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Federal Register / Vol. 70, No. 192 / Wednesday, October 5, 2005 / Notices

DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act; System of Records
Proposed addition of a new
system of records.

ACTION:

SUMMARY: The Department of the
Interior (DOI) is issuing public notice of
its intent to create a Privacy Act (PA)
system of records in its inventory of
records systems subject to the Privacy
Act of 1974. This action is necessary to
meet the requirements of the Privacy
Act to publish in the Federal Register
notice of the existence and character of
records systems maintained by the
agency. The new system of records is
captioned, ‘‘Interior/DOI–16,’’ and is
titled, ‘‘DOI LEARN.’’
5 U.S.C. 552a(e)(11) requires that the
public be provided a 30-day period in
which to comment on the agency’s
intended use of the information in the
system of records. The Office of
Management and Budget, in its Circular
A–130, requires an additional 10-day
period in which to make comments.
Any persons interested in commenting
on this proposed amendment may do so
by submitting comments in writing to
the Departmental Privacy Act Officer,
U.S. Department of the Interior, Office
of the Chief Information Officer, Mail
Stop (MS)–5312–Main Interior Building
(MIB), 1849 C Street, NW., Washington,
DC 20240, (202) 219–0868 or by e-mail
to Marilyn_Legnini@ios.doi.gov.
Comments received within 40 days of
publication in the Federal Register will
be considered. The system will be
effective as proposed at the end of the
comment period unless comments are
received which would require a
contrary determination. The Department
will publish a revised notice if changes
are made based upon a review of
comments received.
DATES: Submit comments by November
4, 2005. Records system will become
effective on November 4, 2005 unless
comments warrant a revision.
FOR FURTHER INFORMATION CONTACT:
Marta Kelly, LMS Project Manager,
Department of the Interior, phone (202)
208–3212 e-mail:
Marta_Kelly@mms.gov.
SUPPLEMENTARY INFORMATION: This
notice announces a new Privacy Act
system of records being implemented in
conjunction with the Office of Personnel
Management. The various bureaus,
offices and programs within the
Department of the Interior (DOI) offer
unique training and education
opportunities in the environmental,
land management and conservation

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areas of study. These training services
are provided to individuals and groups
from the Department; other Federal
agencies; State agencies; not-for-profit
organizations; institutes of higher
learning; international organizations or
agencies and private citizens.
DOI LEARN is an electronic system
that will allow all prospective students
to view training offered by the various
Interior bureaus and offices. Interior
employees will be able to access the
system, apply for authorized instructorled classes, create learning plans,
perform training gap analyses, view and
launch computer or web-based training
(CBT/WBT), and apply for and track
approval of third-party vendor training
offered outside DOI LEARN by use of an
electronic application and registration
module.
The Department of the Interior must
collect certain personal information for
all students in order to validate training
records necessary for certification or for
granting of college credit and to meet
periodic reporting requirements
mandated by the Office of the Personnel
Management and Budget reports which
typically include training expenses and
student training days. Other information
may be collected to comply with the
American with Disabilities Act
requirements to address facilities
accommodations. Prospective students
who are not Interior employees will
submit their personal and billing
information only when they decide
upon a specific training class.
Although the Department will collect
and use the information that will reside
in DOI LEARN, the physical database
will be managed by the Office of
Personnel Management (OPM) in
conjunction with the E-Training
initiative of the Presidents Management
Agenda for E-Government.
Dated: September 30, 2005.
Kathleen Wheeler,
Deputy Chief Human Capital Officer, Office
of the Secretary.
INTERIOR/DOI–16
SYSTEM NAME:

DOI LEARN (Department-wide
Learning Management System).
SECURITY CLASSIFICATION:

None.
SYSTEM LOCATION:

The system of records is located at a
digital safe in a facility in Reston,
Virginia, managed under contract to the
Office of Personnel Management (OPM).

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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

All employees, contractors, volunteers
and appointees of the Department of the
Interior (DOI), who receive training
related to their official duties, whether
or not sponsored by DOI bureaus and
offices. All non-DOI individuals who
participate in DOI-sponsored training or
attend DOI-sponsored meetings. NonDOI individuals are defined as Federal
employees from other agencies;
personnel from states, private agencies,
not-for-profit organizations, universities;
and private citizens.
CATEGORIES OF RECORDS IN THE SYSTEM:

