FNS-191 reg citation

§ 247.29 Reports and recordkeeping.
(a) What recordkeeping requirements
must State and local agencies meet? State
and local agencies must maintain accurate
and complete records relating to
the receipt, disposal, and inventory of
commodities, the receipt and disbursement
of administrative funds and other
funds, eligibility determinations, fair
hearings, and other program activities.
State and local agencies must also
maintain records pertaining to liability
for any improper distribution of,
use of, loss of, or damage to commodities,
and the results obtained from the
pursuit of claims arising in favor of the
State or local agency. All records must
be retained for a period of three years
from the end of the fiscal year to which
they pertain, or, if they are related to
unresolved claims actions, audits, or
investigations, until those activities
have been resolved. All records must be
available during normal business hours
for use in management reviews, audits,
investigations, or reports of the General
Accounting Office.
(b) What reports must State and local
agencies submit to FNS? State agencies
must submit the following reports to
FNS:
(1) SF–269A, Financial Status Report.
The State agency must submit the SF–
269A, Financial Status Report, to report
the financial status of the program
at the close of the fiscal year.
This report must be submitted within
90 days after the end of the fiscal year.
Obligations must be reported for the
fiscal year in which they occur. Revised
reports may be submitted at a
later date, but FNS will not be responsible
for reimbursing unpaid obligations
later than one year after the end
of the fiscal year in which they were
incurred.
(2) FNS–153, Monthly Report of the
Commodity Supplemental Food Program
and Quarterly Administrative Financial
Status Report. The State agency must
submit the FNS–153 on a monthly
basis. FNS may permit the data contained
in the report to be submitted
less frequently, or in another format.
The report must be submitted within 30
days after the end of the reporting period.
On the FNS–153, the State agency
reports:
(i) The number of program participants
in each population category (e.g.,
infants, children, and elderly);
(ii) The receipt and distribution of
commodities, and beginning and ending
inventories, as well as other commodity
data; and
(iii) On a quarterly basis, the cumulative
amount of administrative funds
expended and obligated, and the
amount remaining unobligated.
(3) FNS–191, Racial/Ethnic Group Participation.

Local agencies must submit
a report of racial/ethnic participation
each year, using the FNS–191.
(c) Is there any other information that
State and local agencies must provide to
FNS? FNS may require State and local
agencies to provide data collected in
the program to aid in the evaluation of
the effect of program benefits on the
low-income populations served. Any
such requests for data will not include
identification of particular individuals.