are school districts in the state that are legally coextensive with generalpurpose local governments, contact the SDRP team at or
301-763-1099 for resolution.
1.4.5
Submitting Updates to Information in the “County Coverage,” “Legal
Government Coextensive Coverage”, and/or “Relationship” Files
Update the individual listing files with all changes, additions, and deletions making clear what
changed by highlighting, changing text color, text bolding, adding, or crossing out the changes.
Zip all the updated listing files into one .zip file and submit it to the Census Bureau using SWIM.
For more information regarding SWIM, refer to Chapter 6.
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PART 2
HOW TO USE THE TIGERWEB
CHAPTER 2
USING THE TIGERWEB MAP VIEWER FOR THE SDRP
The TIGERweb map viewer, reached by selecting the “TIGERweb Applications” tab once on the
site, is available for state and local education officials to review the Census Bureau's school
district information current as of January 1, 2024. In addition to school districts, TIGERweb also
offers the ability to view:
•
Roads, highways, and railroads.
•
Rivers, lakes, streams and other “single-line” drainage.
•
Boundaries for legal and statistical geographies.
•
Selected special land use areas such as military reservations and national parks.
•
Satellite imagery.
IMPORTANT:
The TIGERweb User Guide is available from the TIGERweb Applications tab. Please utilize
it for comprehensive details that may not be mentioned in this program specific guide.
To summarize the process, the mapping coordinators and other local education officials use the
application to locate each school district and compare their boundary and attribution to a local
source for school districts to determine if there is a need to make any changes. The mapping
coordinator can provide boundary changes to the SDRP if the Census Bureau data does not
correctly depict the school district boundary in effect as of January 1, 2025.
Note: Mapping coordinators, please provide local education officials with these TIGERweb
instructions, which can be downloaded from Annotation Phase Program Materials.
To review the boundary of a school district, users need either the name of the school district or
the seven-digit geographic identification code (i.e., GEOID) for the school district. The GEOID
may be constructed by combining the two-digit state code and the five-digit SDLEA code from
the Inventory and Grade Range File. This file is described in section 1.4.1 and detailed in
appendix B1. TIGERweb uses the GEOID to zoom directly to the school district.
If a local education official determines that changes need to be reported for the 2025 SDRP,
report the changes to a state SDRP mapping coordinator who will submit the changes to the
Census Bureau. The mapping coordinator is the liaison between the state’s Department of
Education and the Census Bureau. Find contact information for mapping coordinators on the
SDRP website.
IMPORTANT:
U.S. Census Bureau
The Census Bureau will not accept school district boundary changes that are submitted
by local education officials or that are annotated on maps printed from TIGERweb. The
mapping coordinator must approve and submit all SDRP updates.
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2.1
Locating a School District
TIGERweb allows users to quickly locate an entity visually using the Zoom scrollbar or by using
the Query tool (Figure 7) to search for a school district by its name or unique GEOID. Additional
details on the Query tool are found in section 1.3.6 of the TIGERweb User Guide.
Figure 7: Query Tool Button
Figure 8 shows the resulting Query tool window that appears after selecting the button.
Figure 8: Query Tool Window
Select the Query tool from the toolbar. Select the Attribute tab from the Query tool window.
From the Select Map drop-down menu, choose one of the following map services:
•
States and Counties to locate a county.
•
Places and County Subdivisions to locate a city, town, or township.
•
School Districts to locate a unified, secondary, or elementary school district.
Key the GEOID, derived by combining the two-digit state code and five-digit SDLEA code in the
Inventory and Grade Range Listing File, in the Enter GEOID of Feature box or type all or part of
its name in the Enter Name of Feature box. Enter a GEOID or a Name, but not both. Searching
by unique GEOID will take users directly to the entity. Searching by Name could produce a list of
school districts with the same or similar name.
Follow the steps below to locate unified school district West Prairie Community Unit School
District 103, Illinois with GEOID 1700314.
1. Select the Query tool and the Attribute tab.
2. From the Select Map drop-down menu, choose School Districts (Figure 9).
3. From the Select Layer(s) drop-down menu, choose Unified School Districts then enter 1700314
in the GEOID field (Figure 10).
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4. Choose SUBMIT to search for the unified school district.
Figure 9: Query Tool–Attribute Tab–Select Map
Figure 10: Query Tool–Query by GEOID
TIGERweb displays the query results under the Task Results tab to the left of the map
(Figure 11).
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Figure 11: Task Results Tab with Query Results
TIGERweb also displays the Info panel containing attribute data for the entity (Figure 12) in a
separate window. Minimize or close the Info panel by selecting the ‘-’ or ‘x’ symbol in the top
right of the Info panel.
Figure 12: Query Results–Info Panel
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Select the name of the result listed under the Unified School Districts heading of Query Results
and TIGERweb will display the school district highlighted in the center of the map display
(Figure 13). To start a new Query, select Clear Map (the ‘X’) above the Zoom scrollbar. The
Query window reappears, and the located entity is no longer highlighted.
Figure 13: Map Display with Query Results
Follow the steps below to locate a school district named Bridgeport in Connecticut without
knowing its school district level.
1. Select the Query tool.
2. From the Select Map drop-down menu, choose School Districts.
3. From the Select Layer(s) drop-down menu, hold down the Control or Shift Key and choose
Unified, Secondary, and Elementary. All three will display as highlighted (Figure 14) then enter
Bridgeport in the Enter Name of Feature box.
4. Choose SUBMIT to search.
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Figure 14: Query Tool–Query by Name
Searching by name could produce a list of school districts with the same or similar names, as
shown in Figure 15; however, the results will include the state in which the entity is located to
help choose the correct school district.
Figure 15: Query by Name Results
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TIGERweb displays the selected entity highlighted in the center of the map display along with
the Info panel containing attribute data for the entity. Minimize or close the Info panel to view
the entire map and Query Results section (Figure 16).
Figure 16: Map Display with Query Results
After using the Query tool to locate a school district, users can compare the TIGERweb map of
the school district to a local source for the school district boundary. Provide boundary and/or
attribute update information to the state mapping coordinator if the TIGERweb map does not
correctly depict the school district boundary shown in a local source. Mapping coordinators
prepare all school district updates for their respective states, following details in part 2 and/or 3
of this respondent guide, and submit the updates to the Census Bureau as described in part 5.
2.2
Printing and Saving a Map
TIGERweb has the functionality to save maps, print paper maps, or capture screen images of
the areas where the boundary requires an update or annotate changes. This functionality is
useful for a local education official to indicate to the mapping coordinator where a school
district boundary change is needed. The local official can capture a screen image and annotate
the change for the mapping coordinator to approve and submit to the Census Bureau.
Using the Print tool button from the upper right of the map display (Figure 17) opens the Print
window (Figure 18). A table with detailed instructions for the options available in this window is
found in section 1.3.7 of the TIGERweb User Guide.
Figure 17: Print Tool Button
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Figure 18: Print Tool Window
As a reminder, the Census Bureau will not accept boundary changes for the SDRP submitted
directly to the Census Bureau annotated on maps printed using the TIGERweb map viewer.
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PART 3
HOW TO USE THE SUBMISSION LOG
CHAPTER 3
USING THE SUBMISSION LOG FOR THE SDRP
The submission log is an Excel spreadsheet used to report nonspatial and simple school district
updates. It is available for download from Annotation Phase Program Materials. Record each
type of acceptable school district change as a separate record in this file.
The Census Bureau requires the use of the submission log for the following seven change types:
•
School district name.
•
Grade range.
•
SDLEA code.
•
Level.
•
Simple consolidations.
•
Simple dissolutions.
•
Simple spatial update using whole MCDs or incorporated places.
Note: Not all fields in the submission log are displayed in the examples in this chapter.
3.1
School District Name Change
A school district name change is usually a result of a misspelling or legal school district name
change. Figure 19 shows an example of the fields requiring information. They are the Type of
Change, County code(s), SDLEA of Change, Old Name, and New Name fields. Contact the SDRP
team at or 301-763-1099 if seeking to submit more than 25 name
changes.
Figure 19: Example of a School District Name Change
3.2
Grade Range Change
A grade range change is the result of an incorrect grade range previously reported to the
Census Bureau or a new change (e.g., changing from Kindergarten to Pre-Kindergarten). Gaps
and overlaps in grade range coverage cannot exist. Grade range changes require information in
the Type of Change, County code(s), SDLEA of Change, Old Grade Range Low, Old Grade Range
High, New Grade Range Low, and New Grade Range High fields (Figure 20). Contact the SDRP
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team at or 301-763-1099 if seeking to submit more than 25 grade
range changes.
Figure 20: Example of a School District Grade Range Change
3.3
SDLEA Code Change
SDLEA code changes include a correction to the SDLEA code. SDLEA code changes require
information in the Type of Change, County code(s), SDLEA of Change, Old SDLEA (same as
SDLEA of Change), and New SDLEA fields (Figure 21).
Figure 21: Example of a SDLEA Code Change
3.4
Level Change
A level change occurs when a school district changes classification; for example, changing from
elementary to unified. Level changes require information in the Type of Change, SDLEA of
Change, Old Level, and New Level fields (Figure 22).
Figure 22: Example of a Level Change
3.5
Simple Consolidation
A simple consolidation occurs when two or more school districts merge, or consolidate, to
create a new school district with a new name and new SDLEA code. There are no additional
boundary changes.
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Simple consolidations require information in the Type of Change, County code(s), New Name,
New Grade Range Low, New Grade Range High, New Level, Consolidation 1 SDLEA (SDLEA code
of first school district being merged), Consolidation 2 SDLEA (SDLEA code of other school district
being merged), Consolidation New SDLEA (SDLEA code of newly formed school district, if
known; otherwise place “unknown” in this field), and Narrative/Description fields (Figure 23).
Note: The fields for Consolidation 3 SDLEA and Consolidation 4 SDLEA only require information if three
or more school districts are consolidating (merging). If five or more school districts are
consolidating, enter the remaining SDLEA codes on the next row starting in the Consolidation
SDLEA field.
Figure 23: Example of a Simple Consolidation
3.6
Simple Dissolution
A simple dissolution occurs when one or more existing school districts entirely dissolve(s) into
one other existing school district. A simple dissolution never results in the creation of a new
school district. The receiving school district retains its name and SDLEA code.
Note: A separate entry is required for each school district that dissolves into the existing school district
through this change.
Simple dissolutions require information in the Type of Change, County code(s), SDLEA of
Change (SDLEA code of school district that is gaining area), Added Area SDLEA (same as SDLEA
of Change), Deleted SDLEA (SLDEA code of school district being dissolved), and
Narrative/Description (include county code(s)) and if applicable, the Old Grade Range Low, Old
Grade Range High, New Grade Range Low, New Grade Range High, Old Level, and New Level
fields (Figure 24).
Figure 24: Example of a Simple Dissolution
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Note: Complex consolidations, complex dissolutions, and boundary changes all require updates using
GUPS. Review Chapter 5 to learn how to complete these types of updates.
3.7
Simple Spatial Update Using Whole MCDs or Incorporated Places
A simple spatial update occurs when the area that is being added to a school district is also an
existing minor civil division (MCD) or incorporated place in the Census Bureau’s data. Simple
spatial updates can include a change to the boundary of an existing school district or the
creation of a new district. These updates may be submitted using the submission log since
whole geographies are being moved to the school district. If preferred, these simple spatial
updates may also be submitted in GUPS.
Simple spatial updates involving school district boundary changes, shown in Figure 25, require
information in the Type of Change, County code(s), Added Area SDLEA, Lost Area SDLEA, and
Narrative/Description fields. The Narrative/Description field must contain the MCD(s) or
incorporated place(s) that are being added to the school district.
Figure 25: Example of a Simple Spatial Update–Boundary Change
Simple spatial updates involving the creating of a new school district, shown in Figure 26,
require information in the Type of Change, County code(s), New Name, New GR Low, New GR
High, New Level, New SDLEA and Narrative/Description. The Narrative/Description field must
contain the MCD(s) or incorporated place(s) that make up the new school district.
Figure 26: Example of a Simple Spatial Update–New District
Once all updates are complete, zip the submission log and submit it to the Census Bureau
following instructions outlined in Chapter 6. Proceed to the next part of the guide to learn more
about using GUPS for the SDRP.
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PART 4
HOW TO USE THE GEOGRAPHIC UPDATE
PARTNERSHIP SOFTWARE (GUPS)
CHAPTER 4
GETTING STARTED
GUPS is available for download from Annotation Phase Program Materials (census.gov). It
operates using QGIS (formerly known as Quantum Geographic Information System (GIS)), a free
and open-source desktop geographic information system application. To learn more about QGIS
visit .
This part of the guide includes information needed to use GUPS. It offers a description of the
software and gives specific instructions (in the form of Step-Action/Result tables) on using GUPS
to make SDRP updates.
Chapter 4:
•
Lists the hardware and software requirements for GUPS.
•
Provides instructions for installation.
Chapter 5:
4.1
•
Provides instructions to open GUPS and start a new SDRP project.
•
Explains the GUPS interface.
•
Gives instructions to make required and optional updates.
•
Provides instructions to share and export Zip files.
Hardware and Software Requirements
GUPS was developed for use on a desktop PC or a network environment. Before beginning the
installation, ensure that the computer used meets the minimum hardware and operating
system requirements listed in Table 2.