Interior employee information will be
primarily imported from the Department
of the Interior Federal Personnel and
Payroll System (FPPS) on a bi-monthly
basis. Occasional specific data entry for
an individual Interior employee may be
required if the employee is requesting
training registration and the scheduled
routine import has not yet added his/her
information to the system. Specific data
fields include: name, social security
number, address information, gender,
date of birth, organization code, position
title, GS series, pay plan, grade level,
supervisory status, type of appointment,
education level, duty station code,
department, bureau, date of Federal
service, date of last promotion,
occupational category, race, national
origin, and adjusted basic pay.
Historical training records of current
employees contained in the DOI LEARN
system will be derived initially from
existing systems where training data is
currently being housed. Fields
contained in this subset of data include,
but are not limited to, necessary course
information (e.g., course title and class
name) and class status information (e.g.,
begin/end dates, completion status,
certification requirements met, test
scores, and acquired skills).
The personal information maintained
on non-DOI individuals include the
participants’ name, social security
number, agency address, agency
affiliation, phone/fax numbers, e-mail
address, supervisor’s name and phone
number, job series/grade/title, billing
information (e.g., responsible agency,
tax ID number, DUNS number, purchase
order numbers, agency location codes
and credit card information); necessary
course information (e.g., course title,
class name, objectives, description, and
who should attend); class status
information (begin/end dates,
responsible class instructor, completion
status, certification requirements met);
and student transcripts (course(s)
completed/not completed, test scores,
acquired skills).

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Federal Register / Vol. 70, No. 192 / Wednesday, October 5, 2005 / Notices
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 4101, et seq. (Government
Organization & Employee Training); 5
U.S.C. 1302, 2951, 4118, 4308, 4506,
3101, 43 U.S.C. 1457, Title VI of the
Civil Rights Act of 1964 as amended (42
U.S.C. 2000d) Executive Order 11348
(Providing for Further Training of
Government Employees); as amended by
Executive Order 12107 (Relating to Civil
Service Commission and Labor
Management in Federal Service); Code
of Federal Regulations; 5 CFR 410,
Subpart C (Establishing and
Implementing Training Programs);
Americans with Disabilities Act (42
U.S.C. 112101); and the E-government
Act of 2002 (44 U.S.C. 3501, et seq.).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:

The primary uses of the records will
be:
(1) To validate training records for
certification purposes;
(2) To meet statistical reporting
requirements of the Office of Personnel
Management, Department of the Interior
Office for Equal Employment
Opportunity, and individual bureau and
sub-agency management;
(3) To generate class rosters and
transcript listings for use by course
administrators;
(4) To generate requested student or
personnel transcripts;
(5) To generate budget estimates
related to training requirements;
(6) To ensure prompt and correct
payment for services rendered;
(7) To report on mandatory training
compliance;
(8) To determine enrollment numbers;
and
(9) To review the exact dates of
registration in order of acceptance.
Disclosures will be made:
(1) To release statistical information
and training reports to other
organizations who are involved with the
training;
(2) To disclose information to other
Government training facilities (Federal,
State, and local) and to non-Government
training facilities (private vendors of
training courses or programs, private
schools, etc.) for training purposes;
(3) To provide transcript information
to education institutions upon the
student’s request in order to facilitate
transfer of credit to that institution, and
to provide college and university
officials with information about their
students working in the Student Career
Experiment Program, Volunteer Service,
or other similar programs necessary to a
student’s obtaining credit for the
experience;

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(4) To disclose to a Federal agency in
the Executive, Legislative, or Judicial
branch of government, in response to its
request, information in connection with
the hiring of an employee, the issuance
of a security clearance, the conducting
of a security or suitability investigation
of an individual, the letting of a
contract, the issuance of a license, grant,
or other benefits by the requesting
agency, or the lawful statutory,
administrative, or investigative purpose
of the agency to the extent that the
information is relevant and necessary to
the requesting agency’s decision.
(5) To an expert, consultant, or
contractor (including employees of the
contractor) of DOI that performs, on
DOI’s behalf, services requiring access
to these records;
(6) To share logistical or attendance
information with partner agencies
(Government or non-Government) who,
based on cooperative training
agreements, have a need to know;
(7) (a) To any of the following entities
or individuals, when the circumstances
set forth in (b) are met:
i. The Department of Justice (DOJ);
ii. A court, adjudicative or other
administrative body;
iii. The fiscally sponsoring
organization or agency of the student;
iv. A party in litigation before a court
or adjudicative or administrative body;
or
v. Any DOI employee acting in his or
her individual capacity if DOI or DOJ
has agreed to represent that employee or
pay for private representation of the
employee;
(b) When
(i) One of the following is a party to
the proceeding or has an interest in the
proceeding:
(A) DOI or any component of DOI;
(B) Any DOI employee acting in his or
her official capacity;
(C) Any DOI employee acting in his or
her individual capacity if DOI or DOJ
has agreed to represent that employee or
pay for private representation of the
employee;
(D) The United States, when DOJ
determines that DOI is likely to be
affected by the proceeding; and
(ii) DOI deems the disclosure to be:
(A) Relevant and necessary to the
proceeding; and
(B) Compatible with the purposes for
which the records were compiled.
(iii) The data fields disclosed are
limited in scope and will NOT include:
(A) Date of Birth;
(B) Social Security Number; and
(C) Race, national origin data
(8) To a congressional office in
response to a written inquiry an
individual covered by the system has