Table 2: GUPS Hardware and Operating System Requirements
Hardware/Operating System
Requirement
Hardware: Minimum Disk Space to Install and
Run GUPS
4 GB
Hardware: Disk Space to Store Shapefiles
Varies by state
Hardware: Minimum Random-Access Memory
(RAM) to Run GUPS
4 GB
Hardware: Recommended RAM to Run GUPS
8 GB or more for optimal performance
Operating System: Windows®
Windows 10 or 11
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Hardware/Operating System
Requirement
Operating System: Apple®
Mac OS X users must secure a license for Microsoft
Windows and use a Windows bridge. The suggested bridge
software is Boot Camp, which comes pre-installed on all
Mac computers. See instructions for using Boot Camp at
.
Note: Since Boot Camp requires a restart of the computer
to set up the bridge, be sure to print the instructions
provided at the URL above before beginning installation.
4.2
Download and Install GUPS
To complete the installation, follow the steps in Table 3.
Note: If an older version of GUPS exists on the computer, the installer will automatically remove the
old version before it installs the latest version. For users with QGIS 3.34.3 already installed,
select the Cancel button on the QGIS 3.34.3 Setup screen (part of Step 1 below) to update GUPS
without reinstalling QGIS 3.34.3. The setup will bypass the QGIS installation and immediately
begin to update the GUPS plugin supported for this year’s SDRP. This is only applicable for
existing installations of QGIS 3.34.3.
Table 3: Steps to Download and Install GUPS
Step
Action and Result
To successfully install QGIS and GUPS, the software must be installed under the user profile of
the person that will be using QGIS/GUPS. Otherwise, the user will encounter errors accessing
folder directories and plugins required for GUPS to function. If a user does not have the ability to
install software using their login credentials, temporary administrative privileges will need to be
granted for that user to install QGIS/GUPS. Coordinate with local Information Technology (IT)
staff to acquire administrator privileges and for any further assistance with installation. If
installation problems remain, contact the SDRP team at or
301-763-1099.
Step 1
Download GUPS from Annotation Phase Program Materials on the SDRP website and unzip the
downloaded .zip file. Double-click the left mouse button on the file named SETUP-.bat.
Follow the on-screen installation instructions.
Note: Regardless of the version number, there will be only one SETUP.bat file to choose.
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Step
Action and Result
Once installed, QGIS appears in the Start Menu’s All Programs list. Please note depending on
operating system, the image shown below may vary slightly.
Step 2
The installer will include additional open-source software packages. This additional software will
not be used during the SDRP.
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CHAPTER 5
USING GUPS FOR THE SDRP
With GUPS installed, the SDRP updates can begin. There are three options to retrieve shapefiles
when starting a new project:
•
CD/DVD (not applicable for the SDRP).
•
My Computer (if the shapefiles exist on an internal or external hard drive).
•
Census Web (loads shapefiles directly into GUPS from the Census Bureau website).
Table 4 shows the steps to open GUPS and start a new project using the Census Web option.
The other two options are not covered in this material. For more information on the shapefiles
used for the SDRP see Appendix C and Appendix D.
5.1
Start a New Project Using Census Web
To open GUPS and start a new project using the Census Web option, follow the steps below.
Table 4: Steps to Open GUPS and Start a New Project Using Census Web
Step
Action and Result
Select QGIS Desktop 3.34.3 from the Start Menu. The QGIS splash screen appears. Depending on
the age of the computer and the amount of RAM, the application may require a few moments to
load and open.
Step 1
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Step
Action and Result
The Map Management window appears.
Step 2
If the Map Management window does not appear, choose the Map Management button from
the Standard toolbar (shown below highlighted by a red rectangle). If the Map Management
button does not exist in the Standard toolbar, contact the SDRP team at
or 301-763-1099 for assistance.
In the Map Management window, use the drop-down menu next to the Program field to select
School District Review Program and then select School District Review by State for the Sub
Program field.
Step 3
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Step
Action and Result
In the State field, use the drop-down menu to select a state. Use the scroll bar to move up and
down the list of states. This example uses Illinois.
Step 4
After selecting a state, GUPS refreshes the Map Management window and automatically
highlights all available counties for the state of Illinois. Select Open.
Step 5
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Step
Action and Result
A secondary Map Management window appears to select the data source. From this secondary
Map Management window, choose Census Web to download the shapefile data layers with
preset symbology and labels directly into GUPS.
Step 6
GUPS only prompts for a data download location once per project. When a project has been
closed and reopened, the shapefiles automatically load, even if no changes were made during
the first session.
When Census Web is chosen, the shapefiles for the state begin to load with a progress bar
displaying the percentage of the upload completed.
Step 7
Step 8
GUPS unzips and copies the files to the GUPS home directory then loads them into the
application. Once loaded, the Table of Contents populates and symbolizes according to preset
styles. The Map View fills with the working state. The Menu Bar and Toolbars appear along the
top and the Status Bar appears at the bottom of the screen. See Figure 27 for a visual
representation of the default layout.
Follow the steps in Table 5 to properly save and close a project.
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Table 5: Steps to Save and Close a Project
Step
Action and Result
To save a project, use the Save button on the Standard toolbar. To ensure no work is lost, save after
each major action or series of updates.
The Current edits window asks to save current changes for all layer(s).
Step 1
Select Yes to save the changes or No to return to the map.
Note: Participants may also use the Save option beneath the Project tab on the Menu bar to save
the project.
To discard changes, close the application by selecting the red X in the upper right-hand corner of the
main GUPS page. A Save? window prompts with a warning and options to either save, discard, or
cancel.
Step 2
Select Discard to close GUPS and discard changes. GUPS will not save the current project.
Table 6 details how to open a previously saved project.
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Table 6: Steps to Open a Saved Project
Step
Action and Result
To reopen a saved project, expand the menu beneath the Open Recent button in the Map
Management window. The drop-down list provides a list of current projects created using GUPS to
reopen.
Step 1
When a recent project file is chosen, the map for the project automatically loads and the layers
appear in the Table of Contents.
Step 2
5.2
GUPS Menus and Toolbars
Figure 27 shows the layout of the main page for GUPS. This page contains all the tools needed
for making updates in the SDRP. Shown in the figure are the main page elements.
Figure 27: GUPS Main Page Elements and Default Layout
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Refer to Table 7 for high-level information about the elements that comprise the main page
once GUPS is opened. Detailed descriptions and functions of menus, sub-menus, and toolbars is
in Appendix E.
Table 7: GUPS Main Page Elements and Their Function/Description
Page
Element
Function/Description
Menu Bar
Permits access to QGIS and GUPS features using a standard hierarchical menu. Offers basic
features such as Settings and Help; tools to manage the Map View. Almost all functions available
in Menu bar are available in toolbars. Refer to sub-appendix E1 for more details.
Standard
Toolbar
Provides navigation functions and other tools needed to interact with the Map View and layers.
Refer to sub-appendix E2 for more details.
SDRP
Toolbar
Provides tools specific to the SDRP. See sub-section 5.2.1 below for descriptions of the buttons.
Map View
Displays the default data layers for the SDRP. Reflects the colors and symbology of layers in the
Table of Contents.
Table of
Contents
Depicts the layers in the Map View. Layers have been pre-styled and arranged for optimal use as
part of the Census Web option. However, layers can be managed by manipulating the visibility
(i.e., check/uncheck the layer) or reorganized using tools from the Table of Contents toolbar that
appears at the top of the Table of Contents. Refer to sub-appendix E3 for more details.
Status Bar
Displays information on the coordinates, map scale, magnification, rotation, and projection.
Allows for adjustment of the display. Refer to sub-appendix E4 for more details.
5.2.1
Introducing the SDRP Toolbar
The SDRP toolbar, shown in Figure 28, provides the program-specific functions needed to
complete the SDRP review and update activities, as well as to import and export zipped
shapefiles.
Figure 28: SDRP Toolbar
Each toolbar button function is described in Table 8.
Table 8: SDRP Toolbar Buttons and Their Function/Description
Button
U.S. Census Bureau
Name
Function/Description
Add Linear Feature
Add a new linear feature to denote a new school district
boundary. See sub-section 5.3.5 for an example of adding a
linear feature.
Delete Linear Feature
Delete a linear feature. In SDRP GUPS, only user-added
features are eligible for deletion. See sub-section 5.3.6 for
examples of deleting a linear feature.
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Button
Name
Function/Description
Modify Area Feature
Make updates to school districts (Boundary Change,
Complex Consolidations, Complex Dissolutions and New
District, etc.). See sub-section 5.2.2 for more information.
Show/Hide Legend
Shows or hides the legend (e.g., Table of Contents). It may
be helpful to close the legend to make more screen space
for the Map View.
Scale Bar Tool
Permits the selection of units of measure to display in the
scale bar as well as the color of the scale bar to display in
the Map View.
Load/Unload County
Reference Layer
Permits loading and unloading of county-level reference
layers into the SDRP project for any county within the
state. This button permits loading of Census Bureau spatial
layers for the selected county(s). Reference layers (e.g.,
roads, railroads, area landmarks, water, etc.) are required
to be loaded before most school district updates may be
made. When using Unload County Reference Layer, the
data is removed from the project but not the computer.
See sub-sections 5.3.2 and 5.3.3 for detailed instructions.
Remove County
Reference Layer
Removes a loaded county reference layer from the project
and deletes the data from the computer. Participants use
this button when they determine they no longer need to
reference the county level data. Once a county is removed,
users would use the Load/Unload County Reference Layer
button to load the county-reference layers back into the
project.
Geography Review Tool
Review the attribute table for layers that exist in the Table
of Contents. Refer to sub-section 5.4.2 for details.
Review Change
Polygons
Review change polygons in a layer and make corrections.
Refer to sub-section 5.4.3 for details.
SDRP Criteria Review
Tool
Review potential criteria data errors and informational
warnings. Refer to sub-section 5.4.1 for details.
Import State Zip
Imports another user’s “DataDirectory” output .zip file for
review or editing by another person. GUPS generates
this .zip file as part of the Export to Zip–Share with Another
Participant option. This file is the whole state’s SDRP
project and cannot be used if the same project is open in
GUPS.
This button will not work if the same project is open. As an
alternative, use the Import Project Zip file button on the
Map Management window prior to opening any project.
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Button
Name
Function/Description
Export to Zip
Includes two export options: Export for Census and Share
with Another Participant. Refer to sub-section 5.5 for
details on both options.
Use Export for Census option to create the .zip file of the
SDRP project that contains all required data for submission
to the Census Bureau.
Use Share with Another Participant option to share work
with others.
U.S. Census Bureau
Export Map to Print
Export a printable map in .pdf, .png, .tif, or jpeg format.
Internet Map Service
Opens a GIS map service from the internet (i.e., Google
Maps® or Bing Maps®) after selecting a point in the Map
View. The intent of this tool is to provide visual assistance
from an external source. An internet connection is
required for this button to function.
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Button
Name
Function/Description
TIGERweb Map Service
Permits loading of Census Bureau spatial data from the
TIGERweb Web Map Service (WMS). The selected data
layers load into the Table of Contents of the project. To
remove the loaded layers, relaunch the button and
uncheck the selected layers.
Because of the Load/Unload County Reference Layer
button, users may not find this button necessary.
Add Imagery/Remove
Imagery
Adds imagery to the SDRP project. The imagery loads near
the bottom of the Table of Contents, so it underlies other
layers. The button adds Esri imagery.
Remove imagery by using the same button. It will change
to include a red negative symbol, or users can remove
imagery by using the mouse to right-click on the imagery
layer in the Table of Contents.
5.2.2
Describing the SDRP Toolbar’s Modify Area Feature Tool
The Modify Area Feature tool (Figure 29) contains the functionality used to make most
geographic and attribute updates during the SDRP. Once open, the Modify Area Feature tool
becomes active upon selecting a Geography (a school district level including Elementary,
Secondary, or Unified) and an Action (Boundary Change, Complex Consolidation, Complex
Dissolution, or New District). The Modify Area Feature tool displays all school districts for the
selected school district geography in the target layer list. The target layer list consists of the
state, SDLEA code, and school district name located under the State and Info columns. School
districts can be identified in the Map View from the info list in one of two ways:
•
A single left-click of the mouse on a school district highlights the district on the map but does
not zoom to that school district.
•
A double left-click of the mouse both highlights and zooms to the full geographic extent of the
selected school district in the Map View.
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Figure 29: Modify Area Feature Tool
Table 9 describes each button in the Modify Area Feature tool and their function or description.
Table 9: Modify Area Feature Tool Buttons and Their Function/Description
Button
Name
Function/Description
Select Target Layer
Selects a target area (school district) by left-clicking the mouse
on the map rather than selecting from the Modify Area Feature
tool info list.
Select Feature(s)
Selects faces. This button allows the selection of individual faces
and multiple faces by polygon, freehand, radius, and by
geography. This button is vital to making corrections or updates,
so review sub-section 5.2.2.1 for more details and examples of
its use.
Add Area
Adds selected area to the chosen geography based on the
desired action.
Remove Area
Removes selected area from the chosen geography.
Note: This action is only available if completing a boundary
change for secondary school district geography.
U.S. Census Bureau
Previous/Next NonContiguous Area
Cycles through non-contiguous areas.
Add New District
Creates a new school district based on chosen geography.
Change Attributes
Opens editable attributes dialog window for selected target
layer.
Remove Area Feature
This tool is disabled and not used during the SDRP.
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5.2.2.1 Using the Select Feature(s) Button in the Modify Area Feature Tool
The Select Feature(s) button provides several methods to select faces to make changes to
school districts. Table 10 describes each of the feature selection methods.
Table 10: Steps to Use the Select Feature(s) Button
Step
Action and Result
After selecting the geography, action, and target area in the Modify Area Feature window, use
the Select Feature(s) button to highlight the school district faces to update. There are five
feature selection methods: Select Feature(s), Select Features by Polygon, Select Features by
Freehand, Select Features by Radius, and Select Features by Geography. In addition, there is an
option to deselect the selection.
Step 1
To select faces or polygons one at a time, choose the Select Feature(s) option. Left-click the
mouse on the face to update. The selected face turns yellow (color may vary).
Step 2
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Step
Action and Result
To select more than one face hold down the CTRL key on the keyboard while left-clicking the
mouse on the additional face. This method is useful when selecting noncontiguous faces, as
shown below.
Step 3
To select multiple features, select the Select Feature(s) button, then drag the cursor over the
features on the map. This method is useful when selecting a large number of contiguous faces.
The second option, Select Features by Polygon, selects features through a polygon drawn
around the features on the map. To use this feature, select it in the drop-down menu then
follow the steps below.
Step 4
To use this option, left-click the mouse on the map to begin drawing the polygon. Drag the
cursor to extend the line, left-click the mouse again to extend the line in a new direction. To
complete the selection, right-click the mouse. Faces that either cross or are contained within the
selection polygon will be highlighted in yellow.
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Step
Action and Result
Select Features by Freehand selects features based on user-defined shapes drawn on the map.
Step 5
To use this option, choose a spot on the map and use the cursor to draw any shape (polygon,
triangle, circle, etc.). Features that either cross or are contained within the selection area will be
highlighted in yellow.
Select Features by Radius selects features by defining a circle around the features to select.
Step 6
To use this tool, left-click the mouse on the map, then hold down the mouse and drag the cursor
outward to expand the circle. Release the mouse when done. The feature(s) selected is (are)
highlighted in yellow.
Select Features by Geography selects all the faces contained in a geographic entity. It is possible
that changes to school districts will be made based on existing Census Bureau geography. For
example, creating a new school district based on an incorporated place. For that example,
instead of selecting each face, use of the Select by Geography tool will select all the faces of the
chosen geography at once.
Step 7
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Step
Action and Result
After choosing Select Features by Geography, the Select by Geography layer window opens. This
window can be docked in the project for ease of continued use.
Step 8
Selecting a layer from the Select by Geography layer window activates the geography for that
layer and limits the selection of features to that geography. In this example, all faces of an
incorporated place are selected for inclusion in a new elementary school district.
Select Incorporated Place from the Select by Geography layer window.
Step 9
Ensure the visibility for the Incorporated Place layer is turned on in the Table of Contents.
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Step
Action and Result
Zoom to La Harpe city.
Step 10
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Step
Action and Result
With the Select by Geography tool active, left-click the mouse on any of the faces inside La
Harpe city. The Select by Geography tool selects (highlights yellow) all faces.
Note: There may be a lag between when the geography/faces are chosen and when GUPS
completes the selection. This is common when selecting large geography/school district areas
that contain many faces. If there is a noticeable lag, this generally indicates that GUPS is still
processing the selecting faces.
Step 11
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Step
Action and Result
From the Modify Area Feature window, select the Add New District button.
Step 12
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Fill in attributes for the new school district and select Ok.
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Step
Action and Result
All faces of the incorporated place of La Harpe city are now included in the La Harpe City
Elementary School District.
Step 13
Deselect Features from All Layers deselects all highlighted faces on the map.
Step 14
5.3
SDRP Updates Using GUPS
The tables in this sub-chapter provide instructions for making SDRP updates using GUPS. The
examples in this section begin with a new project for the state of Illinois. While the examples
use real data, all changes are fictitious. They are for illustration only and do not indicate any
actual geographic changes.
5.3.1
Boundary Change Basics
Boundary changes can include whole faces or split faces if the whole area of a selected face is
not needed in the boundary change.
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When making boundary changes using GUPS, keep the following in mind:
•
Load the county reference layers first.
•
Which school district is the target district (i.e., the one adding area), and if it is a(n) elementary,
secondary, or unified school district?
•
Which school is losing area, and if it is a(n) elementary, secondary, or unified district?
•
Do faces need to be split to support boundary changes?
5.3.2
Load County Reference Layers
Follow the steps in Table 11 to load county reference layers to support new boundary changes.
Table 11: Steps to Load County Reference Layers
Step
Action and Result
In the SDRP toolbar, select the Load/Unload County Reference Layer button.
Step 1
From the county list, select Hancock [17067] with a checkmark.
Step 2
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Step
Action and Result
From the Select Data Folder, Directory or Location, select Census Web and then select Ok.
Step 3
GUPS will begin to download the selected county. When the download completes, GUPS adds
the country reference layers to the project. To confirm that county reference layers have been
added, expand the edges group layer in the Table of Contents.
Step 4
5.3.3
Unload County Reference Layers
County reference layers in a project can be unloaded using the Unload County Reference Layers
tool. This tool can be used if the number of loaded counties is starting to affect GUPS
performance, or for counties that are no longer needed.
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Note: Unloading county reference layers does not delete data from the computer. The county
reference layer shapefiles still exist in the GUPSGIS home directory and can be reloaded, if
needed.
Follow steps in Table 12 to unload county reference layers.
Table 12: Steps to Unload County Reference Layers
Step
Action and Result
In the SDRP toolbar, select the Load/Unload County Reference Layer button.
Step 1
From the county list, loaded counties will appear first in the list and highlighted in cyan. To
unload the county, uncheck the checkbox. Then select Ok.
Step 2
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Step
Action and Result
To confirm that the county reference layers have been unloaded, review the edges group layer
in the Table of Contents. In this example, the edges group layer is no longer expandable
confirming that the reference layers have been unloaded.
Step 3
5.3.4
Boundary Change Using Whole Faces
Follow the steps in Table 13 to add whole faces to an existing school district to complete a
boundary change.
Table 13: Steps to Make a Boundary Change Using Whole Faces
Step
Action and Result
Begin by selecting the Modify Area Feature button from the SDRP toolbar.
Step 1
In this example, there is a boundary change between two elementary school districts, and the
line that will be used as the new boundary already exists in the Census Bureau data. Whole faces
from La Harpe Community School District are added to Carthage Elementary School District.
In the Modify Area Feature window, use the mouse to select the drop-down arrow next to the
Geography menu. In this example, choose Elementary School District. Select Boundary Change
from the Action menu.
Step 2
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Step
Action and Result
When the Geography is chosen, the Modify Area Feature window populates with the list of
available elementary school districts with the state and SDLEA code displayed for each district.
The list is sorted alphabetically by school district name.
Step 3
From the Modify Area Feature table list, select 01385–Carthage Elementary School District 317.
Step 4
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Step
Action and Result
After the selection, the Modify Area Feature window highlights the school district in the Map
View. A single left-click of the mouse highlights the school district. Double-clicking the left mouse
button zooms to the extent of 01385–Carthage Elementary School District 317.
Step 5
Using the Zoom button in the Standard toolbar, zoom to the following area where the change
will occur.
Step 6
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Step
Action and Result
From the Modify Area Feature window, select the Select Feature(s) button.
Step 7
On the map, left-click the mouse to select the following three faces from 01381–La Harpe
Community School District 347. To select multiple faces, hold down the CTRL button on the
keyboard while continuing to click the mouse. With each click of the mouse the face highlights in
yellow to indicate an active selection.
Step 8
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Step
Action and Result
Click the Add Area button in the Modify Area Feature window to initiate the boundary change.
Step 9
As part of the boundary change process, the following notification appears listing the school
districts(s) losing area as a result of the boundary change. Select OK.
Step 10
The next window provides an optional COMMENTS field that can be used to include any
supporting information about the boundary change. Select Ok.
Step 11
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Step
Action and Result
The Map View updates to reflect the change in boundary made to Carthage Elementary School
District.
Step 12
5.3.5
Add a Linear Feature to Split a Face
Table 14 describes the steps to add a linear feature to split a face if the whole area of a selected
face is not to be included in the boundary change. After splitting the face, refer to Table 13 to
complete the boundary change.
Table 14: Steps to Add a Linear Feature to Split a Face
Step
Action and Result
From the SDRP toolbar, select the Add Linear Feature button.
Step 1
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Step
Action and Result
In this example, the new boundary does not exist in the Census Bureau data and a new linear
feature must be added before the boundary change may be made.
In the Map View, navigate and zoom to the area to split. Left-click the mouse at the starting
point of the line (A) and continue to left-click the mouse at each vertex along the path of the line
to be drawn. When the line is complete, right-click the mouse to finish drawing (B).
Step 2
U.S. Census Bureau
GUPS adds the linear feature to the map while also splitting faces. These split faces can be
individually selected to include in a boundary change.
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Step
Action and Result
If a linear feature is added into an adjacent county that does not have county reference layers
loaded, GUPS will display a message prompting that reference layers need to be loaded for the
identified county to continue.
Select OK to automatically open the Load/Unload County Reference tool with the county
preselected by GUPS to download. Select Cancel to close the window if adjacent county
reference layers are not needed
5.3.6
Delete a Linear Feature
Linear features can be deleted one segment at a time, as described in Table 15, or multiple
segments at a time as described in Table 16.
Table 15: Steps to Delete a Linear Feature One Segment at a Time
Step
Action and Result
Only user added linear features can be deleted using the Delete Linear Feature button.
Step 1
U.S. Census Bureau
In this example, a linear feature that was digitized incorrectly is deleted. Select the Delete Linear
Feature button from the SDRP toolbar to delete the linear feature created in the previous steps.
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Step
Action and Result
Left-click the mouse on the segment to delete. It will highlight in cyan to indicate its selection.
When the Delete Linear Feature tool is active the mouse cursor turns into a cross-selection.
Hover over the line segment to delete and left-click the mouse to complete the selection of the
feature. A window opens to confirm whether to delete the selected feature(s).
Step 2
Choose OK and GUPS deletes the line segment.
Step 3
Another method to delete a linear feature is by using the Select Feature(s) button and Select
Features by Polygon option to draw a selection region/area over the line to delete then follow
the same instructions as detailed in the previous step.
Table 16: Steps to Delete Multiple Segments of a Linear Feature
Step
Action and Result
Choose the Select Feature(s) button from the Standard toolbar. Please note, the image below
shows only a portion of the Standard toolbar.
Step 1
Details on the Standard toolbar are found in sub-appendix E2.
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Step
Action and Result
Left-click the mouse on the map and drag a selection box around the linear features added to the
map. GUPS will highlight selected features yellow (color may vary).
Step 2
From the SDRP toolbar, with the linear feature selected, select the Delete Linear Feature button.
Step 3
Only user added linear features are eligible for deletion. GUPS will notify if any of the selected
features are ineligible for deletion. Select OK to proceed with deletion or Cancel to close the
window and cancel the deletion request.
The Map View refreshes, and the linear feature is deleted.
Step 4
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5.3.7
Making Elementary and Secondary School District Boundary Changes
Simultaneously
If GUPS detects that an elementary school district boundary change may require a
corresponding secondary school district boundary change, GUPS will offer the user the option
to proceed with the secondary boundary change once the elementary change is complete. The
user may choose to use the same face selection from the elementary school district boundary
change to update the secondary school district, or the user can decline if the secondary update
is not appropriate. Follow the steps in Table 17 to complete this action.
Table 17: Steps to Make Elementary and Secondary School District Boundary Changes
Step
Step 1
Action and Result
Begin by selecting the Modify Area Feature button from the SDRP toolbar.
In this example, a boundary change will be completed between 01385–Carthage Elementary
School District 317, 01384–Illini West High School District 307, and 27780–Nauvoo-Colusa
Community Unit School District 325. In the Modify Area Feature window, select Elementary
School District from the Geography drop down menu and then choose Boundary Change from
the Action drop down menu.
Step 2
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Step
Action and Result
Double-click the left mouse button to select 01385–Carthage Elementary School District 317
from the target layer list.
Upon selection, the Map View zooms to the extent of 01385–Carthage Elementary School
District 317.
Step 3
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Step
Action and Result
Choose the Select Feature(s) button from the Modify Area Feature window.
Step 4
From the Map View, select any face from the adjacent 27780–Nauvoo-Colusa Community Unit
School District 325 using the Select Feature(s) button. The selected face will highlight in yellow.
Step 5
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Step
Action and Result
From the Modify Area Feature window, select the Add Area button to begin the boundary
change.
Step 6
GUPS begins to process the boundary change. The List of School Districts Losing Area window
appears. Select OK to dismiss the window.
Step 7
The following window provides read-only attribute information for the target elementary school
district. The COMMENTS field is optional. Select Ok continue.
Step 8
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Step
Action and Result
GUPS opens a new dialog window that asks, “Do you want to use this selection to update the
Secondary School District?” If No is selected, the update completes, leaving the elementary
school district boundary change intact and making no change to the secondary school district. To
update the secondary school district, select Yes.
Step 9
GUPS opens a new dialog window with the prompt “Select Secondary School District.” This dropdown menu provides a list of all Secondary School Districts in the state, sorted by Secondary
School District name. Choose 01384–Illini West High School District 307 then select OK.
Step 10
GUPS begins to process the boundary change. The following window opens, providing noneditable and editable attribute information of the target secondary school district. The
COMMENTS field is optional. Select Ok to continue.
Step 11
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Step
Action and Result
GUPS refreshes the Map View, and the secondary school district boundary change is complete.
Step 12
5.3.8
Complex Consolidation
A complex consolidation change refers to the situation where two or more school districts
merge to create a new school district with a new name and new SDLEA code along with
additional boundary changes. Follow the steps in Table 18 to perform a complex consolidation.