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58231

made to the congressional office about
him or herself;
(9) To an official of another Federal,
State or local government or Tribal
organization to provide information
needed in the performance of official
duties related to reconciling or
reconstructing data files, in support of
the functions for which the records were
collected and maintained; and
(10) To representatives of the National
Archives and Records Administration to
conduct records management
inspections under the authority of 44
U.S.C. 2903 and 2904.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

Pursuant to 5 U.S.C. 552a (b), records
can be disclosed to consumer reporting
agencies as they are defined in the Fair
Credit Reporting Act (15 U.S.C. 1681a
(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a) (3)).
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records are stored in electronic media
on hard disks, magnetic tapes, compact
disks and paper media.
RETRIEVABILITY:

Information from this system is
retrieved by either unique identifying
fields (e.g., student name or social
security number) or by general category
(e.g., course code, training location,
class start date, registration date,
affiliation, mandatory training
compliance and payment status).
SAFEGUARDS:

DOI LEARN is maintained with
controls meeting safeguard requirements
identified in Departmental Privacy Act
Regulations (43 CFR 2.51) for manual
and automated records. Access to
records in the system is limited to
authorized personnel whose official
duties require such access. Paper
records are maintained in locked file
cabinets and/or in secured rooms.
Electronic records are maintained in
conformity with Office of Management
and Budget and Departmental
guidelines reflecting the
implementation of the Federal
Information Security Management Act.
Electronic data will be protected
through user identification, passwords,
database permissions and software
controls. These security measures will
establish different degrees of access for
different types of users. A Privacy
Impact Assessment for the hosting
facility was conducted by the OPM.

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Federal Register / Vol. 70, No. 192 / Wednesday, October 5, 2005 / Notices

RETENTION AND DISPOSAL:

CONTESTING RECORD PROCEDURES:

Paper records serving as input
documents to the DOI LEARN system
will be maintained in accordance with
the General Records Schedule (GRS–1,
item 29), which prescribes that they be
destroyed when 5 years old, or when
superseded or obsolete, whichever is
sooner, unless covered by other
applicable records schedules. Electronic
records maintained in the DOI LEARN
system will be maintained for 65 years
after separation of the individual
receiving training from affiliation with
the Department, in accordance with
item 3150 of a new Office of the
Secretary (OS) records schedule which
is being drafted to cover the system.
Paper and electronic records generated
by the DOI LEARN system will also be
maintained in accordance with item
3150 of the OS records schedule, unless
covered by other applicable records
schedules.

An individual requesting amendment
of a record maintained on him or herself
should address his/her request to the
system manager whose address is
provided in (1) from the ‘‘System
Manager’’ section above. The individual
requesting the amendment must provide
their full name and social security
number. The request must be in writing
and signed by the requester. (See 43
CFR 2.71.)

SYSTEM MANAGER(S) AND ADDRESS:

(1) The system manager of the data
contained within the DOI LEARN
system is the Chief, Office of Human
Resources, Department of the Interior,
Main Interior Building, 1849 C Street,
NW., Washington, DC 20240.
Communications to the system manager
should be addressed to the attention of
the LMS Project Lead; and (2) the
system manager for the physical
location and the hardware housing the
data is the Director, E-Training
Initiative, Office of Personnel
Management, 1900 E Street, NW., Room
3326, Washington, DC 20415.
NOTIFICATION PROCEDURE:

An individual requesting notification
of the existence of records on himself or
herself should address his/her request to
the system manager whose address is
provided in (1) from the ‘‘System
Manager’’ section above. The request
must be in writing, signed by the
requester, and include the requester’s
full name and address, and social
security number. (See 43 CFR 2.60.)
RECORDS ACCESS PROCEDURES:

An individual requesting access to
records maintained on him or herself
should address his/her request to the
system manager whose address is
provided in (1) from the ‘‘System
Manager’’ section above. The request
must be in writing, signed by the
requester, and include the requester’s
full name and address, and social
security number. The request envelope
and letter should be clearly marked
‘‘PRIVACY ACT REQUEST FOR
ACCESS.’’ (See 43 CFR 2.63.)