Table 18: Steps to Perform a Complex Consolidation
Step
Step 1
Action and Result
Begin by selecting the Modify Area Feature button from the SDRP toolbar.
In this example, a complex consolidation will be completed between 01388–Dallas Elementary
School District 327 and 01381–La Harpe Community School District 347. In the Modify Area
Feature window select Elementary School District from the Geography drop down menu and
then choose Complex Consolidation from the Action drop down menu.
Step 2
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Step
Action and Result
Double-click the left mouse button to select 01388–Dallas Elementary School District 327 from
the target layer list. Upon selection, the Map View zooms to the extent of Dallas Elementary
School District.
Step 3
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Step
Action and Result
To begin the consolidation, choose the Select Feature(s) button from the Modify Area Feature
window.
Step 4
Using the Select Feature(s) button, select any face from 01381–La Harpe Community School
District 347. This selection is for identifying the second school district to be included in the
complex consolidation. When a face is selected, the Complex Consolidation Selection dialog opens
with a list of all unified and elementary school districts in the state. This warning window confirms
the school districts to consolidate from. Select OK.
Step 5
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Step
Action and Result
The Map View refreshes and the entire La Harpe Community School District is highlighted in
yellow.
Step 6
With both school districts selected, choose the Complex Consolidation button from the Modify
Area Feature window to begin the consolidation.
Step 7
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Step
Action and Result
The first window to appear is for Selected School Districts. This window includes a layer list of
school districts to be consolidated as well as two radio buttons to choose the school district type
to consolidate into.
Step 8
The radio button automatically defaults to the school district type of the selected target layer, in
this case, Elementary School District. It is also possible to consolidate the chosen elementary
school districts into a unified school district by selecting the Unified School District radio button.
In this example, the chosen elementary school districts are consolidated into a new elementary
school district. Select OK.
The Modify Area Feature Attribute window opens. This window is used to provide the attribute
information for the new consolidated school district. Required fields include SDLEA, Name, Low
Grade, and High Grade. Comments are optional.
Step 9
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Step
Action and Result
GUPS automatically generates a temporary SDLEA code. If an approved SDLEA code exists, enter it
into the SDLEA field. If a temporary number is used, the SDRP team will obtain a permanent SDLEA
code from the NCES. In this example, the automatically generated SDLEA code is used. Fill in the
remaining required fields as shown below. Select Ok to close the window.
Step 10
The Map View refreshes, and the newly consolidated Dallas La Harpe Elementary School District
appears on the map.
Step 11
Step 12
U.S. Census Bureau
A complex consolidation must also include boundary change(s). The next step is to complete these
boundary changes. Refer to sub-section 5.3.1 for directions on how to perform a boundary
change.
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5.3.9
Complex Dissolution
A complex dissolution change occurs when a single school district is dissolved and its area split
between two or more other existing school districts, with or without additional boundary
changes. Follow the steps in Table 19 to perform a complex dissolution.
Table 19: Steps to Perform a Complex Dissolution
Step
Action and Result
Complex dissolutions require county reference layers to be loaded into the SDRP project. For the
affected school districts, confirm that county reference layers have been loaded for all applicable
counties. Use the Load/Unload County Reference Layer tool described in Table 11 to load
county reference layers.
Step 1
Begin by selecting the Modify Area Feature button from the SDRP toolbar.
In this example, a complex dissolution is completed using a unified school district,
18060–Hamilton Community Consolidated School District 328. In the Modify Area Feature
window, select Unified School District from the Geography drop down menu and then choose
Complex Dissolution from the Action drop down menu.
Step 2
Select 18060–Hamilton Community Consolidated School District 328 from the target layer list.
Step 3
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Step
Action and Result
Upon selection, the Map View zooms to the extent of Hamilton Community Consolidated School
District.
Step 4
To begin the dissolution, choose the Select Feature(s) button from the Modify Area Feature
window.
Step 5
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Step
Action and Result
Use the Select Feature(s) button to choose faces from the target layer. This may be done by
either 1) selecting individual faces to be included or 2) selecting a region of faces by left-clicking
the mouse and dragging across the target school district. Only faces that exist within the target
school district will be selected. Selected faces will be highlighted in yellow. This example overlays
the yellow on the purple for the school district.
Step 6
With the faces selected, choose the Complex Dissolution button from the Modify Area Feature
window to begin the dissolution.
Step 7
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Step
Action and Result
The first window to appear is for Select School Districts. Each school district listed is sorted
alphabetically by level. From this list, choose the school district that will be used to incorporate
the dissolved faces. In this example, select 27780–Nauvoo-Colusa Community Unit School
District 325, then select OK.
Step 8
The final window to appear is the Create Change Polygons attribute information. The
COMMENTS field is editable to allow any notes that may be relevant to the dissolution. Select
Ok.
Step 9
There could be a lag between selecting the faces to be included in the dissolution and when the
dissolution completes in GUPS. If there is a noticeable lag, GUPS is still in the process of
dissolving the selected faces and completes once the Modify Area Feature notification appears.
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Step
Action and Result
The Map View refreshes and the updated school district boundaries for both Hamilton
Community Consolidated School Districts and Nauvoo-Colusa Community Unit School District
display.
Step 10
GUPS automatically reselects 18060–Hamilton Community School District 328 to finish selecting
the remaining faces.
Step 11
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Step
Action and Result
To complete the dissolution, select the remaining faces and dissolve them into neighboring
Warsaw Community Unit School District. Once dissolved, the revised school district boundaries
should reflect the example below. To help view the dissolution, a red rectangle is used in the
image below. The former boundary lines are shaded in light gray.
Step 12
5.3.10 New District
A new district change occurs when transferring area from one or more existing school districts
to form a completely new school district. Do not confuse this transaction with a consolidation
where the entire area of one or more school districts consolidates to form a new school district.
Follow the steps in Table 20 to create a new school district.
Table 20: Steps to Create a New District
Step
Action and Result
A new district change requires county reference layers to be loaded. Confirm that county
reference layers have been loaded for all applicable counties before continuing. Use the
Load/Unload County Reference Layer tool described in Table 11 to load county reference layers.
Step 1
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Begin by selecting the Modify Area Feature button from the SDRP toolbar.
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Step
Action and Result
This example illustrates creating a unified school district, Hancock Unified School District. In the
Modify Area Feature window, use the mouse next to the Geography and Action drop-down
menus to choose Unified School District. Select New District, respectively.
Step 2
Note: When the action is set to New District, the Modify Area Feature window disables the
school district layers list and activates only the Select Feature(s) and New District buttons.
From the Modify Area Feature window, choose the Select Feature(s) button.
Step 3
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Step
Action and Result
In the Map View, zoom into an area to include in the new district. This example demonstrates
selecting faces from existing 40890–Warsaw Community Unit School District 316 to create the
new district.
Step 4
Select the Add New District button in the Modify Area Feature window.
Step 5
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Step
Action and Result
The Modify Area Feature window opens with attributes needed to create a new district.
Step 6
The red asterisk denotes the required fields (SDLEA, Name, Low Grade, and High Grade) to
complete the new district fields. GUPS automatically generates a temporary SDLEA code. If a
temporary number is used, the SDRP team will obtain a permanent SDLEA code from the NCES.
Complete these fields and then select Ok.
The List of School Districts Losing Area window appears. Select OK.
Step 7
There could be a lag between selecting the faces to be included in the new district and when the
new district action completes in GUPS. If there is a noticeable lag, GUPS is still in the process of
creating the new district with the chosen faces and completes once the Modify Area Feature
notification appears.
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Step
Action and Result
The Map View refreshes, and the new Hancock Unified School District appears on the map.
Step 8
5.4
Review and Validate Updates
GUPS provides three tools—the SDRP Criteria Review tool, the Geography Review tool, and the
Review Change Polygons tool to help review and validate the updates made during the SDRP.
The contents of this sub-section detail using each of these three tools and provide examples of
errors or warnings that may result.
5.4.1
SDRP Criteria Review Tool
The SDRP Criteria Review tool is a validation tool that reviews spatial and attribute changes
made during the SDRP. The SDRP Criteria Review tool is a mandatory tool that must be run
before the export of the file to the Census Bureau. This tool ensures that all changes correctly
follow Census Bureau data submission guidelines, and it allows corrections on any item that is
flagged for review by the SDRP Criteria Review tool.
The tool reports two problem types: errors and informational warnings. Errors are critical data
issues that must be fixed before exporting data to the Census Bureau. Warnings are issues that
the Census Bureau would like the mapping coordinator to review. This tool reviews five primary
criteria as listed in Table 21.
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Table 21: SDRP Criteria Review Tool Error and Warning Messages
Criteria
Error/Warning
Fix/Ignore
Grade Range Overlap (sub-section 5.4.1.1)
Error
Must Fix
Grade Range Coverage Gap (sub-sections 5.4.1.2 and 5.4.1.3)
Error
Must Fix
Partially Dissolved School District (sub-section 5.4.1.4)
Error
Must Fix
Non-contiguous Entities (sub-section 5.4.1.5)
Warning
Fix or Ignore
Multiple Secondary School Districts (SCSDs) to a single
Elementary School District (ELSD) (sub-section 5.4.1.6)
Warning
Fix or Ignore
Table 22 covers the steps to use the SDRP Criteria Review tool.
Table 22: Steps to Use the SDRP Criteria Review Tool
Step
Action and Result
Open the SDRP Criteria Review tool from the SDRP toolbar.
Once selected, users may be asked to save the project before the tool can run. All edits must be
saved prior to review. If a save-related message appears select Yes. The following window
appears indicating the tool’s progress in reviewing all criteria checks.
Step 1
If the tool determines that spatial and attributes changes have passed review, the following
window appears.
Step 2
The option to open the SDRP Criteria Review tool is presented if the user would like to review
any warnings that were previously fixed. In this scenario, all features have passed the criteria
review.
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Step
Action and Result
If errors are found, the following window appears.
Step 3
Follow the detailed instructions on correcting the various error types that can occur during the
SDRP Criteria Review located in the subsequent sub-sections.
5.4.1.1 Grade Range Overlap Error
Note: The scenarios provided are intended to be an introduction on how to resolve criteria errors in
GUPS and not a comprehensive list of all possible scenarios and solutions that can occur. The
steps taken to resolve real-world criteria errors largely depend on the type of edits completed
and the local, specialized school district knowledge the mapping coordinator has when making
updates during the SDRP.
Grade Range Overlaps occur when one school district contains grade ranges that also exist in
another school district occupying the same area. For example, an elementary school district has
a grade range of pre-k (PK)-9 while the underlying secondary school district has a grade range
of 9-12. This is considered a grade range overlap since both the elementary school district and
the secondary school district have ‘9th grade’ in their respective grade ranges. Grade range
adjustments need to occur for either the elementary school district or secondary school district
to correct this error.
Table 23 illustrates an example where the SDRP Criteria Review tool flagged a grade range
overlap that exists between 01385–Carthage Elementary School District 317 and 01384–Illini
West High School District 307.
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Table 23: Steps to Correct a Grade Range Overlap Error
Step
Action and Result
In this example, the SDRP Criteria Review tool flagged a grade range overlap that exists between
01385–Carthage Elementary School District 317 and 01384–Illini West High School District 307.
Step 1
Review the error to identify the issue. Both the elementary school district (01385–Carthage
Elementary School District 317) and the secondary school district (01384–Illini West High School
District 307) have ‘9’ in their grade range coverage. Carthage Elementary’s grade range should
only include PK-08. Therefore, an attribute change must occur for Carthage Elementary School
District to resolve this issue.
To correct the grade range overlap, select 01385–Carthage Elementary School District 317 from
the Modify Area Feature window info list as the target layer. Then select the Change Attributes
button.
Step 2
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Step
Action and Result
The window opens with editable attributes fields for 01385–Carthage Elementary School District
317.
Step 3
Change the High Grade attribute from 09 to 08. Then select OK.
Step 4
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Step
Action and Result
In the SDRP Criteria Review tool (still open from its original execution), select the Save button.
The criteria check will run again.
Step 5
If all issues were corrected, a message displays saying all features pass criteria review.
Otherwise, continue correcting the failures.
5.4.1.2 Grade Range Coverage Gap Error–Incorrect Attributes
Grade Range Gaps can occur when one, or more, school district geographies have missing grade
ranges. In this example a grade range gap (Figure 30) has been identified between 01381–La
Harpe Community School District 347 and 01384–Illini West High School District 307. A grade
range attribute change could be made to either the elementary school district or the secondary
school district. Changing the grade range for La Harpe Community School District from ‘PK-07’
to ‘PK-08’, as described above in Table 23, would resolve the grade range gap error.
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Figure 30: Example of a Grade Range Gap Error–Incorrect Attributes
5.4.1.3 Grade Range Coverage Gap Error–Missing School District Geography Coverage
It is possible that a grade range coverage gap exists because school district geography coverage
is missing entirely. For example, during a Complex Consolidation or Boundary Change, faces
from a unified school district are added to an elementary school district. The unified school
district faces that now belong to the elementary school district are missing secondary school
district coverage because GUPS does not automatically apply secondary coverage. Instead of an
attribute change, the grade range gap is resolved by adding the secondary school district
coverage to those new elementary school district faces through the boundary change action.
Refer to Table 13 for steps to make a boundary change using whole faces.
5.4.1.4 Partially Dissolved School District Error
If, during a complex dissolution action, a school district has not been completely dissolved into
the target school district(s), the SDRP Criteria Review tool flags this partially dissolved school
district as an error (Figure 31). In the example below, 18060–Hamilton Community School
District 328 has been flagged as being partially dissolved.
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Figure 31: Example of a Partially Dissolved School District Error
The description states how many faces remain to dissolve. In this example, Hamilton
Community Consolidated School District 328 has 612 faces that need to be dissolved to
complete the dissolution. Open the Modify Area Feature tool and complete the complex
dissolution for Hamilton Community Consolidated School District 328. Refer to Table 19 if
questions remain on performing this update.
When all faces have been dissolved, select Save in the SDRP Criteria Review tool to rerun the
tool to confirm that the error has been resolved. If all faces have been dissolved and no other
informational warnings or errors exist, the SDRP Criteria Review tool will indicate that all
criteria have passed review.
5.4.1.5 Informational Warning–Non-contiguous Entities
A noncontiguous entity is a type of informational warning that GUPS provides as a means of
data review. Unlike errors, which must be corrected, informational warnings do not require
fixing before exporting the file to the Census Bureau. They can either be ignored or fixed. The
purpose of these informational warnings is to alert users of any potential data issues created
during the SDRP editing phase. The noncontiguous entity warning can be useful if, for example,
during the creation of a new school district, some faces were missed.
It is possible to ignore a noncontiguous warning. If modifying or creating a school district has
resulted in a noncontiguous school district with legitimate data changes, the criteria review
gives the option to ignore the warning.
5.4.1.6 Informational Warning–Multiple Secondary School District (SCSD) Assigned to Single
Elementary School District (ELSD)
The second type of informational warning involves the assignment of multiple secondary school
districts to a single elementary school district.
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Figure 32: Informational Warning (Multiple Secondary School Districts–Single School District)
In this example, illustrated in Figure 32, the SDRP Criteria Review tool found that ELSD 03840
Concord School District is covered by multiple SCSDs (03870 and 06930). Upon review, a
boundary correction to ELSD Concord resulted in a single face being covered by SCSD LincolnSudbury while the balance of Concord is covered by SCSD Concord-Carlisle. Resolving these
types of warnings will largely depend on the local, specialized knowledge regarding the
behavior of school district geography.
For this example, the following three solutions could be used to resolve this warning.
•
Ignore–The change in geography is correct and should be left as is.
•
Boundary Change–The face should belong to ELSD Lincoln-Sudbury School District and not ELSD
Concord School District.
•
New SCSD–Include this face in a new secondary school district.
5.4.1.7 Informational Warnings–Options for Viewing
By default, the SDRP Criteria Review tool will only display warnings for school districts that have
been modified by a user as indicated by the checkmark next to the “Only show warnings for
school district modified by user” option. Unchecking this option may display warnings for other
school districts in the state that were not included as updates during the SDRP. If time allows
the mapping coordinator can review these warnings, but the priority should be warnings
identified for school districts modified by a user first.
The second option is the checkbox for ‘Show All Ignored Warnings.” When informational
warnings have been ignored, the SDRP Criteria Review tool removes these items from the
Criteria Fail list. To review any previously ignored informational warnings, select the show all
check box. Unchecking the Show All Ignored Warnings check box hides these items from the
Criteria Fail list (Figure 33).
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Figure 33: Information Warning Check Boxes
Note: When the Show All checkbox is selected, the Ignore checkbox for previously ignored
informational warnings is disabled. Informational warnings marked as ignore cannot be
unchecked once changes are saved in the SDRP Criteria Review tool.
5.4.2
Geography Review Tool
The Geography Review tool filters the map layers based on various fields in the attribute table.
Use this tool to check the updates made to linear features and school districts. This tool may
also be used to view the attributes of entities, features, and boundaries that were not changed.
Steps for using the Geography Review tool information appear in Table 24.
Table 24: Steps to Use the Geography Review Tool
Step
Action and Result
Select the Geography Review tool from the SDRP toolbar.
The Geography Review Tool window opens.
Step 1
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Step
Action and Result
From the Layer Name drop-down menu select the data layer to view.
Step 2
For this example, select “sdrpst24_17_changes_unsd.” This is a change polygon created from
updating a unified school district layer.
Once selected, the attribute table opens and the attributes for each unified school district that
changed are displayed.
Step 3
If all the columns in the attribute data table are not visible, drag the edge of the window
outward to widen the view. Alternatively, move the window to another location by selecting
inside the box and dragging it.
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Step
Action and Result
To view the unified school district on the map, select the corresponding row in the attribute
table, then choose the Zoom button in the window. The row is highlighted, and the map
automatically zooms to the unified school district. The feature will be highlighted yellow–color
may vary.
Step 4
To view other unified school districts in the table rows, use the Previous Zoom and Next Zoom
buttons. Selecting each button automatically zooms and highlights the feature for that row.
Step 5
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Step
Action and Result
Use the Search feature at the bottom of the window to filter the table layers by specific
attributes (e.g., full name, MAF/Feature Class Code (MTFCC), change type, etc.)
For this example, select change type (CHNG_TYPE) and choose M–Merge/Complex
Consolidation. After selecting Search button, the attribute table is filtered to show the rows for
only those records with a CHNG_TYPE ‘M’.
Step 6
The drop-down list of CHNG_TYPES is a global list for all Census Bureau programs, therefore
there are more CHNG_TYPES available than are used in the SDRP. The following CHNG_TYPES
are those specific to the SDRP: A–Annexation or Addition; M–Merge/Complex Consolidation;
B–Boundary Correction; E–New Entity/New District; G–Change Classification; H–Complex
Dissolution, P–Partially Dissolved District; X–Deletion; N–New in County School District.
To view an individual record, select its row and choose the Zoom button. To return to the
attribute table to see a full, unfiltered, unified school district layer select the Refresh button in
the upper right-hand corner of the window.
Step 7
5.4.3
Review Change Polygons Tool
The Review Change Polygons tool, described in Table 25, allows the user to view the
transactions created from school district boundary edits.
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Table 25: Steps to Use the Review Change Polygons Tool
Step
Action and Result
Select the Review Change Polygons tool from the SDRP toolbar.
The Review Change Polygons window opens just below the Table of Contents.
Step 1
Use the Geography drop-down menu to select the school district geography type to review. In
this example, select Elementary School District.
Step 2
After selecting the geography type, the window populates with all change polygon transactions
for the selected school district level. This elementary school district has two transactions for a
complex consolidation.
Step 3
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Step
Action and Result
To view the polygon related to the transaction, select the row for the polygon in the list. The
map zooms to the location of the polygon and highlights that polygon on the map (highlight is
yellow, but color may vary.)
Step 4
Once the review is complete, close the Review Change Polygons tool by selecting the Close
button in the lower right-hand corner.
Step 5
5.5
Export Zip Files to Share and Submit
There are two options for creating export Zip files: export a file to share with another
participant and export a file for submission to the Census Bureau. Exporting a file to share with
another participant does not require all errors to be resolved and exports the whole project,
including all reference files. It may be useful to use this option if a school district or county
completes their updates, and they want to send the results to the mapping coordinator for
review.
Exporting a file for submission to the Census Bureau requires all SDRP criteria review errors to
be resolved. The Census Bureau will only accept this file export for submission. In either case,
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GUPS automatically names the output Zip file. It packages all files required by the Census
Bureau into the Zip file and saves it in the default GUPS project directory.
5.5.1
Export a File to Share with Another Participant
To export a file to share with another participant, follow the steps in Table 26.
Table 26: Steps to Export a File to Share with Another Participant
Step
Action and Result
Select on the Export to Zip button on the SDRP toolbar.
Step 1
The Select Output Type window opens. Select the Share with Another Participant radio button.
Then choose OK to continue.
Step 2
The Export to Zip window opens and displays the location of the export file. Select Yes to view
the folder with the export file or No to close the window.
Step 3
Note: The screenshot above is for illustration purposes only and does not reflect the current
SDRP year. When running the Export to Zip tool, folder names and files names created during
export will reflect the correct SDRP year SDRPST25.
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Step
Action and Result
Selecting Yes displays the folder location where GUPS placed the zipped file.
Step 4
Note: GUPS automatically saves the file to an output folder that the GUPS installer placed on the
computer during the installation process.
5.5.2
Export a File for Submission to the Census Bureau
To export a file for submission to the Census Bureau follow the steps in Table 27.
Table 27: Steps to Export a File for Submission to the Census Bureau
Step
Action and Result
Select on the Export to Zip button on the SDRP toolbar.
Step 1
The Select Output Type window opens. Select the Export for Census radio button. Then choose
OK to continue.
Step 2
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Step
Action and Result
If the SDRP Criteria Review tool was not previously executed, the Export to Zip window displays
the SDRP Criteria Review check with a status of NEEDED.
Step 3
If this message appears, select the Cancel button, run the SDRP Criteria Review tool, and resolve
any errors. Check the “Show All Ignored Warnings” box, as shown in Figure 33, for all
informational messages that are valid. Then repeat the export steps again.
If the SDRP Criteria Review tool was previously executed, the Export to Zip window displays the
status of the check and the date and time the checks were made, as shown below.
Step 4
Review the run times listed. If any additional changes were made after the time displayed, select
Cancel and run the SDRP Criteria Review tool again. Then repeat the export steps. To continue
with the export, select OK.
The Export to Zip window opens and displays the location of the export file. Select Yes to view
the folder with the export file or No to close the window.
Step 5
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Step
Action and Result
Selecting Yes displays the folder location where GUPS placed the zipped file.
Step 6
Note: GUPS automatically saves the file to an output folder that the GUPS installer placed on the
computer during the installation process.
Proceed to the final part of the guide to learn about submitting files to the Census Bureau.
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PART 5
HOW TO SUBMIT FILES TO THE CENSUS BUREAU
CHAPTER 6
USING THE SECURE WEB INCOMING MODULE (SWIM)
All submissions for the SDRP must be sent to the Census Bureau using the SWIM. Use the
instructions in this chapter to establish or access a SWIM account and submit the state’s SDRP
zipped GUPS export file, zipped updated listing files, and/or zipped submission log.
Some mapping coordinators may have an existing SWIM account. If so, submit the state’s SDRP
submission using that existing account. For mapping coordinators without an established
account, contact the Census Bureau by email at to request a
registration token. Once a SWIM token has been assigned, create a SWIM account.
To check for the existence of a SWIM account or to reset a password on an established account,
choose “Forgot your password?” on the main SWIM page and enter the email address in
question to check for the existence of an account. If SWIM locates an account, it asks the
established security question for the account, for which the answer is not case-sensitive, and
sends an email to reset the forgotten password. If SWIM does not locate an account associated
with the email address, it returns the following message, “No account registered for this email
address. The email address associated with the account is case sensitive. Try again with the
proper case or go to Account Registration to register for a SWIM account.” Choosing the
Account Registration link opens another window to establish a SWIM account; however, the
person must have a registration token to proceed.
Note: The components of both the email address and the password of SWIM accounts are casesensitive. Make note of the format used when establishing the SWIM account (e.g.,
jane@anytown.org or Jane@anytown.org or JANE@ANYTOWN.ORG.)
SWIM allows four attempts to login before it temporarily locks the account for 15 minutes.
After the lock expires, try to login again or reset the password using the aforementioned
“Forgot your password?” link on the login page. Once reset and logged into SWIM, account
holders may modify their password and security answer by selecting “Change Security” link
along the top, right side of the window.
SWIM file requirements include submission of .zip file format. The .zip file may not include
another .zip file as a component and it must not be larger than 250 megabytes. To send
Annotation Phase changes to the Census Bureau, follow the instructions in Table 28. If
problems still occur with SWIM, contact the Census Bureau because it may be necessary to
create a new SWIM account.
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Table 28: Steps to Use SWIM
Step
Action and Result
Open a new browser window and enter the URL: . The SWIM
login screen opens.
Step 1
Step 2
For users that already have a SWIM account enter the email address and password. The email
and password are case sensitive. Select the Login button. Skip to Step 7.
Step 3
Users without a SWIM account must register. Select the Register Account button. The Account
Registration screen opens. All fields on the Account Registration screen are required.
While working in SWIM obtain help by selecting the Help button on any screen. A screen opens
with links to help resources.
Step 4
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On the Account Registration screen, enter the 12-digit token provided by the Census Bureau,
then enter contact name, agency, and email in the appropriate fields.
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Step
Action and Result
Create a password. The passwords must meet the five criteria below:
Step 5
1.
It must be 8 characters in length.
2.
It must have at least one upper case character.
3.
It must have at least one lower case character.
4.
It must have at least one number.
5.
It must have at least one special character (valid special characters are: #, !, $, *, &, ?,
~).
Note: The commas shown immediately above are to separate the special characters listed. A
comma is not a valid character for the password
Set up a security question (choose the arrow on the right of the Security Question box and
select a question in the drop-down list, then enter an answer in the Answer box). When finished,
select the Submit button. A screen opens to confirm that the account has been successfully
registered.
Step 6
Choose Login to return to the SWIM Login screen to enter the newly established account login
and password information.
Enter the account login and password information and choose the Login button.
Step 7
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Step
Action and Result
With a valid login and password, the Welcome screen opens. To begin the submission process,
choose the Start New Upload button.
Step 8
The “What Census program are you reporting data for?” window opens. Select the School
District Review Program radio button, and then choose Next at the bottom of the screen.
Step 9
The Select a State window opens asking which state is being reported. Select the radio button
next to the appropriate state and then choose the Next button to continue.
Step 10
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Step
Action and Result
The Select a .zip file to upload screen opens.
Step 11
To upload a .zip file, select the + Add File button on the screen to open a window that allows the
user to navigate to the .zip file’s location.