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RECORD SOURCE CATEGORIES:

Information on Interior employees is
provided from the existing
Departmental Federal Personnel and
Payroll System (FPPS) or directly from
employees in communication with data
entry personnel when the scheduled
routine import has not yet added the
employee information to the system.
Information from non-DOI employees
and other individuals registering for
training through DOI LEARN is
provided directly by the individuals in
question using paper and electronic
forms.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
[FR Doc. 05–19919 Filed 10–4–05; 8:45 am]
BILLING CODE 4310–RK–P

DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
Notice of Availability of Draft
Comprehensive Conservation Plan for
the 39 North Dakota Limited-Interest
National Wildlife Refuges
Fish and Wildlife Service,
Interior.
ACTION: Notice of availability.
AGENCY:

SUMMARY: The U.S. Fish and Wildlife
Service (Service) announces that a
combined Draft Comprehensive
Conservation Plan (CCP) and
Environmental Assessment (EA) for the
39 North Dakota Limited-Interest
National Wildlife Refuges (Refuges) is
available. This CCP, prepared pursuant
to the National Wildlife Refuge System
Improvement Act of 1997 (Improvement
Act) and the National Environmental
Policy Act of 1969, describes how the
Service intends to manage these
Limited-Interest Refuges for the next 15
years.
DATES: Written comments must be
received at the postal or electronic
address listed below on or before
December 5, 2005.
ADDRESSES: Please provide written
comments to Laura King, Planning

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Team Leader, Division of Refuge
Planning, Branch of Comprehensive
Conservation Planning, c/o Tewaukon
National Wildlife Refuge, 9754 1431⁄2
Avenue, SE., Cayuga, ND 58013, or
electronically to laura_king@fws.gov. A
copy of the Draft CCP and EA may be
obtained by writing to Linda Kelly, U.S.
Fish and Wildlife Service, Division of
Refuge Planning, Box 25486, Denver,
Colorado 80225–0486; or downloaded
from http://mountain-prairie.fws.gov/
planning.
FOR FURTHER INFORMATION CONTACT:
Laura King, Planning Team Leader, U.S.
Fish and Wildlife Service, c/o
Tewaukon National Wildlife Refuge,
9754 1431⁄2 Avenue, SE., Cayuga, ND
58013; telephone: 701–724–3598,
extension 14; fax: 701–724–3683; or
e-mail: laura_king@fws.gov.
SUPPLEMENTARY INFORMATION: The
Refuges encompass 47,296 limitedinterest acres within the boundaries of
39 individual National Wildlife Refuges
(NWR). These refuges include: Appert
Lake; Ardoch; Bone Hill; Brumba;
Buffalo Lake; Camp Lake; Canfield Lake;
Cottonwood; Dakota Lake; Half Way
Lake; Hiddenwood; Hobart Lake;
Hutchinson Lake; Johnson Lake; Lake
George; Lake Otis; Lake Patricia; Lambs
Lake; Little Goose; Lords Lake; Lost
Lake; Maple River; Pleasant Lake; Pretty
Rock; Rabb Lake; Rock Lake; Rose Lake;
School Section Lake; Sheyenne Lake;
Sibley Lake; Silver Lake; Snyder Lake;
Springwater; Stoney Slough; Sunburst
Lake; Tomahawk; Willow Lake;
Wintering River; and Wood Lake.
These Refuges range in size from 160
acres (Half Way Lake NWR) to 5,506
acres (Rock Lake NWR). The approved
acquisition boundaries for these
Refuges, established in the 1930s and
1940s under the authority of Executive
Orders and other conservation laws,
total 54,140 acres. Six different North
Dakota Managing Stations are
responsible for these Refuges, including
Arrowwood NWR Complex, Audubon
NWR Complex District, Devils Lake
WMD, J. Clark Salyer NWR Complex,
Kulm WMD, and Long Lake NWR
Complex. Most of these Refuges, except
for two, Lake Patricia NWR and Pretty
Rock NWR, are located east of the
Missouri River. All Refuges have an
overriding purpose of providing habitat
for migratory birds, particularly
waterfowl. No staff or funding is
dedicated to these Refuges. Historically,
management has been incidental to the
Managing Station’s other funded
programs.
Limited-Interest Refuges began in the
1930s, in response to the crises of that
time including drought, depression, and

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