Step 12
More than one .zip file can be added for upload in the SWIM session by repeating use of the
+ Add File button to locate and select each .zip file (e.g., zipped updated listing files, zipped
submission log, zipped GUPS project) to upload. Or users can upload the individual .zip files
separately. Please include Comments detailing what files are included in the SWIM upload and
whether more files are expected.
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Step
Action and Result
Locate the .zip file(s) to upload and then double-click the left mouse button to add it to the
window for upload. The Progress field on the Select a .zip file to upload screen shows the
progress of the upload. Once the upload is complete, the Status field shows Success, and the
name of the file appears in the File(s) field.
Step 13
Type any comments in the Comments field. Select the Next button.
Step 14
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Step
Action and Result
The Thank You page confirms the receipt of the submission. To add additional files, choose the
upload form link in the phrase You may Log Out or return to the upload form, to submit more
files. This choice returns to the Welcome screen. Otherwise, to log out, select Log Out.
Step 15
Be aware SWIM sessions deactivate after 15 minutes of inactivity.
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APPENDICES
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APPENDIX A
FINANCIAL RESPONSIBILITY
The Census Bureau categorizes school districts based on the grade ranges for which the school
district is financially responsible. These may or may not be the same as the grade ranges that a
school district operates. The grade range that reflects financial responsibility is important for
the allocation of Title I funds. Following are examples of how the Census Bureau represents
financial responsibility.
A1
Pseudo School Districts
When a school district is financially responsible for providing education for one set of grades in
one geographic area and financially responsible for a different set of grades in a different
geographic area, the Census Bureau may create a pseudo school district to properly allocate
Title I funds. For example, a school district that is financially responsible for grades K-12 in one
geographic area is also financially responsible to educate students in grades 9-12 from a
neighboring district covering a different geographic area. The Census Bureau creates a pseudo
school district to identify the financially responsible district for grades 9-12 covering the
geographic area of the neighboring district. The pseudo district is associated with the regular
district so that the regular district is given “credit” for the additional financial responsibility.
Consider the example of Science Hill Independent School District.
The Science Hill Independent School District has very few children in grades 9-12, so those
children attend school in the Pulaski County School District (Figure 34). Pulaski County School
District is financially responsible for educating children in grades 9-12 who live in the Science
Hill Independent School District and Pulaski County School District is financially responsible for
educating children in grade ranges K-12 within Pulaski County, outside of the Science Hill
Independent School District. Therefore, the Census Bureau created the pseudo district “Pulaski
County School District for Science Hill” using the same boundaries as the Science Hill
Independent School District and assigned grades 9-12 to “Pulaski County School District for
Science Hill.” The Science Hill Independent School District is assigned grades K-8 while the
Pulaski County School District maintains its grades K-12.
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Figure 34: Example of a Pseudo School District–Pulaski County, KY
These pseudo districts are identified in the Inventory and Grade Range file by a flag with a value
of "A." In the School District Boundary shapefiles, pseudo districts are identified by an SDTYPE
of “A.”
Additionally, the Census Bureau assigns them a pseudo SDLEA code and a school district name
that is slightly different from the official name of the school district. They appear in the
Inventory and Grade Range Listing 1 as shown in Table 29.
0F
Table 29: Pseudo School Districts in the Inventory and Grade Range Listing File
STATE
CODE
1
SDLEA
LOGRADE
HIGRADE
SDLEVEL
SDTYPE
NAME
21
04950
PK
12
U
--
Pulaski County School
District
21
21002
09
12
S
A
Pulaski County School
District for Science Hill ISD
21
05220
PK
08
E
--
Science Hill Independent
School District
Refer to Appendix B for additional information.
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When submitting a pseudo school district, provide the following information:
•
Official school district name and SDLEA code.
•
Alternate grade range.
•
Service area of alternate grade range.
Currently, the Census Bureau has defined pseudo school districts in California, Georgia, Illinois,
Kentucky, Massachusetts, Minnesota, New Jersey, South Carolina, Tennessee, Texas, and
Vermont. To discuss school districts that fit the above description, contact the SDRP team at
.
A2
Elementary PK/KG-12 School District
When a school district is financially responsible for all grades, but only operates schools with
elementary grades, the Census Bureau classifies this as a PK/KG-12 Elementary School District.
For example, a school district operates schools for children in grades Kindergarten (KG)-8 and
pays a neighboring school district to educate children in grades 9–12. The first school district is
operationally responsible for grades KG-8, but financially responsible for grades KG-12. If an
elementary school district is financially responsible for grades KG-12 or Pre-Kindergarten (PK)–
12, there will be no secondary school district represented for that area. In cases where an
elementary school district is financially responsible for only lower grades, there is generally a
secondary school district that is financially responsible for providing educational services for the
upper grades.
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
A-3
APPENDIX B
DATA DICTIONARY FOR THE LISTING FILES
The Census Bureau produces Excel files for the Annotation Phase. The listing file names will be
followed by “_A”; e.g., _SD_Inventory_A.xlsx where = two-digit state code. Use the
information in the sub-appendices to learn about the attributes contained in each listing.
Note: The NCESID, and variations of it in the NCES data, is a seven-digit identification code that is
composed of the two-digit state code and five-digit SDLEA code. Each of the tables in this
appendix contain these two fields.
B1
Data Dictionary for the Inventory and Grade Range File
These files follow the naming convention of _SD_Inventory_A.xlsx. Table 30 describes the
fields in the file, their length, data type, a brief description of the field, and the valid value
ranges.
Table 30: Data Dictionary for the Inventory and Grade Range File
Attribute
Field
Length
Type
Description
Value/Range
STATE
CODE
2
VARCHAR
State code
01, 02, 04-06, 08-13,
15-42, 44-51, 53-56
SDLEA
5
VARCHAR
School district local education agency
code
00001-99998
LOGRADE
2
VARCHAR
School district low grade
PK, KG, 01-11
HIGRADE
2
VARCHAR
School district high grade
PK, KG, 01-12
SDLEVEL
1
VARCHAR
School district level
E=Elementary;
S=Secondary;
U=Unified;
A=Administrative Area
SDTYPE
1
VARCHAR
School district type
A=Pseudo; B=Dept. of
Defense; C=Interstate;
D=Bureau of Indian
Affairs; E=Same Name
NAME
100
VARCHAR
School district name
Not Blank
B2
Data Dictionary for the County Coverage File
These files follow the naming convention _County_Coverage_A.xlsx. Table 31 describes the
fields in the file, their length, data type, a brief description of the field, and the valid value
ranges.
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
B-1
Table 31: Data Dictionary for the County Coverage File
Attribute
Field
Length
Type
Description
Value/Range
STATE
CODE
2
VARCHAR
State code
01, 02, 04-06, 08-13,
15-42, 44-51, 53-56
COUNTY
CODE
3
VARCHAR
County code
001-840
COUNTY
NAME
100
VARCHAR
County name
Not Blank
SDLEA
5
VARCHAR
School district local education agency
code
00001-99998
NAME
100
VARCHAR
School district name
Not Blank
B3
Data Dictionary for the Legal Government Coextensive Coverage File
These files follow the naming convention _Coextensive_Coverage_A.xlsx. Table 32
describes the fields in the file, their length, data type, a brief description of the field, and the
valid value ranges.
Table 32: Data Dictionary for the Legal Government Coextensive Coverage File
Attribute
Field
Length
Type
Description
Value/Range
STATE CODE
2
VARCHAR
State code
01, 02, 04-06, 08-13,
15-42, 44-51, 53-56
COUNTY
CODE
3
VARCHAR
County code
001-840
COUNTY
NAME
100
VARCHAR
County name
Not Blank
SDLEA
5
VARCHAR
School district local education agency
code
00001-99998
SDLEVEL
1
VARCHAR
School district level
E=Elementary;
S=Secondary;
U=Unified;
A=Administrative Area
SDNAME
100
VARCHAR
School district name
Not Blank
COEXTWITH
100
VARCHAR
Name of government the school district
is coextensive with
Not Blank
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
B-2
Attribute
Field
FIPS55 CODE
B4
Length
5
Type
VARCHAR
Description
Federal Information Processing Series
(FIPS) code (formerly FIPS 55) of the
place the school district is coextensive
with. This field is only populated when
the coextensive government is a place.
Value/Range
00001-89999
Data Dictionary for the School District to Geography Relationship File
These files follow the naming convention _SD_GEO_Relationship_A.xlsx. Table 33
describes the fields in the file, their length, data type, a brief description of the field, and the
valid value ranges.
Table 33: Data Dictionary for the School District to Geography Relationship File
Attribute
Field
Length
Type
Description
Value/Range
SDLEA
5
VARCHAR
School district local education agency
code
00001-99998
SDLEVEL
1
VARCHAR
School district level
E=Elementary;
S=Secondary;
U=Unified;
A=Administrative
Area
SDNAME
100
VARCHAR
School district name
Not Blank
COUNTY
SUBDIVISION
‘PART’ FLAG
1
VARCHAR
School district partially covers county
subdivision part flag
P
STATE CODE
2
VARCHAR
State code
01, 02, 04-06, 08-13,
15-42, 44-51, 53-56
COUNTY
CODE
3
VARCHAR
County code
001-840
COUNTY
SUBDIVISION
CODE
5
VARCHAR
County subdivision code
00000-98999
COUNTY
SUBDIVISION
NAME
100
VARCHAR
County subdivision name
Not Blank
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
B-3
Attribute
Field
Length
Type
Description
Value/Range
COUNTY
SUBDIVISION
NAME
SUFFIX
50
VARCHAR
County subdivision name suffix
Barrio, borough, CCD,
census subarea,
census subdistrict,
city, county, district,
precinct, gore, grant,
location, municipality,
plantation, barriopueblo, purchase,
town, township, UT,
village, charter
township, reservation,
no suffix exists
PLACE ‘PART’
FLAG
1
VARCHAR
School district partially covers
incorporated place part flag
P
PLACE CODE
5
VARCHAR
Place code
00001-89999
PLACE NAME
100
VARCHAR
Place name
Not Blank
PLACE
SUFFIX
50
VARCHAR
Incorporated place name suffix
Borough, city, metro
township,
municipality, town,
village, city and
borough, consolidated
government,
corporation,
metropolitan
government, urban
county, unified
government, no suffix
exists
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
B-4
APPENDIX C
SHAPEFILE NAMES
There are two series of shapefiles, one set for the state-level files and one set for county level
files, described in this appendix. The tables included below list the types of data included in
each series. Additional details for each of the shapefiles listed in this appendix are in
Appendix D.
State-level Shapefile Names–PVS__v1__.shp, where is the year,
is the abbreviated shapefile name, and is the two-digit state code.
Descriptions for abbreviated state shapefile names are provided in Table 34.
Table 34: Abbreviated State Shapefile Names
Description
aial
American Indian Areas–Legal
cdp
Census Designated Places
county
Counties and Equivalent Areas
mcd
Minor Civil Divisions (County Subdivisions)
place
Incorporated Places
elsd
Elementary School Districts
scsd
Secondary School Districts
sdadm
School District Administrative Areas (Vermont only)
unsd
Unified School Districts
County-level Shapefile Names–PVS__v1__.shp, where is the
year, is the abbreviated shapefile name, and is the five-digit state and
county code. Descriptions for abbreviated county shapefile names are provided in Table 35.
Table 35: Abbreviated County Shapefile Names
U.S. Census Bureau
Description
arealm
Area Landmarks
edges
All Lines
faces
Topological Faces (Topological Polygons)
water
Hydrography–Area
2025 SDRP Respondent Guide: Annotation Phase
C-1
APPENDIX D
SHAPEFILE LAYOUTS AND DATA DICTIONARY
The tables in this appendix detail each shapefile by defining the layout of each file. Tables 36–
44 correspond to the state-level shapefiles while tables 45–48 correspond to the county-level
shapefiles. Refer to these tables for information about the shapefiles that appears in GUPS.
Table 36: American Indian Areas (aial)–Legal
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
BASID
11
String
11-digit Boundary and Annexation Survey (BAS) ID
AIANNHCE
4
String
Census American Indian, Alaska Native, Native Hawaiian (AIANNH)
area code
COMPTYP
1
String
Indicates if record is reservation (or equivalent) or off-reservation
trust land portion of AIANNH area
AIANNHFSR
1
String
Flag indicating level of recognition of an AIANNH tribe or group
NAMELSAD
100
String
Name with translated Local/Statistical Area Definition (LSAD)
AIANNHNS
8
String
American National Standards Institute feature code for the county
or equivalent area code for AIANNH area
LSAD
2
String
Legal/Statistical Area Description code
FUNCSTAT
1
String
Functional status code
CLASSFP
2
String
Class code
PARTFLG
1
String
Part flag indicator, indicates if only part of a feature is represented
CHNG_TYPE
2
String
Type of area update
EFF_DATE
10
Date
Effective date or vintage
AUTHTYPE
1
String
Authorization type for legal area updates
DOCU
120
String
Supporting documentation
FORM_ID
4
String
Record ID for boundary update
AREA
10
Number
Acreage of area update
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
NAME
100
String
Name AIANNH area
VINTAGE
2
String
Vintage
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-1
Table 37: Census Designated Places (cdp)
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
PLACEFP
5
String
Place code
PLACENS
8
String
American National Standards Institute feature code for the county
or equivalent area feature code for the place
NAMELSAD
100
String
Name with translated Legal/Statistical Area Description (LSAD)
LSAD
2
String
Legal/Statistical Area Description code
FUNCSTAT
1
String
Functional status code
CLASSFP
2
String
Class code
PARTFLG
1
String
Part flag indicator, indicates if only part of a feature is represented
CHNG_TYPE
2
String
Type of area update
EFF_DATE
10
Date
Effective date or vintage
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
NAME
100
String
Name of the CDP
VINTAGE
2
String
Vintage
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-2
Table 38: County and Equivalent Areas (county)
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
COUNTYFP
3
String
County code
BASID
11
String
11-digit Boundary and Annexation Survey (BAS) ID
COUNTYNS
8
String
American National Standards Institute feature code for the county
or equivalent area
NAMELSAD
100
String
Name with translated Local/Statistical Area Definition (LSAD)
LSAD
2
String
Legal/Statistical Area Description code
FUNCSTAT
1
String
Functional status code
CLASSFP
2
String
Class code
CHNG_TYPE
2
String
Type of area update
EFF_DATE
10
Date
Effective date or vintage
AUTHTYPE
1
String
Authorization type for legal area updates
DOCU
120
String
Supporting documentation
FORM_ID
4
String
Record ID for boundary update
AREA
10
Number
Acreage of area update
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
NAME
100
String
Name
VINTAGE
2
String
Vintage
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-3
Table 39: County Subdivisions (mcd)
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
COUNTYFP
3
String
County code
BASID
11
String
11-digit Boundary and Annexation Survey (BAS) ID
COUSUBFP
5
String
County subdivision code
NAMELSAD
100
String
Name with translated Local/Statistical Area Definition (LSAD)
COUSUBNS
8
String
American National Standards Institute feature code for the county
or equivalent area feature code for the county subdivision
LSAD
2
String
Legal/Statistical Area Description code
FUNCSTAT
1
String
Functional status code
CLASSFP
2
String
Class code
CHNG_TYPE
2
String
Type of area update
EFF_DATE
10
Date
Effective date or vintage
AUTHTYPE
1
String
Authorization type for legal area updates
DOCU
120
String
Supporting documentation
FORM_ID
4
String
Record ID for boundary update
AREA
10
Number
Acreage of area update
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
NAME
100
String
Name
VINTAGE
2
String
Vintage
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-4
Table 40: Incorporated Places (place)
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
PLACEFP
5
String
Place code
BASID
11
String
11-digit Boundary and Annexation Survey (BAS) ID
NAMELSAD
100
String
Name with translated Local/Statistical Area Definition (LSAD)
PLACENS
8
String
American National Standards Institute feature code for the county
or equivalent area feature code for the place
LSAD
2
String
Legal/Statistical Area Description code
FUNCSTAT
1
String
Functional status code
CLASSFP
2
String
Class code
PARTFLG
1
String
Part flag indicator, indicates if only part of a feature is represented
CHNG_TYPE
2
String
Type of area update
EFF_DATE
10
Date
Effective date or vintage
AUTHTYPE
1
String
Authorization type for legal area updates
DOCU
120
String
Supporting documentation
FORM_ID
4
String
Record ID for boundary update
AREA
10
Number
Acreage of area update
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
NAME
100
String
Name
VINTAGE
2
String
Vintage
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-5
Table 41: Elementary School Districts (elsd)
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
SDLEA
5
String
School district local education agency code
NAME
100
String
Base name portion of the standardized name
LSAD
2
String
Legal/Statistical Area Description code
LOGRADE
2
String
School district low grade
HIGRADE
2
String
School district high grade
PARTFLG
1
String
Part flag indicator, indicates if only part of a feature is represented
SDTYP
1
String
Census Bureau school district type (e.g., A=Pseudo; B=Dept. of
Defense; C=Interstate; D=Bureau of Indian Affairs; E=Same Name)
POLYID
4
String
Record ID for each ELSD update
CHNG_TYPE
2
String
Type of area update
EFF_DATE
10
Date
Effective date or vintage
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
FUNCSTAT
1
String
Functional status code
VINTAGE
2
String
Vintage
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-6
Table 42: Secondary School Districts (scsd)
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
SDLEA
5
String
School district local education agency code
NAME
100
String
Base name portion of the standardized name
LSAD
2
String
Legal/Statistical Area Description code
LOGRADE
2
String
School district low grade
HIGRADE
2
String
School district high grade
PARTFLG
1
String
Part flag indicator, indicates if only part of a feature is represented
SDTYP
1
String
Census Bureau school district type (e.g., A=Pseudo; B=Dept. of
Defense; C=Interstate; D=Bureau of Indian Affairs; E=Same Name)
POLYID
4
String
Record ID for each SCSD update
CHNG_TYPE
2
String
Type of area update
EFF_DATE
10
Date
Effective date or vintage
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
FUNCSTAT
1
String
Functional status code
VINTAGE
2
String
Vintage
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-7
Table 43: School District Administrative Areas (sdadm)–Vermont only
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
SDLEA
5
String
School district local education agency code
NAME
100
String
Base name portion of the standardized name
LSAD
2
String
Legal/Statistical Area Description code
LOGRADE
2
String
School district low grade
HIGRADE
2
String
School district high grade
PARTFLG
1
String
Part flag indicator, indicates if only part of a feature is represented
SDTYP
1
String
Census Bureau school district type (e.g., A=Pseudo; B=Dept. of
Defense; C=Interstate; D=Bureau of Indian Affairs; E=Same Name)
POLYID
4
String
Record ID for each SDADM update
CHNG_TYPE
2
String
Type of area update
EFF_DATE
10
Date
Effective date or vintage
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
FUNCSTAT
1
String
Functional status code
VINTAGE
2
String
Vintage
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-8
Table 44: Unified School Districts (unsd)
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
SDLEA
5
String
School district local education agency code
NAME
100
String
Base name portion of the standardized name
LSAD
2
String
Legal/Statistical Area Description code
LOGRADE
2
String
School district low grade
HIGRADE
2
String
School district high grade
PARTFLG
1
String
Part flag indicator, indicates if only part of a feature is represented
SDTYP
1
String
Census Bureau school district type
POLYID
4
String
Record ID for each UNSD update
CHNG_TYPE
2
String
Type of area update
EFF_DATE
10
Date
Effective date or vintage
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
FUNCSTAT
1
String
Functional status code
VINTAGE
2
String
Vintage
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-9
Table 45: Area Landmark (arealm)
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
COUNTYFP
3
String
County code
MTFCC
5
String
MAF/TIGER Feature Class Code
FULLNAME
120
String
Complete name associated with the area landmark
AREAID
22
String
Landmark identification number, or Object ID
ANSICODE
8
String
American National Standards Institute feature code for the county
or equivalent area feature code for the area landmark
PARTFLG
1
String
Part flag indicator, indicates if only part of a feature is represented
CHNG_TYPE
2
String
Type of area update
EFF_DATE
10
Date
Effective date or vintage
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
BAG
3
String
Block area grouping
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-10
Table 46: All Lines (edges)
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
COUNTYFP
3
String
County code
TLID
10
Number
Permanent Edge ID
TFIDL
10
Number
Permanent Face (Topological Polygon) ID on the left
TFIDR
10
Number
Permanent Face (Topological Polygon) ID on the right
MTFCC
5
String
MAF/TIGER Feature Class Code
FIDELITY
1
String
Flag indicating whether boundary edge has changed through spatial
enhancement
FULLNAME
40
String
Complete name associated with the edge includes abbreviated
qualifier, direction, and feature type
SMID
22
Number
Spatial metadata ID
SMIDTYPE
1
String
Source attribution for boundary edge: PLSS, Parcel, Surveyed, etc.
RTTYPE
1
String
Route type code
BBSPFLG
1
String
Indicates Redistricting Data Project participant’s request to flag an
edge for selection to hold as boundary for a tabulation block
CBBFLG
1
String
Indicates the status of an edge for selection as tabulation block
boundary
BBSP_2030
1
String
New BBSP flag
CHNG_TYPE
4
String
Type of linear feature update
JUSTIFY
150
String
Justification
LTOADD
10
String
Left to address
RTOADD
10
String
Right to address
LFROMADD
10
String
Left from address
RFROMADD
10
String
Right from address
ZIPL
5
String
Left from ZIP Code
ZIPR
5
String
Right from ZIP Code
EXTTYP
1
String
Extension type
MTUPDATE
10
Date
Date of the last update to the edge
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-11
Table 47: Faces (faces)
Attribute Field
Length
Type
Description
TFID
20
Number
Permanent Face (Topological Polygon) ID
STATEFP
2
String
State code
COUNTYFP
3
String
County code
TRIBSUBCE
3
String
Census Bureau tribal subdivision code
TTRACTCE
6
String
Tribal census tract code
TBLKGRPCE
1
String
Tribal census block group code
AIANNHCE
4
String
Census Bureau American Indian, Alaska Native, or Native Hawaiian
(AIANNH) area code
AIANNHCE20
4
String
2020 Census AIANNH area code
COMPTYP
1
String
Indicates if record is reservation (or equivalent) or off-reservation
trust land portion of AIANNH area
ANRCFP
5
String
Alaska Native Regional Corporation (ANRC) code
SLDUST
3
String
State Legislative District (SLD) upper chamber code
SLDLST
3
String
SLD lower chamber code
ELSD
5
String
Current elementary school district SDLEA code
SCSD
5
String
Current secondary school district SDLEA code
UNSD
5
String
Current unified school district SDLEA code
SDADM
5
String
Current school district administrative area code
CDFP
2
String
Congressional district code
TRACTCE
6
String
Census tract code
UACE
5
String
Census Bureau urban area code
CBSAFP
5
String
Core based statistical area code
BLKGRPCE
1
String
Census block group code
BLOCKCE
4
String
Tabulation block code
SUFFIX1CE
2
String
Census block suffix 1
SUFFIX2CE
2
String
Census block suffix 2
BAGCE
3
String
Block area grouping
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-12
Attribute Field
Length
Type
Description
PUMACE20
5
String
Public use microdata area code from 2020
SUBMCDFP
5
String
Sub-minor civil division code
UGACE
5
String
Urban growth area code
STATEFP20
2
String
State code from 2020
COUNTYFP20
3
String
County code from 2020
TRACTCE20
6
String
Census tract code from 2020
PLACEFP
5
String
Place code
COUSUBFP
5
String
County subdivision code
CONCITYFP
5
String
Consolidated city code
CDSESSN
3
String
Congressional district session code
LWFLG
1
String
Land/water flag
Table 48: Hydrography–Area (water)
Attribute Field
Length
Type
Description
STATEFP
2
String
State code
COUNTYFP
3
String
County code
ANSICODE
100
String
American National Standards Institute feature code for the county
or equivalent area code for hydrography area
MTFCC
8
String
MAF/TIGER Feature Class Code
FULLNAME
2
String
Complete name associated with the water feature
CHNG_TYPE
2
String
Type of area update
HYDROID
22
String
Object ID
RELATE
120
String
Relationship description
JUSTIFY
150
String
Justification
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
D-13
APPENDIX E
ADDITIONAL GUPS DOCUMENTATION
The Census Bureau recommends the use of the QGIS documentation to supplement
information provided within this appendix. Refer to the QGIS documentation guide on-screen
or download an Adobe Acrobat PDF of the QGIS 3.34.3 documentation from the following link
.
Note: The QGIS 3.34.3 documentation is in the “Archived” section at the bottom of the previously
listed link.
The Menu bar, the Standard toolbar, and the SDRP toolbar (Figure 35) are located at the top of
the GUPS page. These toolbars offer general GIS and system tools used to make SDRP updates.
Chapter 5 covers the SDRP toolbar and its functionality.
Figure 35: Menu Bar, Standard Toolbar, and SDRP Toolbar
Note: Although the Menu bar is always located at the top of the page and cannot be moved, the
Standard and SDRP toolbars can be moved to different positions and resized depending on user
preferences.
Hovering over a toolbar button will display a tooltip that provides a name for that tool. The subappendices describe the Menu bar, the Standard toolbar, Table of Contents and its toolbar, and
the Status bar.
E1
Menu Bar
The Menu bar includes top-level, drop-down menus and allows navigation through GUPS using
a standard hierarchical menu. Most relate to QGIS functionality and not GUPS functionality. The
Menu bar, shown in Figure 36 offers basic features to manage the Map View. Almost all the
functions available from the Menu bar are also available in the various toolbars.
Figure 36: Menu Bar
Table 49 defines each of the tabs on the Menu bar, provides an image of the drop-down
options for each, and describes each tab’s function.
U.S. Census Bureau
2025 SDRP Respondent Guide: Annotation Phase
E-1
Table 49: Menu Bar Tabs and Their Function/Description
Menu
Menu Option(s)
Function/Description
Project
Provides access and exit
points of the project
file.
Edit
Provides most of the
native tools to edit layer
attributes or geometry.
From the Edit tab, select
Undo to undo the last
action or Redo the
action.
Note: The correct layer
must be selected first
from the Table of
Contents for the edit to
work properly. For
example, if a linear
feature is added to the
Edges layer, then that
layer is deselected by
selecting the faces
layer, Undo will not
delete the linear
feature. The Edges layer
must be selected to
undo the added linear
feature.
Note: Multiple actions
can be undone on a
single layer (e.g., the
addition of several
linear features) if the
project has not been
saved. If the project is
saved, the Undo option
is disabled.
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Menu
Menu Option(s)
Function/Description
View
Provides options for
navigating the map,
identifying feature
attributes, and creating
spatial bookmarks.
Layer
Provides large set of
tools to create new data
sources, add them to a
project, or save
modifications to them.
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Menu
Menu Option(s)
Function/Description
Settings
Provides tools and
options to manage
profiles, styles,
projections, and
interfaces of the
project.
Vector
Provides access to QGIS
Geoprocessing Tools.
These tools include
buffers, area overlay
operations such as
intersection, union, or
symmetrical difference,
as well as other
common geoprocessing
actions.
Raster
Provides common
raster-based GIS tasks
from different
providers.
Processing
Provides access to other
non-GUPS functionality
such as model creation,
viewing the results of
models executed, and
history.
Help
Provides common help
functions for
understanding QGIS.
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Menu
Menu Option(s)
Function/Description
GUPS
Provides information
about GUPS version
(About GUPS) and
shortcuts to other
common GUPS related
toolbars.
The About GUPS submenu provides the
GUPS version number.
Callers to technical
support need to provide
the version number
with their question.
E2
Standard Toolbar Buttons
The Standard toolbar, shown in Figure 37 provides the navigation tools to interact with the map
and layers attribute tables.
Figure 37: Standard Toolbar
The Standard toolbar includes three sub-toolbars, identified by the grouping bars or markers on
the toolbar. See Figure 38 for a visual of the markers.
Figure 38: Sub-Toolbar Markers
The first sub-toolbar, the Project toolbar, contains buttons for saving projects, changing map
projects, and managing map projects. The second sub-toolbar, the Map Navigation toolbar,
contains buttons to navigate the Map View. The last sub-toolbar, the Attributes toolbar,
contains buttons to identify, select, and measure elements within the map. To rearrange the
toolbars, press the left mouse button and hold the sub-toolbar marker then drag it to the
desired location within the project. Release the mouse button to set the toolbar in the new
location.
Table 50 provides a visual of each button, the corresponding name, and each button’s
function/description.
Table 50: Standard Toolbar Buttons and Their Function/Description
Button
Name
Save
U.S. Census Bureau
Function/Description
Saves the current GUPS project, including any changes to layer
properties, projection, last viewed extent, and layers added.
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Button
U.S. Census Bureau
Name
Function/Description
Style
Manager
Opens interface that manages symbols, color ramps, texts
formats or label settings.
Map
Management
Provides access to the geographic partnership programs in
GUPS. Map management automatically loads default map
display layers based on the program chosen.
GUPS Data
Settings
Opens window to change the GUPS working directory should
problems occur when loading data. Also allows for deletion of a
program or a project. Warning! This tool deletes files and folders
permanently! Contact the SDRP team if any doubts exist prior to
executing this tool. For more information see the subappendices E2.1 and E2.2.
Import
Custom
Shapefiles
Imports user provided shapefiles to existing project and converts
the shapefile(s) to match the project spatial reference, if
needed. See sub-appendix E2.3.
Pan Map
Shifts the map in the Map View without changing the map scale.
Select the button and then choose a location on the map to recenter the map to the location.
Pan Map to
Selection
Shifts the map in the Map View to the rows selected in the
attribute table for a selected feature. After selecting a feature(s),
select the button to re-center the map based on the selected
feature(s).
Zoom In
Increases the map scale after selecting the Map View and
displays the Map View at a larger scale. Select the button and
then choose a location on the map to zoom into.
Zoom Out
Decreases the map scale after selecting the Map View and
displays the Map View at a smaller scale. Select the button and
then choose a location on the map to zoom out from.
Zoom Full
Displays the map in the Map View at a smaller scale and zooms
to the full extent of the project.
Zoom to
Selection
Zooms to the scale of the feature selected in the Map View or
attribute table.
Zoom to
Layer
Zooms the Map View to the layer selected in the Table of
Contents. After selecting the layer, select the button to zoom to
the layer’s extent.
Zoom Last
Zooms the Map View to the previous map extent.
Zoom Next
Zooms the Map View forward to the next map extent (only if a
previous extent is available.)
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Button
Name
Function/Description
New
Bookmark
Creates a spatial bookmark for the given area to ease navigation.
Allows for the naming and saving of the geographic location for
future reference.
Show
Bookmarks
Views and manages spatial bookmarks. Use the mouse to
double-click bookmark name in the Spatial Bookmark window to
zoom to the bookmark.
Refresh
Refreshes Map View at the current extent.
Identify
Features
Identifies geographic features in the Map View.
Left-click on a feature to identify attributes for a selected layer in
the Table of Contents. Right-click on the map to identify
attributes for all visible layers at that selection point.
U.S. Census Bureau
Select
Features by
Area or Single
Click
Provides options to select layer features in the map window with
a single click, by dragging the cursor, or by drawing graphics on
the screen.
Select
Features by
Value
Provides options to select features by value or expression, as
well as select all features or invert existing feature selection.
Deselect
Features from
All Layers
Deselects selected features from all layers in a single action.
Toolbox
Reveals a Processing Toolbox window with numerous QGIS
processing tasks.
Measure
Provides options to measure linear distance, area, and angles on
the map.
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E2.1
Change the Working Directory
When installing GUPS, the working directory, or GUPSGIS folder, is saved by default in the home
directory (typically this is the My Documents folder) unless the user specifies a different path.
To change the location of the working directory after GUPS has been installed, use the Change
Folder button in the GUPS Data Settings tool as described in Table 51.
Note: All projects must be closed to change the working directory. If a project is open in GUPS, the
Change Folder button is not active.
Table 51: Steps to Change the Working Directory
Step
Action and Result
After choosing the GUPS Data Settings button, the GUPS Data Settings window appears. Select
the Change Folder button along the upper right side of the window.
Step 1
A notification appears asking the user to check that there are no custom layers in the project.
Custom layers are any data in the project that is stored outside the GUPSGIS data folder, for
example, a reference shapefile. Only layers stored in the GUPSGIS folder are copied through this
action. Select OK.
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Step
Action and Result
The next screen to appear is the Select Directory window. From this screen choose the location for
the new working directory. In this example, the Documents folder is chosen as the new location
for the GUPSGIS data folder. Choose the Select button to continue.
Step 2
Once all files have been copied, GUPS displays a final notification that the move was successful
and that GUPS must be restarted.
Step 3
To confirm that the working directory has been changed, open the GUPS Data Settings tool and
check the folder location that appears for the GUPS Home, Data Location, and Log Location fields.
Step 4
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E2.2
Clean GUPS Data
The GUPS Data Settings tool (Figure 39) offers three clean data options: Clean by Project, Clean
by Program, and Clean All GUPS Data.
Figure 39: GUPS Data Settings Window
The Clean by Project (Figure 40) option allows the user to delete data/files per project. This can
be useful if there is a single project that is no longer needed, or the user would like to restart
the project with the original Census Bureau data. The red dotted highlighted item indicates a
project that is currently in use in GUPS. To delete a project, select the checkbox next to the
project then select Ok. To ensure that all data and files have been deleted, restart QGIS/GUPS
by closing the program and reopening it again.
Figure 40: GUPS Data Settings–Clean by Project
In order to delete all projects associated with a certain program, use the Clean by Program
option (Figure 41). To ensure that all data and files associated with a program are removed,
restart QGIS/GUPS by closing the program and reopening it again.
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Figure 41: GUPS Data Settings–Clean by Program
The final option is to Clean All GUPS Data. As the name implies, this deletes all GUPS data
located in the GUPSGIS data folder in the home directory. This permanently deletes all files and
folders, so once the tool has finished, files and folders cannot be recovered. GUPS should
automatically restart once this clean completes. If GUPS does not automatically restart,
manually restart GUPS to ensure that all data has been deleted. No figure is included to
illustrate this action.
E2.3
Import Custom Shapefiles
GUPS is a full GIS software. It provides all the standard GIS software capabilities including
importing user data. To access the full list of possible user files to import, select Layer from the
Menu bar, then select the sub-menu Add Layer. GUPS also provides a custom tool to import
shapefiles and convert the spatial reference if necessary. Follow the steps in Table 52 to add a
shapefile using the Import Custom Shapefile button on the Standard toolbar.
Table 52: Steps to Import Custom Shapefiles
Step
Action and Result
From the Standard toolbar, select the Import Custom Shapefile button.
Step 1
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Step
Action and Result
A file browser window opens. Browse to the location of the shapefile to import. Select the shapefile
and then select Open.
Step 2
If the selected shapefile has a projection that differs from the default projection set for the project
(NAD83), the tool will display a notification indicating that a difference in projection has been found.
Select Change Projection to convert the imported shapefile to match the NAD83 projection set for
the project and add the layer to the project. Select Cancel to cancel the import and close the tool.
Step 3
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Step
Action and Result
Participants modify the properties of the layer by selecting the layer in the Table of Contents and
using the right mouse button to open Properties for the layer.
Step 4
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Step
Action and Result
The Layer Properties window opens. Modifications can be made to various default properties set for
the added layer.
Step 5
Participants may also “drag and drop” the layer into a different location within the Table of
Contents to change the placement of the layer within the project.
Imported shapefiles are added to the project folder located in the GUPSGIS home directory. The
GUPSGIS home directory is typically located in the My Documents folder. These imported shapefiles
will be included as part of the Zip file created using the Share with Another Participant export (see
sub-section 5.5.1; however, imported shapefiles will not be included when exporting a file for
submission to the Census Bureau.
E3
Table of Contents and Table of Contents Toolbar
GUPS automatically loads a set of default data layers (and default layer groups) defined by the
Census Bureau for the SDRP. As the map opens in Map View, the list of the preset, grouped
layers appears in the Table of Contents. Participants may use the Table of Contents and Table of
Contents toolbar to manage the Map View. See Figure 42 for a visual of the Table of Contents
toolbar.
Using the Table of Contents toolbar, users can add and remove layers or groups, manage map
themes, filter the legend by map content or by expression, expand or collapse all sections of the
Table of Contents list at once and may remove layers/groups. Users may manipulate layers and
symbology in GUPS using basic selection/deselection techniques in the Table of Contents, like
with other GIS software. Manipulation of layers within the Table of Contents may assist with
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viewing information more appropriately in the Map View. Changes made in the Table of
Contents reflect immediately in the Map View.
Figure 42: Table of Contents Toolbar
Table 53 provides a visual of each button, the corresponding name, and each button’s
function/description.
Table 53: Table of Contents Toolbar Buttons and Their Function/Description
Button
Name
Function/Description
Open Layer Styling Panel
Toggles layer styling panel on/off.
Add Group
Organizes layers in the Table of Contents into groups.
Manage Map Themes
Offers modification of views based on layers in the Table
of Contents.
Filter Legend by Map Content
Removes layers not currently in the Map View extent.
Filter Legend by Expression
Removes features from the selected layer tree style that
have no features satisfying a condition/expression.
Expand All
Expands the Table of Contents menus to display all layers
under each group’s menu.
Collapse All
Collapses the Table of Contents menus to only show
groups (not the layers beneath.)
Remove Layer/Group
Removes a layer or group from the Table of Contents.
To manage visibility of individual groups or layers, check the checkbox next to a layer to make
the layer visible (e.g., turn the layer on) in the Map View. Uncheck the checkbox (e.g., turn the
layer off) next to a layer to make the layer invisible in the Map View. This may prove beneficial
if the Map View is cluttered with too many data layers.
To expand the menu for a layer or grouped layer, select the symbol and the sub-menu opens.
Select the symbol to collapse the sub-menu. See Figure 43 for an example of the checkmark
and arrow symbology.
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Figure 43: Table of Contents with Layer Checkmarks and Arrows
The order in which the layers appear in the Table of Contents determines the order that the
layers display in the Map View. The layers at the top of the Table of Contents display on top of
the layers that appear below them. While SDRP GUPS is programmed to display data layers in
an order that works for most users, adding imagery or other data layers may require a
reordering of layers for the map elements to appear properly within GUPS. To manage the
order of layers, use the mouse and follow these steps:
1. Select the layer name in the Table of Contents.
2. Hold down the mouse button and drag the layer to the desired position in the Table of Contents.
3. Release the mouse button to place the layer in its new position. The Map View will reflect the
new layer order in the Table of Contents.
IMPORTANT:
E4
Map labels appear at varying scales dependent on the map layer.
Status Bar
The Status bar (Figure 44) at the bottom of the GUPS main page displays information about the
map from the current map scale to mouse cursor coordinates.
Figure 44: Status Bar
Table 54 describes each element of the Status bar.
Table 54: Status Bar Elements and Their Function/Description
Element
Function/Description
This locator bar, a quick search widget, helps find and run any
feature or option in QGIS.
Coordinate
Shows the current position in map coordinates as the mouse moves
across the Map View. The default unit shown is decimal degrees.
Toggles between the coordinate position of the mouse cursor or
the Map View extents as the map is panned and zoomed.
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Element
Scale
Function/Description
Shows the ratio between the distance on the map and distance on
the ground based on current map units.
Lock the scale to use the magnifier to zoom in and out.
Magnifier
Defines current magnification level for the Map View. Allows user
to zoom without changing the scale in the Map View, making it
easier to tweak label positions and symbols. Magnification is as
percentage. If 100%, then magnification is not applied to the view.
Rotation
Defines the clockwise rotation for the Map View in degrees.
Temporarily prevent layers from drawing. Enable by selecting the
checkbox immediately to the left of “Render”.
Shows the current coordinate reference system used in the Map
View.
Shows the logs for the GUPS session. The logs include information
about underlying processes related to QGIS startup, plugins loading,
processing tools, etc.
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| File Type | application/pdf |
| File Title | 2025 School District Review Program Respondent Guide: Annotation Phase |
| Author | U.S. Census Bureau |
| File Modified | 2024-07-22 |
| File Created | 2024-07-22 |